[Federal Register Volume 68, Number 123 (Thursday, June 26, 2003)]
[Notices]
[Pages 38020-38022]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-16129]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 28, 2003 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/ Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, ATTN: 
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137 
/ DSN 656-7137.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: June 18, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0608-18 DASG

SYSTEM NAME:
    Army Family Advocacy Program Files (April 4, 2003, 68 FR 16484).

CHANGES:
* * * * *

[[Page 38021]]



System location:
    Delete first paragraph and replace with `Primary location: 
Commander, U.S. Army Medical Command, ATTN: MCHO-CL-H(ACR), 2050 Worth 
Road, Fort Sam Houston, TX 78234-6010.'
* * * * *

RETENTION AND DISPOSAL:
    Delete entry and replace with `Records are destroyed 25 years after 
case is closed.'
* * * * *
A0608-18 DASG

SYSTEM NAME:
    Army Family Advocacy Program Files.

SYSTEM LOCATION:
    Primary location: Commander, U.S. Army Medical Command, ATTN: MCHO-
CL-H(ACR), 2050 Worth Road, Fort Sam Houston, TX 78234-6010.
    Secondary location: Any Army medical treatment facility that 
supports the Family Advocacy Program (FAP). Official mailing addresses 
are published as an appendix to the Army's compilation of record 
systems notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Eligible military members and their family, and DoD civilians who 
participate in the Family Advocacy Program (FAP).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Family Advocacy Case Review Committee (CRC) records of established 
cases of child/spouse abuse or neglect to include those occurring in 
Army sanctioned or operated activities.
    Files may contain extracts of law enforcement investigative 
reports, correspondence, Case Review Committee reports, treatment plans 
and documentation of treatment, follow-up and evaluative reports, 
supportive data relevant to individual family advocacy Case Review 
Committee files, summary statistical data reports and similar relevant 
files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq., 
Victims' Rights, as implemented by Department of Defense Instruction 
1030.2, Victim and Witness Assistance Program; Army Regulation 608-18, 
The Family Advocacy Program; and E.O. 9397 (SSN).

PURPOSE(S):
    To maintain records that identify, monitor, track and provide 
treatment to alleged offenders, eligible victims and their families of 
substantiated spouse/child abuse, and neglect. To manage prevention 
programs to reduce the incidence of abuse throughout the Army military 
communities.
    To perform research studies and compile statistical data.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to departments and agencies of the 
Executive Branch of government in performance of their official duties 
relating to coordination of family advocacy programs, medical care and 
research concerning child abuse and neglect, and spouse abuse.
    The Attorney General of the United States or his authorized 
representatives in connection with litigation or other matters under 
the direct jurisdiction of the Department of Justice or carried out as 
the legal representative of the Executive Branch agencies.
    To federal, state, or local governmental agencies when it is deemed 
appropriate to use civilian resources in counseling and treating 
individuals or families involved in child abuse or neglect or spouse 
abuse; or when appropriate or necessary to refer a case to civilian 
authorities for civil or criminal law enforcement; or when a state, 
county, or municipal child protective service agency inquires about a 
prior record of substantiated abuse for the purpose of investigating a 
suspected case of abuse.
    To the National Academy of Sciences, private organizations and 
individuals for health research in the interest of the Federal 
government and the public and authorized surveying bodies for 
professional certification and accreditation such as Joint Commission 
on the Accreditation of Health Care Organizations.
    To victims and witnesses of a crime for purposes of providing 
information consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and disposition of an 
offense.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and on electronic storage media.

RETRIEVABILITY:
    By the sponsor's Social Security Number of an abused victim.

SAFEGUARDS:
    Records are maintained in various kinds of filing equipment in 
specified monitored or controlled areas. Public access is not 
permitted. Records are accessible only to authorized personnel who are 
properly screened and trained, and have an official need-to-know. 
Computer terminals are located in supervised areas with access 
controlled by password or other user code system.

Retention and Disposal:
    Records are destroyed 25 years after case is closed.

System Manager(s) and Address:
    Commander, U.S. Army Medical Command, ATTN: MCHO-CL-H(ACR), 2050 
Worth Road, Fort Sam Houston, TX 78234-6010.

Notification Procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
local Patient Administration Division Office; to the commander of the 
medical center or hospital where treatment was received; or to the 
Commander, U.S. Army Medical Command, ATTN: MCHO-CL-H(ACR), 2050 Worth 
Road, Fort Sam Houston, TX 78234-6010. Official mailing addresses are 
published as an appendix to the Army's compilation of record systems 
notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number of the patient's sponsor, and current 
address, date and location of treatment, and any details that will 
assist in locating the record, and signature.

Record Access Procedures:
    Individuals seeking to access information about themselves 
contained in this record system should address

[[Page 38022]]

written inquiries to the local Patient Administration Division Office; 
to the commander of the medical center or hospital where treatment was 
received; or to the Commander, U.S. Army Medical Command, ATTN: MCHO-
CL-H(ACR), 2050 Worth Road, Fort Sam Houston, TX 78234-6010. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number of the patient's sponsor, and current 
address, date and location of treatment, and any details that will 
assist in locating the record, and signature.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations by the concerned individual 
are published in the Department of the Army Regulation 340-21; 32 CFR 
part 505; or may be obtained from the system manager.

Record source Categories:
    From the individual, educational institutions, medical 
institutions, police and investigating officers, state and local 
government agencies, witnesses, and records and reports prepared on 
behalf of the Army by boards, committees, panels, auditors, etc. 
Information may also derive from interviews, personal history 
statements, and observations of behavior by professional persons (i.e., 
social workers, physicians, including psychiatrists and pediatricians, 
psychologists, nurses, and lawyers).

Exemptions Claimed for the System:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
[FR Doc. 03-16129 Filed 6-25-03; 8:45 am]
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