[Federal Register Volume 68, Number 125 (Monday, June 30, 2003)]
[Notices]
[Pages 38756-38842]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-15351]



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Part II





Department of Energy





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Privacy Act of 1974; Publication of Compilation of Systems of Records; 
Notice

  Federal Register / Vol. 68, No. 125 / Monday, June 30, 2003 / 
Notices  

[[Page 38756]]


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DEPARTMENT OF ENERGY


Privacy Act of 1974; Publication of Compilation of Systems of 
Records

AGENCY: Department of Energy.

ACTION: Notice.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the 
Office of Management and Budget (OMB) Circular A-130, the Department of 
Energy (DOE or Department) is publishing its compilation of Privacy Act 
Systems of Records. This notice provides an accurate and complete text 
of the agency's systems of records, and adopts many of the 
recommendations that were made to DOE in comments that were submitted 
concerning proposed amendments to the compilation published by DOE on 
May 16, 2001.
    In addition, this notice proposes to amend an existing system of 
records and establish two new systems of records.

DATES: The revised compilation of Privacy Act Systems of Records is 
effective June 30, 2003. The proposed amendment to an existing system 
of records and the establishment of the two new systems of records will 
become effective without further notice, on August 14, 2003, unless 
comments dictate otherwise.

ADDRESSES: Written comments should be directed to Abel Lopez, Director, 
Freedom of Information Act and Privacy Act Group, U.S. Department of 
Energy, ME-74, 1000 Independence Avenue, SW., Washington, DC 20585.

FOR FURTHER INFORMATION CONTACT: Abel Lopez, Director, Freedom of 
Information Act and Privacy Act Group, ME-74, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-
5955; Verlette Moore, Freedom of Information Act and Privacy Act Group, 
ME-74, 1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-
5958; and Isiah Smith, Office of the General Counsel, GC-77, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585, (202) 586-8618.

SUPPLEMENTARY INFORMATION:

I. Background
II. Discussion of Comments
III. Proposed Amendment to an Existing System of Records
IV. Proposed New Systems of Records
V. Comment Procedures

I. Background

    DOE published a proposed compilation of its Privacy Act systems of 
records on May 16, 2001, at 66 FR 27300. The notice provided an 
accurate and complete text of notices for the sixty systems of records 
established by DOE under the Privacy Act. Each system notice provided a 
description of the systems of records, identified the purpose and 
authority for collecting and maintaining the information, reflected 
administrative changes that had been made, identified the appropriate 
DOE locations, and incorporated all routine uses. In addition, the 
Federal Register notice proposed new routine uses for existing systems 
of records, deleted 10 systems of records, and established seven new 
systems of records.
    A 30-day comment period was provided for the public to comment on 
the amendments to existing systems and proposed new systems. The 
comment discussion that refers to names of DOE offices is only relevant 
to the text of two systems of records. The names used are the names 
that existed at the time the comments were submitted, and not the 
current names of some of the offices. The Department received 13 
internal comments and two public comments. An analysis of the comments 
and the response by the DOE are provided in this notice.

II. Discussion of Comments

    Comment: The Department received several comments stating the text 
for DOE-31 ``Firearms Qualifications Records'' was omitted from the 
compilation.
    Response: The comments were accurate. The text for this system has 
been incorporated with this notice.
    Comment: Several comments were received requesting clarification of 
the ``Notification Procedures'' section of the Compilation of Privacy 
Act Systems of Records Notice. The commenters stated that it was not 
clear to whom Privacy Act requests should be directed for records 
maintained by various DOE Field sites that are managed and operated by 
contractors.
    The ``Notification Procedures'' section stated that a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, or the Privacy Act Officer at 
the appropriate address listed in the ``System Location'' section of 
the notice. However, since the Laboratories and Area Offices of the 
Department do not have a Privacy Act Officer on site it was unclear to 
whom a request should be directed when the system of records was 
located at one of these facilities.
    Response: DOE agrees with the commenters and is revising the 
``Notification Procedures'' section of the ``Compilation of Privacy Act 
Systems of Records; Notice'' to address these comments. Accordingly, 
the ``Notification Procedures'' section is revised to read as follows:

    In accordance with the DOE regulation implementing the Privacy 
Act, title 10, Code of Federal Regulations, part 1008, a request by 
an individual to determine if a system of records contains 
information about him/her should be directed to the Director, 
Headquarters Freedom of Information Act and Privacy Act Group, U.S. 
Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System Locations.'' For records 
maintained by a Laboratory or Area Office, requests should be 
directed to the Privacy Act Officer at the Operations Office that 
has jurisdiction over that facility. The request should include the 
requester's complete name, time period for which records are sought, 
and the office location(s) where the requester believes the records 
are located.

    In addition, we have created a new section in the ``Compilation of 
Privacy Act Systems of Records'' entitled ``Table Correlating DOE Field 
Locations and their Offices.'' This section will identify each 
Operations Office and the Laboratories and Area Offices under their 
respective jurisdiction. This will enable a requester to identify the 
appropriate Privacy Act Officer to whom a requester should submit a 
request for agency records maintained by a Laboratory or Area Office.
    Comment: Another commenter stated that any reference to a 
Laboratory or a non-DOE office as a ``System Location'' should be 
deleted. The commenter stated that Management and Operating (M&O) 
contractors may maintain on behalf of DOE certain systems of records 
identified in their respective contracts with DOE. The commenter 
proposed that only the DOE offices should be referenced as a system 
location.
    Response: DOE disagrees with this commenter. DOE has consulted with 
the Office of Management and Budget (OMB), the agency charged with 
providing guidance on the Privacy Act to other Federal agencies, and 
OMB has advised that agencies should identify all locations where the 
records are maintained. It is the goal of the agency to inform the 
public what records the agency maintains, where the records are 
maintained, to whom the records pertain, and the uses of the records. 
Therefore, the commenter's suggestion is not adopted.
    Comment: Comments also were received on the proposed amendments to 
DOE-1 ``Grievance Records.'' The commenter stated that, according to 
the notice, this system of records will maintain only grievance records 
subject

[[Page 38757]]

to the negotiated grievance process under DOE Order 3771.1 ``Grievance 
Policy and Procedures.'' However, DOE Order 3771.1 does not apply to 
employees who are members of a bargaining unit and who are covered by 
negotiated grievance procedures. These employees are specifically 
excluded from coverage under that particular DOE Order. The commenter 
further stated that if the intent is to maintain records pertaining 
specifically to employees covered under a negotiated grievance process, 
the system should not reference DOE Order 3771.1. Thus, the commenter 
stated that Albuquerque Operations Office should not be listed as a 
system location because Albuquerque employees are not members of a 
bargaining unit and, therefore, not covered by the negotiated grievance 
process.
    Response: The Freedom of Information Act and Privacy Act Group 
consulted the System Manager for DOE-1 and was informed that the system 
was established to include records of employees in both Headquarters 
and in Field components who are covered by both negotiated grievance 
procedures, and the Administrative Grievance process under DOE Order 
3771.1. The system will maintain records that are a part of a 
negotiated grievance process and/or a grievance that is a part of the 
administrative grievance process. For this reason, the purpose section 
for DOE-1 has been written with greater clarity to include records of 
employees that are subject to either the negotiated grievance process 
or DOE's administrative grievance process under DOE Order 3771.1.
    Comment: Comments were received concerning the type of records 
maintained in DOE-3 ``Employee Concerns Program Records'' and DOE-7 
``Whistle Blower Investigations, Hearings and Appeals Records.'' In the 
section entitled ``Categories of Records in the System'' of the systems 
of records, security documents are listed as a type of document 
maintained in the systems. The commenters stated security records 
should not be maintained in these systems but should be in DOE-43 
``Personnel Security Clearance Files,'' DOE-44 ``Special Access 
Authorization for Categories of Classified Information,'' or another 
appropriate system.
    Response: The Freedom of Information Act and Privacy Act Group 
contacted the system managers for DOE-3 and DOE-7 and was informed that 
the records maintained in these systems are acquired from individuals 
who file informal and formal complaints. The Department does not obtain 
the records from an individual's security file, but the individual may 
submit such records with his or her complaint. The records provided by 
individuals are used in the Department's deliberative process. The 
Department is in compliance with section (e)(4)(C) of the Privacy Act 
and OMB's guidance to agencies that when describing ``Categories of 
Records'' in the public notice, the notice should describe the type of 
information maintained in a system. Therefore, the commenter's 
suggestion is not adopted.
    Comment: The Department also received a comment on DOE-34 
``Employee Assistance Program'' (EAP) Records. The commenter suggested 
that the Albuquerque Operations Office, the Amarillo Area Office and 
the Kansas City Area Office should not be identified as locations for 
EAP records because these types of records are not maintained at those 
locations. In addition, the commenter pointed out that the Albuquerque 
Operations Office only maintains statistical information on the use of 
EAP records.
    Response: The system manager for this system of records informed 
DOE's Freedom of Information Act and Privacy Act Group that service 
providers have contracts with the Albuquerque Operations Office, 
Amarillo Area Office, and the Kansas City Area Office. All DOE sites 
have service providers that provide counseling services for their 
employees. The records are maintained by the service provider for the 
Department and statistical information is sent to Albuquerque. However, 
the records are maintained at the locations listed in the notice. 
Therefore, the commenter's suggestion is not adopted.
    Comment: One commenter noted that DOE offices that are part of the 
National Nuclear Security Administration (NNSA) should be referenced as 
such. When a particular system of records references only DOE and makes 
no mention of the NNSA, it could lead to confusion because it may be 
interpreted that the system only pertains to those offices or programs 
under DOE and not any function performed by the NNSA.
    Response: DOE's Office of the Assistant General Counsel for General 
Law informed the Freedom of Information Act and Privacy Act Group that 
it is the policy of the Department to specifically identify NNSA in all 
appropriate notices and Departmental Orders. Therefore, the comment has 
been adopted and all of the systems of records have been revised in 
accordance with the comment.
    Comment: The Department of Labor (DOL) expressed concern that DOE 
has added routine uses to a number of its systems of records so as to 
authorize DOE to disclose information from these systems of records to 
the Department of Health and Human Services (HHS), no similar routine 
use was added to authorize disclosure of this information to DOL. DOL 
stated that it also needs these types of information to administer and 
make determinations on claims filed under the Energy Employees 
Occupational Illness Compensation Program Act of 2000 (EEOICPA). In 
addition, DOL stated that there is no valid reason for DOE to provide 
information to HHS and not provide the same information to DOL when DOL 
is the agency that will issue actual determinations on claims made to 
DOL under EEOICPA.
    DOL provided language for DOE to consider to modify the routine use 
language for those systems where DOE established a routine use 
authorizing disclosure to HHS. In addition, DOL suggested that DOE 
amend its systems notices to add a separate specific routine use that 
authorizes disclosure to DOL of the same information authorized for 
disclosure to HHS.
    Response: The system manager for DOE-10 ``Worker Advocacy Records'' 
was contacted and agreed that DOL should be provided with the 
information it needs to administer its EEOICPA obligations. However, 
the system manager stated that a routine use already exists that allows 
disclosure to DOL. The routine use states that, ``A record from this 
system may be disclosed as a routine use to the personnel, contractors, 
grantees, and cooperative agreement holders of the Federal agency or 
agencies and its components, designated by the President to implement 
the Federal compensation program established by the EEOICPA.'' However, 
DOE has no objection to the language that DOL suggested. The routine 
use language has been modified accordingly.
    Many of the comments submitted to DOE requested administrative 
changes to various systems. Appropriate administrative changes have 
been noted and adopted.

III. Proposed Amendment to an Existing System of Records

DOE-54 Investigative Files of the Inspector General

    This notice proposes to amend DOE-54 ``Investigative Files of the 
Inspector General'' by establishing a new routine use to comply with 
the recently enacted Homeland Security Act of 2002.
    Specifically, section 812(a) of the Homeland Security Act of 2002 
amended the Inspector General Act of

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1978 (5 U.S.C. App.) and provides, in part:

    To ensure the proper exercise of the law enforcement powers 
authorized by this subsection, the Offices of Inspector General 
described under paragraph (3) shall, not later than 180 days after 
the date of enactment of this subsection, collectively enter into a 
memorandum of understanding to establish an external review process 
for ensuring that adequate internal safeguards and management 
procedures continue to exist within each office and within any 
office that later receives an authorization under paragraph (2). The 
review process shall be established in consultation with the 
Attorney General, who shall be provided with a copy of the 
memorandum of understanding that establishes the review process. 
Under the review process, the exercise of the law enforcement powers 
by each Office of Inspector General shall be reviewed periodically 
by another Office of Inspector General or by a committee of 
Inspectors General. The results of each review shall be communicated 
in writing to the applicable Inspector General and to the Attorney 
General.

    The additional routine use would allow the disclosure of 
information to authorized officials within Offices of Inspectors 
General listed in the Inspector General Act of 1978, the Department of 
Justice, the Federal Bureau of Investigation, and the U.S. Marshals 
Service, as necessary, for the purpose of conducting qualitative 
assessment reviews of the Office of Inspector General's investigative 
operations to ensure that the adequate internal safeguards and 
management procedures are maintained. The proposed routine use is 
compatible with the purpose for which the information is being 
collected and maintained.

IV. Proposed New Systems of Records

DOE-16 Federal Employee Subsidy Program Records

    The Department proposes to establish a new system of records 
entitled DOE-16 ``Federal Employee Subsidy Program Records.'' The 
system will cover all records that pertain to the DOE Child Care 
Tuition Assistance Program and the Transit Subsidy Program (also 
referred to as the Commuter Choice) at all DOE locations. The 
authorities for the Child Care Tuition Assistance Program are Public 
Law 106-58, section 643, and Executive Order 9397. The authorities for 
the Transit Subsidy Program are the Transportation Equity Act of 1998, 
Executive Order 13150, and 26 CFR parts 1 and 602.
    The information in this system will pertain to DOE Federal 
employees and will be used by the Department to determine if an 
individual is eligible for benefits, to administer the programs, to 
make payments to child care providers or providers of transportation 
and/or parking services, and/or to reimburse employees for 
transportation and/or parking expenses.
    The records that will be maintained in the proposed DOE-16 are 
application forms, earnings statements, income tax returns, and 
vouchers of payments distributed. The records will be stored as paper 
records and electronic data and may be retrieved by the name of the 
applicant or other personal identifier, such as a social security 
number.
    The Department does not believe the maintenance of this system will 
have any substantial effect on privacy and other rights of individuals, 
particularly since the applications are initiated by the employees and 
payments or disbursements are made on behalf of the employees. The 
system is necessary to efficiently administer the programs that provide 
benefits to employees.

DOE-27 Foreign Travel Management System (FTMS)

    The Department proposes to establish a system of records entitled 
DOE-27 ``Foreign Travel Management System (FTMS).'' This system of 
records will allow DOE (1) to track, monitor and record all official 
foreign travel by Federal employees and contractors; (2) to secure 
final travel approval by the DOE Program Office that is funding or has 
programmatic interest in the travel; and (3) to track and monitor 
attendance by Federal employees and contractors at international 
conferences.
    The Department will collect information to obtain approval for 
foreign travel and to document and monitor such travel. Information 
maintained in this system of records will include background data, 
travel itineraries, estimated and actual trip costs, summary reports 
following the completion of travel, and international conference 
information.
    The trip information maintained in this system of records will be 
used in the preparation of country cable requests sent to the 
Department of State to obtain clearance into the country to be visited. 
Specific reports can be generated that will provide the number of 
individuals who traveled to foreign countries, the purpose of the 
travel, conferences attended, time period, and funding.
    The records will be stored as paper records and electronic media. 
Information may be retrieved by name of traveler, social security 
number and trip request number. The authorities for the FTMS are 42 
U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301 and 5 U.S.C. 
chapter 57.
    The Department does not believe the maintenance of this system of 
records will have any substantial effect on the privacy and other 
rights of individuals. The system will simplify the collection of 
information required to efficiently monitor and approve foreign travel.

V. Comment Procedures

    As provided by 5 U.S.C. 552a (e)(11), interested persons are 
invited to submit written data, views or comments related to the 
proposed amendment to DOE-54 and the two proposed new systems of 
records to the U.S. Department of Energy, Freedom of Information Act 
and Privacy Act Group, ME-74, 1000 Independence Avenue, SW., 
Washington, DC 20585. ``Comments'' should be written on the outside of 
the envelope and on the documents submitted to DOE with the designation 
``Department of Energy Privacy Act Systems of Records Proposals.'' 
These comments and all other relevant information will be considered by 
DOE before the proposed amendment and proposed two new systems of 
records are adopted in their final form.
    If DOE receives no substantial comments adverse to or critical of 
the amendment of an existing system of records and two new systems of 
records DOE has proposed, DOE will begin to operate the systems as 
proposed upon the expiration of the 40-day advance notice period for 
informing Congress and OMB of the amendment and proposed new systems as 
required by OMB Circular A-130.
    The Department is submitting to Congress the reports on the amended 
system of records and the new systems as required by OMB Circular A-
130, concurrently with publication of this Federal Register notice.
    Set forth below is the compilation of DOE's Privacy Act Systems of 
Records that includes a Table of Contents, Correlation of Offices and 
the text of the individual systems of records.

    Issued in Washington, DC on June 10, 2003.
James T. Campbell,
Acting Director, Office of Management, Budget and Evaluation/Acting 
Chief Financial Officer.

Compilation of Systems of Records

Correlation of DOE Field Locations and Their Offices

NNSA Service Center (Albuquerque) (Formerly Albuquerque Operations 
Office)
Pantex Site Office (formerly Amarillo Area Office)
Pantex Plant

[[Page 38759]]

Kansas City Site Office (formerly Kansas City Area Office)
Kansas City Plant
Los Alamos Site Office (formerly Los Alamos Area Office)
Los Alamos National Laboratory
Sandia Site Office (formerly Kirtland Area Office)
Sandia National Laboratory
Chicago Operations Office
Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory
Idaho Operations Office
Grand Junction Office
NNSA Service Center (Oakland) (formerly Oakland Operations Office)
Livermore Site Office
Lawrence Livermore National Laboratory
Lawrence Berkeley National Laboratory
Stanford Linear Accelerator Center
Oak Ridge Operations Office
Oak Ridge Gaseous Diffusion Plant (K-25)
Oak Ridge National Laboratory (X-10)
Melton Valley TRU Waste Storage Facility
NNSA Y-12 Site Office (formerly Y-12 Area Office)
Y-12 Plant
Spallation Neutron Source, Oak Ridge Reservation
Thomas Jefferson National Accelerator Facility
Weldon Spring Site Remedial Action Program
Oak Ridge Institute for Science and Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors
NNSA Service Center (Nevada) (formerly Nevada Operations Office)
Nevada Site Office (newly created)
Nevada Test Site
Savannah River Operations Office
NNSA Savannah River Site Office (formerly Savannah River Area Office)
NNSA Tritiam Facility
Office of Repository Development (Formerly Yucca Mountain Site 
Characteristic Office)

Table of Contents of All DOE Systems of Records as Adopted or Proposed

DOE-1 Grievance Records.
DOE-2 Supervisory Maintained Personnel Records.
DOE-3 Employee Concerns Program Records.
DOE-4 EIA-457--Survey Reports--Residential Energy Consumption Survey 
(RECS).
DOE-5 Personnel Records of Former Contractor Employees.
DOE-6 EIA Consumer Data Base.
DOE-7 Whistleblower Investigation, Hearings and Appeals Records.
DOE-8 Intergovernmental Personnel Act (IPA) Agreements.
DOE-9 Members of DOE Advisory Committees.
DOE-10 Worker Advocacy Records.
DOE-11 Emergency Locator Records.
DOE-12 Automated Materials Property System (AMPS).
DOE-13 Payroll and Leave Records.
DOE-14 Report of Compensation.
DOE-15 Intelligence Related Access Authorization.
DOE-16 Federal Employee Subsidy Program Records (Proposed New 
System-DOE Assigned Number Is Being Re-Issued).
DOE-17 [Deleted--Reserved]
DOE-18 Accounts Payable Financial System.
DOE-19 Accounts Receivable Financial System.
DOE-20 [Deleted--Reserved]
DOE-21 Emergency Defense Mobilization Files.
DOE-22 [Deleted--Reserved]
DOE-23 Property Accountability System.
DOE-24 Land Records System.
DOE-25 U.S. DOE Commuter Locator and Parking Space Information 
System.
DOE-26 Official Travel Records.
DOE-27 Foreign Travel Management System (FTMS) (Proposed New System-
DOE Assigned Number Is Being Re-Issued).
DOE-28 General Training Records.
DOE-29 [Deleted--Reserved]
DOE-30 [Deleted--Reserved]
DOE-31 Firearms Qualifications Records.
DOE-32 [Deleted--Reserved]
DOE-33 Personnel Medical Records.
DOE-34 Employee Assistance Program.
DOE-35 Personnel Radiation Exposure Records.
DOE-36 [Deleted--Reserved].
DOE-37 [Deleted--Reserved].
DOE-38 Occupational and Industrial Accident Reports.
DOE-39 [Deleted--Reserved].
DOE-40 [Deleted--Reserved].
DOE-41 Legal Files (Claims, Litigation, Criminal Violations, 
Patents, and Others).
DOE-42 [Deleted--Reserved].
DOE-43 Personnel Security Clearance Files.
DOE-44 Special Access Authorization for Categories of Classified 
Information.
DOE-45 Weapons Data Access Control System.
DOE-46 Administrative Review Files.
DOE-47 [Deleted with this notice--Reserved].
DOE-48 Security Education and/or Infraction Reports.
DOE-49 Security Communications File.
DOE-50 Personnel Assurance Program Records.
DOE-51 Employee and Visitor Access Control Records.
DOE-52 Access Control Records of International Visits, Assignments, 
and Employment at Facilities and Contractor Sites.
DOE-53 Access Authorization for ADP Equipment.
DOE-54 Investigative Files of the Inspector General.
DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records.
DOE-56 Congressional Constituent Inquiries.
DOE-57 Congressional Profiles.
DOE-58 General Correspondence Files Office of the Secretary of 
Energy, Deputy Secretary and Under Secretary of Energy.
DOE-59 Mailing List for Requesters of Energy Related Information.
DOE-60 [Deleted--Reserved].
DOE-61 Census of High Energy Physicists.
DOE-62 Historical Files--Published Information Concerning Selected 
Persons in the Energy Field.
DOE-63 [Deleted--Reserved].
DOE-64 [Deleted--Reserved].
DOE-65 [Deleted--Reserved].
DOE-66 Power Sales to Individuals.
DOE-67 [Deleted--Reserved].
DOE-68 [Deleted--Reserved].
DOE-69 [Deleted--Reserved].
DOE-70 [Deleted--Reserved].
DOE-71 The Radiation Accident Registry.
DOE-72 The DOE Radiation Study Registry.
DOE-73 The US-DPTA Registry.
DOE-74 [Deleted--Reserved].
DOE-75 Call Detail Records.
DOE-76 [Deleted--Reserved].
DOE-77 Physical Fitness Test Records.
DOE-78 [Deleted--Reserved].
DOE-79 [Deleted--Reserved].
DOE-80 [Deleted--Reserved].
DOE-81 Counterintelligence Administrative and Analytical Records and 
Reports.
DOE-82 Grant and Contract Records for Research Projects, Science 
Education, and Related Activities.
DOE-83 Allegations Based Inspections Files of the Office of the 
Inspector General.
DOE-84 Counterintelligence Investigative Records.
DOE-85 [Reserved].
DOE-86 Human Radiation Experiments Records.
DOE-87 [Deleted--Reserved].
DOE-88 Epidemiologic and Other Health Studies, Surveys, and 
Surveillances.

Text of Systems of Records

DOE-1.

SYSTEM NAME:
    Grievance Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.

[[Page 38760]]

    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Forks Energy Technology Center, PO 
Box 8213, University Station, Grand Forks, ND 58201.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Laramie Energy Technology Center, PO Box 
3395, University Station, Laramie, WY 82070.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
National Nuclear Security Administration (NNSA) employees, consultants, 
board members, and applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grievances; names; social security numbers; work and home 
addresses; work and home telephone numbers; job titles, series, and 
grade levels; organization; supervisors' names and telephone numbers; 
copies of employee records, such as personnel actions, performance 
appraisals, pay and leave records, and security clearance documents; 
management reports; witness statements; affidavits; checklists; notes; 
and relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 
5 CFR part 771.

PURPOSE(S):
    The records maintained in the system pertain to grievances subject 
to the negotiated grievance process and the agency's administrative 
grievance process. The records in this system will be used by 
management officials in the resolution of employee concerns about 
working conditions, administration of the agency's grievance process, 
employee-supervisor relations, work processes, or other similar issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, or local agency that is authorized to 
review and resolve the issue(s) raised in the grievance.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to a 
contractor of the Department who is authorized to review and resolve 
the issue(s) raised in the grievance, including a mediator or 
arbitrator in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILLITY:
    Records may be retrieved by the name of the grievant or complainant 
or other personal identifier, such as social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Human Resources Management, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Human Resources Directors of the ``System 
Locations''

[[Page 38761]]

listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, the request should be directed to the Privacy Act Officer 
at the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The grievant or complainant, applicable management officials, 
program office records, congressional offices, and fact finders' notes 
and reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-2

SYSTEM NAME:
    DOE--Personnel Supervisor Maintained Personnel Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Forks Energy Technology Center, PO 
Box 8213, University Station, Grand Forks, ND 58201.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Laramie Energy Technology Center, PO Box 
3395, University Station, Laramie, WY 82070.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
National Nuclear Security Administration (NNSA) employees, who have 
departed within the last year, assigned military or detailed personnel, 
and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies and summaries of employment history; SF-171; job 
description; education; address; next of kin; home and work telephone 
numbers; date of birth; awards and commendations received; 
participation in professional or community activities; training; 
earnings and leave data; travel actions; certification or qualification 
examinations; injury reports; appraisals; copy of ADP-produced Form 
702; Form 50; assignment records; security infraction notices; records 
of supervisor-employee discussions; supervisor observations; 
reprimands; admonitions; adverse actions; commendations; contingency 
planning data; security clearance status; and Government property in 
employee possession.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by DOE to maintain a file of 
personnel information that would allow DOE managers to make informed 
personnel and management decisions concerning employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the

[[Page 38762]]

same limitations applicable to Department officers and employees under 
the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters and Field Offices: The immediate supervisor of the 
subject of the record(s).

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject employee, employee's supervisor(s), personnel action 
documents, payroll documents, and personnel security documents.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    None.
DOE-3

SYSTEM NAME:
    Employee Concerns Program Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operation Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 200 
Administration Road, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Office of River Protection, PO Box 550, 
MS A1-61, Richland, WA 99352.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 151122-0109.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93 Unite A, Golden, CO 80402.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29802.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees and DOE 
contractor and subcontractor employees who file concerns or complaints 
with the DOE Employee Concerns Program offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee concerns, informal whistleblower reprisal complaints, 
names, social security numbers, work and home addresses and telephone 
numbers, job titles, series, grade or pay levels; organization; 
supervisors names and telephone numbers; copies of employee records 
such as personnel actions, performance appraisals, pay and leave 
records and security clearance documents; management reports; witness 
statements; affidavits; checklists; notes; and relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p); 
42 U.S.C. 7254; 42 U.S.C. 5801(a).

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

PURPOSE(S):
    The records are maintained and used by the Department to document 
and resolve employee concerns about environmental, safety and health 
issues, employee-supervisor relations, work processes and practices, 
and other work-related issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. chapter 71.

[[Page 38763]]

    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by the name of the concerned employee or 
complainant or other personal identifier, such as social security 
number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Employee Concerns, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585. Field Offices: The Director of the Office of Employee Concerns 
at the ``System Locations'' listed above are the system managers for 
their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The concerned employee or complainant; applicable management 
officials; program office records; and congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The system is exempt under subsections 552a(k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5 
U.S.C. 552a(e)(1) of the Act; see the Department's Privacy Act 
regulation at 10 CFR part 1008.
DOE-4

SYSTEM NAME:
    FORM EIA-457 Survey Reports (Residential Energy Consumption Survey 
(RECS)).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Energy Information Administration (EIA), 
1000 Independence Avenue, SW., Washington, DC 20585.
    Roper Starch Worldwide, Inc., Response Analysis Division, 1060 
State Road, Princeton, NJ 08540.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons responding to the FORM EIA-457 (Residential Energy 
Consumption Survey (RECS)) or a sample thereof.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, age, gender, race, ethnicity, home address, home telephone 
number, income, family size and composition, characteristics of housing 
unit, household vehicles, name and address of landlord, name and 
address of fuel suppliers, and records of energy purchases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is collected and maintained by the DOE to measure 
the levels of energy consumption used by homeowners and the cost of 
heating fuel. The information also is used for monitoring, modeling and 
making policy decisions regarding energy use in U.S. households.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the

[[Page 38764]]

same limitations applicable to DOE officers and employees under the 
Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and identification number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RENTENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Administrator, Energy Information Administration, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and energy supply companies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-5

SYSTEM NAME:
    Personnel Records of Former Contractor Employees.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4/ Road, 
Grand Junction, CO 81503.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343-3020.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550 Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former employees of companies that currently have or have had a 
contract with the Department of Energy (DOE).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, employment history, earnings, medical history, and other 
related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum 
of Understanding between the Department of Energy and the Department of 
Health and Human Services, 56 FR 9701, March 7, 1991.

PURPOSE(S):
    The records are maintained and used by the DOE to verify employment 
of contractor employees who have worked at a DOE facility or for a 
prime management and operating contractor for the DOE to settle or pay 
claims associated their employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and

[[Page 38765]]

litigation, and their representatives and individuals assisting those 
representatives; and (3) witness, potential witness, or their 
representatives and assistants, and any person possesses information 
pertaining to the matter when it is necessary to obtain information or 
testimony relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    7. A record from the system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    8. A record from the system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, in performance of health studies or 
related health or environmental duties pursuant to their contracts, 
grants, and cooperating or collaborating research agreements. In order 
to perform such studies, the Department, its contractors, grantees, 
participants in cooperative agreements, and collaborating researchers 
may disclose a record to: Federal, State and local health and medical 
agencies or authorities; to subcontractors in order to determine a 
subject's vital status or cause of death; to health care providers to 
verify a diagnosis or cause of death; or to third parties to obtain 
current addresses for participants in health-related studies, surveys, 
and surveillance. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes.
    9. A record from this system may be disclosed to members of DOE 
advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the DOE concerning health, safety, or environmental issues. 
All recipients of such records are required to comply with the Privacy 
Act, to follow prescribed measures to protect personal privacy, and to 
disclose or use personally identifiable information only for the 
purpose of providing advice to the DOE or to the Department of Health 
and Human Services.
    10. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Contractor Human Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of the 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

[[Page 38766]]

RECORD SOURCE CATEGORIES:
    The employer of the subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-6

SYSTEM NAME:
    EIA Customer Data Base.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (DOE), Energy Information Administration 
(EIA), 1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM
    Persons requesting energy related information.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    The following information may be maintained in the system: EIA 
contact name, date of contact, contact method, address, e-mail address, 
telephone number, fax number, description of information or services 
requested, description of services, and energy interests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are used and maintained by the DOE to analyze, evaluate 
and better serve EIA customers, their needs, and their interests.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, e-mail address, or telephone 
number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Energy Information Administration, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-7

SYSTEM NAME:
    Whistleblower Investigation, Hearings, and Appeals Records.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    These records are maintained at the Office of Hearings and Appeals, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585-0107.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Department of Energy (DOE) 
including National Nuclear Security Administration (NNSA) employees, 
contractors and subcontractors whose complaints are received at the 
Office of Hearings and Appeals pursuant to title 10, Code of Federal 
Regulations, part 708, and pursuant to Section 3164 of the National 
Defense Authorization Act for FY 2000, Pub. L. 106-65, codified at 42 
U.S.C. 7239.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Whistleblower reprisal complaints; names, social security numbers, 
work and home addresses and telephone numbers, job titles, series, 
grade or pay levels; organization information; supervisors' names and 
telephone numbers; copies of employee records such as personnel 
actions, performance appraisals, pay and leave records, and security 
clearance documents; management reports; witness statements; 
affidavits; checklists; notes; reports of investigation; and relevant 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b), 
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.

PURPOSE(S):
    The records are maintained and used by the DOE to document and 
resolve complaints made by employees of DOE and its contractors and 
subcontractors who allege retaliation by their employer for disclosure 
of information concerning danger to public or worker health or safety, 
substantial violations of law, or gross mismanagement; for 
participation in Congressional proceedings; or for refusal to 
participate in dangerous activities.

[[Page 38767]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed to any source from 
which additional information is requested when necessary to obtain 
information relevant to the processing of a whistleblower complaint by 
the Office of Hearings and Appeals. The source will be provided such 
information from the system of records only to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and to identify the type of information requested.
    2. A record from this system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute of particular program pursuant thereto.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and assistants; and any other person 
possessing information pertaining to the matter, when it is necessary 
to obtain information or testimony relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings, or discussion in open court) when such disclosure (1) is 
relevant to, and necessary for, the proceeding, and (2) is compatible 
with the purpose for which the Department collected the record; and (3) 
the proceeding involves:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. Decisions, opinions, reports of investigation, orders and other 
determinations signed by investigators, hearing officers or the 
Director of the Office of Hearings and Appeals that are records 
contained in this system of records may be published for the general 
public, for precedential or educational purposes, in paper format and 
electronically on the Office of Hearings and Appeals' Web site, the 
current address of which is http://www.oha.doe.gov.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by complainant's name or other personal 
identifier or case number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only to the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Hearings and Appeals, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585-0107.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The complainant; individuals and organizations that have pertinent 
knowledge about the subject of the complaint; those authorized by the 
complainant to furnish information; confidential informants; and 
Congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The system is exempt under subsections (k)(1), (2) and (5) of the 
Privacy Act to the extent that information within the system meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a (d); 
5 U.S.C. 552a, (d) and (e)(1) of the Act; see the DOE Privacy Act 
regulation at title 10, Code Federal Regulations, part 1008.
DOE-8

SYSTEM NAME:
    Intergovernmental Personnel Act (IPA) Agreements.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000

[[Page 38768]]

Independence Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U. S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343-3020.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are now, or have been, under an IPA agreement to or 
from the Department of Energy (DOE) and the National Nuclear Security 
Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home and work addresses, social security number, home and 
work telephone numbers, salary, and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. chapter 
33, subchapter VI, and 5 CFR part 334.

PURPOSE(S):
    The records are maintained and used by DOE to provide a basis for 
payments under the terms of the IPA agreements, provide employment 
histories, and provide information for reports and program evaluations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed to State and local 
governments, institutions of higher education, Federally Funded 
Research and Development Centers, or other ``eligible'' organizations 
for the purpose of assigning prospective individuals for temporary 
periods.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media and paper records.

RETRIEVABILITY:
    Records may be retrieved by name or social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Human Resources and Management, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington DC 
20585.
    Field Offices: The Personnel Officers at the field locations listed 
above under ``Systems Locations'' are the system managers for their 
respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

[[Page 38769]]

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and current or prospective employer.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-9

SYSTEM NAME:
    Members of DOE Advisory Committees.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of the Executive Secretariat, 
1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who are members of a Department of Energy (DOE) 
Advisory Committee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, biographical information, home address and telephone number, 
work address and telephone number, type of business or organizational 
affiliation, present position with business or other organization, 
number of years in present position, other related experience, 
congressional district, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and the Federal 
Advisory Committee Act, 5 U.S.C. App. 2.

PURPOSE(S):
    The records are maintained and used by the DOE to keep a current 
listing of advisory committee members.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of the Executive Secretariat, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, members of Congress, and public interest 
groups.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-10

SYSTEM NAME:
    Worker Advocacy Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    U.S. Department of Energy, 19901 Germantown Road, Germantown, MD 
20874-1290.
    U.S. Department of Energy, Albany Research Center, 1450 Queen 
Avenue, SW., Albany, OR 97321.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Office of Amarillo Site Operations, 
Highway 60 FM2373, Amarillo, TX 79177.
    U.S. Department of Energy, Bettis Atomic Power Laboratory, Bechtel 
Bettis, Inc., 814 Pittsburgh McKeesport Blvd., West Mifflin, PA 15122-
0079.
    U.S. Department of Energy, Boston Regional Office, John F. Kennedy 
Federal Bldg., Room 675, Boston MA 02203-0002.
    U.S. Department of Energy, Chicago Regional Office, One South 
Wacker Drive, Chicago, IL 60606-4616.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Denver Regional Office, 1617 Cole Blvd., 
MS-1721, Golden, CO 80401.
    U.S. Department of Energy, Fernald Environmental Management 
Project, 7400 Willey Road, Cincinnati, OH 45030.
    U.S. Department of Energy, General Atomics Site Office, 3550 
General Atomic Court, B-7, Room 119, San Diego, CA 92121.
    U.S. Department of Energy, Golden Field Office, 1617 Cole Blvd., 
Golden, CO 80401.
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503.
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA 99352.

[[Page 38770]]

    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83403.
    U.S. Department of Energy, Idaho National Engineering and 
Environmental Laboratory, 2525 North Fremont Avenue, Idaho Falls, ID 
83401-1563.
    U.S. Department of Energy, Idaho National Engineering and 
Environmental Laboratory, CF 690 MS 4149, Scoville, ID 83415.
    U.S. Department of Energy, Kansas City Site Office, 2000 E 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Knolls Atomic Power Laboratory, 2401 
River Road, Niskayuna, NY 12309.
    U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1 
Cyclotron Road, Berkeley, CA 94720.
    U.S. Department of Energy, University of California, Livermore Site 
Office, 7000 East Avenue, PO Box 808, L-1, Livermore, CA 94550.
    U.S. Department of Energy, Livermore Site Office, Nevada Test Site, 
University of California, PO Box 45, Mercury, NV 89023.
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Blvd., Idaho Falls, ID 83403.
    U.S. Department of Energy, The Office of Site Operations, 528 35th 
Street, Los Alamos, NM 87544.
    University of California, Los Alamos National Laboratory, SM 
30 Bikini Road, Los Alamos, NM 87545.
    U.S. Department of Energy, Miamisburg Environmental Management 
Project, 1 Mound Road, Miamisburg, OH 45342-0066.
    U.S. Department of Energy, National Energy Technology Laboratory 
(NETL-MGN), 3610 Collins Ferry Road, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(NETL-PGH), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Blvd., Golden, CO 80401-3393.
    U.S. Department of Energy, National Renewable Energy Laboratory, 
1617 Cole Blvd., Golden, CO 80401-3393.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Nevada Test Site Mercury, Nevada, 
Building 111, PO Box 677, Mercury, NV 89023-0677.
    U.S. Department of Energy, Oak Ridge Institute for Science and 
Education, 230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN 37830.
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN 37831.
    U.S. Department of Energy, Oak Ridge Operations Office, 200 
Administration Road, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Office of Scientific and Technical 
Information, 175 Oak Ridge Turnpike, Oak Ridge, TN 37830.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road, 
West Paducah, KY 42086.
    U.S. Department of Energy, Philadelphia Regional Office, 1880 John 
F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483.
    U.S. Department of Energy, Portsmouth Site Office, 3930 U.S. 23, 
Perimeter Road, Piketon, OH 45661.
    U.S. Department of Energy, Radiobiology & Environmental Health 
Laboratory, University of California, San Francisco, Box 0750, 3rd 
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200.
    U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd., 
SE., Albuquerque, NM 87123.
    U.S. Department of Energy, Sandia Site Office, 7011 E Avenue, 
Livermore, CA 94551-0969.
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E, Aiken, SC 29802.
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29801.
    U.S. Department of Energy, Seattle Regional Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104.
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94025.
    U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill 
Road, B-41, MS: 8-A, Menlo Park, CA 94025.
    U.S. Department of Energy, Stanford Synchrotron Radiology 
Laboratory, Stanford University, PO Box 4349, MS 69, Stanford, CA 
94025.
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
    U.S. Department of Energy, Waste Isolation Pilot Project Office, PO 
Box 3090, Carlsbad, NM 88221.
    U.S. Department of Energy, West Valley Demonstration Project, 10282 
Rock Springs Road, West Valley, NY 14171-9799.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records contains materials submitted to DOE for the 
purpose of seeking assistance in obtaining compensation for an illness 
believed to have been contracted due to employment by or for DOE. These 
records may pertain to individuals in the following categories who 
contacted DOE through the Workers' Compensation Helpline, through a 
member of Congress, or through correspondence in any format. These 
individuals may be: (1) Members of the public; (2) employees or 
surrogates of employees of DOE, its predecessor agencies, and their 
contractors and subcontractors; (3) former members of the armed forces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Telephone conversations; correspondence to DOE from individuals, 
members of Congress, attorneys who represent workers, other surrogates 
of workers, doctors, and other Federal agencies; medical records; 
employment records; personnel security questionnaires; exposure 
records; safety records or other incident reports, including but not 
limited to area sampling data, accidental releases, explosions, spills, 
etc.; workers' or family members' contemporaneous diaries, journals, or 
other notes; internal DOE forms for reviewing worker cases; physical 
and vocational rehabilitation records; records pertaining to previously 
filed claims; and any other records related to or pertinent to the 
condition or case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy 
Employees Occupational Illness Compensation Program Act of 2000, Pub. 
L.106-398.

PURPOSE(S):
    The purpose of this system of records is to collect and maintain 
records needed by the Office of Worker Advocacy to assist current and 
former

[[Page 38771]]

DOE contractor employees or their families in connection with the 
filing of state workers' compensation claims for conditions that may be 
due to exposures during employment by or for DOE. The assistance 
provided by this Office may include, but is not limited to the 
following: (1) Maintaining a helpline, (2) conducting outreach and 
educational programs, (3) providing referral assistance, (4) case 
review and (5) employment verification. Although the primary focus is 
on DOE contractor employees, assistance may be provided to DOE Federal 
employees and employees of other agencies by directing them to the 
appropriate compensation programs, such as the Federal Employees 
Compensation Act program administered by the Department of Labor.
    Individually identifiable information will not appear in published 
or unpublished reports, studies or surveys. However, the system will 
contain records compiled in completing published or unpublished 
reports, studies or surveys from which information may be retrieved by 
name or other personal identifier. Non-identifiable information 
regarding the assumptions, methodology, and data used in establishing 
radiation doses under section 3623(d) of the Energy Employees 
Occupational Illness Compensation Program Act of 2000 will be made 
available to researchers and the general public, consistent with the 
protection of private medical records.

ROUTINE USERS OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 
CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors (past and present) in performance of their contracts, 
and their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use to 
DOE financial assistance recipients in performance of their financial 
assistance agreements, and their officers and employees who have a need 
for the record in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to 
other state and Federal agencies or entities whose mission entails 
reviewing or managing workers' compensation claims or administering 
other benefits programs. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
members of a physicians panel(s) established to review and provide a 
determination regarding whether the illness or death that is the 
subject of an application for compensation arose out of and in the 
course of employment by or for DOE. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use to 
medical specialists in fields that include occupational medicine, 
pulmonology, immunology, toxicology, dermatology, hematology/oncology, 
rheumatology, neurology, neurotoxicology, psychiatry, psychology, 
endocrinology, pathology, and any other specialty that the physicians 
panel member(s) deem necessary to reach a conclusion in a case. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    6. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    7. A record from this system may be disclosed as a routine use to 
the members and the staff of the DOE advisory committee established to 
provide advice on workers' compensation issues, and the members and the 
staff of an advisory board on Radiation and Worker Health required to 
be established under the Energy Employees Occupational Illness 
Compensation Program Act. All recipients of such records are required 
to comply with the Privacy Act, to follow prescribed measures to 
protect personal privacy, and to disclose or use personally 
identifiable information only for the purpose of providing advice 
relating to workers' compensation.
    8. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    9. A record from this system may be disclosed as a routine use to 
the Department of Justice when DOE determines that an individual may be 
eligible for compensation under the Radiation Exposure and Compensation 
Act of 1990 (42 U.S.C. 2210, note, and as further clarified in 28 CFR 
part 79), a compensation program administered by the Department of 
Justice.
    10. A record from this system may be disclosed as a routine use to 
the appropriate local, state or Federal agency when the record alone or 
in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    11. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

[[Page 38772]]

RETRIEVABILITY:
    Records may be retrieved by the name of the individual, case number 
and document number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Worker Advocacy, 
1000 Independence Ave, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Records in this system will be obtained from sources, including, 
but not limited to the individual who is the subject of the records; 
physicians and other medical professionals; medical institutions; state 
and Federal workers' compensation offices; family members of the 
subject; attorneys representing the individual; individuals' employer, 
including DOE and its contractors and subcontractors; medical 
laboratories; other state and Federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-11

SYSTEM NAME:
    Emergency Operations Notification Call List.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343-3020.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) senior officials, office directors and key 
support staff, and DOE contractors involved in DOE Headquarters 
emergency management and operations activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, office telephone number, home telephone number, home address 
and pager and cellular phone numbers (if appropriate).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the DOE to create a list 
that will enable 24 hour contact with select DOE Headquarters personnel 
and contractors to inform them of situations, occurrences, and 
emergencies that may impact DOE facilities or activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE

[[Page 38773]]

officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of subject individual.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Deputy Administrator for Defense Nuclear 
Nonproliferation (NNSA), U.S. Department of Energy, 1000 Independence 
Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-12

SYSTEM NAME:
    Automated Materials and Property Systems (AMPS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Germantown, 19901 Germantown Road, 
Germantown, MD 20784-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) Headquarters employees who purchase supply 
products at the three Self Service Stores in the Washington, DC area 
and vicinity.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of DOE employee, organization, date of purchase, quantity, and 
price.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7263, and 
42 U.S.C. 5815G.

PURPOSE(S):
    The records are maintained and used by the Department for billing 
purposes under the Working Capitol Fund (WFC). The WCF issues bills to 
Headquarters program offices for both stock and non stock supplies that 
were purchased for use by employees to perform their work.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed as a 
routine use to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.
    2. A record in this system of records may be disclosed as a routine 
use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and badge number of the DOE 
employee.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) ADDRESS:
    Director, Assets Management and Support Services Group, U. S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notifications procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

[[Page 38774]]

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Sources of information for the system include: Supplies and their 
respective price lists that are purchased and placed into the supply 
system for sale; purchases made by DOE employees; and the information 
contained on the employee's badge.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-13

SYSTEM NAME:
    Payroll and Leave Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE., Suite 876, Atlanta, GA 30308.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Boston Regional Support Office, One 
Congress Street, Room 1101, Boston, MA 021144-2021.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
1601 New Stine Road, Suite 240, Bakersfield, CA 93309.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Office of Scientific & Technical 
Information, PO Box 62, Oak Ridge, TN 37831.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343.
    U.S. Department of Energy, Philadelphia Regional Support Office, 
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO A, 
Aiken, SC 29801.
    U.S. Department of Energy, Seattle Regional Support Office, 800 
Fifth Avenue, Suite 3950, Seattle, WA 98104.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) personnel and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Time and attendance records, earning records, payroll actions, 
deduction information requests, authorizations for overtime and night 
differential, and Office of Personnel Management (OPM) retirement 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Privacy Act of 
1974, Pub. L. 93-579 (5 U.S.C. 552a); General Accounting Office Policy 
and Procedures Manual; Personal Responsibility and Work Opportunity 
Reconciliation Act, Pub. L. 104-193.

PURPOSE(S):
    The records are maintained and used by the DOE to document 
historical information on employee wages, deductions, retirement 
benefits, and leave.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Department of Treasury to collect withheld taxes, process payroll 
payments, and issue savings bonds.
    2. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service to process Federal income tax payments and 
tax levies.
    3. A record from this system may be disclosed as a routine use to 
state and local governments to process State and local income tax 
deductions and court ordered child support or alimony payments.
    4. A record from this system may be disclosed as a routine use to 
OPM to establish and maintain retirement records and benefits.
    5. A record from this system may be disclosed as a routine use to 
the Thrift Savings Board to update Section 401K type records and 
benefits.
    6. A record from this system may be disclosed as a routine use to 
the Social Security Administration to establish Social Security records 
and benefits.
    7. A record from this system may be disclosed as a routine use to 
the Department of Labor to process workmen's compensation claims.
    8. A record from this system may be disclosed as a routine use to 
the Department of Defense to adjust military retirement.
    9. A record from this system may be disclosed as a routine use to 
financial institutions to credit net check deposits, savings 
allotments, and discretionary allotments.
    10. A record from this system may be disclosed as a routine use to 
the

[[Page 38775]]

employee unions to credit accounts for employees with union dues 
deductions.
    11. A record from this system may be disclosed as a routine use to 
health insurance carriers to process insurance claims.
    12. A record from this system may be disclosed as a routine use to 
the General Accounting Office to verify accuracy and legality of 
disbursement.
    13. A record from this system may be disclosed as a routine use to 
the Department of Veterans Affairs to evaluate veteran's benefits to 
which the individual may be entitled.
    14. A record from this system may be disclosed as a routine use to 
States' departments of employment security to determine entitlement to 
unemployment compensation or other State benefits.
    15. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    16. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    17. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    18. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    19. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, Federal Parent 
Locator System (FPLS) and Federal Tax Offset System to locate 
individuals and identify their income sources to establish paternity, 
establish and modify orders of support, and for enforcement action.
    20. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Social Security Administration to 
verify social security numbers in connection with the operation of the 
FPLS by the Office of Child Support Enforcement.
    21. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Department of Treasury to 
administer the Earned Income Tax Credit Program (section 32, Internal 
Revenue Code of 1986) and verify a claim with respect to employment in 
a tax return.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
payroll number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, U.S. Department of Energy, Chief Financial 
Officer, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the DOE offices ``System Locations'' 
listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, supervisors, timekeepers, official 
personnel records, and the Internal Revenue Service.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-14

SYSTEM NAME:
    Report of Compensation.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.

[[Page 38776]]

    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U. S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
Post Office Box 11, Tupman, CA 93276.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 9000 
Commerce Road East, New Orleans, LA 70123.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of Department of Energy (DOE) including National Nuclear 
Security Administration (NNSA) employees, and contractors performing 
and operating onsite service work in the DOE-owned or controlled 
facilities, including long-term architect-engineering and cost-
reimbursement construction contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, job title, contractor, current salary up to $100,000, amount 
reimbursed, and other compensation (actual and amount reimbursed).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the DOE to aid Managers of 
Field Offices, Program Secretarial Officers and Headquarters Program 
Managers in determining the reasonableness of compensation paid to top 
level contractor employees and to monitor the growth of contractor 
compensation at all levels.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as magnetic tape and paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Contractor and Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at

[[Page 38777]]

locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Contractor salary administrative personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-15

SYSTEM NAME:
    Intelligence Related Access Authorization.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of Intelligence, 1000 
Independence Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy, Livermore Site Office, 7000 East Avenue, 
B-261, Livermore, CA 94551.
    U.S. Department of Energy, Idaho National Engineering & 
Environmental Laboratory Systems Analysis Facility, 2271 N. Boulevard, 
Idaho Falls, ID 83403.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
Energy & Environmental Sciences Building (EESB), 3230 Q Avenue, 
Richland, WA 99352.
    U.S. Department of Energy, Sandia Site Office, Center for National 
Security & Arms Control, Building 810W, Albuquerque, NM 87185.
    U.S. Department of Energy, Remote Sensing Laboratory, EG&G/EM, 4600 
N. Hollywood Blvd. Nellis AFB, Bldg 2211, Las Vegas, NV 89191-6403.
    U.S. Department of Energy, Los Alamos National Laboratory, 
Nonproliferation & National Security, TA-3, Building SM-43, Los Alamos, 
NM 87544.
    U.S. Department of Energy, Savannah River Operations Office, 
Savannah River Technology Center, Technical Area 700, Bldg. 735-A, New 
Ellington, SC 29809.
    U.S. Department of Energy, Special Technologies Laboratory, 5520 
Elkwill Street, Santa Barbara, CA 93111.
    U.S. Department of Energy, Lockheed Martin Energy Systems, PO Box 
2003, Blair Road Oak Ridge, TN 37831-7312.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including National Nuclear 
Security Administration (NNSA) employees, and contractor employees; 
applicants for employment at DOE; individuals who may be assigned or 
detailed to Federal positions at DOE; consultants to DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The following information may be maintained in the system: Results 
of background investigations, law enforcement records, reports and 
files; reports on foreign contacts/travel; records, reports and files 
received from other DOE elements and other Federal agencies related to 
intelligence activities; polygraph examination records, reports and 
videotapes of the polygraph session; eligibility evaluation reports; 
and electronic mail stored on CD.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; 42 U.S.C. 7239; Executive Order 12333, United 
States Intelligence Activities (December 4, 1981); Department of Energy 
Procedures for Intelligence Activities, approved by the Attorney 
General under Executive Order 12333 (October 19, 1992); Executive Order 
12958, Classified National Security Information (April 17, 1995); 
Executive Order 12968, Access to Classified Information (August 2, 
1995); Presidential Decision Directive-61, U.S. Department of Energy 
Counterintelligence Program, and DOE Order 5670.1A, Management and 
Control of Foreign Intelligence.

PURPOSE(S):
    The records are maintained and used by the DOE to conduct 
eligibility determinations, adjudications, revocations and appeals from 
denials and revocations. Under DOE Order 5670.1A the Director of 
Intelligence is directed to control access to and use of Sensitive 
Compartmented Information (SCI) and other classified Intelligence 
information bearing the Director, Central Intelligence (DCI) authorized 
control markings; and approve access to SCI in compliance with DCI 
directives.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) a witness, potential witness, or their representatives and 
assistants, and any person possessing information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit, to the extent that the information is relevant and necessary 
to the requesting agency's decision on the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to and necessary for, the proceeding; and (2) compatible with 
the purpose for which the Department

[[Page 38778]]

collected the records; and (3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from this system may be disclosed as a routine use to 
foreign governments in accordance with treaties, international 
conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    8. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, electronic media, and 
videotapes.

RETRIEVABILITY:
    Records may be retrieved by name and/or social security number.

SAFEGUARDS:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Passwords are 
known only by the system manager. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Intelligence, U.S. Department of Energy, 
Forrestal Building, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The managers of the System Locations listed above 
are the system managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where work is performed. In accordance with DOE's Privacy 
Act regulation, proper identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and DOE 
contractor employees; consultants; publicly available material; other 
agencies within the Intelligence Community; other agencies within the 
U.S. Government, other offices within the DOE; the FBI, and other 
federal, state and local law enforcement agencies; and sources 
contacted during investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt pursuant to (k)(1), (2) and (5) of the 
Privacy Act, 5 U.S.C. 552a, to the extent that information within the 
system meets the requirements of those subsections of the Act. To the 
extent the information in this system of records is exempt pursuant to 
5 U.S.C. 552a(k)(1), (2) and (5), the system has been further exempted 
from subsections (c)(3) and (4), (d), (e)(1), (e)(4)(G) and (H) and (f) 
of 5 U.S.C. 552a under the Privacy Act of 1974. See DOE's Privacy Act 
Regulation at 10 CFR 1008.12.
DOE-16

SYSTEM NAME:
    Federal Employee Subsidy Program Records.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.

[[Page 38779]]

    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Child Care Tuition Assistance Program--Application forms for 
child care tuition assistance containing personal information, 
including employee's (parent) name, Social Security Number, grade, home 
and work telephone numbers, home address, salary and total family 
income, other child care subsidies, and each child's name and date of 
birth; earnings statements; income tax returns. 2. Transit Subsidy 
Program (Commuter Choice)--Application forms that contain personal 
information, including employee's name, Social Security Number, home 
and work telephone numbers, home address, and method(s) and cost(s) of 
commuting; and records of vouchers or payments distributed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Child Care Tuition Assistance Program--Pub. L. 106-58, section 643 
and E.O. 9397; Transit Subsidy Program (Commuter Choice)--
Transportation Equity Act of 1998, E.O. 13150, and 26 CFR parts 1 and 
602.

PURPOSE(S):
    The records are used by the Department to determine eligibility for 
a program, administer the program, make payments to child care 
providers or providers of transportation and/or parking services, and/
or reimburse employees for transportation and/or parking expenses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
local and state officials and child care providers in determining 
eligibility for child care tuition assistance that is available through 
their programs.
    2. A record from this system may be disclosed as a routine use to a 
panel of DOE employees to determine the amount of the child care 
subsidy with names and Social Security Numbers deleted.
    3. A record from this system may be disclosed as a routine use to 
other agency and/or public transportation officials when they assist in 
administering the Department's transit subsidy program.
    4. A record from this system may be disclosed to union officials 
acting in their official capacity as a representative of the affected 
employee under 5 U.S.C. chapter 71.
    5. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use for 
the purpose to investigate, settle a claim, or prepare and conduct 
litigation to (a) a person representing the Department or assisting in 
such representation; (b) others involved in the matter, their 
representatives, and persons assisting such persons; and (c) witnesses, 
potential witnesses, their representatives and assistants, and any 
other persons possessing information pertaining to the matter when it 
is necessary to obtain information or testimony relevant to the matter.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic data.

RETRIEVABILITY:
    Records may be retrieved by the name of the applicant or other 
personal identifier, such as a Social Security Number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established computer 
procedures within DOE and its representatives and they are password 
protected. Passwords in DOE computer systems are known only by the 
system manager. Access is limited to those whose official duties 
require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS(ES):
    Headquarters: Director, Human Resources Management, U.S. Department 
of Energy, 1000 Independence Ave, SW., Washington, DC 20585.
    Field Offices: The Human Resources Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographical location(s) where the requester believes the records are 
located.

RECORD ACCESS PROCEDURES:
    Same as Notification procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORDS PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    The applicant, and applicable management officials, child care 
subsidy providers, transportation officials, and reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-18

SYSTEM NAME:
     Accounts Payable Financial System.

[[Page 38780]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATIONS:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83404.
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center, Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29808.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301-1069.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Creditors who are due money from the Department of Energy (DOE), 
including employees, former employees, contractors, and members of the 
general public.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Creditors name and address; amount owed and services or goods 
received; underpayment or other accounting information; invoice number; 
servicing bank name and address, and account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; the GAO Policy and 
Procedures Manual; Statement of Federal Financial Accounting Standards 
published by the General Accounting Office and the Office of Management 
and Budget.

PURPOSE(S):
     The records are maintained and used by the DOE to substantiate 
obligations and payments to individuals for goods and services received 
by the agency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

[[Page 38781]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper, electronic files, and magnetic 
tapes.

RETRIEVABILITY:
     Records may be retrieved by name and personal identification.

SAFEGUARDS:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief Financial Officer, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.

Field Offices:
     The Managers of the ``System Locations'' listed above are the 
system managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
     In accordance with the DOE regulation implementing the Privacy 
Act, at title 10 Code of Federal Regulations, part 1008, a request by 
an individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
     Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
     Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
     Subject individual, contracting officer, and accounting records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-19

SYSTEM NAME:
     Accounts Receivable Financial System.

SECURITY CLASSIFICATION:
     Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401-3393.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserve, 
907 N. Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Suite 700N, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343-3020.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
10940, West Mifflin, PA 15236-0940.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Federal Building Lobby, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928.
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 3063-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Persons owing money to the Department of Energy (DOE).

CATEGORIES OF RECORDS IN SYSTEM:
     The following information may be maintained in the system: name, 
address, telephone number, taxpayer identification number, and other 
applicable debtor identifying information; invoice number; amount and 
status of claim; and history of claim, including collection actions 
taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Debt Collection 
Improvement Act of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701-09; Federal 
Property Management Regulations 101-107; Treasury Financial Manual; 
Executive Order 12009; and Executive Order 9397.

[[Page 38782]]

PURPOSE(S):
     The records are maintained and used by the DOE to record and 
manage the Department's accounts receivables.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
other Federal agencies, consumer reporting agencies for acquiring 
credit information, and collection agencies to aid in the collection of 
outstanding debts owed to the Federal Government.
    2. A record from this system may be disclosed as a routine use to 
Defense Manpower Data Center, Department of Defense, the United States 
Postal Service, and the other Federal, State, or local agencies to 
identify and locate, through computer matching, individuals indebted to 
DOE who are receiving Federal salaries or benefit payments. Information 
from the match will be used to collect the debts by voluntary 
repayment, by administrative offset, or by salary offset procedures.
    3. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service (1) to collect the debt by offset against 
the debtor's tax refunds under the Federal Tax Refund Offset Program, 
and (2) to obtain the mailing address of a taxpayer to collect a debt 
owed to the DOE. Subsequent disclosure by DOE to a consumer reporting 
agency is limited to the purpose of obtaining a commercial credit 
report on the particular taxpayer. The mailing address information will 
not be used for any other DOE purpose or disclosed by DOE to another 
Federal, State, or local agency which seeks to locate the same 
individual for its own debt collection purpose.
    4. A record from this system may be disclosed as a routine use to 
the Department of the Treasury for the purpose of administrative offset 
and debt recovery under section 31001 (m)(1) of the Debt Collection 
Improvement Act of 1996 (Pub. L. 104-134).
    5. A record from this system may be disclosed as a routine use to a 
``consumer reporting agency'' as defined by the Fair Credit Reporting 
Act, 15 U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 
31 U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, taxpayer identification number, 
or invoice number.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief Financial Officer, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Chief Financial Officers of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual who is the subject of the record; contracting 
officer, where applicable; and accounting records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-21

SYSTEM NAME:
    Emergency Defense Mobilization Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Office of Emergency 
Operations, 1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY SYSTEM:
    Members of the National Defense Executive Reserve and other 
individuals assigned responsibilities in the event of a national 
defense emergency.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The following information may be maintained in the system: name, 
home address, home telephone number, and e-mail address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Defense Production 
Act of 1950.

PURPOSE(S):
    The records are maintained and used by the Department of Energy 
(DOE) to facilitate security clearance information for prompt re-
assignment in the event of a reservist call-up and activation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
officials of other departments and agencies to administer the National 
Defense Executive Reserve Program.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is

[[Page 38783]]

limited to those whose official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Emergency Operations, U.S. 
Department of Energy, NNSA, 1000 Independence Avenue, SW., Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-23

SYSTEM NAME:
    Property Accountability System.

SECURITY CLASSIFICATION:
     Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Office of Management 
Budget and Evaluation, 1000 Independence Avenue, SW., Washington, DC 
20585.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Pittsburgh) PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) employees, and contractor employees authorized to 
be custodians of controlled DOE equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Item description, date of purchase, acquire date, purchase price, 
purchase order number, vendor and manufacturer, model/serial/license 
number, property tag identification, status/date, condition of 
property, operation number, high risk field, disposal code, responsible 
officer, the employees' assigned equipment, account numbers, 
organization, organization code, and location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Property 
and Administrative Services Act of 1949, section 202(b), 40 U.S.C. 
483(b); and 41 CFR part 109, Federal Property Management Regulation 
(FPMR), Subchapter E, part 109.

PURPOSE(S):
     The records are maintained and used by the DOE to (a) provide 
inventories to satisfy other Federal Procurement Management Regulation 
requirements; (b) to maintain a record of location of emergency 
equipment; (c) to control equipment assignments authorized under union 
contracts; (d) to provide management information necessary for the 
budgeting and allocation of equipment; and (e) to provide evidence of 
assignment, location, and value in the event that government property 
is stolen.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
any law enforcement agency as needed to provide evidence of assignment, 
location, and value in the event that Government property is stolen.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United

[[Page 38784]]

States Government agency has agreed to represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    8. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by tag number, license number, custodian 
name, employee identification number, position number, accounting 
information, catalog number, contract number, make, model, security 
logon identification, serial number, and storage location.

SAFEGUARDS:
    Paper records and microfilm are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Information in this system comes from the Payroll/Personnel system 
application, various internal Bonneville Power Administrative forms, 
accountable property representative and employees, data processing 
personnel, and supply officers.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-24

SYSTEM NAME:
    Land Records System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Bonneville Power Administration, 
Information Resources, PO Box 3621, Portland, OR 97208.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom or to whom Western Area Power Administration 
and Bonneville Power Administration have acquired or given interests in 
land.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual, agency, and/or company names; description of land 
tract, type of agreement; rights granted or received; history of the 
transaction, and IRS Form 1099 information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the DOE to track land rights 
information resulting from property right acquisitions out grants, 
licenses, transfer, exchanges, encroachments and disposals in support 
of Western Power Administration and Bonneville Power Administration 
construction and maintenance programs.

[[Page 38785]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the Internal Revenue Service to provide notification of individuals who 
have received payment exceeding $600 on any one land right transaction.
    5. A record from the system may be disclosed as a routine use to 
the Department of Justice to provide support of land right condemnation 
actions.
    6. A record from the system may be disclosed as a routine use to 
courts and attorneys for the purpose of land right settlement disputes 
or litigation.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by line identification, personal 
identification, cross referenced by name of landowner, grantee, or 
grantor.

SAFEGUARDS:
    Paper records and microfilm are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Bonneville Power Administration: Manager, Real Estate, Bonneville 
Power Administration, U.S. Department of Energy, PO Box 3621, Portland, 
OR 97208.
    Western Area Power Administration: Director, Division of Lands, 
Western Area Power Administration, U.S. Department of Energy, PO Box 
3402, Golden, CO 80401.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Information in this system comes from individual landowners, 
grantees, or grantors; agency officials; and state and local 
authorities.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-25

SYSTEM NAME:
    Commuter Locator and Parking Space Information System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) employees, and contractor employees who apply as 
members of a car pool or van pool for parking spaces managed and 
controlled by DOE under the general direction of the General Services 
Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of driver and car or van pool members, federal service 
computation date, payroll and other assigned number, office address and 
telephone number, home addresses, home telephone numbers, make and year 
of automobile, state of registration, tag number of vehicles, number of 
days per

[[Page 38786]]

week in the car pool or van pool, and other car pooling or van pooling 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Order 
12778; DOE HQ 0344.1 Parking.

PURPOSE(S):
    Records are maintained and used by DOE to maintain information of 
existing car pools, van pools, and other categories of parking, in 
order to keep a current record on employees who commute to work.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Council of Governments for commuter connections.
    2. A record from this system may be disclosed as a routine use to 
individuals seeking to car pool or van pool operating from their 
community or residential area.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, location of parking assignment, 
home address, assigned number, and license number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Building Operations, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office location(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

RECORD SOURCE CATEGORIES:
    Individual car poolers and van poolers.
DOE-26

SYSTEM NAME:
    Official Travel Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Tower Center One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves 
in Colorado, Utah, and Wyoming, 907 North Poplar, Suite 150, Casper, WY 
82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28950 Highway 119, PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29808.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301-1069.
    U.S. Department of Energy, Southeastern Power Administration,

[[Page 38787]]

1166 Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who travel or relocate at the expense of DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, social security number, travel 
itinerary, mode and purpose of travel, advance amount, expenses 
claimed, amounts reimbursed, charge card account numbers, residential 
sales records, and receipts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301; 5 
U.S.C. Chapter 57; Policy and Procedures Manual for Guidance of Federal 
Agencies, Titles 3 and 4; Federal Travel Regulation; Federal Property 
Management Regulations 101-41; Department of Energy Order DOE 1500.2A, 
Travel Policy and Procedures.

PURPOSE(S):
    The records are maintained and used by DOE to document official 
domestic and foreign travel and relocation expenditures and to support 
reimbursement of allowable expenses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the U.S. Treasury for payment of claim.
    2. A record from this system may be disclosed as a routine use to 
the U.S. General Accounting Office for audit and verification of 
accuracy and legality of disbursements.
    3. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service for notification regarding taxable 
reimbursements.
    4. A record from this system may be disclosed as a routine use to 
the General Services Administration for audit of transportation 
services.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
travel authorization number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief Financial Officer, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office location(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Individual travelers, supervisors, Government travel offices, and 
finance office standard references.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-27

SYSTEM NAME:
    Foreign Travel Management System (FTMS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Germantown, 19901 Germantown Road, 
Germantown, MD 20874-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOE employees and contractor employees authorized to travel to 
foreign countries on official business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Background data relating to proposed foreign travel; travel 
itinerary; expenses; and summary report following completion of travel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. chapter 3, 
sec. 301; 5 U.S.C. chapter 57; Federal Travel Regulation; Department of 
Energy Order 1500.2A, ``Travel Policy and Procedures''; Department of 
Energy Order DOE 551.1A, ``Official Foreign Travel.''

[[Page 38788]]

PURPOSE(S):
    The records are maintained and used by DOE to document all official 
foreign travel, by DOE employees and contractor employees, approvals 
and expenditures.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the General Service Administration for verification of transportation 
services.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to 
the Department of State for purpose of obtaining foreign country 
clearance for the traveler.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
travel authorization number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (Personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposals authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Security, 1000 
Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with DOE regulation implementing the Privacy Act, 
title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information and Privacy Act Group, U. S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as notification procedures above. Paper records are generally 
kept at locations where the work is performed. In accordance with the 
DOE Privacy Act regulation, identification is required before a request 
is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    Individual travelers, supervisors, and travel offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-28

SYSTEM NAME:
    General Training Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE Seattle WA, 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Office of Amarillo Site Operations, PO 
Box 30030, Amarillo, TX 79120-0030.
    U.S. Department of Energy, Atlanta Support Office, 730 Peachtree, 
NE, Suite 876, Atlanta, GA 30308.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Bonneville Power Administration, Lower 
Columbia Area, 1500 NE Irving Street, Portland, OR 97232.
    U.S. Department of Energy, Bonneville Power Administration, Puget 
Sound Area, 201 Queen Ann Avenue, N., Suite 400, PO Box C-19030, 
Seattle, WA 98109-1030.
    U.S. Department of Energy, Bonneville Power Administration, Snake 
River Area, 101 West Poplar, Walla Walla, WA 99362.
    U.S. Department of Energy, Bonneville Power Administration, Upper 
Columbia Area, Room 561, U.S. Court House, W. 920 Riverside Avenue, 
Spokane, WA 99201.
    U.S. Department of Energy, Boston Support Office, One Congress 
Street, Room 1101, Boston, MA 02114-2021.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
    U.S. Department of Energy, Dallas Support Office, 1420 W. 
Mockingbird Lane, Suite 400, Dallas, TX 75247.
    U.S. Department of Energy, Dayton Area Office, PO Box 66, 
Miamisburg, OH 45342-0066.
    U.S. Department of Energy, Denver Support Office, 2801 Youngfield 
Street, Suite 380, Golden, CO 80401-2266.
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, The Office of Kansas City Site Office, 
PO Box 410202, Kansas City, MO 64141-0202.
    U.S. Department of Energy, Kansas City Support Office, 911 Walnut 
Street, Room 1411, Kansas City, MO 64106.
    U.S. Department of Energy, Sandia Site Office. PO Box 5400, 
Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, University of California, Los Alamos 
National

[[Page 38789]]

Laboratory, PO Box 1663, Los Alamos, NM 87545.
    U.S. Department of Energy, Metairie Site Office, 900 Commerce Road, 
East, New Orleans, LA 70123.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, New York Support Office, 26 Federal 
Plaza, Room 3437, New York, NY 10278-0068.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Office of Scientific and Technical 
Information, PO Box 62, Oak Ridge, TN 37831.
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946.
    U.S. Department of Energy, Ohio Field Office, I Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Philadelphia Support Office, 1880 John 
F. Kennedy Blvd., Ste. 501, Philadelphia, PA 19103-7483.
    US. Department of Energy, Phoenix Area Office, PO Box 6457, 
Phoenix, AZ 85005.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, PO Box 2469, Idaho Falls, ID 83403-2469.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Seattle Support Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Western Area Power Administration, 
Billings Area Office, PO Box 35800, Billings, MT 59107-5800.
    U.S. Department of Energy, Western Area Power Administration, 
Loveland Area Office, PO Box 3700, Loveland, CO 80539-3003.
    U.S. Department of Energy, Western Area Power Administration, Salt 
Lake City Area Office, PO Box 11606, Salt Lake City, UT 84147-0606.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Department of Energy (DOE) Federal Employees including National 
Nuclear Security Administration (NNSA) employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; resume; assigned number; occupational series; training 
requests and authorizations; grade; organization; date of birth; social 
security number; home address and telephone number; special interest 
area, education completed; course name; justification for attending the 
course; direct and indirect costs of training; coded information 
dealing with purpose, type, source of training; training evaluations; 
course evaluation forms; training examinations; training attendance 
records; lesson plans; training assignment sheets; reading assignment 
sheets; position qualification statement; self study sheet; position 
descriptions; accounting records; and quarterly training report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Nuclear Waste 
Policy Act of 1982 (Pub. L. 97-425); Nuclear Waste Policy Amendment Act 
of 1987 (Pub. L. 100-203); Government Employees Training Act of 1958; 
and 5 CFR parts 410 and 412,

PURPOSE(S):
    Records are maintained and used by the Department to document 
planning, completion, funding and effectiveness of employee training 
and development. Appropriate local, State and Federal agencies use 
certain records maintained in this system to ensure Departmental 
compliance with other regulatory requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
Federal agencies, including the Office of Personnel Management, for 
purposes of determining eligibility or suitability for training and as 
source documents for training reports; to training institutions that 
personnel have requested to attend; and to other Federal agencies as 
necessary for payment of training.
    2. A record from this system may be disclosed as a routine use to 
state and local governments, the Nuclear Regulatory Commission (NRC), 
and other Federal agencies that conduct research, investigations, or 
audits to determine whether DOE and contractor personnel satisfy 
quality assurance requirements for activities necessary to obtain a 
license from the NRC for the construction, operation and closing of a 
nuclear waste repository and/or a Monitored Retrievable Storage 
facility. These activities also will include research and development, 
site characterization, transportation, waste packaging, handling, 
design, maintenance, performance confirmation, inspection, fabrication, 
and development and production of repository waste forms.
    3. A record from this system may be disclosed as a routine use to 
Federal, state or local government officials where the regulatory 
program being implemented is applicable to the DOE or contractor 
program and requires that such access be provided for the conduct of 
the regulatory agencies' activities. Those provided information under 
this routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

[[Page 38790]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
record.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Training and Human Resource Development, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585-0702.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individuals and their supervisors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-31

SYSTEM NAME:
    Firearms Qualification Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Argonne National Laboratory-West, PO Box 
2528, Idaho Falls, ID 83403-2528.
    U.S. Department of Energy, Brookhaven National Laboratory, 24 S. 
Upton Road, Building 50, Upton, NY 11973.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Nonproliferation and National Security 
Institute, Building 30132, Kirtland Air Force Base, Albuquerque, NM.
    U. S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831-8763.
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79177.
    U.S. Department of Energy, Kansas City Site Office, PO Box 410202, 
2000 E. 95th Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, Pennsylvania and H 
Street, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, 814 
Pittsburgh McKeesport Boulevard, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd., 
SE., Albuquerque, NM 87123.
    U.S. Department of Energy, Savannah River Operations Office, Drawer 
E, Aiken, SC 29802.
    U.S. Department of Energy, Schenectady Naval Reactors Office, 2401 
River Road, Schenectady, NY 12309.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) Federal and contractor employees who are required 
to conduct and/or to maintain firearms qualification, training, and 
proficiency activities in the performance of their regular duties.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of an individual's annual qualification scores; approvals 
of aiming authority and issue of Security Police Officer and Federal 
Officer Credentials and firearms accountability and maintenance 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.

PURPOSE(S):
    Document and maintain DOE protective force firearms programs 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or

[[Page 38791]]

retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any person possesses information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    8. A record from the system of records may be disclosed to 
training, administrative, and operations personnel of local law 
enforcement agencies in the performance of their regular duties in 
order to process and to maintain documentation for protective force 
personnel who have been commissioned as reserve officers or deputies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The managers and directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, the request should be directed to the Privacy Act Officer 
at the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Gun permit notifications and firearm qualifications results from 
individuals and training personnel.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-33

SYSTEM NAME:
    Personnel Medical Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Office of Amarillo Site Operations, PO 
Box 30030, Amarillo, TX 79120-0030.

[[Page 38792]]

    U.S. Department of Energy, Ashtabula Area Office, PO Box 579, 
Ashtabula, OH 44005-0579.
    U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003.
    U.S. Department of Energy, Battelle Columbus Laboratories, 505 King 
Avenue, Room A-496, Columbus, OH 43201.
    U.S. Department of Energy, Batavia Area Office, PO Box 2000, 
Batavia, IL 60510.
    U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 
79, Pittsburgh, PA 15122-0079.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
    U.S. Department of Energy, Dayton Area Office, PO Box 66, 
Miamisburg, OH 45342-0066.
    U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box 
3000, Miamisburg, OH 45343-3000.
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, PO Box 398704, Cincinnati, OH 45239-8704.
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503.
    U.S. Department of Energy, Handford Environmental Health 
Foundation, 3080 George Washington Way, Richland, WA 99352.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive MS 1214, Idaho Falls, ID 83404.
    U.S. Department of Energy, Kansas City Site Office, PO Box 410202, 
Kansas City, MO 64141-0202.
    U.S. Department of Energy, Sandia Site Office, PO Box 5400, 
Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 
1072, Schenectady, NY 12301.
    U.S. Department of Energy, Livermore Site Office, PO Box 808, 
Livermore, CA 94551.
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103.
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, PO Box 2003, Oak Ridge, TN 37831-7422.
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box 
2011, Oak Ridge, TN 37831-2011.
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615.
    U.S. Department of Energy, Naval Reactors Representative Office, PO 
Box 7021, Groton, CT 06340.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News, 
VA 23607.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth, 
NH 03801-2008.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314.
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-52019.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Phoenix Area Office, PO Box 6457, 
Phoenix, AZ 85005.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Plasma Physics Laboratory, James 
Forrestal Campus, Princeton University, PO Box 451, Princeton, NJ 
08543.
    U.S. Department of Energy, Portsmouth Site Office, PO Box 700, 
Piketon, OH 45661.
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocketdyne-Rockwell Aerospace, 6633 
Canoga Avenue, PO Box 7922, Department 056 EA08, Canoga Park, CA 91309-
7922.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 8040-8200.
    U.S. Department of Energy, Sandia Site Office, PO Box 5800, 
Albuquerque, NM; PO 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Stanford Linear Accelerator Center, PO 
Box 4349, Stanford, CA 94309.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.

[[Page 38793]]

    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, PO Box 2078, 
Carlsbad, NM 88220.
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304.
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., PO Box 191, MS: F, West Valley, NY 14171.
    U.S. Department of Energy, Waste Isolation Pilot Project Office, PO 
Box 3090, Carlsbad, NM 88221.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, 
Idaho Falls, ID 83403-2068.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former Department of Energy (DOE) and National Nuclear 
Security Administration (NNSA) employees, and DOE contractor employees. 
This system includes in-patients at Kadlec Hospital, Richland, WA, 
prior to September 9, 1956.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Medical histories on contractor employees resulting from medical 
examination; in cases of injury, description of injury occurrence and 
treatment; medical records of periodic physical examinations and 
psychological testing, blood donor program records, audiometric 
testing, routine first aid, and other visits; hospital in-patients at 
Kadlec Hospital; Records on the results of work place and medical 
monitoring of individuals for exposure to chemical and physical agents 
(not covered in DOE-35) and related work history data, including drug 
testing information and results; contractor employee-completed health 
questionnaires not resulting from a medical examination; information 
from the contractor employee's private medical doctor or other health 
care providers, such as hospitals or laboratories not generated from 
workplace medical examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Atomic Energy Act of 1954 (42 U.S.C. 2051a), section 31a; Economy 
Act of 1932, as amended (31 U.S.C. 1535); 42 U.S.C. 7101 et seq.; 50 
U.S.C. 2401 et seq.; and DOE Order 440.1.

PURPOSE(S):
    The records are maintained and used by the Department to: (a) 
Provide data necessary for proper medical evaluations, diagnosis, 
treatment and care; (b) provide an accurate medical history, including 
job and/or hazard exposure documentation and health monitoring in 
relation to health status and claims of the individual; (c) provide a 
method for evaluating quality of health care rendered and job-health 
protection including engineering protection provided, protective 
equipment, workplace monitoring, and medical examinations monitoring 
required by the Occupational Safety and Health Administration (OSHA) or 
by good practice; (d) provide data for health hazard evaluations, 
epidemiologic studies and public health activities; (e) ensure that all 
relevant, necessary, accurate, and timely data are available to support 
any medically-related employment decisions affecting the subject of the 
records, including decisions pertaining to the fitness-for-duty and 
disability retirement; (f) document possible re-employment rights under 
statutes governing that program; (g) document employee's reporting of 
on-the-job injuries or unhealthy or unsafe working conditions, 
including the reporting of such conditions to the OSHA and actions 
taken by the agency or by the employing agency; and (h) ensure proper 
and accurate operation of the agency's employee drug testing program 
under Executive Order 12564.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
physicians, the U.S. Department of Labor, various state departments of 
labor and industry groups, and contractors to: (a) Ascertain 
suitability of an employee for job assignments with regard to health; 
(b) provide benefits under Federal programs or contracts; and (c) 
maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services to patients.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information

[[Page 38794]]

under this routine use are subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    7. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested the subject matter of 
the record. The member of Congress must provide a copy of the 
constituent's request for assistance.
    8. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    9. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, when conducting health 
studies or related health or environmental duties pursuant to their 
contracts, grants, and cooperating or collaborating research 
agreements. In order to conduct such studies, the Department, its 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to Federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    10. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    11. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    12. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy Assistant Secretary for Environment, Safety, 
and Health, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers and Directors of ``System Locations'' 
listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay systems records, Federal civilian retirement systems, 
Office of Personnel Management retirement life insurance and health 
benefits records system, and the personnel management records systems 
of the Office of Personnel Management.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 38795]]

DOE-34

SYSTEM NAME:
    Employee Assistance Program (EAP) Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle WA, 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Office of Amarillo Site Operations, 
Highway 60 FM2372, Amarillo, TX 79120.
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE, Suite 876, Atlanta, GA 30308.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Boston Regional Office, JFK Federal 
Building, Room 675 Boston, MA 02203-0002.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, The Office of Site Operations, 2000 E 
95th Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Office of Scientific and Technical 
Information, PO Box 62, Oak Ridge, TN 37831.
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946.
    U.S. Department of Energy, Ohio Field Office, I Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, PO Box 2469, Idaho Falls, ID 83403-2469.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) and National Nuclear 
Security Administration (NNSA) employees, who have contacted a service 
provider and have received counseling and/or have been referred for 
assistance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) Employee profile--name; social security number; work and home 
addresses, and work and home telephone numbers; job title and grade 
level; organization; supervisor's name and telephone number; sex; race; 
marital status; spouse and family members' names; name, address, and 
telephone number of any previously seen counselor or treatment 
facility; security clearance; (b) interest inventory and/or 
psychological test results; (c) issue(s) inventory; (d) case notes; (e) 
consent/release forms; (f) correspondence, including referrals to 
community resources and/or treatment facilities; and (g) medical and/or 
psychological reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Pub. L. 91-616, 
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and 
Rehabilitation Act of 1970; Pub. L. 102-142, The Omnibus Transportation 
Employee Testing Act of 1991; 5 U.S.C. 301, 7901, and 7904; 5 CFR part 
792; and 15 U.S.C. 764.

PURPOSE(S):
    The records are maintained and used by the Department to document 
employees seeking assistance on behavioral problems or issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, if the employee is suspected of child, spousal, or 
elder abuse.
    3. A record from this system may be disclosed as a routine use to 
any person or entity to the extent necessary to prevent an imminent or 
potential crime which directly threatens loss of life or serious bodily 
injury.
    4. A record from this system may be disclosed as a routine use to 
qualified personnel for the purpose of conducting scientific research, 
management audits, financial audits, or program evaluation, but such 
personnel may not identify, directly or indirectly, any individual 
patient in any report, or otherwise disclose patient identities in any 
manner.
    5. A record from this system may be disclosed as a routine use to 
the

[[Page 38796]]

Department of Justice or other appropriate Federal agencies in 
defending claims against the United States, when the claim results from 
action against an individual based upon the individual's behavior, or 
mental or physical condition, or is alleged to have arisen because of 
activities of any Federal agency in connection with the individual.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Human Resources Management, U.S. 
Department of Energy, 1000 Independence Avenue, SW, Washington, DC 
20585.
    Field Offices: The Human Resource Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject employee, employee's supervisor(s), employee assistance 
program coordinator, staff of the applicable servicing personnel 
office, staff of the applicable personnel security office, and 
therapists or institutions providing treatment.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-35

SYSTEM NAME:
    Personnel Radiation Exposure Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE, Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Allied-Signal, Kansas City Division, PO 
Box 419159, Kansas City, MO 64141.
    U.S. Department of Energy, Amarillo Site Office, PO Box 30030, 
Amarillo, TX 79120-0030.
    U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 
79, Pittsburgh, PA 15122-0079.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
    U.S. Department of Energy, Dayton Area Office, PO Box 66, 
Miamisburg, OH 45342-0066.
    U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box 
3000, Miamisburg, OH 45343-3000.
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, PO Box 398704, Cincinnati, OH 45239-8704.
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503.
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW, Washington, DC 20585.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83404.
    U.S. Department of Energy, Inhalation Toxicology Research 
Institute, PO Box 5890, Albuquerque, NM 87185.
    U.S. Department of Energy, Kansas City Site Office, 2000 E 9th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, PO Box 5400, 
Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 
1072, Schenectady, NY 12301.
    U.S. Department of Energy, Livermore Site Office, PO Box 808, 
Livermore, CA 94551.
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, PO Box 2009, Oak Ridge, TN 37831-8103.
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, PO Box 2003, Oak Ridge, TN 37831-7422.
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box 
2011, Oak Ridge, TN 37831-2011.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.

[[Page 38797]]

    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, National Institute for Petroleum and 
Energy Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, OK 
74005.
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150 Casper, WY 82601.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
PO Box 11, Tupman, CA 93276.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615.
    U.S. Department of Energy, Naval Reactors Representative Office, PO 
Box 7021, Groton, CT 06340.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News, 
VA 23607.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth, 
NH 03801-2008.
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314.
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-52019.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard, PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Phoenix Area Office, PO Box 6457, 
Phoenix, AZ 85005.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Portsmouth Site Office, PO Box 700, 
Piketon, OH 45661.
    U.S. Department of Energy, Princeton Area Office, PO Box 102, 
Princeton, NJ 08542.
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 850 Energy Drive, Idaho Falls, ID 83402.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 
Canoga Avenue, PO Box 7922, Department 056 EA08, Canoga Park, CA 91309-
7922.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A Golden, CO 80403-8200.
    U.S. Department of Energy, Sandia Site Office, PO Box 5800, 
Albuquerque, NM 87115.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Stanford Linear Accelerator Center, PO 
Box 4349, Stanford, CA 94309.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, PO Box 2078, 
Carlsbad, NM 88220.
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304.
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., 10282 Rock Springs Road, PO Box 191, MS: F, West Valley, NY 
14171.
    U.S. Department of Energy, Waste Isolation Pilot Project Office, PO 
Box 3090, Carlsbad, NM 88221.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, 
Idaho Falls, ID 83403-2068
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    U.S. Department of Energy (DOE) employees including National 
Nuclear Security Administration employees, and contractor employees, 
and any other persons having access to certain DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    DOE contractor personnel and other individuals' radiation exposure 
records, and other records, in connection with registries of uranium, 
transuranic, or other elements encountered in the nuclear industry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department for the 
purpose of monitoring and recording levels of radiation exposure to 
individuals working or visiting DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Department of the Navy to monitor radiation exposure of Naval and 
other personnel.
    2. A record from this system may be disclosed as a routine use to 
the Nuclear Regulatory Commission to monitor radiation exposure of DOE 
and its contractors and consultants, contractors from other agencies 
who have been exposed to ionizing radiation during nuclear testing, and 
to conduct epidemiological studies of radiation effects on individuals 
so identified.
    3. A record from this system may be disclosed to the Department of 
Defense for the purpose of identifying DOD and DOD-contractor personnel 
exposed to ionizing radiation during nuclear testing and for conducting 
epidemiological studies of radiation effects on individuals so 
identified.

[[Page 38798]]

    4. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to a Memoranda of Understanding between the 
Department and the Department of Health and Human Services or its 
components.
    5. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, in 
performance of health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to perform such studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    6. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    7. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, alphanumeric code, and social 
security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy Assistant Secretary for Environment, Safety, 
Health, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the records are maintained are the system 
managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters, Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, accident-incident investigations, film 
badges, dosimetry records, and previous employee records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-38

SYSTEM NAME:
    Occupational and Industrial Accident Records.

[[Page 38799]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, Pantex Plant, PO 
Box 1086, Amarillo, TX 79105.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Carbondale Mining Research Center, PO 
Box 2587, Carbondale, IL 62901.
    U.S. Department of Energy, Clinch River Breeder Reactor Plant 
Project, PO Box U, Oak Ridge, TN 37830.
    U.S. Department of Energy, Dayton Area Office, PO Box 66, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Environmental Measurements Laboratory, 
376 Hudson Street, New York, NY 10014.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Idaho Branch Office, PO Box 2469, Idaho 
Falls, ID 83401.
    U.S. Department of Energy, Kansas City Site Office, 2000 E 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 
1072, Schenectady, NY 12301.
    U.S. Department of Energy, Los Alamos Site Office, PO Box 5800, Los 
Alamos, NM 87544.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U. S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, Naval Petroleum Reserve, PO Box 11, 
Tupman, CA 93276.
    U.S. Department of Energy, Nevada Test Site, Mercury, NV 89023.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Puerto Rico Area Office, PO Box BB, San 
Juan, PR 00935.
    U.S. Department of Energy, Rocky Flats Field Office, PO Box 928, 
Golden, CO 80401.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, 700-N, Oakland, CA 94612.
    U.S. Department of Energy, Sandia Area Office, PO Box 5800, 
Albuquerque, NM 87115.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Shippingport Branch Office, PO Box 11, 
Shippingport, PA 15077.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve, 900 
Commerce Road, East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) employees, contractor employees, and any other 
persons having access to DOE facilities who have had accidents on DOE 
facilities. Also individuals involved in accidents with employees or 
contractor employees or other persons having access to DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Accident/incident information, occupational injury and illness 
experience, property damage experience, and motor vehicle accidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Federal Tort Claims Act, 28 U.S.C. 2671-2680; 
Military Personnel and Civilian Employees Claims Act, 31 U.S.C. 240-
243; Executive Order 12009.

PURPOSE(S):
    The records are maintained and used by the Department to monitor 
and record information about DOE employees, contract employees, and 
other persons, who have had accidents on DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
physicians, the Department of Labor, various state departments of labor 
and industry groups, and contractors who use information to: (a) 
Ascertain suitability of an employee for job assignments with regard to 
health (b) provide benefits under Federal programs or contracts, and 
(c) maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services to patients.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's

[[Page 38800]]

decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit, to the extent that the information is relevant 
and necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    10. A record from this system may be disclosed as a routine use to 
DOE contractor personnel, grantees, and cooperative agreement holders 
of components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Center for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
when conducting epidemiological studies, or public health activities as 
required by law performed and pursuant to a Memorandum of Understanding 
between the Department of the Department of Health and Human Services 
or its components. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    11. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, when 
conducting health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to conduct the studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purpose. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    12. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Project Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.
    13. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy Assistant Secretary for Environment, Safety, 
Health, U.S. Department of Energy, 1000

[[Page 38801]]

Independence Avenue, SW, Washington, DC 20585.
    Field Offices: The Managers and Directors of field locations listed 
above under ``System Location(s)'' are the system managers for their 
respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual who is the subject of the record, physicians, 
medical is institutions, Office of Workers Compensation Programs, 
military retired pay system records, Federal civilian retirement 
systems, retirement life insurance and health benefits records system 
of the Office of Personnel Management, and the personnel management 
records systems of the Office of Personnel Management.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-41

SYSTEM NAME:
    Legal Files (Claims, Litigation, Criminal Violations, Patents, and 
Others).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87115.
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
PO Box 1398, Bartlesville, OK 74003.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Forks Energy Technology Center, PO 
Box 8213, University Station, Grand Forks, ND 58201.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgan town, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland CA 94162-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden CO 80403-8200.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons identified in files maintained by the Office of General 
Counsel, which includes attorneys at all DOE offices including National 
Nuclear Security Administration (NNSA), from which information is 
retrieved by name or other personal identifier, including: litigants 
and other claimants against the Department and its contractors 
asserting matters including, but not limited to, personal injury, 
property damage or infringement (including intellectual property), 
contract violation and harms resulting from employer-employee 
relationships; persons who are the subjects of claims by the DOE, such 
as persons who may have violated criminal laws, DOE regulations and 
contracts with the DOE and persons against whom the DOE considered 
asserting such claims; DOE's contractors and potential contractors; 
persons holding copyrights and issued patents pertaining to the DOE's 
activities; DOE employees, subject to garnishment or assignments; and 
DOE employees and contractor employees who use Alternative Dispute 
Resolution (ADR).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records concerning legal matters include, but are not limited to, 
documents pertaining to: (1) Litigation and all other claims against, 
and by, the DOE and its contractors, which have been assigned to the 
Office of General Counsel; (2) DOE contracts; (3) issued patents and 
copyright matters; (4) records pertaining ADR. Litigation and claim 
records may, among others, include correspondence, pleadings such as 
complaints, answers, and motions; depositions, court orders and briefs. 
Records in this system also may include accident reports, inspection 
reports, investigation reports, audit reports, personnel files, 
contracts, consultants agreements, reports pertaining to criminal 
matters of interest to the DOE, Personnel Security Review Board 
documents, medical records, photographs, telephone records, patents

[[Page 38802]]

and related documents, correspondence, and memoranda.

    Note: This system does not include records maintained in DOE-16, 
Standards of Conduct.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to settle 
claims and prepare for litigation and resolve disputes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to: (1) A person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) a 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, case name, claim name, or 
assigned identifying number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Office of the General Counsel, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Chief Counsels of the ``System Location(s)'' 
listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by

[[Page 38803]]

Laboratory or Area Office, request should be directed to the Privacy 
Act Officer at the Operations Office that has jurisdiction over that 
office or facility. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals, inspection reports, other agencies, Office of 
General Counsel attorneys, other agency officers and staff, 
contractors, investigators, and auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the DOE Privacy Act regulation at Title 10, Code 
of Federal Regulations, part 1008.
DOE-43

SYSTEM NAME:
    Personnel Security Files.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for Department of Energy (DOE) and National Nuclear 
Security Administration (NNSA) employment; DOE employees including 
assignees and detailees, agents and consultants with the DOE, DOE 
contractors and subcontractors, and DOE access permittees processed for 
DOE access authorizations for access to classified matter or special 
nuclear materials; other
    Federal agency contractor and subcontractor applicants for 
employment, and their employees, detailees, agents, and consultants 
processed for DOE access authorizations; and other individuals 
processed for DOE access authorizations as determined by the Secretary.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date and place of birth, Social Security Number, citizenship 
status, grade, organization, employer(s), initial investigation and 
reinvestigation history; and access authorization history; the formal 
request(s) and justification(s) for access authorization processing; 
security forms, fingerprint cards, and acknowledgments completed by the 
individual for both the initial investigation and reinvestigation; 
results of preemployment checks (if required); request(s) and 
approval(s) for issuance of a security badge(s); report of 
investigation provided by an agency which has previously conducted an 
investigation of the individual for employment or security clearance 
purposes; approvals for classified visits; photographs; security 
infraction reports; security termination statement(s), foreign travel 
document; letters of interrogatory, personnel security interview 
transcripts or summaries, and/or audio tapes of the interviews, and 
evaluations of the interviews; reports of hospitalization or treatment 
for a mental condition or substance abuse, including information 
provided by an Employee Assistance Program provider; reports of DOE-
sponsored mental evaluations conducted by competent medical 
authorities; reports of security violations; public record information 
to include law enforcement, financial, divorce, bankruptcy, name change 
and other court information or reports and copies of information 
appearing in the media; security advisory letters; information 
concerning citizenship status, foreign contacts, and spouse and/or 
individual(s) with whom the individual resides; administrative review 
processing data; justifications for participation in sensitive DOE 
activities and/or for Sensitive Compartmented Information access 
approval; results of required testing for participation in sensitive 
DOE activities; documents concerning Interim Access Authorization 
processing or processing under section 145b of the Atomic Energy Act of 
1954, as amended; written evaluations of reported derogatory 
information; credit check results; copies of correspondence to and from 
the individual concerning the items above and copies of inter- and 
intra-agency correspondence concerning the items above; and any other 
material relevant to the individual's DOE access authorization or 
special authorization eligibility or processing and, for DOE employees, 
suitability for Federal employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710, 
subparts A and B; Executive Orders 10450 and 12968; 5 CFR part 732; DOE 
O 472.1B, Personnel Security Activities, of 3-24-97; Personnel Security 
Program Manual DOE M 472-1.1, of 5-22-98; and Director of Central 
Intelligence Directive 1/14 of 1-22-92.

PURPOSE(S):
    The records are maintained and used by the Department as an 
official record of all information gathered and evaluated to determine 
an individual's initial and continued DOE access authorization 
eligibility and, if applicable, an individual's eligibility for 
participation in DOE sensitive activities or for access to Sensitive 
Compartmented Information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
competent medical authority who, under a formal agreement for payment 
of services with the local DOE personnel security element, conducts 
evaluations under Title 10, Code of Federal Regulations,

[[Page 38804]]

part 710, to determine whether an individual has an illness or mental 
condition of a nature which causes, or may cause, a significant defect 
in judgment or reliability, or is alcohol dependent or suffering from 
alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    A record may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and assigned DOE file number 
(alpha-numeric code).

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Manager of the ``System locations'' listed above 
are the system managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office location(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Documents completed and/or furnished by subject; Department of 
Energy; Office of Personnel Management; Federal Bureau of 
Investigation; Defense Security Service; medical professionals; and 
confidential sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act. See the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-44

SYSTEM NAME:
    Special Access Authorization for Categories of Classified 
Information.

SECURITY CLASSIFICATION:
    Classified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79120.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Kansas City Site Office, 2000 E 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.

[[Page 38805]]

    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Sandia Site Office, 7011 E Avenue, 
Albuquerque, NM 87123.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) and National Nuclear 
Security Administration employees, current and former DOE contractor 
employees, and employees of other Federal agencies authorized access to 
special categories of classified information and compartmentalized DOE 
facilities and/or areas.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names of individuals, social security numbers, letters and 
memoranda , and status reports relating to authorized access to special 
categories of classified information and compartmentalized DOE 
facilities and/or areas.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101; 50 U.S.C. 2401; 5 U.S.C. 301; Atomic Energy Act of 
1954, as amended; Department of Energy Organization Act, including 
authorities incorporated by reference in Title of the Department of 
Energy Organization Act; DOE M 471.2-4, Executive Order 12333; 
Executive Order 12968; Federal Personnel Manual, Chapters 731 and 736.

PURPOSE(S):
    The records are maintained and used by DOE to verify individuals 
who are authorized access to special categories of classified 
information and compartmentalized DOE facilities and or areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act, and
    2. A record from this system may be disclosed as a routine use to 
other federal agencies or departments for determining individuals who 
have access to classified information generated by these agencies.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    A record may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records and microfiche are maintained in locked General 
Services Administration approved security containers. Electronic 
records are controlled through established DOE computer center 
procedures (personnel screening and physical security), and they are 
locked in General Services Administration approved security containers. 
Access is limited to those whose official duties require access to the 
records on a strict need-to-know basis.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by a Laboratory or 
an Area Office, the request should be directed to the Privacy Act 
Officer at the Operations Office that has jurisdiction over that office 
or facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; and other federal agencies and official records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3), and (e)(1) of the Act. See the 
Department's Privacy Act regulation at Title 10, Code of Federal 
Regulations, part 1008.
DOE-45

SYSTEM NAME:
    Weapon Data Access Control System (WDACS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Headquarters: U.S. Department of Energy, l000 Independence Avenue, 
SW., Washington, DC 20585.

[[Page 38806]]

    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, PO Box 30030, 
Amarillo, TX 79120-0030.
    U.S. Department of Energy, The Office of Kansas City Site 
Operations, PO Box 410202, Kansas City, MO 64141-0202.
    U.S. Department of Energy, Miamisburg Area Office, PO Box 66, 
Miamisburg, OH 45342-0066.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Office of Scientific and Technical 
Information, PO Box 62, Oak Ridge, TN 37831.
    U.S. Department of Energy, Rocky Flats Field Office, PO Box 928, 
Golden, CO 80402-0928.
    U.S. Department of Energy, Sandia Site Office, Albuquerque, PO Box 
5800, Albuquerque, NM 87185-5800.
    U.S. Department of Energy, Sandia Site Office, PO Box 969, 
Livermore, CA 94551-0969.
    U.S. Department of Energy, Sandia Site Office, Tonopah Test Range, 
PO Box 871, Tonopah, NV 89049.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29808.
    U.S. Department of Energy, University of California, Livermore Site 
Office, 7000 East Avenue, PO Box 808, Livermore, CA 94550..
    U.S. Department of Energy, University of California, Los Alamos 
National Laboratory, PO Box 1663, Los Alamos, NM 87545.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE), National Nuclear Security 
Administration, Department of Defense (DOD), and other Government 
agency employees, contractors, and consultants requiring access to 
classified weapons information and/or DOE nuclear weapons program 
facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, date of birth, citizenship, employer, 
type of clearance, number and date of clearance, categories of 
information requested and authorized, locations to be visited and dates 
of visit, purpose of visit, point of contact, Government agency 
certifying need-to-know, and classified mail/shipping addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50
    U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained by the Department to document all 
persons who have been authorized access to nuclear weapon information 
through a visit to one of the DOE Nuclear Weapons Complex facilities or 
to receive classified data via a classified mail/shipping channel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as microfiche, paper records, electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by social security number, and name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy Administrator for Defense Programs, U.S. 
Department of Energy, NNSA, 1000 Independence Avenue, SW., Washington, 
DC 20585.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by a Laboratory or 
an Area Office, the request should be directed to the Privacy Act 
Officer at the Operations Office that has jurisdiction over that office 
or facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individuals, DOE, DOD, and other Government agencies, and their 
contractors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-46

SYSTEM NAME:
    Administrative Review Files.

SECURITY CLASSIFICATION:
    The contents of Administrative Review Files are unclassified and 
classified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.

[[Page 38807]]

    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301-1069.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals processed for or granted DOE access authorization who 
are subsequently processed under 10 CFR part 710 for denial or 
revocation of access authorization; applicants for employment; 
employees including assignees and detailees; agents, and consultants 
with the DOE including National Nuclear Security Administration (NNSA); 
DOE contractors and subcontractors at any tier; and DOE access 
permittees processed for DOE access authorizations for access to 
classified matter or special nuclear materials; other agency Federal, 
contractor, and subcontractor at any tier; applicants for employment, 
employees (including assignees and detailees), agents, and consultants 
processed for DOE access authorization; other individuals as processed 
for DOE access authorization as determined by the Secretary.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Transcript of the hearing convened under 10 CFR part 710 procedures 
(when an individual does not avail himself/herself of the right to a 
hearing under 10 CFR part 710 procedures, his/her DOE Personnel 
Security File (see DOE-43, Personnel Security File) becomes the basis 
of the administrative record); exhibits submitted by the DOE and the 
respondent to the Hearing Officer for inclusion in the administrative 
record; the Hearing Officer's opinion; decisions rendered by the 
Manager, Director of Safeguards and Security, and/or the Appeal Panel; 
evidence submitted by the DOE or the respondent subsequent to the 
closing of the administrative record; correspondence to and from the 
individual (and his/her counsel or representative) related to the 
conduct of proceedings; intra-agency correspondence related to the 
conduct of proceedings; and information concerning reconsideration of 
the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710, 
subparts A and B; Executive Order 12968; and DOE O 472.1B, PERSONNEL 
SECURITY ACTIVITIES, of 3-24-97, and Personnel Security Program Manual 
DOE M 472-1.1 of 5-22-98.

PURPOSE(S):
    The records are maintained and used by the Department to maintain 
an official administrative record of 10 CFR part 710 proceedings that 
are conducted to determine an individual's DOE access authorization 
eligibility.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from this system may be disclosed to competent medical 
authority who, under a formal agreement for payment of services with 
the local DOE personnel security element, conducts evaluations under 
Title 10, Code of Federal Regulations, part 710, to determine whether 
an individual has an illness or mental condition of a nature that 
causes, or may cause, a significant defect in judgment or reliability, 
or is alcohol dependent or suffering from alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES OR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, audio tape, video tape, 
microfiche and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and assigned DOE file number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy,

[[Page 38808]]

1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System Location(s)'' listed 
above are the system managers for their respective portions of the 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual's Personnel Security File, and DOE staff.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-48

SYSTEM NAME:
    Security Education and/or Infraction Reports.

SECURITY CLASSIFICATION:
    Classified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79120.
    U.S. Department of Energy, Carlsbad Field Office, 4021 National 
Parks Highway, Carlsbad, NM 88220.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors, PO Box 1069, 
Schenectady, NY 12301.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) and National Nuclear Security 
Administration employees and DOE contractor employees possessing DOE 
access authorizations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of security education briefings, and investigative and 
summary reports of security infraction incidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to inform 
individuals of their responsibilities for protecting classified matter, 
and the procedures established by the Department to ensure authorized 
disclosure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which

[[Page 38809]]

the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' above are the system managers for their respective portions 
of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Training officers, security personnel, individual's supervisor, and 
local, state, and Federal authorities.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-49

SYSTEM NAME:
    Security Communications File.

SECURITY CLASSIFICATION:
    Classified and Unclassified.

SYSTEM LOCATION:
    U. S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who communicated verbal, electronic, written or 
telephonic expressions of interest about DOE and National Nuclear 
Security Administration (NNSA) personnel, facilities or activities in a 
manner that causes security concerns.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Threat communications received from individuals as well as 
individuals who have been identified from articles in the news media as 
being potential threats to DOE officials, DOE employees and DOE 
contractor employees. Also includes profiles and informational reports 
on any of the individuals who may have made threats against DOE 
personnel or property.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq., and the 
implementing directive of E.O. 12958.

PURPOSE(S):
    The records are maintained and used by DOE to maintain a database 
and profiles of all individuals who have made threats of any kind, and 
through any medium, against DOE officials, DOE employees, DOE 
contractor employees, DOE facilities and/or DOE buildings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, state or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.

[[Page 38810]]

    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    5. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, date of 
birth, and other miscellaneous personal identifiers.

SAFEGUARDS:
    Paper records are maintained in locked General Services 
Administration approved security containers. Electronic records are 
controlled through established DOE computer center procedures 
(personnel screening and physical security), and they are password 
protected. Passwords are known only by the system manager. Access is 
limited to those whose official duties require access to the records on 
a strict need-to-know basis and other law enforcement authorities, as 
applicable.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Security, 1000 
Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, complainants, witnesses, agency files and 
records, official federal, state, or local records, and publicly 
available material.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-50

SYSTEM NAME:
    Personnel Assurance Program (PAP) Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87115-5400.
    U.S. Department of Energy, Amarillo Site Office, Pantex Plant, PO 
Box 30030, Amarillo, TX 79120.
    U.S. Department of Energy, Sandia Site Office, AL, PO Box 5400, 
Albuquerque, NM 87158-5400.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) or contractor employees performing work that 
affords both technical knowledge and access to assembled nuclear 
explosives or certain nuclear weapon components.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Results of medical examination; employment review; credit/consumer 
reports; data pertaining to access authorizations (clearances); 
training records pertaining to individuals' duties involving assembled 
nuclear explosives or certain nuclear weapon components; employee name; 
department division; job title; L-code (mail code); telephone number; 
pager number employee number; and social security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Orders 
10450, 10865, and 12356; and 10 CFR part 711, Personnel Assurance 
Program.

PURPOSE(S):
    The records are maintained and used by the Department to ensure 
that individuals assigned to nuclear explosive duties do not have 
emotional, mental, or physical incapacities that could result in a 
threat to nuclear explosive safety. The PAP establishes the 
requirements and responsibilities for screening, selecting, and 
continuously evaluating employees assigned to or being considered for 
assignment to nuclear explosive duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the

[[Page 38811]]

purpose of an investigation, settlement of claims, or the preparation 
and conduct of litigation to a (1) person representing the Department 
in the investigation, settlement or litigation, and to individuals 
assisting in such representation; (2) others involved in the 
investigation, settlement, and litigation, and their representatives 
and individuals assisting those representatives; (3) witness, potential 
witness, or their representatives and assistants, and any other person 
who possesses information pertaining to the matter, when it is 
necessary to obtain information or testimony relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Administrator for Defense, U.S. Department of Energy, NNSA, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Medical records, occupational training records, and personnel 
security records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-51

SYSTEM NAME:
    Employee and Visitor Access Control Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.

[[Page 38812]]

    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79177.
    U.S. Department of Energy, Carlsbad Field Office, 4021 National 
Parks Highway, Carlsbad, NM 88220.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80401.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors, PO Box 1069, 
Schenectady, NY 12301-1069.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) and National Nuclear Security 
Administration (NNSA) employees, DOE and NNSA contractor employees and 
other individuals seeking access to DOE facilities and classified 
records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of individuals visiting DOE facilities, employees' 
identification files, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to track and 
control individuals accessing Departmental facilities and classified 
information areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    4. Records from this system may be disclosed to Department of 
Defense contractors and National Aeronautics and Space Administration 
to authorize access to classified information and areas.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office Security, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, Department of Defense, DOE offices and 
contractors, National Aeronautics and Space Administration, and other 
Government agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-52

SYSTEM NAME:
    Access Control Records of International Visits, Assignments, and

[[Page 38813]]

Employment at DOE facilities and Contractor Sites.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    The centralized data system is located at Los Alamos National 
Laboratories.
    U.S. Department of Energy, Headquarters, Office of Security and 
Emergency Operations, Office of Foreign Visits and Assignments, 1000 
Independence Avenue, Washington, DC 20585.
    U.S. Department of Energy, Albany Research Center, 1450 Queen 
Avenue, SW., Albany, OR 97321.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM 
2373, Amarillo, TX 79120.
    U.S. Department of Energy, Bonneville Power Administration, 1520 
Kelley Place, Walla Walla, WA 99362.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Dayton Area Office, Dayton, OH 45343.
    U.S. Department of Energy, Environmental Measurements Laboratory, 
201 Varick Street, 5th Floor, New York, NY 10014-4811.
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030.
    U.S. Department of Energy, Grand Junction Office, 2597 V \3/4\th 
Road, Grand Junction, CO 81503.
    U.S. Department of Energy, General Atomics, PO Box 85608, San 
Diego, CA 92186.
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA, 99352.
    U.S. Department of Energy, Idaho National Engineering Laboratory, 
850 Energy Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202.
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM.
    U.S. Department of Energy, Lawrence Berkeley Laboratory, 1 
Cyclotron Road Berkeley, CA 94720.
    U.S. Department of Energy, Livermore Site Office, 700 East Avenue, 
PO Box 808, L-1, Livermore, CA 94551.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, Los Alamos National Laboratory, 
University of California, SM 30 Bikini Road, Los Alamos, NM 
87545.
    U.S. Department of Energy, Miamisburg Area Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236.
    U.S. Department of Energy National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Blvd., Golden, CO 80401.
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN, 37831.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U. S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Sandia Site Office, Eubank Street SE, 
Albuquerque, NM 87185-5800.
    U.S. Department of Energy, Sandia Site Office, Livermore, 7011 East 
Avenue, Livermore, CA 94551-0969.
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E, Aiken, SC 29802.
    U.S. Department of Energy, Savannah River Technology Center, Drawer 
E, Aiken, SC 29802.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Scientific and Technical Information, 
175 Oak Ridge Turnpike, Oak Ridge, TN 37830.
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94205.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office; 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
    U.S. Department of Energy, University of Rochester, 250 East River 
Road, Rochester, NY 14623.
    U.S. Department of Energy, Waste Isolation Pilot Plant, 370 Wipp 
Road, Carlsbad, NM.
    U.S. Department of Energy, West Valley Project Office, PO Box 191, 
West Valley, NY 14171.
    U.S. Department of Energy, Western Area Power Administration, 12155 
W. Alamino Parkway, Lakewood, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All non-U.S. citizens seeking access to DOE facilities, 
laboratories, contractor sites, or Department of Energy (DOE) and 
National Nuclear Security Administration (NNSA) sponsored events for 
unclassified purposes to include employees of DOE or DOE contractors; 
prospective DOE or DOE contractor employees; employees of other U.S. 
Government agencies or their contractors of universities, of companies 
(professional or service staff), or of other institutions; foreign 
students at U.S. institutions; officials or other persons employed by 
foreign governments or other foreign institutions who may or may not be 
involved in cooperation under international agreements; permanent 
resident aliens; representatives or agents of foreign national 
governments seeking access to DOE facilities, laboratories, or 
contractor sites or DOE-sponsored events for purposes of high-level 
protocol; national security; International Atomic Energy Agency, or 
international relations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal data: Full name (including Also Known As (A.K.A.'s), 
visitor request number, gender, place of birth, city and country, date 
of birth, country(ies) of citizenship, date of last visit to country of 
citizenship, passport number and passport, expiration date, immigration 
status, type of visa and expiration date, country of current residence 
and how long at current residence, language interpretation needs, work 
phone, e-mail and fax, name of current employer, place of work, street, 
city, state, zip code, country; position title or description of 
requesters duties. Visit/Assignment Request Information: date of 
request, purpose of request (including subjects to

[[Page 38814]]

be discussed or researched and specific activities involved); 
requesters current whereabouts, (i.e., is proposed visitor currently in 
the U.S.), specific visa status and purpose, (i.e., exchange visitor 
(J-1) Visa), time duration of proposed visit, assignment or activity 
(desired start and end dates ), identification of specific 
international agreement(s) or delegations related to the proposed 
request, name, organization, telephone number of DOE contact, name of 
financial sponsor, cost if sponsor is other than DOE. Visit/Assignment 
Facility Information: Name, location and room number of facility or 
organization to be accessed during visit/assignment, name of the host 
responsible for the visit/assignment, host's telephone number, building 
and room numbers, number of days on site, visit assignment relationship 
to program, subject codes, subjects to be discussed or statement of 
research, determination of computer access, and sensitive subject 
designation. Visit/Assignment Program Information and Remark: 
Designation of high-level protocol visit, cost to DOE, visit or 
assignment purpose code, purpose and justification of visit assignment 
including benefits to DOE program(s) and certification of DOE mission 
advancement, technology transfer determination, name of requesting 
official or contractor, title and organization of requesting officer, 
signature of requesting official or contractor, date signed, name of 
site manager and local headquarters approving official, title and 
organization of local headquarters approving official, signature(s) of 
site field, headquarters approving official, date signed and remarks, 
the kind of business or organization of assignee's employer (e.g. 
government, company, Laboratory, university), education background of 
requestor including college or university training with degrees and 
dates conferred; field of research, and family members who will 
accompany or join the applicant later). Management Reviews and 
Approvals: level, type or topic of review, name of reviewer and or 
approval authority(ies), the date of the review approval, and remarks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    Records are maintained and used by the Department to document, 
track, manage, analyze, and or report on foreign visit and assignment 
access to DOE facilities including Headquarters, Field Offices, 
National Laboratories, and Contractor Sites.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A records from this system may be disclosed as a routine use to 
Department of Defense contractors responsible for security controlling 
access to sensitive information and sensitive equipment, and sensitive 
property areas.
    2. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, in performance of 
national security, international visit and assignment, or foreign 
access related responsibilities.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed as a 
routine use to members of the DOE Advisory committees and interagency 
boards charged with responsibilities pertaining to international visits 
and assignments and/or national security.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and other personal identifiers.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, Washington DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy

[[Page 38815]]

Act, at Title 10 Code of Federal Regulations, part 1008, a request by 
an individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Foreign national individuals requesting access to DOE facilities 
including contractor sites, reports from federal investigation 
agencies, DOE Office of Counterintelligence, Department of State, 
Department of Defense, and Immigration and Naturalization Service.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-53

SYSTEM NAME:
    Access Authorization for ADP Equipment.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Headquarters, Energy Information 
Administration, 1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Users of the Energy Information Administration computer system, 
including DOE employees and contractor employees and other authorized 
users of the system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, employer, citizenship, user identification number, office 
address and telephone number, organizational code, computer usage 
figures, data accessed, and other management-related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; OMB Circular A-71; 
Department of Commerce Federal Information Processing Standards 
Publications (FIPS PUBS) on computer security; GSA Procurement 
Regulations Amendment 155, adding Section 1-1.327.

PURPOSE(S):
    The records are maintained and used by the EIA to identify EIA 
computer users and control access to EIA computer and information 
resources. The information is frequently reviewed and updated to ensure 
records are current and accurate.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, and user identification number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Energy Information Administration, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, with some information assigned by the ITG 
Staff.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-54

SYSTEM NAME:
    Investigative Files of the Inspector General.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of Inspector General, 
Headquarters, Forrestal Building, 1000 Independence Avenue, SW., 
Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of an investigation, witnesses in an investigation, 
sources of investigative information, investigative personnel, and 
other individuals

[[Page 38816]]

involved in an Office of Inspector General investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Criminal, civil, and administrative investigative records and 
files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include conducting and supervising investigations 
relating to Departmental programs and operations; promoting economy, 
efficiency, and effectiveness in the administration of such programs 
and operations; and preventing and detecting fraud and abuse in such 
programs and operations. The records are used in investigations of 
individuals and entities suspected of having committed illegal or 
unethical acts. The records also are used in any resulting criminal 
prosecutions, civil proceedings, or administrative actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OR USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed as a 
routine use to authorized officials within Offices of Inspectors 
General listed in the Inspector General Act of 1978, the Department of 
Justice, the Federal Bureau of Investigation, or the U.S. Marshals 
Service, as necessary, for investigative qualitative assessment 
reviews.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of subject(s), case number, title 
of investigative report, name of complainant, name of subject(s), and 
names of witnesses.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected known only to the system manager. Classified 
information is maintained in locked General Services Administration 
approved class 6 security containers. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations U.S. Department of 
Energy 1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an

[[Page 38817]]

individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about the subject; those authorized by the 
individual to furnish information; confidential informants; the 
Department of Justice; Federal Bureau of Investigation (FBI); and other 
Federal, State, and local agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under (j)(2) of the Privacy Act to the extent 
that the information within the system meets the criteria of those 
subsections of the Act. Such information has been exempted from the 
provisions of subsections: (c)(3) and (4), (d)(1), (2), (3), and (4), 
(e)(1), (2), and (3), (e)(4) (G) and (H), (e)(5) and (8), (f), (g) of 
the Act; see the Department's Privacy Act regulation at Title 10, Code 
of Federal Regulations part 1008.
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act, to the extent that information within the System meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), (d), and (e)(1), 
(e)(4) (G), (H) and (f) of the Act; See the Department's Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008.
DOE-55

SYSTEM NAME:
    Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Forks Energy Technology Center, PO 
Box 8213, University Station, Grand Forks, ND 58201.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0940.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, Ohio Field Office, 1 mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, San Francisco Operations Office, 1333 
Broadway, Oakland, CA 94612.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requesting copies of records from Department of Energy 
(DOE) and the National Nuclear Security Administration (NNSA) under the 
provisions of the FOIA and the Privacy Act (PA) of 1974.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, and telephone number; description or identification 
of records requested, furnished and/or denied; FOIA and PA division 
employee assigned responsibility for processing request; dates of 
request and actions; interim and final actions taken on request; 
persons or offices assigned actions on requests; copy of records 
requested, furnished and/or denied; fee data, including payment 
delinquencies; final determinations of appeals; name/title of officials 
responsible for denial of records; and case notes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Freedom of 
Information Act 5 U.S.C. 552, and the Privacy Act of 1974, 5 U.S.C. 
552a.

PURPOSE(S):
    The records are used and maintained by the Department to record, 
control, and determine the status of FOIA and PA requests; produce 
statistical reports; and as a data source for management information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from this system of records may be disclosed to another 
Federal agency when consultation or referral is required to process 
requests.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:

[[Page 38818]]

    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper, microfiche, video, audio, and 
electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of requester and assigned request 
control number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Freedom of Information Act and Privacy Act 
Group, U.S. Department of Energy, 1000 Independence Avenue, SW, 
Washington, DC 20585.
    Field Offices: The Freedom of Information and Privacy Act Officers 
of the ``Systems locations'' listed above are the system managers for 
their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    Individuals requesting copies of records and individuals 
responsible for processing and/or making determination on requests.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-56

SYSTEM NAME:
    Congressional Constituent Inquiries.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW, Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM PO 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122; U.S. Department of 
Energy, National Petroleum Technology Office, William Center Tower One, 
1 West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have requested assistance from their Congressional 
Representative, and the member of Congress who corresponded with the 
Department on behalf of the constituent.

[[Page 38819]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address of constituent and date of letter by a Member of 
Congress on behalf of the constituent; materials forwarded by a member 
of Congress; and DOE response.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to record 
Congressional inquiries on behalf of constituents, to ensure proper 
document control of the response, and to record the Department's 
responses to such inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
another Federal agency when consultation or referral is required to 
process requests.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic records.

RETRIEVABILITY:
    Records may be retrieved by name of constituent and name of member 
of Congress.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of the Executive Secretariat, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field: The Managers or Directors of the ``System Location(s)'' 
listed above are the system managers for their respective portions of 
the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters, Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, member of Congress, and the author of the DOE 
response.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-57

SYSTEM NAME:
    Congressional Profiles.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box

[[Page 38820]]

5400, Albuquerque, NM PO 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
PO Box 1398, Bartlesville, OK 74003.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Grand Forks Energy Technology Center, PO 
Box 8213, University Station, Grand Forks, ND 58201.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94162-5208.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current Members of Congress.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, picture from Congressional Yellow Book, personal background 
obtained from published sources, demographic information by state or 
district, committee assignments, and information about energy interests 
obtained from published sources, information from member's office, 
abstracts from Congressional Record, committee hearings and other 
public sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

PURPOSE(S):
    The information is maintained and used by the Department to 
maintain biographical data on all members of Congress, including a list 
of their sensitive energy issues or energy related legislation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from this system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Secretary for Congressional and Intergovernmental 
Affairs, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Published sources, committee hearings, and the members' offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-58

SYSTEM NAME:
    General Correspondence Files of the Office of the Secretary, Deputy 
Secretary and Under Secretary of Energy.

[[Page 38821]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW, Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of Congress, representatives of organizations, and other 
federal and state agencies and the general public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address of correspondent, and copies of the agency response. 
This is the portion of the Department of Energy (DOE) correspondence 
files that relates to correspondence with individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to document 
and manage information from or to correspondents outside of DOE and to 
ensure proper document control of the DOE response.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of the Executive Secretariat, U.S. 
Department of Energy, 1000 Independence Avenue, SW, Washington, DC 
20585.
    Field: The Managers and Directors of the ``System Locations'' 
listed above are the system managers for their respective portions of 
the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals and drafter of DOE response.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-59

SYSTEM NAME:
    Mailing Lists for Requesters of Energy Related Information.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    DOE Headquarters, 1000 Independence Avenue, SW, Washington, DC 
20585.

[[Page 38822]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons requesting energy related information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address of the subject individual; some mailing lists may 
also indicate specific interests of or publications requested by the 
individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

PURPOSE(S):
    The system is maintained and used by the Department to distribute 
DOE related material to DOE employees, DOE contractors, and others 
requesting information from DOE.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by record identification and code number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: U.S. Department of Energy, Director, Print Media and 
Mail Services Group, Washington DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, generally as the result of a request for 
information by that individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-61

SYSTEM NAME:
    Census of High Energy Physicists.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of Science, 19901 Germantown 
Road, Germantown, Maryland 20874-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Scientists and graduate students in the field of high energy 
physics.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date of birth, education, employment history, research 
activities, and technical specialties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to provide 
a database for statistical and demographic studies of the high energy 
physics research community.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
physicists, research organizations, and various Government 
organizations engaged in supporting physics research to obtain 
information for statistical and demographic purposes, on individuals 
and institutions engaged in high energy physics research.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of individual.

SAFEGUARDS:
    Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

[[Page 38823]]

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Director for High Energy and Nuclear Physics, U.S. 
Department of Energy, 19901 Germantown Road, Germantown, Maryland 
20874-1290.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-62

SYSTEM NAME:
    Historical Files--Published Information Concerning Selected Persons 
in the Energy Field.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, History Division, Office of the 
Executive Secretariat, 1000 Independence Avenue, SW., Washington, DC 
20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Selected senior staff officials of the Manhattan Project, Atomic 
Energy Commission, Nuclear Regulatory Commission, Energy Research and 
Development Administration, DOE, and other selected individuals 
prominent in the energy field.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Newspaper and magazine articles, press releases, announcements, and 
speeches.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to record 
historical records of the DOE and predecessor agencies, including the 
Atomic Energy Commission, Federal Energy Administration, and the Energy 
Research and Development Administration. Records are used to prepare 
histories in responding to informational inquiries from DOE officials 
and members of the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
members of the public and the media when responding to requests for 
information.
    2. A record from the system may be disclosed as a routine use to 
another Federal agency when consultation or referral is required to 
process requests.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Historian, History Group, Office of the Executive 
Secretariat, U.S. Department of Energy, 1000 Independence Avenue, SW, 
Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    DOE press releases, DOE News Clips (a daily compilation of energy 
related newspaper and magazine articles), and other published sources.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-66

SYSTEM NAME:
    Power Sales to Individuals.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Western Area Power Administration, 1800 
South Rio Grand, Montrose, CO 81401.
    U.S. Department of Energy, Colorado River Storage Region, 257 
E200S, Suite 475, Salt Lake City, UT 84111.
    U.S. Department of Energy, Desert Southwest Region, 615 S. 43rd 
Avenue, Phoenix, AZ 85009.
    U.S. Department of Energy, Rocky Mountain Region, 5555 E. 
Crossroads Boulevard, Loveland, CO 80538-8986.

[[Page 38824]]

    U.S. Department of Energy, Sierra Nevada Region, 114 Parkshore 
Drive, Folsom, CA 95630-4710.
    U.S. Department of Energy, Upper Great Plains Region, 2900 4th 
Avenue North, Billings, MT 59101-1266.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals purchasing power from the Western Area Power 
Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Executed contracts, agreements, amendments, extensions, and related 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to bill 
individuals for sale of purchase power.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Western Area Power Administration, U.S. Department 
of Energy, PO Box 3402, Golden, CO 80401.
    Regional Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
locations.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

[[Page 38825]]

RECORD SOURCE CATEGORIES:
    Subject individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-71

SYSTEM NAME:
    The Radiation Accident Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Those persons accidentally exposed to acute dose of ionizing 
radiation as defined by exposure dose criteria agreed to by the 
Department of Energy (DOE) and the Nuclear Regulatory Commission (NRC) 
by an interagency agreement. The dose criteria established by this 
agreement include one or more of the following: Greater than or equal 
to 25 REM (Roentgen Equivalent in Man) to the whole body, active blood 
forming organs or gonads; greater than or equal to 600 REM to skin of 
the whole body or extremities; greater than or equal to 75 REM to other 
tissues or organs from an external source; and greater than or equal to 
\1/2\ NCRP maximum permissible organ burden internally; all those 
medical administrations of radioisotopes that result in a dose or organ 
burden equal to or greater than those given above.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Official accident reports including reports of those accidents that 
have occurred within the jurisdiction of the NRC and have been 
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of 
birth, and sex; medical records compiled at the time of the accident 
(such records include physician and hospital records, diagnostic and 
laboratory test reports, radiographs, EKGs, and radiation exposure 
report); medical records of illnesses, examinations, including routine 
follow-up examinations, and investigations that have occurred since the 
radiation exposure; photographs or facsimiles of radiation-induced 
injuries; search and contact information for registrants not identified 
and/or located; consent to release information forms completed by 
registrants; death certificates; anecdotal information; and 
correspondence relating to the accident and/or the individuals 
involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i. Program to monitor 
Department of Energy workers exposed to hazardous and radioactive 
substances.

PURPOSE(S):
    The information is maintained and used by the Department to provide 
a current record of radiation accidents; to identify specific 
populations for use in epidemiological and clinical studies; and to 
conduct medical surveillance during the lifetime of the registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    2. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    3. A record from this system of records may be disclosed as a 
routine use to DOE contractors, grantees, participants in cooperative 
agreements, and collaborating researchers, or the employees of these 
parties, in performance of health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements; federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of federal, 
state, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors

[[Page 38826]]

of the Department, or other United States Government agencies and their 
components, who is acting in an official capacity, or in any individual 
capacity where the Department or other United States Government agency 
has agreed to represent the employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system of records may be disclosed to foreign 
governments or international organizations, in accordance with 
treaties, international conventions, or executive agreements.
    9. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected known only to the system manager. Access is 
limited to those whose official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO 
Box 2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office location(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-72

SYSTEM NAME:
    The Department of Energy Radiation Study Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former employees, Department of Energy (DOE) contractor 
employees, including employees of the National Nuclear Security 
Administration (NNSA) predecessor agencies and organizations, including 
the Manhattan District, U.S. Atomic Energy Commission, and Energy 
Research and Development Administration; and present and former 
civilian employees in the DOE Naval Reactor Program who received a 
whole body exposure of ionizing radiation equal to or in excess of 5 
REM in any 1 year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Rosters of names of individuals meeting the above criteria for 
inclusion in the Registry submitted through the DOE field operation 
officers from DOE owned and operated facilities and sites. In addition 
to names of such individuals, these rosters include social security 
number or other identifying information, sex, race, date of birth, date 
and/or place of death, first date of hire, last date of termination, 
continuity of hire, year in which they received first dose greater than 
or equal to 5 REM, actual radiation doses in excess of 5 REM, and total 
career radiation exposure dose.
    Original or copied lifetime medical records from plant and private 
physicians and hospitals including routine physical examinations, 
reports of diagnostic and laboratory tests, radiographs, EKGs, etc., or 
abstracted portions of such records as are required for the purposes of 
this study.
    Contact information for registrants who are no longer employed at 
qualified sites or who are deceased.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i.

PURPOSE(S):
    The information is maintained and used by the Department to 
identify specific populations for use in epidemiological and clinical 
studies; and to conduct medical surveillance during the lifetime of the 
registrants.

ROUTINE USES OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 
CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

[[Page 38827]]

    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of federal, 
state, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system of records may be disclosed as a 
routine use to the United States Enrichment Corporation and its 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act at the following sites: (1) Portsmouth 
Gaseous Diffusion Plant at Piketon, Ohio, and (2) Paducah Site Office 
at Paducah, Kentucky.
    8. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF THE RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO 
Box 2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

[[Page 38828]]

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-73

SYSTEM NAME:
    The US-DTPA Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are or suspected of internal contamination with 
transuranic elements and have received diethylene triamine pentaacetic 
acid (DTPA) in the calcium or zinc form during the course of chelation 
therapy. Administration of the agent DTPA is limited to physicians who 
are co-investigators with the DOE contractor staff on the Investigative 
New Drug License of the Food and Drug Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records compiled by the physician administering DTPA in the 
event of an exposure that was known to have or was suspected of having 
caused transuranic contamination internally requiring chelation therapy 
with DTPA. These records include a description of the exposure, the 
results of serial bioassays and investigations conducted to evaluate 
the level of internal contamination and the efficacy of subsequent 
chelation by DTPA.
    Name, social security numbers or other identifiers and vital status 
of treated persons. The name and address of the individual's last known 
private physicians are included in the DTPA Registry to facilitate the 
search and contact of individuals; medical records of illnesses, 
examinations, including routine follow-up examinations, and 
investigations that have occurred since the initial administration of 
DTPA; and death certificate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7274i.

PURPOSE(S):
    The records are maintained and used by the Department to provide a 
current record of individuals treated with DTPA. To identify by 
epidemiological methods any long-term effects associated with DTPA 
therapy; and to provide information to Food and Drug Administration in 
accordance with the Investigative New Drug licenses and issuances, 
epidemiological and clinical studies; and to conduct medical 
surveillance during the lifetime of the registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING, CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE Advisory Committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities, and to designated employees of 
federal, state, or local government or government-sponsored entities 
authorized to provide advice to the Department concerning health, 
safety, or environmental issues. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential

[[Page 38829]]

violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO 
Box 2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-75

SYSTEM NAME:
    Call Detail Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (DOE) Headquarters, 1000 Independence 
Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of Department of Energy (DOE) including employees of the 
National Nuclear Security Administration (NNSA) and those employees of 
other Federal agencies and contractors who are located on the DOE 
premises and who have assigned station numbers in the on-premise 
telecommunications system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Originating and terminating call data records relating to use of 
DOE

[[Page 38830]]

telephones, including calling station number; Date, time call 
originated, duration of call, and called number; directory records 
indicating assignment of telephone numbers to employees; and records 
relating to location of telephones. Reports may be generated from 
stored call detail records and may include, but are not limited to, 
station usage summaries, trunk usage summaries, traffic and network 
busy hour studies, on-net and off-net pricing, exception reports, bill 
certification, and cost allocation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to help 
manage and control the costs of operating the Department's telephone 
systems. To this end, the program will collect information about the 
use of the agency's telephone system for local, long distance, and 
other toll calls and may attempt to assign responsibility to individual 
person for particular calls. The information also assists the 
Department in choosing more efficient and cost effective ways of 
communicating; in making decisions about acquiring hardware, software, 
and services; and in developing management strategies for more 
efficient use of existing telecommunications capabilities. Other uses 
are to deter use of the telephone systems for unofficial purposes, and 
to recover the cost of unofficial calls.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
representatives of the General Services Administration who are 
conducting records management inspections under the authority of 44 
U.S.C. 2904 and 2906.
    2. A record from this system may be disclosed as a routine use to 
``consumer reporting agencies'' as defined in the Fair Credit Reporting 
Act, 15 U.S.C. 2904 and 2906.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by individual telephone extension number.

SAFEGUARDS:
    Paper and microfilm records are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Management Communincations, U.S. 
Department of Energy, 19901 Germantown Road, Germantown, MD 20874.

[[Page 38831]]

    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
locations.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Categories include telephone assignment records; call detail 
listings; results of administrative inquiries relating to assignment of 
responsibility for placement of special local and long-distance calls.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-77

SYSTEM NAME:
    Physical Fitness Test Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, (Headquarters), 19901 Germantown Road, 
Germantown, MD 20874-1290.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83402.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), PO Box 880, Morgantown, WV 26505.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
744103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831-8501.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
Pittsburgh, PA 15122.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOE contractor employees (armed uniformed guards).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record of individual's ability to complete the physical fitness 
test as set forth in applicable DOE directives.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to record 
physical fitness tests of Department of Energy (DOE) federal and 
contractor employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.

[[Page 38832]]

    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW, Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The subject individual, physicians, and persons administering the 
tests.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-81

SYSTEM NAME:
    Counterintelligence Administrative and Analytical Records and 
Reports.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy (Headquarters), Office of 
Counterintelligence, 1000 Independence Avenue, SW., Washington, DC 
20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 Cass 
Ave., Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, Livermore Site Office, PO Box 808, L-
062, Livermore, CA 94551.
    U.S. Department of Energy, Lockheed Martin Idaho Technology, PO Box 
1625, M/S 2800, Idaho Falls, ID 83415-2800.
    U.S. Department of Energy, Los Alamos National Laboratory, Mail 
Station 5000, PO Box 1663, Los Alamos National Laboratory, NM 87545.
    U.S. Department of Energy, Martin Lockheed Energy Systems, PO Box 
2009, Oak Ridge, TN 37831-8107.
    U.S. Department of Energy, Mason & Hangar--Silar Mason, Co., Inc., 
Pantex Plant, Bldg 11-54, PO Box 30020, Amarillo, TX 79177.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
Oak Ridge, TN 37830.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612.
    U.S. Department of Energy, Ohio Field Office. Mound Plant, PO Box 
3000, OSE-4, Miamisburg, OH 45343.
    U.S. Department of Energy, Pacific Northwest Laboratory, 902 
Battelle Blvd., PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 880403-8200.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Sandia National Laboratory, PO Box 969, 
M/S 9020, Livermore, CA 94551-0969.
    U.S. Department of Energy, Sandia National Laboratory, Org 7400, PO 
Box 5800, M/S 0173, Albuquerque, NM 87185.
    U.S. Department of Energy, Westinghouse Hanford Co., PO Box 1970, 
Richland, WA 99352.
    U.S. Department of Energy, Worldwide Security Service Ltd., Rocky 
Flats Environmental Technology Site, PO Box 464, T893B, Golden, CO 
80402-0464

[[Page 38833]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
employees of the National Nuclear Security Administration (NNSA), 
contractor employees, and consultants; persons suspected of violating 
DOE regulations or laws; and, where there are indications of contact 
with a current or former DOE employee, contractor employee or 
consultant, persons who are reasonably believed to be officers or 
employees of, or otherwise acting for or on behalf of, a foreign power; 
members of an organization reasonably believed to be owned or 
controlled directly or indirectly by a foreign power; reasonably 
believed to be targets, hostages, or victims of international terrorist 
organizations; or reasonably believed to be engaged in or about to 
engage in clandestine intelligence activities, sabotage, 
assassinations, or international terrorist activities involving DOE 
programs, personnel, facilities, information or materials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Analytical, training and investigative records, reports and files; 
travel reports; reports on foreign contacts; records, reports and files 
received from other DOE elements and other Federal agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Personnel 
Manual, Chapters 731 and 736.

PURPOSE(S):
    The information is maintained and used by the Department in 
furtherance of the responsibilities of the Office of 
Counterintelligence (OCI), which include analysis of the foreign 
intelligence threat; conducting administrative inquiries and 
investigations to identify and neutralize the foreign intelligence 
threat to classified and sensitive DOE programs, personnel, information 
and activities; reporting on foreign contacts and travel, including 
briefings and debriefings; conducting counterintelligence 
investigations and producing intelligence on hostile and foreign 
intelligence entities; counterintelligence related training; and other 
activities relating to OCI's responsibilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Federal Bureau of Investigation when such records indicate a 
violation or probable violation of the law.
    2. A record from this system may be disclosed as a routine use to 
other counterintelligence agency components with whom the Office of 
Counterintelligence is preparing joint analysis of counterintelligence-
related threats which may impact the Department.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number or other 
personal identifying data.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center

[[Page 38834]]

procedures (personnel screening and physical security), and they are 
password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Counterintelligence, Analytical 
Division, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The subject individual; present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; the FBI, and other federal, state and local law enforcement 
agencies; sources contacted during administrative inquiries and 
investigations; and official records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act to the extent that information within the system meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), and (4), (d), and 
(e)(1), (e)(4), (G) and (H) and (f) of the Act; See the DOE Privacy Act 
regulation at Title10, Code of Federal Regulations, part 1008.
DOE-82

SYSTEM NAME:
    Grant and Contract Records for Research Projects, Science 
Education, and Related Activities.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Science, U.S. Department of Energy, 1000 Independence 
Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Applicant/Grantee organization; Principal Investigator, i.e., 
the scientist or other individual designated by the applicant or 
proposer to direct the project; Senior Personnel, i.e., scientists or 
other individuals designated by the applicant or proposer to perform 
work on the project; Certifying Representative, i.e., the business 
representative having the authority to accept the obligation to comply 
with Department of Energy (DOE) terms and conditions if DOE makes a 
grant or contract award. (2) DOE officials DOE Project Officer, i.e., 
the individual who is responsible for the review and evaluation of the 
application or proposal and the monitoring of a resulting grant or 
contract; DOE Program Official, i.e., the individual who is responsible 
for review and approval of applications or proposals for funding; DOE 
Budget Official, i.e., the individual who is responsible for certifying 
funds availability for approved applications or proposals; DOE 
Contracting Officer or Contract Specialist, i.e., individuals who are 
responsible for awarding and administering grants or contracts. (3) 
Merit/Peer Reviewer, i.e., the individual (Federal or non-Federal) who 
provides a written review or evaluation of the application or proposal 
to the DOE Project Officer.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grant applications, contract proposals, technical reviews by peer 
reviewer, records of grant and contract awards, financial data, and any 
other pertinent information needed for the tracking or approval of a 
grant or contract.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to track 
and monitor the receipt, review, and disposition of grant applications 
and contract proposals from universities, non-profit organizations, 
large and small businesses, other Federal agencies, State and local 
governments, individuals, and DOE national laboratories seeking Federal 
financial support for research projects, training, and related 
activities. The system also tracks and monitors funding authorizations 
and associated financial data.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
expert peer reviewers selected by DOE for their expertise in specific 
research areas to evaluate the application or proposal in accordance 
with established evaluation criteria.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
an applicant's principal investigator, sponsored programs office, 
business office, or similar element, via electronic media for the 
purpose of checking the status of its grant applications or contract 
proposals which have been submitted to DOE for support. Safeguards will 
be employed on a case by case basis to allow access only to authorized 
persons having a need to know.

[[Page 38835]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by application or proposal number, project 
number, award number, name of applicant or awardee, name of principal 
investigator, social security number, name of peer reviewer, DOE 
project officer, or budget and reporting classification code.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Grants and Contracts Division, Office of Resource 
Management, Office of Science, U.S. Department of Energy, Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Grant applications and contract proposals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-83

SYSTEM NAME:
    Allegation-Based Inspections Files of the Office of Inspector 
General.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION:
    Official Allegation-Based Inspections Files are located at:
    U.S. Department of Energy, Office of Inspector General, 
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
    U.S. Department of Energy, Office of Inspector General, PO Box 
5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Office of Inspector General, Building 
703-41A, Aiken, SC 29802.
    U.S. Department of Energy, Office of Inspector General, PO Box 
2254, Livermore, CA 94551.
    U.S. Department of Energy, Office of Inspector General, PO Box 62, 
Room 502, Oak Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are the subjects of inspections or inquiries 
concerning allegations or complaints, individuals who have pertinent 
knowledge about the inspection or inquiry, individuals authorized to 
furnish information, confidential informants, complainants, Office of 
Inspector General inspections personnel, and other individuals involved 
in these inspections.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Inspection files predicated on allegations or complaints and which 
identify subjects or sources of information by name. Inspections 
performed relate to sensitive allegations of wrongdoing received 
concerning certain individuals, including agency employees, or other 
persons or entities with some relationship to the agency. Allegations 
include, but are not limited to, abuse of authority; misuse of 
government time, property, or position; conflicts of interest; 
whistleblower reprisal; or other non-criminal violations of law, rules, 
or regulations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include evaluating the effectiveness and efficiency of 
an operation, determining compliance with laws and regulations, 
evaluating Departmental program operations and results, preventing and 
detecting fraud and abuse in such programs and operations, and assuring 
the investigation of complaints by contractor employees alleging 
retaliation for making disclosures protected under 10 CFR part 708 and 
41 U.S.C. 265.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or

[[Page 38836]]

    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper, microfilm, and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of individual involved, case 
number, report title, or subject matter.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Inspections, U.S. Department of 
Energy, Room 5B-250, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about a subject individual or corporate entity; 
those authorized by an individual to furnish information; confidential 
informants; and Federal Bureau of Investigation (FBI) and other 
Federal, state, and local entities.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    This system is exempt under (k)(1) and (k)(2) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3), (d), and (e)(1), (e)(4) (G) and 
(H) and (f) of the Act; See the DOE Privacy Act regulation at Title 10, 
Code of Federal Regulations, part 1008.
DOE-84

SYSTEM NAME:
    Counterintelligence Investigative Records.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    Records maintained in DOE-84, except those pertaining to polygraph 
examinations and the e-mail analysis project, will be stored at the 
following locations:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM, PO 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83403.
    U.S. Department of Energy, Livermore Site Office, 7000 East Avenue, 
PO Box 808, Livermore, CA 94551.
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Boulevard, Idaho Falls, ID 83403.

[[Page 38837]]

    U.S. Department of Energy, Los Alamos Site Office, M/S B-236, PO 
Box 1663, Los Alamos, NM 87545.
    U.S. Department of Energy, NNSA Service Center Nevada PO Box 98518, 
Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland PO Box 808, 
Livermore, CA 94550.
    U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
Miamisburg, OH 45343.
    Pacific Northwest National Laboratory, 902 Battelle Blvd., PO Box 
999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, PO Box 550, 
Richland, WA 99352;.
    U.S. Department of Energy, Rocky Flats Field Office, PO Box 928, 
Golden, CO 80402.
    U.S. Department of Energy, Rocky Flats, World Wide Security 
Services, Ltd, PO Box 40, Broomfield, CO 80038.
    U.S. Department of Energy, Sandia National Laboratory--Albuquerque, 
PO Box 5400, Albuquerque, NM 87185-5800.
    U.S. Department of Energy, Sandia National Laboratory--California, 
PO Box 969, Livermore, CA 94551.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801; Savannah River, Westinghouse Savannah River 
Company, Bldg. 703-45A, Aiken, SC 29808.
    Records maintained in DOE-84 in connection with DOE administered 
counterintelligence-scope polygraph examinations, will be maintained 
only at the following locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, DOE Test Center, Albuquerque, NM 87106.
    Records maintained in DOE-84 in connection with the DOE e-mail 
analysis project will be maintained only at the following locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Livermore Site Office, 7000 East Avenue, 
PO Box 808, Livermore, CA 94551.
    U.S. Department of Energy, Los Alamos Site Office, PO Box 1663, Los 
Alamos, NM 87545.
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Sandia National Laboratory--Albuquerque, 
PO Box 5800, Albuquerque, NM 87185-5800.
    U.S. Department of Energy, Sandia National Laboratory--California, 
PO Box 969, Livermore, CA 94551.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including employees of the 
National Nuclear Security Administration (NNSA) and contractor 
employees; applicants for employment at DOE; individuals who may be 
assigned or detailed to Federal positions at DOE; consultants to DOE; 
users of the e-mail systems at the Sandia Site Office, Los Alamos 
National Laboratory, Livermore Site Office, and Pacific Northwest 
National Laboratory; persons suspected of violating DOE regulations or 
criminal laws; individuals who voluntarily request a polygraph 
examination in order to respond to questions that have arisen in the 
context of a counterintelligence investigation; and those individuals 
who are (a) reasonably believed to be officers or employees of, or 
otherwise acting for or on behalf of, a foreign power; (b) members of 
an organization reasonably believed to be owned or controlled directly 
or indirectly by a foreign power; (c) reasonably believed to be 
targets, hostages, or victims of international terrorist organizations; 
or (d) reasonably believed to be engaged or about to engage in 
clandestine intelligence activities, sabotage, assassinations, or 
international terrorist activities involving DOE programs, personnel, 
facilities, information, or materials and have made personal or 
impersonal contact with a current or former DOE employee, contractor 
employee or consultant.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Law enforcement records, reports and files; reports on foreign 
contacts; records, reports and files received from other DOE elements 
and other Federal agencies related to intelligence activities; 
counterintelligence evaluation records; polygraph examination records; 
reports and videotapes of the polygraph session; and electronic mail 
stored on CD.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; National Defense Authorization Act of Fiscal 
Year 2000 Pub. L. 106-65; the Employee Polygraph Protection Act, Pub. 
L. 100-347; 29 U.S.C. 2006(b)(1)(B); the Electronic Communications 
Privacy Act, Pub. L. 99-508, 18 U.S.C. 2510 et seq.; Executive Order 
12333, United States Intelligence Activities (December 4, 1981); 
Department of Energy Procedures for Intelligence Activities, approved 
by the Attorney General under Executive Order 12333 (October 19, 1992); 
Executive Order 12958, Classified National Security Information (April 
17, 1995); Executive Order 12968, Access to Classified Information 
(August 2, 1995); and Presidential Decision Directive-61.

PURPOSE(S):
    The information is maintained and used by the Department to conduct 
counterintelligence investigations. The records in this system also 
will be used by the Office of Counterintelligence when participating in 
joint law enforcement counterintelligence-related investigations with 
the FBI or other Federal law enforcement agencies or components thereof 
in order to detect and prevent foreign intelligence threats directed at 
or involving DOE classified and sensitive information, materials, 
programs, facilities, personnel, and other Department resources. 
Finally, the records in this system are collected and maintained by the 
Office of Counterintelligence in order to fulfill its statutory 
responsibilities under section 3154 of the National Defense 
Authorization Act for Fiscal Year 2000.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, local or foreign agency when a record 
within this system of records, alone or in conjunction with other 
information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute of particular program pursuant thereto.
    2. A record from this system of record may be disclosed, as a 
routine use, to a Federal, state or local agency that maintains 
relevant information to obtain information relevant to a Department 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of

[[Page 38838]]

an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    4. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. The contractor and its officers receiving information 
under this routine use are subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, electronic media, and 
videotapes.

RETRIEVABILITY:
    Records may be retrieved by name and/or social security number.

SAFEGUARDS:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Passwords are 
known only by the system manager. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) ANDDRESS:
    Director, Office of Counterintelligence, U.S. Department of Energy, 
1000 Independence Avenue, SW, Washington, DC 20585. Field Offices: The 
Managers of the ``System Locations'' listed above are the system 
managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U. S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and DOE 
contractor employees, applicants for employment, individuals assigned 
or detailed to Federal positions at DOE, and consultants; any user of 
the DOE e-mail systems at Sandia Site Office, Los Alamos National 
Laboratory, Livermore Site Office, and Pacific Northwest National 
Laboratory; publicly available material; other agencies within the 
Intelligence Community; other offices within the DOE; the FBI, and 
other federal, state and local law enforcement agencies; and sources 
contacted during investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt pursuant to subsections (j)(2) and (k)(1), 
(2) and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. Under subsection (j)(2) of the Privacy Act, 
this system has been exempted from subsections (c)(3) and (4), (d), 
(e)(1), (2), and (3), (e)(4)(G) and (H), (e)(8), (f) and (g) of 5 
U.S.C. 552a. See DOE the Privacy Act Regulation at 10 CFR 1008.12.
    To the extent the information in this system of records is exempt 
pursuant to 5 U.S.C. 552a(k)(1), (2) and (5), the system has been 
further exempted from subsections (c)(3), (d), (e)(1), (e)(4)(G) and 
(H) and (f) of 5 U.S.C. 552a under the Privacy Act of 1974. See the DOE 
Privacy Act Regulation at 10 CFR 1008.12(b).
DOE-86

SYSTEM NAME:
    Human Radiation Experiments Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of Human Radiation Experiments, 
1000 Independence Avenue, SW, Washington, DC 20585.
    U.S. Department of Energy, Coordination and Information Center, 
3084 S. Highland St., Las Vegas, NV 89109.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who participated in the organizing, conducting, and 
financing of the Human Radiation Experiments and environmental releases 
of radiation described in Executive Order 12891, 59 FR 2935 (January 
20, 1994). Records are also maintained on persons who were subjects of 
the experiments or were affected by the releases. Generally, the 
records pertain to persons in the following categories:
    (1) Former and current employees of the DOE, its predecessor 
agencies and their contractors and subcontractors; (2) members of the 
public; (3) persons exposed to radiation as a result of proximity to 
nuclear facilities or the intentional or accidental release of 
radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records pertaining to the planning, organizing, financing, 
conducting, effects and results of experiments and environmental 
releases, gathered from DOE, its predecessor agencies and their 
contractors and subcontractors. Such records include correspondence, 
memoranda, published and unpublished reports, notes, logs, proposals, 
contracts, minutes of meetings of the Atomic Energy Commission and its 
advisory committees and subcommittees dealing with radiation, 
correspondence with members of the public, transcripts of interviews of 
persons associated with the organizing, financing and conducting of the 
experiments, reports of Congressional hearings, personal notes, diaries 
and papers, archival collections, interagency memoranda and agreements, 
consent forms, medical and laboratory reports, transcripts of medical 
conferences, and newspaper and magazine articles.

[[Page 38839]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151; 42 
U.S.C. 2201 and 42 U.S.C. 5813 and 5817.

PURPOSE(S):
    The purpose of this system of records is to assist members of the 
public in piecing together their own (or immediate family) history of 
possible involvement in government-sponsored radiation experiments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Advisory Committee on Human Radiation Experiments to perform its 
assigned task of evaluating the scientific and ethical aspects of the 
Human Radiation Experiments and environmental releases. A record from 
this system of records may be disclosed to that Committee to provide it 
with information concerning experiments or releases of radiation that 
were sponsored, financed or conducted by DOE, its predecessors, or 
other Federal agencies, and their contractors and subcontractors. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system may be disclosed as a routine use 
pertaining to another Federal agency if it appears from the record, or 
other available information, that the other Federal agency conducted 
the Human Radiation Experiment or environmental release or that 
referral to the other Federal agency is appropriate for remedial 
purposes.
    3. A record from this system may be disclosed as a routine use to 
DOE contractors and subcontractors conducting epidemiological, 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities and how such 
risks may be ameliorated. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
the Centers for Disease Control and Prevention, other Federal and state 
health agencies, and Federal and state agencies involved with 
industrial or employee safety to be used for epidemiological or 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities, and how such 
risks may be ameliorated.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    9. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    10. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    11. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    12. A record from this system of records may be disclosed to 
officials and contractor personnel of the Agency for Toxic Substances 
and Disease Registry in carrying out that agency's authorized 
activities at DOE's facilities pursuant to section 104(I) of the 
Comprehensive Environmental Response, Compensation, and Liability Act.
    13. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act.

[[Page 38840]]

Those provided information under this routine use are subject to the 
same limitations applicable to Department officers and employees under 
the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    The records may be retrieved by name or other personal identifier 
as dictated by the needs of the particular researcher.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Deputy Assistant Secretary for 
Environment, Safety and Health, 1000 Independence Avenue, SW., 
Washington, DC 20585
    U.S. Department of Energy, Manager, NNSA Service Center Nevada, PO 
Box 98518, Las Vegas, NV 89193-8518

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Persons conducting or otherwise having a role in the organization 
and financing of experiments or releases, present and former DOE and 
predecessor agency contractors and subcontractors, physicians, medical 
records, dosimetry records, subject individuals, DOE and its 
predecessor agency officials and operating offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-88

SYSTEM NAME:
    Epidemiologic and Other Health Studies, Surveys and Surveillances.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Energy, Office of Environment, Safety and 
Health, Office of Health Studies, Germantown, Md. 20874-1290. Portions 
also may be located with contractors, other entities involved in 
conducting or managing health studies, surveys, and surveillances, or 
other Department offices listed below:
    U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401.
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503.
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW, Washington, DC 20585.
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, NNSA Service Center Nevada, PO Box 
98518, Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay 
Street, Oakland, CA 94612-5208.
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342.
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard, PO Box 999, Richland, WA 99352.
    U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928.
    U.S. Department of Energy, Savannah River Operations Office, PO Box 
A, Aiken, SC 29801.
    U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, PO 
Box 3402, Golden, CO 80401.
    U.S. Department of Energy, Office of Repository Development, PO Box 
364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Data about individuals who were included in any authorized 
epidemiologic or other health study, survey, or surveillance. Such 
persons include current and former employees of the Department, its 
predecessor

[[Page 38841]]

agencies, and their contractors and subcontractors, as well as other 
individuals included in health studies, surveys, and surveillances 
pertaining to any potential health hazard (including electromagnetic 
fields) associated with energy production, transmission, or use. 
Accordingly, persons having access, or in proximity, to the 
Department's facilities, persons involved in or effected by energy 
production activities, and members of the general population selected 
as control groups also may be included.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Specific types of records collected and maintained are determined 
by the needs of the individual study, survey, or surveillance. Examples 
include, but are not limited to, questionnaires, demographic 
information, work history, medical and reproductive history, birth 
data, radiation and other exposure history, laboratory test results, 
data from prior studies, surveys, and surveillances, alcohol and 
tobacco use history, and illness absence information. Information may 
be collected directly from individuals, as well as extracted as 
necessary from personnel files and lists, training files, medical 
records, legal case files, bioassay records, industrial hygiene files, 
payroll and leave records, radiation and other hazard exposure records, 
occupational and industrial accident records, employee insurance 
claims, personnel security clearance questionnaires, personnel 
assurance program records, and related sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151 and 
7297; 42 U.S.C. 2201(c), 2201(I)(3), 5813 and 5817.

PURPOSE(S):
    The information is maintained and used by the Department to conduct 
epidemiological and other health studies, surveys and surveillances, 
conducted by the Department and the Department of Health and Human 
Services performing studies for the Department, their contractors, 
grantees, and collaborating researchers. The health studies pertain to 
individual and aggregate population health risks from exposures to 
radiation, or other chemical, physical, or biological hazards that may 
occur or may have occurred as a result of the Department's, or its 
predecessor agencies' operations, or as a result of energy production, 
transmission, or use. Individually identifiable information does not 
appear in published epidemiological studies or other published health 
studies, surveys, and surveillances. However, the system will contain 
records compiled in completing published and unpublished studies, 
surveys, and surveillances from which information may be retrieved by 
name or other personal identifier.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Centers for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
pursuant to a Memoranda of Understanding between the Department and the 
Department of Health and Human Services or its components. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system of records may be disclosed as a 
routine use to contractors, grantees, participants in cooperative 
agreements and collaborating researchers, or the employees of these 
parties, when conducting health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements. In order to perform 
such studies, the Department, its contractors, grantees, participants 
in cooperative agreements, and collaborating researchers may disclose a 
record: To Federal, State, and local health and medical agencies or 
authorities; to subcontractors in order to determine a subject's vital 
status or cause of death; to health care providers to verify a 
diagnosis or cause of death; or to third parties to obtain current 
addresses for participants in health-related studies, surveys and 
surveillances. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    3. A record from this system of records may be disclosed to members 
of Department advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government, or government-sponsored entities, authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United

[[Page 38842]]

States Government agencies and their components, who is acting in an 
official capacity, or in any individual capacity where the Department 
or other United States Government agency has agreed to represent the 
employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as microfilm, paper records, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, study/surveillance-assigned 
control number, social security number, or other personal identifier, 
as dictated by the needs of the particular researcher.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Epidemiologic Studies, U.S. Department of 
Energy, 19901 Germantown Road, Germantown, MD 20874-1290.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10 Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by Laboratory or 
Area Office, request should be directed to the Privacy Act Officer at 
the Operations Office that has jurisdiction over that office or 
facility. The request should include the requester's complete name, 
time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Subject individual and the individual's employer, including DOE and 
its predecessor agencies and their contractors and subcontractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 03-15351 Filed 6-27-03; 8:45 am]
BILLING CODE 6450-01-P