[Federal Register Volume 68, Number 154 (Monday, August 11, 2003)]
[Notices]
[Pages 47576-47577]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-20357]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Proposed Revisions to a Privacy Act System 
of Records

AGENCY: General Services Administration.

ACTION: Notice of proposed revision to an existing Privacy Act system 
of records.

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SUMMARY: The General Services Administration (GSA) proposes to revise 
the system of records, Credentials, Passes, and Licenses (GSA/HRO-8). 
The purpose of the system is to assemble in one system information on 
passes and credentials for identification and security purposes. The 
system is being revised to cover new categories of individuals, 
consisting of Federal tenants and contractors, to provide greater 
security and control access to Federal buildings and systems. In 
addition, administrative enhancements to improve system effectiveness 
and operation include an upgrade in electronic capabilities through the 
use of Smart Card technology, and updates to agency forms, 
organizational responsibilities, and office addresses.

DATES: Interested persons may submit written comments on this proposal. 
The revision will become effective without further notice on September 
10, 2003, unless comments received on or before that date require 
changes to the proposal.

ADDRESSES: Comments should be submitted to the GSA Privacy Act Officer 
(CI), Office of the Chief People Officer, General Services 
Administration, 1800 F Street, NW., Washington DC 20405.

FOR FURTHER INFORMATION CONTACT: The GSA Privacy Act Officer at the 
above address, or call 202-501-1452.

    Dated: July 31, 2003.
Fred Alt,
Chief Information Officer, Office of the Chief People Officer.
GSA/HRO-8

System name:
    Credentials, Passes, and Licenses (GSA/HRO-8).

System location:
    This system of records is operated and maintained by the Office of 
the Chief Information Officer (CIO) for GSA's Services, Staff Offices, 
and regions, which are responsible for ensuring the integrity of the 
data in the system. System records are located in Central Office at 
1800 F Street, NW., Washington DC, and in the regional offices listed 
in the Appendix.

Categories of individuals covered by the system:
    GSA associates, Federal tenants, contractors, and other persons 
assigned responsibilities that require the issuance of credentials for 
identification and security purposes, including individuals 
participating in identification methods using the latest technologies, 
such as biometrics (e.g., electronic fingerprinting).

Categories of records in the system:
    Passes, licenses, and identification credentials, which may contain 
name, Social Security Number, photograph, office and home addresses and 
phone numbers, signature, identification serial number, next of kin 
name and phone number, medical information, and biometric 
identification information. The following GSA forms and associated 
databases will be used agency-wide:
    a. GSA Form 277, Employee Identification and Authorization 
Credential (Revised 2003);
    b. GSA Form 277U, Temporary Pass;
    c. GSA Form 277V, Visitor Pass;
    d. OF 7, Property Pass;
    e. GSA Form 2941, Parking Application; and
    f. Biometric information, such as fingerprints, collected 
electronically.

Authority for maintenance of the system:
    The Federal Property and Administrative Services Act of 1949 (63 
Stat. 377) as amended.

Purpose:
    To assemble in one system information pertaining to passes and 
credentials for identification and security purposes; to facilitate the 
issuance and control of cards, parking permits, building passes, 
licenses, and similar credentials; and to ensure only authorized access 
to secure areas and systems.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system may be disclosed as a routine use:
    a. To the Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where the General Services Administration becomes 
aware of a violation or potential violation of civil or criminal law or 
regulation.
    b. To a member of Congress or a congressional staff member in 
response to an inquiry from that congressional office made at the 
request of the individual who is the subject of a record.
    c. To another Federal agency or to a court when the government is 
party to a judicial proceeding before the court.
    d. To a Federal agency, on request, in connection with the hiring 
and retention of an employee, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of a job, the letting of a contract, or the issuance of 
license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision.
    e. By the Office of Personnel Management in the production of 
summary descriptive statistics in support of the function for which the 
records are collected and maintained, or for related workforce studies.
    f. To the Office of Management and Budget in connection with the 
review of private relief legislation as set forth in OMB Circular No. 
A-19 at any stage of the legislative coordination and clearance 
process.
    g. To officials of the Merit Systems Protection Board, including 
the Office of Special Counsel; the Federal Labor Relations Authority 
and its General Counsel; or the Equal Employment Opportunity Commission 
when requested in the performance of their authorized duties.
    h. To an authorized appeal or grievance examiner, formal complaints 
examiner, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a grievance, complaint, or appeal filed by an employee to whom the 
information pertains.
    i. To the Office of Personnel Management in accordance with the 
agency's responsibility for evaluation of Federal personnel management.
    j. To the extent that official personnel records in the custody of 
GSA are covered within the systems or records published by the Office 
of Personnel Management as Government-wide records, they will be 
considered a part of that government-wide system. Other official 
personnel records covered by notices published by GSA and considered to 
be separate systems of

[[Page 47577]]

records may be transferable to the Office of Personnel Management in 
accordance with official personnel programs and activities as a routine 
use.
    k. To an expert, consultant, or a contractor of GSA to the extent 
necessary to further the performance of a Federal duty.
    l. To medical personnel in the event of a medical emergency.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information is collected electronically and stored in Smart Card 
chips on the individual's identification cards, and in associated 
automated data systems.

Retrievability:
    Name, SSN, and identification and badge serial numbers.

Safeguards:
    When not in use by an authorized person, the records are stored in 
an electronic data system. Electronic records are protected by a 
password and may also have a personal identification number (PIN) as a 
second level of protection.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2) and 
authorized GSA records schedules.

System managers and address:
    Director, Office of Infrastructure Operations (IO), Office of the 
Chief Information Officer, General Services Administration, 1800 F 
Street, NW., Washington DC 20405. The IO operates and maintains the 
database containing system information for GSA Services, Staff Offices, 
and regions.

Notification procedure:
    Individuals will be able to access, review, and update their own 
personal information in the system. Individuals may determine whether 
the system contains their records by submitting a request to the System 
Manager or the appropriate regional Credentialing Office listed in the 
Appendix.

Record access procedures:
    Individuals whose records are in the system will be provided access 
to their own information.

Contesting record procedures:
    Individuals wishing to request amendment of their records should 
contact the System Manager or the appropriate Credentialing Office 
listed in the Appendix.

Record source categories:
    Information is provided by individuals being issued credentials and 
by the issuing officials.

Appendix: GSA Regional Credentialing Office Addresses:

    New England Region (includes Connecticut, Maine, Massachusetts, 
New Hampshire, Rhode Island, and Vermont): General Services 
Administration, 10 Causeway Street, Boston, MA 02222.
    Northeast and Caribbean Region (includes New Jersey, New York, 
Puerto Rico, and Virgin Islands): General Services Administration, 
26 Federal Plaza, New York, NY 10278.
    Mid-Atlantic Region (includes Delaware, Maryland, Pennsylvania, 
Virginia and West Virginia, (but excludes the National Capital 
Region): General Services Administration, The Strawbridge Building, 
20 North Eighth Street, Philadelphia, PA 19107-3191.
    Southeast Sunbelt Region (includes Alabama, Florida, Georgia, 
Kentucky, Mississippi, North Carolina, South Carolina, and 
Tennessee): General Services Administration, Summit Building, 401 
West Peachtree Street, Atlanta, GA 30365-2550.
    Great Lakes Region (includes Illinois, Indiana, Michigan, Ohio, 
Minnesota, and Wisconsin): General Services Administration, 230 
South Dearborn Street, Chicago, IL 60604-1696.
    The Heartland Region (includes Iowa, Kansas, Missouri, and 
Nebraska) General Services Administration: 1500 East Bannister Road, 
Kansas City, MO 64131-3088.
    Greater Southwest Region (includes Arkansas, Louisiana, 
Oklahoma, New Mexico, and Texas), General Services Administration, 
819 Taylor Street, Fort Worth, TX 76102.
    Rocky Mountain Region (includes Colorado, Montana, North Dakota, 
South Dakota, Utah, and Wyoming): General Services Administration, 
Denver Federal Center, Bldg 41, Lakewood, CO 80011.
    Pacific Rim Region (includes Arizona, California, Hawaii, and 
Nevada) General Services Administration: 450 Golden Gate Avenue, San 
Francisco, CA 94102-3488.
    Northwest/Arctic Region (includes Alaska, Idaho, Oregon, and 
Washington) General Services Administration: 400 15th Street, SW., 
Auburn, WA 98001-6599.
    National Capital Region (includes the District of Columbia; the 
counties of Montgomery and Prince George's in Maryland; the city of 
Alexandria, Virginia; and the counties of Arlington, Fairfax, 
Loudoun, and Prince William in Virginia): General Services 
Administration, 7th and D Streets, SW., Washington, DC 20407.

[FR Doc. 03-20357 Filed 8-8-03; 8:45 am]
BILLING CODE 6820-34-P