[Federal Register Volume 68, Number 124 (Friday, June 27, 2003)]
[Notices]
[Pages 38396-38397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-16293]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 11, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Office of the Secretary of Defense (N1-
330-03-1, 25 items, 15 temporary items). Records of the Defense 
Manpower Data Center that are associated with electronic systems 
relating to such matters as outreach referral, joint duty assignment 
management, Federal creditor agency debt collection, and reenlistment 
eligibility. Included are inputs,

[[Page 38397]]

electronic master files, system documentation, and outputs along with 
U.S. Postal Service records used for computer matching. Also included 
are inputs and outputs of databases for which the master file and 
system documentation are proposed for permanent retention. Records 
proposed for permanent retention include master files, and the related 
system documentation, pertaining to employment and pay matters, 
noncombatant evacuation and repatriation, criminal and non-criminal 
incident reports, personnel surveys and census data, and personnel 
eligibility for benefits. These records were previously scheduled when 
the Defense Manpower Data Center was part of the Defense Logistics 
Agency.
    2. Department of Energy, Bonneville Power Administration (N1-305-
03-2, 40 items, 40 temporary items). Administrative records associated 
with operation of the agency's power transmission system. These records 
relate to such matters as outages, load drops, control schemes, system 
restoration, substations, voltage stability, equipment testing, and 
reliability. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule revises 
retention periods for these records, which were previously approved for 
disposal.
    3. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-02-3, 4 items, 4 temporary items). 
Records relating to grant programs. Included are case files relating to 
approved grants, program announcement records addressing such matters 
as eligibility requirements and scoring criteria, and electronic copies 
of documents created using electronic mail and word processing. This 
schedule reduces the retention period for approved grants, which were 
previously approved for disposal.
    4. Department of Education, Office of Inspector General (N1-441-02-
1, 17 items, 15 temporary items). Files relating to audits, 
investigative cases, complaints, inspections, and suspensions and 
debarments as well as working papers, electronic tracking indexes, and 
electronic copies of records created using word processing and 
electronic mail. Proposed for permanent retention are recordkeeping 
copies of policy files and semiannual reports to Congress. Significant 
files will be brought to the attention of the National Archives and 
Records Administration for appraisal on a case-by-case basis.
    5. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-03-9, 4 items, 4 temporary items). Case files 
detailing the history of regulations, rule making, and policy 
development. Files include final rules and regulations, proposed 
regulations and policies, drafts and comments maintained in offices 
providing input to the originating office, and electronic copies of 
records created using word processing and electronic mail.
    6. Department of Justice, Drug Enforcement Administration (N1-170-
03-5, 6 items, 6 temporary items). System inputs, outputs, master 
files, and documentation associated with the Request for Information 
Technology Services System, which is used to track agency software 
project requests. Also included are electronic copies of records 
created using electronic mail and word processing.
    7. Department of Labor, Bureau of Labor Statistics (N1-257-03-1, 8 
items, 7 temporary items). Files of the Office of Occupational Safety 
and Health Statistics relating to special one-time surveys. Included 
are such records as questionnaires, intermediate reports, copies of 
publications, electronic data files of survey responses, survey 
administrative records, and electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of survey publications.
    8. Department of the Treasury, Office of Legislative Affairs (N1-
56-03-6, 9 items, 5 temporary items). Subject files, correspondence, 
and working papers. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of program material 
documenting policy decisions, Congressional correspondence of a 
substantive nature, and legislative work product files containing 
significant analyses and recommendations.
    9. Department of the Treasury, United States Mint (N1-104-03-1, 10 
items, 10 temporary items). Records of the U.S. Mint Police, including 
training records, firearm inventories, and routine building 
surveillance video tapes. Also included are electronic copies of 
documents created using electronic mail and word processing.
    10. Department of the Treasury, Financial Management Service (N1-
425-03-2, 22 items, 22 temporary items). Inputs, outputs, system 
documentation, master files, and other records associated with the Cash 
Track System. This system contains information regarding Government 
expenditures and receipts and assists the agency in maintaining the 
appropriate level of funds in Government accounts. Also included are 
electronic copies or records created using electronic mail and word 
processing.
    11. National Archives and Records Administration, Office of Human 
Resources and Information (N1-64-03-5, 8 items, 8 temporary items). 
Records relating to planning, managing, and carrying out the agency's 
internal records management program, including electronic copies of 
records created using electronic mail and word processing.
    12. National Archives and Records Administration, Office of 
Regional Records Services (N1-64-03-7, 2 items, 2 temporary items). 
Records associated with the Case Management and Reporting System, an 
automated system used to manage customer requests for official military 
personnel files and other records stored at the National Personnel 
Records Center in St. Louis, Missouri.

    Dated: June 23, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-16293 Filed 6-26-03; 8:45 am]
BILLING CODE 7515-01-U