[Federal Register Volume 68, Number 121 (Tuesday, June 24, 2003)]
[Notices]
[Pages 37467-37468]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-15942]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0075]


Federal Acquisition Regulation; Information Collection; 
Government Property

AGENCIES: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice of request for public comments regarding an extension to 
an existing OMB clearance (9000-0075).

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SUMMARY: Under the provisions of the Paperwork Reduction Act of 1995 
(44 U.S.C. Chapter 35), the Federal Acquisition Regulation (FAR) 
Secretariat will be submitting to the Office of Management and Budget 
(OMB) a request to review and approve an extension of a currently 
approved information collection requirement concerning Government 
Property. This OMB clearance expires on September 30, 2003.
    Public comments are particularly invited on: Whether this 
collection of information is necessary for the proper performance of 
functions of the FAR, and whether it will have practical utility; 
whether our estimate of the public burden of this collection of 
information is accurate, and based on valid assumptions and 
methodology; ways to enhance the quality, utility, and clarity of the 
information to be collected; and ways in which we can minimize the 
burden of the collection of information on those who are to respond, 
through the use of appropriate technological collection techniques or 
other forms of information technology.

DATES: Submit comments on or before August 25, 2003.

ADDRESSES: Submit comments, including suggestions for reducing this 
burden to the General Services Administration, FAR Secretariat (MVA), 
1800 F Street, NW., Room 4035, Washington, DC 20405.

FOR FURTHER INFORMATION CONTACT: Linda Klein, Acquisition Policy 
Division, GSA (202) 501-3775.

SUPPLEMENTARY INFORMATION: 

A. Purpose

    ``Property,'' as used in Part 45, means all property, both real and 
personal. It includes facilities, material, special tooling, special 
test equipment, and agency-peculiar property. Government property 
includes both Government-furnished property and contractor-acquired 
property.
    Contractors are required to establish and maintain a property 
system that will control, protect, preserve, and maintain all 
Government property because the contractor is responsible and 
accountable for all Government property under the provisions of the 
contract including property located with subcontractors.
    The contractor's property control records shall constitute the 
Government's official property records and shall be used to:
    (a) Provide financial accounts for Government-owned property in the 
contractor's possession or control;
    (b) Identify all Government property (to include a complete, 
current, auditable record of all transactions);
    (c) Locate any item of Government property within a reasonable 
period of time.
This clearance covers the following requirements:
    (a) FAR 45.307-2(b) requires a contractor to notify the contracting 
officer if it intends to acquire or fabricate special test equipment.
    (b) FAR 45.502-1 requires a contractor to furnish written receipts 
for Government property.
    (c) FAR 45.502-2 requires a contractor to submit a discrepancy 
report upon receipt of Government property when overages, shortages, or 
damages are discovered.

[[Page 37468]]

    (d) FAR 45.504 requires a contractor to investigate and report all 
instances of loss, damage, or destruction of Government property.
    (e) FAR 45.505-1 requires that basic information be placed on the 
contractor's property control records.
    (f) FAR 45.505-3 requires a contractor to maintain records for 
Government material.
    (g) FAR 45.505-4 requires a contractor to maintain records of 
special tooling and special test equipment.
    (h) FAR 45.505-5 requires a contractor to maintain records of plant 
equipment.
    (i) FAR 45.505-7 requires a contractor to maintain records of real 
property.
    (j) FAR 45.505-8 requires a contractor to maintain scrap and 
salvage records.
    (k) FAR 45.505-9 requires a contractor to maintain records of 
related data and information.
    (l) FAR 45.505-10 requires a contractor to maintain records for 
completed products.
    (m) FAR 45.505-11 requires a contractor to maintain records of 
transportation and installation costs of plant equipment.
    (n) FAR 45.505-12 requires a contractor to maintain records of 
misdirected shipments.
    (o) FAR 45.505-13 requires a contractor to maintain records of 
property returned for rework.
    (p) FAR 45.505-14 requires a contractor to submit an annual report 
of Government property accountable to each agency contract.
    (q) FAR 45.508-2 requires a contractor to report the results of 
physical inventories.
    (r) FAR 45.509-1(a)(3) requires a contractor to record work 
accomplished in maintaining Government property.
    (s) FAR 45.509-1(c) requires a contractor to report the need for 
major repair, replacement and other rehabilitation work.
    (t) FAR 45.509-2(b)(2) requires a contractor to maintain 
utilization records.
    (u) FAR 45.606-1 requires a contractor to submit inventory 
schedules.
    (v) FAR 45.606-3(a) requires a contractor to correct and resubmit 
inventory schedules as necessary.
    (w) FAR 52.245-2(a)(3) requires a contractor to notify the 
contracting officer when Government-furnished property is received and 
is not suitable for use.
    (x) FAR 52.245-2(a)(4) requires a contractor to notify the 
contracting officer when government-furnished property is not timely 
delivered and the contracting officer will make a determination of the 
delay, if any, caused the contractor.
    (y) FAR 52.245-2(b) requires a contractor to submit a written 
request for an equitable adjustment if Government-furnished property is 
decreased, substituted, or withdrawn by the Government.
    (z) FAR 52.245-4 requires a contractor to submit a timely written 
request for an equitable adjustment when Government-furnished property 
is not furnished in a timely manner.
    (aa) FAR 52.245-5(a)(4) requires a contractor to notify the 
contracting officer when Government-furnished property is received that 
is not suitable for use.
    (bb) FAR 52.245-5(a)(5) requires a contractor to notify the 
contracting officer when Government-furnished property is not received 
in a timely manner.
    (cc) FAR 52.245-5(b)(2) requests a contractor to submit a written 
request for an equitable adjustment if Government-furnished property is 
decreased, substituted, or withdrawn by the Government.
    (dd) FAR 52.245-7(f) requires a contractor to notify the 
contracting officer when use of all facilities falls below 75% of total 
use.
    (ee) FAR 52.245-7(l)(2) requires a contractor to alert the 
contracting officer within 30 days of receiving facilities that are not 
suitable for use.
    (ff) FAR 52.245-9(f) requires a contractor to submit a facilities 
use statement to the contracting officer within 90 days after the close 
of each rental period.
    (gg) FAR 52.245-10(h)(2) requires a contractor to notify the 
contracting officer if facilities are received that are not suitable 
for the intended use.
    (hh) FAR 52.245-11(e) requires a contractor to notify the 
contracting officer when use of all facilities falls below 75% of total 
use.
    (ii) FAR 52.245-11(j)(2) requires a contractor to notify the 
contracting officer within 30 days of receiving facilities not suitable 
for intended use.
    (jj) FAR 52.245-17 requires a contractor to maintain special 
tooling records.
    (kk) FAR 52.245-18(b) requires a contractor to notify the 
contracting officer 30 days in advance of the contractor's intention to 
acquire or fabricate special test equipment (STE).
    (ll) FAR 52.245-18(d) & (e) requires a contractor to furnish the 
names of subcontractors who acquire or fabricate special test equipment 
(STE) or components and comply with paragraph (d) of this clause, and 
contractors must comply with the (b) paragraph of this clause if an 
engineering change requires acquisition or modification of STE. In so 
complying, the contractor shall identify the change order which 
requires the proposed acquisition, fabrication, or modification.
    (mm) FAR 52.245-19 requires a contractor to notify the contracting 
officer if there is any change in the condition of property furnished 
``as is'' from the time of inspection until time of receipt.
    (nn) FAR 49.602-2(a)-(e) refers to the inventory schedule forms, 
SF's 1426 through 1434.
    This information is used to facilitate the management of Government 
property in the possession of the contractor.

B. Annual Reporting Burden

    Number of Respondents: 27,884.
    Responses per Respondent: 488.6.
    Total Responses: 13,624,759.
    Average Burden Hours Per Response: .4826.
    Total Burden Hours: 6,575,805.
    The total burden hours have changed under this OMB clearance 9000-
0075 to reflect the incorporation of hours currently associated with 
OMB clearance 9000-0151 (FAR Case 1995-013) which is due to expire in 
June 2000 and will not be renewed. The OMB collection burden associated 
with Government property nonetheless remains unchanged.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, FAR Secretariat (MVA), Room 4035, 1800 F Street, NW., 
Washington, DC 20405, telephone (202) 501-4755. Please cite OMB Control 
No. 9000-0075, Government Property, in all correspondence.

    Dated: June 17, 2003.
Ralph J. DeStefano,
Acting Director, Acquisition Policy Division.
[FR Doc. 03-15942 Filed 6-23-03; 8:45 am]
BILLING CODE 6820-EP-P