[Federal Register Volume 68, Number 165 (Tuesday, August 26, 2003)]
[Notices]
[Pages 51329-51331]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-21800]


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DEPARTMENT OF THE TREASURY

Internal Revenue Service


Privacy Act of 1974; Systems of Records

AGENCY: Internal Revenue Service, Treasury.

ACTION: Notice of proposed alterations to seven Internal Revenue 
Service Privacy Act systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the Department of the Treasury, Internal Revenue Service, is 
proposing to add a routine use to seven of its existing systems of 
records.

DATES: Comments must be received no later than September 25, 2003. The 
alteration to the systems of records will be effective October 6, 2003, 
unless the IRS receives comments, which would result in a contrary 
determination.

ADDRESSES: Comments should be sent to the Office of Governmental 
Liaison & Disclosure, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224. Comments will be made available for 
public inspection and copying in the Internal Revenue Service Freedom 
of Information Reading Room, 1111 Constitution Avenue, NW.,

[[Page 51330]]

Room 1621, Washington, DC 20224, telephone number (202) 622-5164, (not 
a toll-free call).

FOR FURTHER INFORMATION CONTACT: Greg Rehak, Management Controls 
Coordinator, Agency-Wide Shared Services, Internal Revenue Service, 
1111 Constitution Avenue, NW., Washington, DC 20224, (202) 622-3702 
(not a toll-free number).

SUPPLEMENTARY INFORMATION: The Internal Revenue Service (IRS) is adding 
a routine use to the following systems of records: Treasury/IRS 36.001-
Appeals, Grievances and Complaints Records; Treasury/IRS 36.002-
Employee Activity Records; Treasury/IRS 36.003-General Personnel and 
Payroll Records; Treasury/IRS 36.005-Medical Records; Treasury/IRS 
36.008-Recruiting, Examining and Placement Records; Treasury/IRS 
36.009-Retirement, Life Insurance and Health Benefits Records, and 
Treasury/IRS 38.001-General Training Records.
    In keeping with the Government's policy to rely on commercial 
sources to supply products and services the Government needs, the IRS 
on occasion retains the services of contractors to perform routine 
functions relating to personnel administration. The disclosure of 
information maintained in IRS' systems of records may be required in 
order for the contractor to perform the services for which it has been 
hired. If a disclosure is necessary, the contractor to which the 
disclosure is made will be subject to the same limitations applicable 
to IRS officers and employees under the Privacy Act.
    In addition, the IRS will be following OMB Guidelines under which 
government agencies have been directed to become more efficient while 
sustaining service to customers by using competitive sourcing.
    The system notices were last published in their entirety in the 
Federal Register, December 10, 2001 (Volume 66, Number 237) pp. 63819-
63835.
    The report of altered systems of records, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been submitted to the Committee on 
Government Reform of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
November 30, 2000.
    For reasons set forth above, IRS proposes to alter seven systems of 
records as follows:
TREASURY/IRS 36.001

System name:
    Appeals Grievances and Complaint Files-Treasury/Internal Revenue 
Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
10 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(11) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 36.002

System name:
    Employee Activity Records-Treasury/Internal Revenue Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
5 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(6) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 36.003

System Name:
    General Personnel and Payroll Records-Treasury/Internal Revenue 
Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
22 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(23) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 36.005

System Name:
    Medical Records-Treasury/Internal Revenue Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
15 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(16) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 36.008

System Name:
    Recruiting, Examining and Placement Records-Treasury/Internal 
Revenue Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
12 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(13) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 36.009

System Name:
    Retirement, Life Insurance and Health Benefits Records System-
Treasury/Internal Revenue Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
    Description of changes: The period ``.'' at the end of routine use 
14 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(15) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *
Treasury/IRS 38.001

System name:
    General Training Records-Treasury/Internal Revenue Service.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *

[[Page 51331]]

    Description of changes: The period ``.'' at the end of routine use 
3 is replaced with a semicolon ``;'', and the following routine use is 
added at the end thereof:
    ``(4) disclose records to agency contractors who need to have 
access to the records in order to perform the services required by the 
contract. Recipients must comply with the requirements of the Privacy 
Act of 1974, as amended, 5 U.S.C. 552a.''
* * * * *

    Dated: August 19, 2003.
W. Earl Wright Jr.,
Acting Chief Management and Administrative Programs Officer.
[FR Doc. 03-21800 Filed 8-25-03; 8:45 am]
BILLING CODE 4830-01-P