[Federal Register Volume 68, Number 159 (Monday, August 18, 2003)]
[Notices]
[Pages 49479-49480]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-20536]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission (FCC or Commission).

ACTION: Amendment to systems notice.

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SUMMARY: Pursuant to subsection (e)(4) of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a) the FCC is amending and republishing a systems 
of records notice for FCC/Central-2, ``Employee Locator System.'' The 
amended notice addresses comments that were submitted by the Office of 
Management and Budget (OMB) following the initial publication of the 
altered system of records notice in the Federal Register on March 28, 
2003, 68 FR 15188. OMB comments related to the purposes for maintaining 
the records in the system and to the retention and disposal of the 
records. In addition, the FCC is deleting all but the most 
comprehensive authority for maintaining the records in this system of 
records.

DATES: The amended system of records shall become effective on August 
18, 2003. As required by subsection (r) of the Privacy Act, the FCC has 
submitted reports on this amended system of records to OMB and both 
Houses of Congress.

ADDRESSES: For further information, contact Les Smith, Performance 
Evaluation and Records Management (PERM), Room 1-A804, Federal 
Communications Commission, 445 12th Street, SW., Washington, DC 20554, 
(202) 418-0217 or via the Internet at [email protected]; or Michele 
Sutton, Director of Human Resources, Room 1-A100, Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554, (202) 418-0137 or via the Internet at [email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act, this 
document sets forth notice of the amendment of a system of records 
maintained by the FCC in response to comments received following the 
altered system's initial publication in the Federal Register on March 
28, 2003, 68 FR 15188. This notice provides more detailed information 
about this amended system of records. The system of records may be 
viewed at the location given in the ADDRESSES section above. The 
purposes for amending FCC/Central-2, ``Employee Locator System'' are to 
modify the authority under which this system is maintained; to add to 
the purposes for which the system is being maintained; and to clarify 
the retention and disposal procedure.
    The FCC will achieve these purposes by amending this system of 
records, FCC/Central-2, ``Employee Locator System,'' as follows:
    Revise the authority under which this system is maintained, to 
reflect the FCC's determination that 44 U.S.C. 3101 is a more 
appropriate authority under which the FCC may maintain the records in 
this system of records;
    Add to the purposes for which the records will be used, as 
suggested by OMB, to allow the FCC to contact an employee at home, or 
other designated location, to notify him/her when an emergency requires 
that he/she report/not report for duty; and
    Clarify, consistent with OMB comment, that no records will be 
disposed of until FCC requests and receives records disposition 
authority from the National Archives and Records Administration (NARA). 
Upon approval of a records disposition request by NARA, the FCC will 
publish an amendment of this system of records notice in the Federal 
Register. In the interim, when an employee leaves the Commission, the 
FCC's Human Resources Management activity (AMD-HRM) will request NARA's 
approval to electronically erase the employee's records from the 
database.
    The Human Resources Management activity (AMD-HRM) will use the 
records in FCC/Central-2, ``Employee Locator System,'' (1) to identify 
the individual(s) to contact, should an emergency of a medical or other 
nature involving the Commission employee occur while the employee is on 
the job; and (2) to contact the employee at home or other location 
regarding work-related emergencies that require him/her to report/not 
report for duty. Initial collection and requested periodic updates of 
information in the system are voluntary.
FCC/Central-2

SYSTEM NAME:
    Employee Locator System.

SECURITY CLASSIFICATION:
    This system of records has not been given a security 
classification.

SYSTEM LOCATION:
    Human Resources Management (AMD-HRM), Room 1-A100, Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Federal Communications Commission (FCC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    1.The FCC employee's name, Bureau/Office, floor, room number, work 
and home telephone numbers; and
    2. The name(s), e-mail address(es), and telephone number(s) of the 
individual(s) to contact in the event of a medical or other emergency 
involving the FCC employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101.

PURPOSE(S):
    The records in this system serve:
    1. To identify the individual(s) to contact, should an emergency of 
a medical or other nature involving the Commission employee occur while 
the employee is on the job; and
    2. To allow the FCC to contact an employee at home, or other 
designated location, to notify him/her when an emergency requires that 
he/she report/not report for duty Initial collection and requested 
periodic updates of information in the system are voluntary.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record on an individual in this system of records may be 
disclosed to emergency medical personnel, i.e., doctors, nurses, and/or 
paramedics, or to law enforcement officials in case of a medical or 
other emergency involving the FCC employee.
    In each of these cases, the FCC will determine whether disclosure 
of the record is compatible with the purpose for which the records were 
collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The records are not disclosed to consumer reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Electronic records are maintained in a network computer database.

RETRIEVABILITY:
    Records are retrieved by the employee's name, Bureau/Office, floor, 
and room number.

[[Page 49480]]

SAFEGUARDS:
    Electronic records are maintained in a network computer database, 
which is secured through controlled access and passwords restricted to 
the employee, Human Resources Management (AMD-HRM) employees, 
administrative personnel, and emergency relocation site employees.

RETENTION AND DISPOSAL:
    Records are maintained as long as the individual is a current 
employee of the Federal Communications Commission. The FCC will submit 
a request for records disposition authority to the National Archives 
and Records Administration's (NARA). Upon approval by NARA, the FCC 
will publish an amendment of this system of records notice in the 
Federal Register. In the interim, when an employee leaves the 
Commission, the Human Resources Management activity (AMD-HRM) will 
request NARA's approval to electronically remove the employee's records 
from the database.

SYSTEM MANAGER(S) AND ADDRESS:
    Human Resources Management (AMD-HRM), Room 1-A100, Federal 
Communications Commission's (FCC), 445 12th Street, SW., Washington, DC 
20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

NOTIFICATION PROCEDURE:
    FCC employees wishing to inquire whether this system contains 
information about them should contact the Human Resources Management 
(AMD-HRM), Room 1-A100, Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, 
Gettysburg, Pennsylvania 17325.
    Individuals must supply their full name in order for records to be 
located and identified.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 03-20536 Filed 8-15-03; 8:45 am]
BILLING CODE 6712-01-U