[Federal Register Volume 68, Number 170 (Wednesday, September 3, 2003)]
[Notices]
[Pages 52456-52459]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-22408]


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DEPARTMENT OF THE TREASURY

Internal Revenue Service


Alteration of Privacy Act Systems of Records Notice

AGENCY: Internal Revenue Service, Treasury.

ACTION: The Department of the Treasury, Internal Revenue Service, gives 
notice of proposed alterations to 11 systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, 5 U.S.C. 552a, as amended, the Department of the Treasury, 
Internal Revenue Service, proposes to add a routine use to 11 of its 
systems of records, add another routine use to three of the same 
systems of records, and to make minor alterations to all 11 systems.

DATES: Comments must be received no later than October 3, 2003. The 
alteration to the systems of records will be effective October 14, 2003 
unless the IRS receives comments, which would result in a contrary 
determination.

ADDRESSES: Comments should be sent to the Office of Governmental 
Liaison & Disclosure, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224. Comments will be made available for 
public inspection and copying in the Internal Revenue Service Freedom 
of Information Reading Room, 1111 Constitution Avenue, NW., Room 1621, 
Washington, DC, telephone number 202-622-5164 (not a toll-free call).

FOR FURTHER INFORMATION CONTACT: Earl Prater, Office of Professional 
Responsibility, 1111 Constitution Avenue, NW., Washington, DC 20224, 
202-694-1853 (not a toll-free call).

SUPPLEMENTARY INFORMATION: The 11 systems of records listed below are 
subject to the Privacy Act of 1974, 5 U.S.C. 552a, as amended:

Treasury/IRS 37.001--Abandoned Enrollment Applications
Treasury/IRS 37.002--Files Containing Derogatory Information about 
Individuals Whose Applications for Enrollment to Practice Before the 
IRS Have Been Denied and Applicant Appeal Files
Treasury/IRS 37.003--Closed Files Containing Derogatory Information 
about Individuals' Practice before the Internal Revenue Service and 
Files of Attorneys and Certified Public Accountants Formerly Enrolled 
to Practice
Treasury/IRS 37.004--Derogatory Information (No Action)
Treasury/IRS 37.005--Present Suspensions and Disbarments Resulting from 
Administrative Proceeding
Treasury/IRS 37.06--General Correspondence File
Treasury/IRS 37.007--Inventory
Treasury/IRS 37.008--Register of Docketed Cases and Applicant Appeals
Treasury/IRS 37.009--Enrolled Agents and Resigned Enrolled Agents 
(Action pursuant to 31 CFR 10.55(b))
Treasury/IRS 37.010--Roster of Former Enrollees
Treasury/IRS 37.011--Present Suspensions from Practice before the 
Internal Revenue Service.
    In accordance with the Act's requirements, the Department of the 
Treasury, Internal Revenue Service, proposes:
    [sbull] To add a routine use to disclose to contractors to each of 
these 11 systems;
    [sbull] To add a second routine use to Treasury/IRS 37.005, 37.009, 
and 37.011,which conforms with 31 CFR part 10, section 10.90, to 
disclose information regarding persons enrolled to practice, the roster 
of all persons censured, suspended, or disbarred from practice before 
the Internal Revenue Service, and the roster of disqualified 
appraisers; and
    [sbull] To make minor alterations to all 11 systems.
    The systems were established to give notice of records collected by 
the Office of Professional Responsibility (``OPR''), formerly Office of 
Director of Practice, to accomplish its mission under the regulations 
governing practice before the IRS, 31 CFR part 10 (published in 
pamphlet form as Treasury Department Circular No. 230): Enrolling 
individuals to practice and instituting disciplinary proceedings 
against IRS practitioners who violate those regulations. The systems 
were last published in their entirety in the Federal Register: December 
10, 2001 (Volume 66, Number 237), pages 63826 through 63835.
    Major alterations: The IRS has determined that certain work 
associated with the enrollment function should be contracted out. This 
work includes: Writing and administering the Special Enrollment 
Examination (``SEE''); processing applications to take the SEE; grading 
the SEE; informing examinees of SEE results; processing applications 
for enrollment and for renewal of enrollment; and operating and 
maintaining the computerized enrolled agent database. Functions that 
are inherently governmental will not be contracted out. IRS proposes to 
add a routine use to allow disclosure to contractors to the extent 
necessary for the contractors to perform their contractual duties.
    A second new routine use is being added to Treasury/IRS 37.005, 
37.009, and 37.011 to disclose information regarding persons enrolled 
to practice, the roster of all persons censured, suspended, or 
disbarred from practice before the Internal Revenue Service, and the 
roster of disqualified appraisers. Under 31 CFR part 10, section 10.90, 
the OPR will make available for public inspection the roster of all 
persons enrolled to practice, the roster of all persons censured, 
suspended, or disbarred from practice before the Internal Revenue 
Service, and the roster of all disqualified appraisers. The new routine 
use for Treasury/IRS 37.005, 37.009, and 37.011 is consistent with 31 
CFR part 10.
    Minor alterations: On January 8, 2003, the IRS announced the 
creation of the OPR as part of its ongoing modernization effort. The 
new office replaced the Office of Director of Practice. The IRS 
proposes to update organizational names and addresses and

[[Page 52457]]

to provide a current reference to safeguard standards.
    The altered systems of records report, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been submitted to the Committee on 
Government Reform and Oversight of the House of Representatives, the 
Committee on Governmental Affairs of the Senate and the Office of 
Management and Budget, pursuant to Appendix I to OMB Circular A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated November 30, 2000.
    For the reasons set forth above, the proposed changes are as 
follows:
Treasury/IRS 37.001

System name:
    Abandoned Enrollment Applications.

System location:
    Description of change: ``Office of Director of Practice, C:AP:P, 
901 D Street, SW'' is removed and is replaced with ``Office of 
Professional Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
* * * * *
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of the Director of Practice, 
C:AP:P,'' is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.002

System name:
    Files Containing Derogatory Information about Individuals Whose 
Applications for Enrollment to Practice Before the IRS Have Been Denied 
and Applicant Appeal Files.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.003

System name:
    Closed Files Containing Derogatory Information about Individuals' 
Practice before the Internal Revenue Service and Files of Attorneys and 
Certified Public Accountants Formerly Enrolled to Practice.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.004

System name:
    Derogatory Information (No Action).

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is

[[Page 52458]]

removed and is replaced with ``Office of Professional Responsibility''.
* * * * *
Treasury/IRS 37.005

System name:
    Present Suspensions and Disbarments Resulting from Administrative 
Proceeding.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of changes: The period at the end of routine use 7 is 
replaced with a semicolon, ``;'' and the following routine uses are 
added at the end thereof:
    ``(8) Disclose information to a contractor when necessary to 
perform a government contract;
    (9) Disclose information (including addresses) sufficient to 
identify all persons enrolled to practice, the roster of all persons 
censured, suspended, or disbarred from practice before the Internal 
Revenue Service, and the roster of all disqualified appraisers.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Pescription of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.06

System name:
    General Correspondence File.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.007

System name:
    Inventory.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.008

System name:
    Register of Docketed Cases and Applicant Appeals.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.009

System name:
    Enrolled Agents and Resigned Enrolled Agents (Action pursuant to 31 
CFR 10.55(b)).

[[Page 52459]]

System location:
    Description of change: Prior to ``Detroit Computing Center,'' 
insert ``Internal Revenue Service, Office of Professional 
Responsibility, 1099 14th Street, NW, and the''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of changes: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine uses are 
added at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract;
    (8) Disclose information (including addresses) sufficient to 
identify all persons enrolled to practice, the roster of all persons 
censured, suspended, or disbarred from practice before the Internal 
Revenue Service, and the roster of all disqualified appraisers.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.010

System name:
    Roster of Former Enrollees.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of change: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine use is added 
at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *
Treasury/IRS 37.011

System name:
    Present Suspensions from Practice before the Internal Revenue 
Service.

System location:
    Description of change: ``Office of Director of Practice, 901 D 
Street, SW'' is removed and is replaced with ``Office of Professional 
Responsibility, 1099 14th Street, NW''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Description of changes: The period at the end of routine use 6 is 
replaced with a semicolon, ``;'' and the following routine uses are 
added at the end thereof:
    ``(7) Disclose information to a contractor when necessary to 
perform a government contract;
    (8) Disclose information sufficient to identify (including 
addresses) of all persons enrolled to practice, the roster of all 
persons censured, suspended, or disbarred from practice before the 
Internal Revenue Service, and the roster of all disqualified 
appraisers.''
* * * * *

Safeguards:
    Description of change: After the sentence, add ``Security controls 
will be no less than those provided in IRM 25.10.1, Information 
Technology Security Policy and Guidance.''
* * * * *

System manager(s) and address:
    Description of change: ``Office of Director of Practice, C:AP:P'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

Records access procedures:
    Description of change: ``Office of Director of Practice, C:AP:P,'' 
is removed and is replaced with ``Office of Professional 
Responsibility''.
* * * * *

    Dated: August 25, 2003.
W. Earl Wright, Jr.,
Acting Chief Management and Administrative Programs Officer.
[FR Doc. 03-22408 Filed 9-2-03; 8:45 am]
BILLING CODE 4830-01-P