[Federal Register Volume 68, Number 158 (Friday, August 15, 2003)]
[Notices]
[Pages 48956-48958]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-20858]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

[[Page 48957]]


DATES: Requests for copies must be received in writing on or before 
September 29, 2003. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-9, 2 items, 2 
temporary items). Records relating to the Global Freight Management 
System, an electronic recordkeeping system which contains information 
relating to the procurement of commercial freight transportation 
services. Included are proposals, master reference files, freight 
tenders, domestic route order requests, bills of lading shipment 
information, carrier costing and performance data, and discrepancy 
reports. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    2. Department of Health and Human Services, Food and Drug 
Administration (N1-88-03-4, 12 items, 11 temporary items). Export 
program files, including such records as applications, notifications, 
requests, certificates, background documentation concerning exporting 
firms, procedures and instructions for export processing, and a related 
tracking system. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of final policy documents, which 
include decision-making memorandums, final working group reports, and 
action items.
    3. Department of Justice, Drug Enforcement Administration (N1-170-
03-6, 1 item, 1 temporary item). Agency internal web site pages, which 
include copies of such materials as publications, policies and 
procedures, articles relating to law enforcement, reference material 
relating to trends in drug trafficking, high level briefings, 
frequently asked questions, staff telephone numbers, and information 
about occupational hazards.
    4. Department of Justice, Federal Bureau of Investigation (N1-65-
03-3, 2 items, 2 temporary items). Forfeiture administrative 
documentation and work papers accumulated by the Forfeiture and Seized 
Property Unit in connection with civil and criminal forfeiture 
proceedings. Also included are electronic copies of documents created 
using word processing and electronic mail.
    5. Department of the Navy, Agency-wide, (N1-NU-03-2, 10 items, 10 
temporary items). Records relating to law enforcement and physical 
security. Included are such records as security journals, weapons 
registrations, inventory control files, and ammunition stock records. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    6. Department of the Navy, Agency-wide, (N1-NU-03-3, 4 items, 4 
temporary items). Records relating to nuclear submarine reactors. 
Included are logs, reports, and similar records. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    7. Department of the Treasury, United States Mint (N1-104-03-5, 9 
items, 8 temporary items). Management studies relating to the 
acquisition of contracted commercial services and special procurement 
studies and files. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of agreements relating to 
the purchase of gold and other metals for coin production.
    8. Department of the Treasury, United States Mint (N1-104-03-6, 8 
items, 8 temporary items). Documentation relating to permit 
applications, hazardous substance transfer files, and reports 
concerning environmental matters. Also included are electronic copies 
of documents created using electronic mail and word processing.
    9. Department of the Treasury, United States Mint (N1-104-03-9, 5 
items, 5 temporary items). Master files and system documentation 
associated with the agency's Computerized Maintenance Management 
System. The system is used to manage maintenance and repair operations 
and inventories. Also included are electronic copies of records created 
using electronic mail and word processing.

[[Page 48958]]

    10. Department of the Treasury, Financial Management Service (N1-
425-03-4, 30 items, 30 temporary items). Files of the Business and 
Agency Liaison Division, including such records as electronic mail 
reading files, the director's subject files, agency portfolios, 
Treasury reports on receivables, inputs, outputs, system documentation, 
and master files of the Debt Management Information System, business 
continuity planning files, and human capital management records. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    11. Department of the Treasury, Financial Management Service (N1-
425-03-5, 3 items, 3 temporary items). Records relating to collecting 
payments and servicing mortgages from the sale of Government property. 
Included are correspondence, loan activity reports, disbursement 
information, mortgage amortization schedules, and mortgage payment 
distribution reports. Also included are electronic copies of documents 
created using electronic mail and word processing.
    12. National Archives and Records Administration, Government-wide 
(N1-GRS-03-2, 4 items, 4 temporary items). Addition to General Records 
Schedule 1, Civilian Personnel Records, consisting of general files and 
case files relating to agency alternative dispute resolution programs. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    13. U.S. Maritime Administration, Associate Administrator for 
Administration (N1-357-03-1, 3 items, 3 temporary items). Operational 
differential subsidy bulk and linear files, which include contract 
agreements, expense audits, wage audits, paid vouchers, directives, and 
correspondence from subsidized companies. Also included are electronic 
copies of documents created using electronic mail and word processing.

    Dated: August 11, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-20858 Filed 8-14-03; 8:45 am]
BILLING CODE 7515-01-P