[Federal Register Volume 68, Number 141 (Wednesday, July 23, 2003)]
[Notices]
[Pages 43502-43504]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-18647]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending one system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 22, 2003 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, ATTN:

[[Page 43503]]

TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 16, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0410.01

System name:
    Employee Travel Files (August 9, 1996, 61 FR 41580).

Changes


* * * * *

Storage:
    Delete entry and replace with `Paper records in locked filing 
cabinets and on electronic storage media.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Paper records are destroyed after 
imaging and imaged documents are maintained for 7 years.'
* * * * *
AAFES 0410.01

System name:
    Employee Travel Files.

System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; Commander, AAFES Europe, Unit 
24580, APO AE 09245-4580; Commander, AAFES Pacific Rim Region, Unit 
35163, APO AP 96378-5163; and Base on post exchange within the AAFES 
system. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES) 
authorized to perform official travel.

Categories of records in the system:
    Documents pertaining to travel of persons on official Government 
business, and/or their dependents, including but not limited to travel 
assignment orders, authorized leave en route, availability of quarters 
and/or shipment of household goods and personal effects, application 
for passport/visas; security clearance; travel expense vouchers; and 
similar related documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army and 8013; Army Regulation 
215-1, The Administration of Morale, Welfare, and Recreation Activities 
and Non-appropriated Fund Instrumentalities; Army Regulation 60-20, 
Army and Air Force Exchange Service Operating Policies; and E.O. 9397 
(SSN).

Purpose(s):
    To process official travel requests for military and civilian 
employees of the Army and Air Force Exchange Service; to determine 
eligibility of individual's dependents to travel; to obtain necessary 
clearance where foreign travel is involved, including assisting 
individual in applying for passports and visas and counseling where 
proposed travel involves visiting/transiting communist countries.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to attache or law enforcement 
authorities of foreign countries.
    To the U.S. Department of Justice or Department of Defense legal/
intelligence/investigative agencies for security, investigative, 
intelligence, and/or counterintelligence operations.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked filing cabinets and on electronic storage 
media.

Retrievability:
    By employee's surname.

Safeguards:
    Information is accessed only by designated individuals having 
official need therefore in the performance of their duties.

Retention and disposal:
    Paper records are destroyed after imaging and imaged documents are 
maintained for 7 years.

System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, details of travel authorization/
clearance documents sought, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, details of travel authorization/
clearance documents sought, and signature.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, official travel orders, travel expense 
vouchers, receipts and similar relevant documents.

[[Page 43504]]

Exemptions claimed for the system:
    None.
[FR Doc. 03-18647 Filed 7-22-03; 8:45 am]
BILLING CODE 5001-08-U