[Federal Register Volume 68, Number 159 (Monday, August 18, 2003)]
[Notices]
[Pages 49526-49527]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-20827]


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MERIT SYSTEMS PROTECTION BOARD


Notice of Proposed New System of Records Under the Privacy Act of 
1974

AGENCY: Merit Systems Protection Board.

ACTION: Notice of New System of Records.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, the 
Merit Systems Protection Board (Board) is publishing a notice proposing 
establishment of a new system of records. This new records system is 
the Emergency Contact Data Base System. These records are used by Board 
officials to identify individuals for Board officials to contact in the 
case of an emergency involving the employee or the employee's office. 
The information may also be used to contact flexiplace employees 
working away from Board offices regarding Board mission-related 
matters.

DATES: This system of records becomes effective as proposed, without 
further notice, on October 17, 2003, unless comments are received which 
would result in a contrary determination.

ADDRESSES: Comments may be mailed to the Merit Systems Protection 
Board, Office of the Clerk of the Board, 1615 M Street, NW., 
Washington, DC 20419, or faxed to the same address on 202-653-7130. 
Electronic mail comments may be sent via the Internet to [email protected].

FOR FURTHER INFORMATION CONTACT: Arlin Winefordner, Office of the Clerk 
of the Board, 202-653-7200.

    Dated: August 11, 2003.
Bentley Roberts,
Clerk of the Board.


system name:
    MSPB/INTERNAL-9, Emergency Contact Data Base System.

system location:
    Financial and Administrative Management, Merit Systems Protection 
Board (MSPB), 1615 M Street, NW., Washington, DC 20419.

categories of individuals covered by the system:
    Employees of MSPB.

categories of records in the system:
    The system consists of information about employees of the Board, 
including: Name, organizational unit, work telephone number(s), home 
and cellular telephone number(s) and work-at-home schedule for 
employees working on flexiplace. It will also have the name, address, 
relationship, home and office telephone number(s), home and office 
cellular phone number(s), and home and office e-mail address of an 
individual(s) to contact in the event of a medical or other emergency 
involving the employee or the employee's office.

authority for maintenance of the system:
    5 U.S.C. 1204.

purpose:
    These records are used by Board officials to identify individuals 
for Board officials to contact in the case of an emergency involving 
the employee or the employee's office. The information may also be used 
to contact flexiplace employees working away from Board offices 
regarding Board mission related matters.

routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records and information in these records may be used:
    To locate a person or persons to contact in the event of an 
emergency involving the individual and/or the employee's office.
    To disclose information to another Federal agency, to a court, or a 
party in litigation before a court, or in an administrative proceeding 
being

[[Page 49527]]

conducted by a Federal agency, either when the Government is a party to 
a judicial proceeding or in order to comply with the issuance of a 
subpoena.
    To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigation, prosecution, 
enforcement, or implementation of a statute, rule, regulation, or 
order, where the Board becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.

policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
storage:
    Records are stored in Lotus Notes Domino Server in the HQ computer 
room, with standard password access security, connected to a local area 
network and a wide area network serving all offices of the Board.

retrievability:
    These records are retrieved by the names of the individuals on whom 
they are maintained.

safeguards:
    Access to these records is limited to persons whose official duties 
require such access. Records are protected from unauthorized access 
through password identification procedures and other system-based 
protection methods.

retention and disposal:
    Records in this system are maintained as long as the individual is 
an employee of the Board. Expired records will be destroyed by 
deleting.

system manager:
    Director, Financial and Administrative Management, Merit Systems 
Protection Board, 1615 M Street, NW., Washington, DC 20419.

notification procedures:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Clerk of the Board 
and must follow the MSPB Privacy Act regulations at 5 CFR 1205.11 
regarding such inquiries.

record access procedures:
    Individuals requesting access to their records should contact the 
Clerk of the Board. Such requests should be addressed to the Clerk of 
the Board, Merit Systems Protection Board, 1615 M St., NW., Washington, 
DC 20419. Requests for access to records must follow the MSPB Privacy 
Act regulations at 5 CFR 1205.11.

contesting record procedures:
    MSPB employees may personally amend information in these records at 
any time. Individuals wishing to request amendment of their records 
under the provisions of the Privacy Act should contact the system 
manager. Individuals must furnish the necessary information for their 
records to be located, identified and updated.

record source categories:
    Information is provided by the individual who is the subject of the 
record.
Merit Systems Protection Board

privacy act statement
    The information provided for the Emergency Contact Data Base System 
is relevant for the Board to maintain accurate information about its 
employees which is readily available to managers to conduct human 
resources management functions, and to locate and inform employees. The 
information collected will be for internal Board use only, unless a 
violation of local, State, or Federal law occurs which requires its use 
by law enforcement agencies, or litigation in a court of law requires 
release of information.
[FR Doc. 03-20827 Filed 8-15-03; 8:45 am]
BILLING CODE 7400-01-U