[Federal Register Volume 68, Number 138 (Friday, July 18, 2003)]
[Notices]
[Pages 42761-42783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-18255]


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DEPARTMENT OF LABOR

Office of the Secretary


Combating HIV/AIDS in Ugandan Workplaces Through Community/Faith-
Based Organizations

AGENCY: Bureau of International Labor Affairs, Department of Labor.

ACTION: Notice of availability of funds and solicitation for 
cooperative agreement application (SGA 03-11).

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SUMMARY: This notice contains all of the necessary information and 
forms needed to apply for grant funding. The U.S. Department of Labor 
(USDOL), Bureau of International Labor Affairs (ILAB), announces the 
availability of funds to be granted by cooperative agreement (hereafter 
referred to as ``grant'') to one or more qualifying organizations. 
USDOL will award up to U.S. $1 million through one or more grants to an 
organization or to an eligible ``intermediary'' organization or 
organizations to develop and implement a project to stem the spread of 
HIV/AIDS infection in Uganda, focusing on workers in the workplace and 
surrounding communities. Eligible ``intermediaries'' are defined as 
those non-profit, community, and/or faith-based organizations with 
established working relationships to grassroots faith-based and 
community organizations in Uganda working in the field of HIV/AIDS. The 
intermediary is expected to sub-contract a substantial portion of its 
award to eligible local grassroots organizations in Uganda, in support 
of mitigating HIV/AIDS through prevention education. It is expected 
that the intermediary organization will serve as a mentor of the sub-
contracted local organizations to strengthen their capacity to address 
HIV/AIDS among workers in Uganda. Through their collaboration, the 
intermediaries will achieve the following objectives: (a) Increase 
knowledge of HIV/AIDS prevention methods among Ugandan men and women as 
a first step to changing sexual behavior; (b) strengthen capacity among 
local organizations to identify HIV/AIDS issues, develop effective 
strategies to mitigate the impact of HIV/AIDS, and provide education 
and supportive services to implement such strategies; and (c) improve 
the capacity of sub-contracted

[[Page 42762]]

local community and faith-based organizations to sustain their 
activities through the provision of training in the areas of business 
development, administration, and finance.

DATES: The closing date for receipt of applications is Friday, August 
22, 2003. Applications must be received by 4:45 p.m. (Eastern Time) at 
the address below.

ADDRESSES: Application forms will not be mailed. They are published as 
part of this Federal Register notice and in the Federal Register, which 
may be obtained from your nearest U.S. Government office or public 
library or online at http://www.archives.gov/federal_register/index.html. Applications must be delivered to: U.S. Department of 
Labor, Procurement Services Center, 200 Constitution Avenue, NW., Room 
N-5416, Attention: Lisa Harvey, Reference: SGA 03-11, Washington, DC 
20210.
    Applications sent by e-mail, telegram, or facsimile (FAX) will not 
be accepted. Applications sent by other delivery services, such as 
Federal Express, UPS, etc., will be accepted; the applicant, however, 
bears the responsibility for timely submission. Applications that do 
not meet the conditions set forth in this notice will not be honored. 
No exceptions to the mailing and delivery requirements set forth in 
this notice will be granted.

FOR FURTHER INFORMATION CONTACT: Lisa Harvey, e-mail address: 
[email protected], tel: (202) 693-4570 (this is not a toll-free 
number).

SUPPLEMENTARY INFORMATION: USDOL/ILAB carries out a worldwide 
International Cooperation Program that helps ensure that the greatest 
possible number of workers benefit from a more open world economy. The 
three major initiatives of the International Cooperation Program are:
    Improving Economic Opportunity and Income Security for Workers 
(EOIS)--Under the EOIS initiative, USDOL works to strengthen developing 
countries'' abilities to build and institutionalize social safety net 
policies and programs needed to improve working conditions and foster 
economic growth. Projects under this initiative aim to increase 
employment among targeted groups, improve workplace safety and health, 
and increase access to social insurance.
    Protecting the Basic Rights of Workers (PBRW)--Under the PBRW 
initiative, USDOL works to implement the fundamental principles 
embodied in the International Labor Organization's (ILO) Declaration on 
Fundamental Principles and Rights at Work, specifically working towards 
strengthening the right to freedom of association and collective 
bargaining, eliminating forced or compulsory labor, and eliminating 
employment discrimination.
    International HIV/AIDS Workplace-based Education Program (IHWEP)--
Under the IHWEP initiative, USDOL works to reduce the rate of HIV/AIDS 
infection through workplace-based prevention and education programs and 
to improve the workplace environment for workers living with HIV/AIDS. 
The IHWEP program also works to build the capacity of the tripartite 
partners to address the long-term impact of HIV/AIDS on labor markets 
and economic development.
    USDOL/ILAB manages its projects in partnership with stakeholders 
representing the government, employers, workers, and other 
organizations.

I. Authority

    ILAB is authorized to award and administer this program by the 
Consolidated Appropriations Resolution, 2003, Pub. L. 108-7, 117 Stat. 
11 (2003).
    Legal rules that apply to faith-based organizations that receive 
government funds: The government is prohibited from directly funding 
religious activity*. These grants may not be used for religious 
instruction, worship, prayer, proselytizing or other inherently 
religious practices. Neutral, non-religious criteria that neither favor 
nor disfavor religion must be employed in the selection of grant 
recipients.

    *The term ``direct'' funding is used to describe Federal funds 
that are provided directly by a governmental entity or an 
intermediate organization, as opposed to funds that an organization 
receives as the result of the genuine and independent private choice 
of a beneficiary. In other contexts, the term ``direct'' funding may 
be used to refer to those funds that an organization receives 
directly from the Federal government (also known as 
``discretionary'' funding), as opposed to funding that it receives 
from a State or local government (also known as ``indirect'' or 
``block grant'' funding). In this SGA, the term ``direct'' has the 
former meaning.

II. Application Process

A. Eligible Applicants

    For the purposes of this announcement, ``intermediaries'' are 
defined as those non-profit, community, and/or faith-based 
organizations with existing connections to Ugandan-based, grassroots, 
faith-based, and/or community organizations working in the field of 
HIV/AIDS prevention and mitigation. These intermediary organizations 
must possess strong financial and grant management skills and the 
ability to mentor and strengthen the capacity of Ugandan non-
governmental organizations (NGOs) to effectively respond to HIV/AIDS in 
Uganda. The intermediary is expected to issue sub-contracts to non-
profit grassroots organizations which:
    [sbull] Have social services as a major part of their mission;
    [sbull] Have a total annual operating budget of $150,000 or less; 
and
    [sbull] Possess or have the capacity to adopt sufficient 
administrative and financial controls to ensure proper management of 
the sub-contracted funds.
    The U.S. Department of Labor will determine whether Ugandan NGOs 
have met the criteria and are eligible to be sub-contracted under this 
grant.
    The Ministry of Labor will serve as the primary government contact 
for the project in Uganda. However, the Grantee may also elect to work 
with other government agencies that are addressing HIV/AIDS. 
Partnerships of more than one organization are also eligible to apply 
for these funds, although in such a case a lead organization must be 
identified. The capabilities of applicants, partners, and co-applicants 
to perform necessary aspects of this solicitation will be determined 
according to the criteria identified in Section XI. All applicants are 
requested to complete the Survey on Ensuring Equal Opportunity for 
Applicants (OMB No. 1225-0083) (see Appendix A).
    Please note that to be eligible, grant applicants classified under 
the Internal Revenue Code as a 501(c)(4) entity (see 26 U.S.C. 
501(c)(4)), may not engage in lobbying activities. According to the 
Lobbying Disclosure Act of 1995, as amended by 2 U.S.C. 1611, an 
organization, as described in section 501(c)(4) of the Internal Revenue 
Code of 1986, that engages in lobbying activities shall not be eligible 
for the receipt of federal funds constituting an award, grant, or loan.

B. Submission of Applications

    One (1) blue ink-signed original, complete application in English 
plus two (2) copies of the application must be submitted to the U.S. 
Department of Labor, Procurement Services Center, 200 Constitution 
Avenue, NW, Room N-5416, Washington, DC 20210, no later than 4:45 p.m. 
Eastern Time on the established due date. To aid with review of 
applications, Applicants may submit three (3) additional paper copies 
of the application (five total). Applicants who do not provide 
additional copies will not be penalized.

[[Page 42763]]

    The application must consist of two (2) separate parts. Part I of 
the application must contain the Standard Form (SF) 424, ``Application 
for Federal Assistance'' and sections A-F of the Budget Information 
Form SF 424A (see Appendix A). These forms are also available at http://www.whitehouse.gov/omb/grants gov/omb/grants. Part II must contain a technical 
proposal that demonstrates capabilities in accordance with the 
statement of work (Section III) and the selection criteria (Section 
XI). The application should include the name, address, telephone and 
fax numbers, and e-mail address (if applicable) of a key contact person 
at the applicant's organization in case questions should arise.
    To be considered responsive to this solicitation the application 
must consist of the above-mentioned separate sections not to exceed 25 
single-sided (8\1/2\'' x 11'' or A4), double-spaced, 12-point font, 
typed pages for which a response is submitted. Major sections and sub-
sections of the application should be divided and clearly identified 
(e.g., with tab dividers), and all pages shall be numbered. Applicants 
are required to propose that a project address ALL of the project 
objectives identified in the Statement of Work in Section III. Any 
applications that do not conform to these standards may be deemed non-
responsive to this solicitation and may not be evaluated. The 
application must include a table of contents and an abstract 
summarizing the application in not more than two (2) pages. Standard 
forms, attachments, resumes, exhibits, letters of support, and the 
abstract are not counted towards the page limit. If an applicant 
exceeds the stated page limit, the review panel has the discretion to 
deduct 10 points, in accordance with the rating process specified in 
the ``Rating Criteria and Selection'' section of this SGA.
    The individual signing the SF 424 on behalf of the applicant must 
be authorized to bind the applicant.

C. Acceptable Methods of Submission

    The grant application package must be received at the designated 
place by the date and time specified, or it will not be considered. 
Applications sent by e-mail, telegram, or facsimile (FAX) will not be 
accepted. Applications sent by other delivery services, such as Federal 
Express, UPS, etc., will be accepted; the applicant, however, bears the 
responsibility for timely submission. Applications that do not meet the 
conditions set forth in this notice will not be honored. No exceptions 
to the mailing, delivery, and hand-delivery conditions set forth in 
this notice will be granted.
    Any application received at the Office of Procurement Services 
after 4:45 pm Eastern Time on Friday, August 22, 2003 will not be 
considered unless it is received before the award is made and:
    [sbull] It was sent by registered or certified mail no later than 
the fifth calendar day before the closing date; or
    [sbull] It was sent by U.S. Postal Service Express Mail/Next Day 
Service from the post office to the addressee no later than 5:00 pm at 
the place of mailing two (2) working days (excluding weekends and 
Federal holidays), prior to the closing date; or
    [sbull] It is determined by the Government that the late receipt 
was due solely to mishandling by the Government after receipt at the 
U.S. Department of Labor at the address indicated.
    The only acceptable evidence to establish the date of mailing of a 
late application sent by registered or certified mail is the U.S. 
Postal Service postmark on the envelope or wrapper and on the original 
receipt from the U.S. Postal Service. If the postmark is not legible, 
an application received after the above closing time and date shall be 
processed as if mailed late. ``Postmark'' means a printed, stamped, or 
otherwise placed impression (not a postage meter machine impression) 
that is readily identifiable without further action as having been 
applied and affixed by an employee of the U.S. Postal Service on the 
date of mailing. Therefore, applicants should request that the postal 
clerk place a legible hand cancellation ``bull's-eye'' postmark on both 
the receipt and the envelope or wrapper.
    The only acceptable evidence to establish the date of mailing of a 
late application sent by U.S. Postal Service Express Mail/Next Day 
Service from the post office to the addressee is the date entered by 
the Post Office receiving clerk on the ``Express Mail/ Next Day 
Service--Post Office to Addressee'' label and the postmark on the 
envelope or wrapper on the original receipt from the U.S. Postal 
Service. ``Postmark'' has the same meaning as defined above. Therefore, 
applicants should request that the postal clerk place a legible hand 
cancellation ``bull's-eye'' postmark on both the receipt and the 
envelope or wrapper.
    The only acceptable evidence to establish the time of receipt at 
the U.S. Department of Labor is the date/time stamp of the Procurement 
Service Center on the application wrapper or other documentary evidence 
or receipt maintained by that office.
    All applicants are advised that U.S. mail delivery in the 
Washington, DC area has been slow and erratic due to concerns involving 
anthrax contamination. Applicants must take this into consideration 
when preparing to meet the application deadline. It is recommended that 
you confirm receipt of your application with your delivery service.

D. Funding Levels

    Up to U.S. $1 million is available for this project, and USDOL 
reserves the right to award more than one grant. USDOL may award one or 
more grants to one or more organizations or to a partnership of more 
than one organization. The award of any sub-contract will be subject to 
USDOL approval (see Section IV).

E. Program Duration

    The duration of the project funded by this SGA is up to four (4) 
years. The start date of program activities will be negotiated upon 
award of the grant, which will take place no later than September 30, 
2003.

III. Statement of Work

    USDOL is seeking qualified organizations that will implement, in 
partnership with USDOL, a project to assist in stemming the spread of 
HIV/AIDS/STI/TB infections among workers in Uganda through partnerships 
between U.S. organizations and local, community and/or faith-based 
organizations in Uganda that will develop and implement effective 
prevention strategies. Specific project objectives are identified in 
Section III.C. USDOL encourages applicants to be creative in proposing 
innovative and cost-effective interventions that will produce a 
demonstrable and sustainable impact.
    Proposals should demonstrate organizations' capabilities to 
implement projects in accordance with the Statement of Work and the 
rating criteria (Section XI). Funds will be provided by grant to 
qualifying organizations. The grant will be actively managed by USDOL/
ILAB to assure achievement of the stated project objectives. The award 
of any sub-contract will be subject to USDOL policies and approval (see 
Section IV).


    Note: Selection of an organization as a Grantee does not 
constitute approval of the grant application as submitted. Before 
the actual grant is awarded, USDOL may enter into negotiations about 
such items as program components, funding levels, and administrative 
systems in place to support grant implementation. If the 
negotiations do not result in a mutually acceptable submission, the 
Grant Officer reserves the right to terminate the negotiation and 
decline

[[Page 42764]]

to fund the application. Award is also contingent upon signature of 
a letter of agreement between USDOL and relevant ministries in 
target countries.


A. Background and Problem Statement

1. International HIV/AIDS Pandemic
    According to the International Labor Organization (ILO), over 42 
million people around the world are infected with HIV. At least 26 
million are workers aged 15 to 49, who are in the prime of their 
working lives. Typically, half of people living with HIV/AIDS (PLWHA) 
become infected before they turn 25 years old, acquiring AIDS and dying 
by the time they turn 35, leaving behind a generation of children to be 
raised by grandparents or by older siblings, many of whom are barely 
adults themselves. Although HIV/AIDS was initially viewed strictly as a 
health crisis, it is now acknowledged to have a severe impact on the 
economic and social development of affected countries. Health 
authorities, therefore, have recognized that a multi-sectoral approach 
is necessary to fully address the HIV/AIDS crisis.
    Recent studies by the ILO regarding the impact of HIV/AIDS on the 
workforce warn of the catastrophic consequences of HIV/AIDS/STI for 
workers and employers worldwide. These studies project a severe decline 
in the size and quality of the workforce in a number of countries over 
the next 20 years. According to the ILO, the most affected countries in 
sub-Saharan Africa with prevalence rates of up to 33 percent of the 
adult population could lose 29-35 percent of their total workforce by 
the year 2020. In the case of countries with HIV/AIDS prevalence rates 
higher than 10 percent of the adult population, the labor force in the 
year 2020 will be an estimated 10-22 percent smaller than if HIV/AIDS 
did not exist. HIV/AIDS targets the most productive age group, 
hampering economic development and the workplace environment as well as 
workers and their families.
2. Stigma and Discrimination
    Compounding the negative impact of the spread of HIV/AIDS is the 
fact the disease is accompanied by significant stigma and 
discrimination, and these factors often inhibit prevention efforts. In 
many cases, the discrimination and social stigmatization which greet 
individuals' real or perceived HIV status creates a climate of fear and 
denial, discouraging people from choosing responsible behavior changes, 
from being tested to learn one's HIV status to seeking appropriate 
treatment. One fundamental precept of an effective prevention program, 
therefore, is the inclusion of an anti-stigma/discrimination component. 
Given the nature and importance of addressing these issues, faith-based 
efforts that seek the involvement of the broad community may be 
uniquely positioned to address issues of stigma and discrimination.
3. Impact on Workers and Families
    In sub-Saharan Africa, where the epidemic is most advanced, skilled 
personnel have been lost and youth have not been able to replace their 
skills and experience, in part because of a lack of access to work and 
educational opportunities. Many women are expected to care for sick 
relatives and are therefore unable to maintain their jobs or work in 
the family's agricultural fields. Many children, particularly girls, 
are expected to stay home and take care of sick relatives, or to 
supplement the family income, rather than attend school. Some children 
and/or youth have been orphaned and have resorted to child labor to 
sustain themselves and their siblings. The pressure on affected 
families exacerbates already-existing problems such as poverty levels 
and child labor.
4. Engagement of Faith-Based And Community Organizations
    On January 29, 2001, President George W. Bush issued Executive 
Order 13198, creating the Office for Faith-Based and Community 
Initiatives (FBCI) in the White House and corresponding centers for 
FBCI in the Departments of Labor (DOL), Health and Human Services 
(HHS), Housing and Urban Development (HUD), Education (ED), and Justice 
(DOJ). President Bush has charged these centers to identify statutory, 
regulatory, and bureaucratic barriers that stand in the way of 
effective faith-based and community initiatives, and to ensure--
consistent with the law--that these organizations have an equal 
opportunity to compete for Federal funding and other support.
    As USAID Assistant Administrator for Global Health E. Anne Peterson 
has stated, ``USAID's HIV/AIDS programs now focus on promoting 
abstinence and delaying the onset of sexual activity, and when 
appropriate, the use of condoms.'' As a result, the Administration is 
promoting internationally a balanced ``ABC'' approach toward HIV/AIDS 
prevention (``Abstinence, Be Faithful/Behavior Change, and, if 
necessary, use a Condom''). This approach is based largely upon success 
in Uganda with this method, which has included the participation of 
many faith-based organizations. Applicants should indicate how they 
will build upon this experience.
    Faith-based and/or community-based organizations often present 
strong credentials to partner in our efforts to combat the spread of 
HIV/AIDS infections. Faith-based and community-based organizations 
often are trusted institutions in developing countries around the 
world. These organizations are often home to a large number of 
volunteers who bring not only the power of personal relationships to 
the provision of social service but also a sustained allegiance to the 
well-being and self-sufficiency of the participants they serve. Through 
this Grant, USDOL will strive to leverage these programs, resources and 
committed staff to effectively address HIV/AIDS in Uganda.

B. Objectives

    The Grantee(s) will implement, in partnership with USDOL, a project 
designed to meet the following objectives:
    [sbull] To promote the ``ABC'' method and other effective methods 
of HIV/AIDS prevention among workers in the workplace and in 
surrounding communities, in partnership with qualifying Ugandan 
community and/or faith-based organizations;
    [sbull] To strengthen the capacity of qualifying Ugandan community 
and/or faith-based organizations to assess HIV/AIDS issues and to 
develop and implement effective strategies to combat HIV/AIDS; and
    [sbull] To strengthen the financial and administrative systems of 
qualifying Ugandan community and/or faith-based organizations to 
diversify their funding sources, and to enhance their capacity to 
manage their resources efficiently, in order to sustain the vital 
services they provide to Ugandan communities.

C. Type of Work to Be Performed/Activities

    The selected Grantee(s) will be responsible for developing a 
strategy for successfully achieving the stated objectives of the 
project, addressing the problems identified in the Background and 
Problem Statement, developing and implementing the major tasks to be 
accomplished as part of that strategy, tracking and reporting on 
progress in achieving the stated objectives, and providing any 
necessary related services.

D. Expected Outcomes/Project Outputs

    By the end of the grant period, the project will have:

[[Page 42765]]

    [sbull] Increased the number of Ugandan men and women educated and 
trained in the ``ABC'' method and other effective methods of HIV/AIDS 
prevention.
    [sbull] Strengthened the capacity of one or more Ugandan community, 
grassroots, and/or faith-based organizations to combat HIV/AIDS.
    [sbull] Created a sustainable partnership between U.S-based and 
Ugandan community, grassroots, and/or faith-based organizations working 
in the areas of HIV/AIDS prevention and mitigation.
    The selected Grantee(s) will be responsible for identifying and 
producing outputs/results/deliverables that will support achievement of 
these expected outcomes.

E. Deliverables

    Following the award of the grant, the Grantee(s) shall collaborate 
with USDOL/ILAB to:
    [sbull] Develop a Project Document (including a project budget) 
that will set the technical parameters and provide guidance to the 
project. It should include all information and be prepared according to 
the standardized format outlined by USDOL. While the Applicant's 
original proposal will serve as the basis of the Project Document, in 
every case USDOL has found it advantageous to visit the field and reach 
consensus on the project strategy with host country counterparts in 
order to further inform the project design. USDOL must receive a draft 
of the Project Document 45 days after returning from travel to the 
relevant area(s). The Project Document must be finalized no later than 
30 days after receipt of USDOL comments on the draft.
    [sbull] Establish a Workplan identifying major project activities, 
deadlines for their completion, and person(s) responsible for 
completing these activities (within 60 days after the Project Document 
is finalized).
    [sbull] Set project indicators, including indicators that support 
ILAB's Government Performance and Results Act (GPRA) goal, ``Improve 
living standards and conditions of work for workers in developing and 
transition countries.'' (within 90 days of finalizing the Project 
Document).
    [sbull] Create a Performance Monitoring Plan (PMP) to establish the 
data needed to measure achievement of project indicators and the 
methods for collection and reporting. It should include all information 
and be prepared according to the standardized format outlined by USDOL 
(within 90 days of finalizing the Project Document).
    [sbull] Develop spotlight stories that highlight activities and 
illuminate best practices being undertaken by sub-contractors (on an 
annual basis).
    [sbull] Present innovative models addressing the project objectives 
(at the halfway point and conclusion of the project).
    The Grantee(s) must submit copies of all required documents to 
USDOL by the specified due dates. Other documents that may be produced 
are to be submitted by mutually agreed-upon deadlines. The Project 
Document, Workplan, project indicators, PMP, and data collection system 
are subject to final approval by the Grant Officer's Technical 
Representative (GOTR) responsible for monitoring the grant.

F. Special Program Requirements

1. USDOL Responsibilities
    Following the award of the grant(s), USDOL shall:
    [sbull] Provide the Grantee(s) with programmatic support to help 
ensure effective implementation of the project, including training and 
consultation in USDOL/ILAB management, monitoring, and evaluation 
systems and standard operating procedures.
    [sbull] Provide advice and consultation to Grantee(s) on specific 
program criteria.
    [sbull] If, based upon the responses to this solicitation and 
subsequent to the award, USDOL determines that it is necessary, travel 
to the field with the Grantee(s) and other technical experts for a 
project design mission before finalizing the project design and the 
Project Document. USDOL will procure the services of technical experts 
if it determines that such expertise is necessary for the project 
design mission.
    [sbull] Fund at least two project evaluations--a mid-term 
evaluation at approximately the midpoint of the grant period and a 
final evaluation approximately two months prior to the end of the grant 
period. USDOL/ILAB--in consultation with the Grantee(s)--will be 
responsible for drafting and finalizing all evaluation Terms of 
Reference (TOR), procuring the services of an independent evaluator 
(who will write the evaluation report), and providing at least one 
representative from USDOL/ILAB to participate on the evaluation team, 
when appropriate. USDOL/ILAB may choose to perform additional 
evaluations as appropriate.
    [sbull] Have the right, at all reasonable times, to review all 
documents pertaining to the project, participate on field missions 
(including monitoring and evaluation missions), and to discuss 
administrative and technical issues pertaining to the project with the 
Grantee.
2. Grantee Responsibilities
    Following the award of the grant(s), the Grantee(s) shall:
    [sbull] Establish the institutional and management systems and 
means necessary to provide and monitor the delivery of services and to 
distribute wages and material effectively.
    [sbull] If USDOL determines that it is necessary, travel to the 
field with USDOL and other technical experts for a project design 
mission before finalizing the project design and the Project Document. 
The Grantee(s) shall bear the financial costs for having its 
representative(s) participate on the project design mission.
    [sbull] Assist in project evaluations, including reviewing and 
providing comments on the evaluation Terms of Reference (TORs) drafted 
by USDOL and evaluation reports written by the lead evaluator. If 
invited to participate on an evaluation mission by USDOL, the 
Grantee(s) shall bear the financial costs for having a representative 
of the Grantee(s) participate on an evaluation team (e.g., travel, per 
diem).
    [sbull] Submit trip reports to USDOL within fourteen (14) calendar 
days of project-related travel. If the Grantee travels with a USDOL 
staff member, the Grantee will submit a draft trip report to the staff 
member within fourteen (14) calendar days of project-related travel for 
comments. The format for the trip report will be provided by USDOL.
    [sbull] Inform USDOL/ILAB at least one (1) month prior to 
scheduling any major public events or ceremonies regarding the project.
    [sbull] Submit to USDOL all media-related and educational materials 
developed by it or its sub-contractors under this Grant(s), including 
relevant press releases, for use in this project before they are 
reproduced, published, or used. The Grantee(s) must consult with USDOL 
to ensure that materials are compatible with USDOL materials relating 
to its International Cooperation Program. USDOL considers brochures, 
pamphlets, videotapes, slide-tape shows, curricula, and any other 
training materials used in the project to be educational materials. 
USDOL will review materials for technical accuracy. USDOL will also 
review training curricula and purchased training materials for accuracy 
before they are used. The Grantee(s) must obtain prior approval from 
the Grant Officer for all materials developed or purchased under this 
grant. All materials produced by Grantee(s) must be provided to USDOL 
in digital format for possible publication.

[[Page 42766]]

IV. Key Personnel and Sub-Contractors

    USDOL considers the following job position(s) to be ``key 
personnel'' in this project:
    [sbull] Project Director.
    [sbull] Ugandan-based Project Coordinator.
    The Grant Officer must approve candidates for all key personnel 
positions. USDOL's Grant Officer's Technical Representative (GOTR) 
shall review candidates' qualifications and provide recommendations to 
the Grant Officer regarding the selection of candidates for all key 
personnel positions. The Grantee(s) shall submit resumes, curricula 
vitae, and other relevant information to the GOTR and receive approval 
from the Grant Officer before extending an offer of employment and 
before the nominated individual conducts any activities.
    Key personnel may only be changed with the approval of the Grant 
Officer. The Grantee(s) shall not substitute or replace key personnel 
unless new personnel are at least equal in qualifications to those 
personnel who are replaced. If a need to find new key personnel arises, 
the Grantee(s) shall notify the GOTR as soon as the need becomes known. 
If the Grant Officer is unable to approve the personnel change, he/she 
reserves the right to terminate the grant.
    Organizations may apply for funding in partnership with other 
organizations, but in such a case, a lead organization must be 
identified. Use of sub-contractors is subject to Federal laws and 
regulations, including OMB circulars requiring free and open 
competition for procurement transactions.
    The Grant Officer must approve all sub-contractors. USDOL's Grant 
Officer's Technical Representative (GOTR) shall review candidates' 
qualifications and provide recommendations to the Grant Officer 
regarding the selection of candidates for all sub-contractors. The lead 
organization shall submit a list of previous projects implemented by 
the proposed sub-contractor, along with a description of 
qualifications, resumes, curricula vitae, and other relevant 
information to the GOTR and receive approval from the Grant Officer 
before extending a sub-contract. The lead organization shall not 
substitute or replace sub-contractors unless new sub-contractors are at 
least equal in qualifications to those that are replaced. Sub-
contractors may only be changed with the approval of the Grant Officer. 
If a need to find new sub-contractors arises, the lead organization 
shall notify the GOTR as soon as the need becomes known.


    Note: Except as specifically provided, USDOL/ILAB acceptance of 
a proposal and an award of federal funds to sponsor any program(s) 
does not provide a waiver of any grant requirement and/or 
procedures. For example, if an application identifies a specific 
sub-contractor to provide the services, the USDOL/ILAB award does 
not provide the justification or basis to sole-source the 
procurement, i.e., to avoid competition.


V. Reporting Requirements

    All reports (see Appendix B) are due no later than 30 days after 
the end of a fiscal quarter and shall be submitted in English. USDOL/
ILAB and the Grantee(s) should work together to resolve any issues 
within 30 days of receipt of a report.

A. Financial Reports

    The Grantee(s) shall submit financial reports on a quarterly basis. 
The first reporting period shall end on the last day of the fiscal 
quarter (December 31, March 31, June 30, or September 30) during which 
the grant was signed.
    The Grantee(s) shall use Standard Form (SF) 269A, Financial Status 
Report, to report the status of the funds, at the project level, during 
the grant period. A final SF269A shall be submitted no later than 90 
days following completion of the grant period.
    If the Grantee(s) uses the U.S. Department of Health and Human 
Services Payment Management System (HHS PMS), they must also send USDOL 
copies of the PSC 272 that it submits to HHS, on the same schedule. 
Otherwise, the Grantee(s) shall submit Standard Form (SF) 272, Federal 
Cash Transactions Report, on the same schedule as the SF269A.
    Financial reports are due within 30 days of the end of the 
reporting period (i.e., by April 30, July 30, October 30, and January 
30).

B. Technical Reporting Requirements

    After signing the agreement, the Grantee(s) shall submit progress 
reports to USDOL/ILAB at the end of each fiscal quarter. The first 
reporting period shall end on the last day of the fiscal quarter 
(December 31, March 31, June 30, or September 30) during which the 
Grant was signed. Between reporting dates, the Grantee(s) shall also 
immediately inform USDOL/ILAB of significant developments and/or 
problems affecting the organization's ability to accomplish work.
    The Grantee(s) shall submit two types of progress reports according 
to the standardized format used by USDOL/ILAB:
1. Status Reports
    Status Reports compare actual and planned activities during the 
reporting period, which consists of one quarter (January-March and 
July-September). Its purpose is to provide an update on the Workplan, 
problems/solutions, major achievements, or modifications. The Status 
Report should be brief and include an attached project Workplan 
indicating the status of Workplan activities: ``completed,'' ``on 
schedule,'' ``delayed,'' ``cancelled.'' The body of report should 
provide a summary explanation of any deviation from the Workplan and 
recommended actions.
    Two Status Reports are due per year within 30 days of the end of 
the reporting period (i.e., by April 30 and October 30).
2. Technical Progress Reports
    Technical Progress Reports provide information on how the project 
is progressing in achieving its stated objectives. Technical Progress 
Reports will be based on the project's stated objectives, indicators, 
and Performance Monitoring Plan (PMP) and will provide both 
quantitative and qualitative information and a narrative assessment of 
performance for the preceding six-month period (January-June and July-
December). Data measuring achievement of the project's indicators will 
be attached to the narrative, which will provide a composite overview 
of progress, trends, problems, new proposals, lessons learned, and 
expenditures. The body of the Technical Progress Report should be 2-3 
pages in length, stressing major points related to strategy.
    Two Technical Progress Reports are due per year within 30 days of 
the end of the reporting period (i.e., by July 30 and January 30).

C. Instructions for Submitting Reports

    All reports shall cite the assigned grant number. The Grantee(s) 
shall submit one hard copy of all financial reports to each of the 
following persons:

Lawrence Kuss, Grant Officer, Procurement Services Center, U.S. 
Department of Labor, 200 Constitution Ave., NW, Room N-5416, 
Washington, DC 20210
Celeste Helm, Grant Officer's Technical Representative, Office of 
Foreign Relations, U.S. Department of Labor, 200 Constitution Ave., NW, 
Room S-5303, Washington, DC 20210
Gene Contee, Accountant, Financial Management Services Center, U.S. 
Department of Labor, 200 Constitution

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Ave., NW, Room S-5526, Washington, DC 20210

    The Grantee(s) shall submit one hard copy of all technical reports 
to each of the following persons:
Lawrence Kuss, Grant Officer, Procurement Services Center, U.S. 
Department of Labor, 200 Constitution Ave., NW, Room N-5416, 
Washington, DC 20210.
Celeste Helm, Grant Officer's Technical Representative, Office of 
Foreign Relations, U.S. Department of Labor, 200 Constitution Ave., NW, 
Room S-5303, Washington, DC 20210

VI. Travel Procedures

    The Grantee(s) shall submit a quarterly travel plan to the GOTR. 
The plan shall include the following information for all individuals 
traveling for the Grantee(s) to support activities covered by this 
grant:
    [sbull] Name of the person(s) who will be traveling
    [sbull] Destination(s)
    [sbull] Dates of travel
    [sbull] Purpose of travel--what they will be doing and why
    The Grantee(s) should submit the quarterly travel plan no later 
than four weeks prior to the start of each subsequent fiscal quarter 
(e.g., By May 31, the GOTR should have travel plans for all Grantee 
travel occurring July 1 through September 30). For a trip beginning 
later than four weeks from the time the plan is submitted, dates should 
reflect a ``best guess'' (rather than simply listing ``To Be 
Determined''). The dates should, however, be finalized no later than 4 
weeks prior to departure.
    All travelers should submit finalized travel details to the GOTR no 
later than 4 weeks prior to the desired departure date. If any major 
holiday occurs during those 4 weeks, travelers should submit finalized 
details earlier.
    Individuals are not permitted to travel until USDOL/ILAB has 
received country clearance from the State Department (via e-mail or 
cable) or has received written authorization (including by e-mail) from 
the GOTR. This also applies to expatriates living abroad who go on 
personal or home leave: although they do not need clearance to enter 
the U.S., they do need clearance to re-enter the country in which they 
are stationed.
    While travelers may cancel trips at any time, USDOL/ILAB will not 
permit any amendments to a clearance cable (e.g., for changes in dates 
of travel, or changes in the identified traveler) less than four weeks 
prior to the desired date of departure, except in dire emergencies, as 
determined by the GOTR.

VII. Acknowledgment of USDOL Funding

A. Acknowledgement on Printed Materials

    In all circumstances, the following shall be displayed on printed 
materials: ``Preparation of this item was funded by the United States 
Department of Labor under Grant No. [insert the appropriate Grant 
number].''
    When issuing statements, press releases, requests for proposals, 
bid solicitations, and other documents describing projects or programs 
funded in whole or in part with Federal money, all Grantees receiving 
Federal funds must clearly state:
    [sbull] The percentage of the total costs of the program or 
project, which will be financed with Federal money;
    [sbull] The dollar amount of Federal funds for the project or 
program; and
    [sbull] The percentage and dollar amount of the total costs of the 
project or program that will be financed by non-governmental sources.

B. Use of the USDOL Logo

    In consultation with ILAB, the Grantee(s) will acknowledge USDOL's 
role in one of the following ways:
    [sbull] The USDOL logo may be applied to USDOL-funded material 
prepared for world-wide distribution, including posters, videos, 
pamphlets, research documents, national survey results, impact 
evaluations, best practice reports, and other publications of global 
interest. The Grantee(s) must consult with USDOL on whether the logo 
may be used on any such items prior to final draft or final preparation 
for distribution. In no event shall the USDOL logo be placed on any 
item until USDOL has given the Grantee written permission to use the 
logo on the item.
    [sbull] All documents should include the following notice: ``This 
document does not necessarily reflect the views or policies of the U.S. 
Department of Labor, nor does mention of trade names, commercial 
products, or organizations imply endorsement by the U.S. Government.''

VIII. Administrative Requirements

A. General

    Grantees, which may include faith-based organizations, will be 
subject to applicable Federal laws (including provisions of 
appropriations law) and the applicable Office of Management and Budget 
(OMB) Circulars. Determinations of allowable costs will be made in 
accordance with the applicable Federal cost principles, e.g., Non-
Profit Organizations--OMB Circular A-122. The grant(s) awarded under 
this SGA will be subject to the following administrative standards and 
provisions, if applicable:
    [sbull] 29 CFR Part 36--Federal Standards for Nondiscrimination on 
the Basis of Sex in Education Programs or Activities Receiving Federal 
Financial Assistance.
    [sbull] 29 CFR Part 93--New Restrictions on Lobbying.
    [sbull] 29 CFR Part 95--Uniform Administrative Requirements for 
Grants and Agreements with Institutions of Higher Education, Hospitals 
and Other Non-Profit Organizations, and with Commercial Organizations, 
Foreign Governments, Organizations Under the Jurisdiction of Foreign 
Governments and International Organizations.
    [sbull] 29 CFR Part 96--Federal Standards for Audit of Federally 
Funded Grants, Contracts and Agreements.
    [sbull] 29 CFR Part 98--Federal Standards for Government wide 
Debarment and Suspension (Nonprocurement) and Government-wide 
Requirements for Drug-Free Workplace (Grants).
    [sbull] 29 CRF Part 99--Federal Standards for Audits of States, 
Local Governments, and Non-Profit Organizations.

B. Sub-Contracts

    Sub-contracts must be awarded in accordance with 29 CFR 95.40-48.

C. Encumbrance of Grant Funds

    Grant funds may not be encumbered/obligated by the Grantee(s) 
before or after the period of performance. Encumbrances/obligations 
outstanding as of the end of the grant period may be liquidated (paid 
out) after the end of the grant period. Such encumbrances/obligations 
may involve only commitments for which a need existed during the grant 
period and which are supported by approved contracts, purchase orders, 
requisitions, invoices, bills, or other evidence of liability 
consistent with the Grantee's purchasing procedures and incurred within 
the grant period. All encumbrances/ obligations incurred during the 
grant period must be liquidated within 90 days after the end of the 
grant period, if practicable.

D. Site Visits

    USDOL, through its authorized representatives, has the right, at 
all reasonable times, to make site visits to review project 
accomplishments and management control systems and to provide such 
technical assistance as may be required. If USDOL makes any site visit 
on the premises of the Grantee or a sub-contractor(s) under this grant, 
the Grantee must provide and must require its sub-contractors to 
provide all

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reasonable facilities and assistance for the safety and convenience of 
the Government representatives in the performance of their duties. All 
site visits and evaluations will be performed so as not to unduly delay 
the work.

IX. Grant Closeout Procedures

A. Definitions

1. Grant Closeout
    The closeout of a grant is the process by which a Federal grantor 
agency determines that all applicable administrative actions and all 
required work of the grant have been completed by the grantee and the 
grantor.
2. Date of Completion
    The date when all work under a grant is completed or the date in 
the grant award document, or any supplement or amendment thereto, on 
which Federal assistance ends, whichever comes first.
3. Disallowed Costs
    Disallowed costs are those charges to a grant that the grantor 
agency or its representative determines to not be allowed in accordance 
with the applicable Federal Cost Principles or other conditions 
contained in the grant.

B. Close-out Procedures

    Grants shall be closed out in accordance with the following 
procedures:
    [sbull] Upon request, the Grantor shall make prompt payments to a 
Grantee for allowable reimbursable costs under the grant being closed 
out.
    [sbull] The Grantee shall immediately refund to the Grantor any 
balance of unobligated (unencumbered) cash advanced to the Grantee that 
is not authorized for retention by the Grantee for use on other grants.
    [sbull] Within 90 days after completion of the grant, the Grantee 
shall submit all financial, performance and other reports required by 
the Grant Officer to close out the grant. The Grant Officer may 
authorize extensions when requested by the grantee.
    [sbull] The Grant Officer shall make a settlement for any upward or 
downward adjustments to the Federal share of costs after these reports 
are received.
    [sbull] In the case of grants that include matching/in-kind 
contributions, the Grantee is legally required to provide the total 
amount of matching/in-kind contributions indicated on the face sheet of 
the agreement, as amended. Failure to provide this level of matching/
in-kind contribution shall result in the disallowance of all or part of 
otherwise allowable Federal share costs, equal to the total matching/
in-kind share committed to, less the share actually provided.
    [sbull] The Grantee shall account for any property acquired with 
grant funds, or received from the Government in accordance with the 
provisions of 29 CFR part 95.
    [sbull] In the event that a final audit has not been performed 
prior to the closeout of the grant, the Grantor shall retain the right 
to recover an appropriate amount after fully considering the 
recommendations on disallowed costs resulting from the final audit.

X. Measuring the Performance of the Grantee

    The performance of the Grantee will be assessed based on the timely 
completion of one or more deliverables that will be due to USDOL at the 
end of each quarter of the Grant. These deliverables should reflect the 
outcomes of the project that are expected to help achieve the project's 
objective(s). Applicants are requested to include in their proposal a 
project implementation plan and approach to monitor the performance of 
the project throughout the period of the grant. The implementation plan 
is to consist of a quarterly schedule of activities and list of 
deliverables that would be completed by the contractor each quarter. 
The defined list and schedule of deliverables is viewed by USDOL as a 
key component of the technical proposal.

XI. Review and Selection of Applications for Award

    USDOL will screen all applications to determine whether all 
required elements are present and clearly identifiable. A Technical 
Panel will objectively rate each complete application against the 
criteria described in this announcement. The panel recommendations to 
the Grant Officer are advisory in nature. The Grant Officer may elect 
to select one or more Grantees on the basis of the initial proposal 
submission, or the Grant Officer may establish a competitive or 
technically acceptable range for the purpose of selecting qualified 
applicants. If deemed appropriate, following the Grant Officer's call 
for the preparation and receipt of final revisions of proposals, the 
evaluation process described above will be repeated to consider such 
revisions. The Grant Officer will make a final selection determination 
based on what is most advantageous to the Government, considering 
factors such as panel findings, geographic presence of the applicants, 
and the best value to the government, cost, and other factors. The 
Grant Officer's determination for award under this SGA is final.

A.The Review Process

    The criteria below will serve as the basis upon which submitted 
applications will be evaluated. Technical aspects of the application 
will constitute 100 points of the total evaluation. Up to five (5) 
additional points will be given for leveraging non-Federal resources.
    In order to assist USDOL in assessing the efficient and effective 
allocation of project funding, the Applicant shall submit a project 
budget that clearly details the costs for performing all of the 
requirements presented in this solicitation, including producing all 
deliverables, reporting on implementation and progress, and monitoring 
progress. Applicants are reminded to budget for compliance with the 
administrative requirements set forth (copies of all regulations 
referenced in this SGA are available at no cost, on-line, at http://www.dol.gov). This includes the costs of performing activities such as 
travel to Washington, DC to meet with USDOL/ILAB, financial audit, 
project closeout, document preparation (e.g., progress reports, project 
document), and ensuring compliance with procurement and property 
standards. The Project Budget should identify administrative costs 
separately from programmatic costs. In addition to the costs identified 
previously, administrative costs include indirect costs from the costs 
pool and the cost of activities, materials (e.g., project car), and 
personnel (e.g., administrative assistants, office drivers) that 
support the management and administration of the project but do not 
provide direct services to project beneficiaries.
    The technical panel will review grant applicants against the 
criteria listed below on the basis of 100 points.

B. Technical Approach--45 points

    [sbull] The extent to which the application sets forth a clear and 
supportable course of action to increase knowledge among Ugandan 
workers of effective HIV/AIDS prevention practices through: (a) 
Strategically focused HIV/AIDS prevention education applying the 
``ABC'' and other methods to high-risk groups, (b) partnering with 
qualified Ugandan community and/or faith-based organizations working in 
the area of HIV/AIDS prevention to increase their resource base and 
reach, and (c) mentoring and strengthening the capacity of qualified 
Ugandan community and/or faith-based organizations to develop and 
implement

[[Page 42769]]

sustainable and effective HIV/AIDS prevention strategies. The Applicant 
will be evaluated on the clear identification and description of the 
specific strategy(s) the Applicant proposes to use, its effectiveness, 
and attainability of project objectives by the end of the grant period. 
(10 points)
    [sbull] Demonstrated familiarity with the major issues related to 
the components being addressed (e.g., general project context, key 
problems and/or needs in the relevant country/area, the specific 
problem(s) and/or need(s) that will be addressed by this project(s), 
and relevant constraints). The Applicant will be evaluated on the 
thorough and accurate assessment of the implementing environment and 
the problems that exist and clear identification of the specific 
problem(s) the Applicant proposes to address. (5 points)
    [sbull] A monitoring and evaluation plan for measuring project 
performance that includes challenging but realistic targets and 
measurable, verifiable project indicators that measure achievement of 
project objectives and performance in project implementation. (5 
points)
    [sbull] A description of the applicant's approach to expending 
funds in the most cost-effective method possible in order to achieve 
the project objectives. The applicant should refer to its submitted 
budget in explaining how the budgeted funds will be utilized cost-
effectively. In order to assist USDOL in assessing the efficient and 
effective allocation of project funding, the Applicant shall submit, at 
minimum, supporting budget information indicating how the Applicant 
arrived at estimating the costs of the following items/activities: 
salaries and benefits for all key personnel, 2-3 key activities 
proposed by the Applicant under its project design, and closing the 
project and meeting all USDOL close-out requirements, as stated in this 
SGA. The Applicant will be evaluated based on the clear identification 
of all project costs and efficient and effective allocation of funding. 
The project budget should clearly demonstrate that the total amount and 
distribution of funds is sufficient to cover the cost of all major 
project activities identified by the Applicant in its proposal, 
management of the project, monitoring and evaluation, and project 
close-out and that the distribution of funds maximizes the provision of 
goods and/or services to project beneficiaries. This section will be 
evaluated in accordance with applicable Federal laws and regulations. 
The budget must comply with Federal cost principles (which can be found 
in the applicable OMB Circulars) and with ILAB budget requirements 
contained in the application instructions in Section III of this 
solicitation. (10 points)
    [sbull] Use of existing expertise from the recipient country in 
order to reduce costs and further develop local capacity. (5 points)
    [sbull] Inclusion of a sustainability strategy that ensures that 
project improvements will continue after the project ends. (5 points)
    [sbull] Submission of a schedule of quarterly deliverables that 
will serve to determine the level of performance of the contractor. The 
identification of deliverables that are presented in the proposal 
should be objective, verifiable, and demonstrate progress in achieving 
project objectives. (5 points)

C. Institutional Qualifications/Past Performance--25 points

    [sbull] Prior experience working in the area of HIV/AIDS prevention 
education and/or workplace-based programs in developing countries, 
especially in Uganda. The application shall include information as an 
attachment (which will not count towards the page limit) regarding 
previous grants, contracts, or grants, including (a) the organization 
for which the work was done, (b) a contact person in that organization 
with his/her current phone number, (c) the dollar value of the grant, 
contract, or Grant for the project(s), (d) the time frame and 
professional effort, either directly by key personnel, by consultants, 
or under contractual arrangements involved in the project(s), (e) a 
brief summary of the work performed; and (f) a brief summary of 
accomplishments. (10 points)
    [sbull] Clear organizational structure and management plan, 
illustrating experience with carrying out participatory development 
activities with organizations (i.e., government ministries, employer 
organizations, worker organizations, community organizations) and 
maintaining positive and effective relationships with partners. (10 
points)
    [sbull] Demonstration of strong financial management and internal 
control systems. (5 points)

D. Experience of Personnel--30 points

    [sbull] Key personnel with prior experience directly related to the 
proposed work, including technical and language qualifications, 
professional competence, relevant academic background, and demonstrated 
experience. Applicants shall submit a resume for each key personnel 
proposed, which includes the individual's current employment status and 
previous work experience, including position title, duties performed, 
dates in position, employing organizations, and educational background. 
Duties must be clearly defined in terms of role performed (i.e., 
manager, team leader, consultant). Resumes shall be included as 
attachments, which do not count against the page limitation. (20 
points)
    [sbull] Clear management plan demonstrating the staffing 
requirements and other resources needed to implement the approach. (10 
points)

E. Leveraging of Grant Funding--5 points

    USDOL will award up to five (5) additional rating points to 
applications that include non-Federal resources that significantly 
expand the size and scope of project-related activities. These programs 
will not be financed by the project, but can complement and enhance 
project objectives. To be eligible for the additional points, the 
applicant must list the resource(s), the nature, and possible 
activities anticipated and any partnerships, linkages, or coordination 
of activities, cooperative funding, etc.

F.Suggested Outline for Technical Proposal

    This outline is provided as a guideline. Organizations may elect a 
format of their choosing, subject to the requirements of this 
announcement.
1. Executive Summary
2. Program Description
    Goal and Objectives, Background, Technical Approach and 
Implementation Timetable (Proposed Intervention), Experience of 
Personnel, Identification of Deliverables and Quarterly Schedule of 
their submission to determine contractor performance, Staffing Pattern 
and Project Management Organizational Chart, Leveraging of non-Federal 
Resources.
3. Attachments
    Summaries of other relevant organizational experiences, Resumes of 
key personnel and signed letters of commitment to the project.
    Successful proposals submitted in response to this SGA will be 
incorporated into the text of the grant with the selected applicant(s).

    Signed at Washington, DC, this 14th day of July, 2003.
Lawrence J. Kuss,
Grant Officer.
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[FR Doc. 03-18255 Filed 7-17-03; 8:45 am]
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