[Federal Register Volume 68, Number 111 (Tuesday, June 10, 2003)]
[Notices]
[Pages 34654-34655]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-14529]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 25, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in

[[Page 34655]]

the case of schedules that cover records that may be accumulated 
throughout an agency. This notice provides the control number assigned 
to each schedule, the total number of schedule items, and the number of 
temporary items (the records proposed for destruction). It also 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-03-8, 2 items, 
2 temporary items). Appointment records of Air Force transportation 
officers and agents, including appointment orders, requests for 
appointments, records relating to qualifications of potential 
appointees, and files relating to termination of orders. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    2. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-4, 19 items, 19 temporary items). Records of the Office of 
Inspector General relating to intelligence oversight inspections, audit 
and investigative cases, relationships with external auditing agencies, 
procedures, and planning. Also included are electronic copies of 
records created using electronic mail and word processing. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    3. Department of Defense, National Imagery and Mapping Agency N1-
537-03-15, 5 items, 4 temporary items). Records relating to forms 
management and extra copies of policy documents. Proposed for permanent 
retention are recordkeeping copies of the master file of all internal 
policy documents. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Energy, Agency-wide (N1-434-03-1, 5 items, 5 
temporary items). Files relating to security clearance matters and 
access authorizations. Included are files documenting the processing of 
individuals for access authorizations, records relating to the 
revocation or denial of access, and indexes to personnel security 
records.
    5. Department of Health and Human Services, Food and Drug 
Administration (N1-88-03-2, 12 items, 12 temporary items). Inputs, 
outputs, master files, system documentation, and system backups 
associated with an electronic information system relating to the 
certification of performance requirements for x-ray systems. Included 
are electronic copies of documents created using electronic mail and 
word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to paper records and scanned images.
    6. Department of the Treasury, Bureau of the Public Debt (N1-53-03-
3, 57 items, 57 temporary items.) Records relating to savings bond and 
marketable securities. Included are such records as savings and 
marketable securities accounting records, administrative records, 
agency qualification agreements, audit reports, consignment agent 
files, detached requests for payment, EasySaver enrollment forms, 
reissue requests for current income savings bonds, savings bond issue 
records, tenders and related documents, and statistical and management 
reports. Also included are electronic copies of documents created using 
electronic mail and word processing.
    7. Administrative Office of the U.S. Courts, Agency-wide (N1-116-
03-5, 6 items, 6 temporary items). Records relating to heritage 
celebrations, the resolution of financial irregularities, and work 
measurement studies. Also included are electronic copies of documents 
created using electronic mail and word processing.
    8. Central Intelligence Agency, Directorate of Science and 
Technology (N1-263-03-1, 2 items, 2 temporary items). Open source 
publications, including such materials as trade brochures, academic 
theses, conference proceedings, and documents originated by other 
agencies. These documents are collected in response to requirements 
levied by the Intelligence Community. Also included is an electronic 
index to the publications.
    9. National Archives and Records Administration, Electronic and 
Special Media Records Services Division (N2-185-03-1, 1 item, 1 
temporary item). Panama Canal Commission ship data bank system, which 
contains information concerning ships that have passed through the 
canal. Records were accessioned into the National Archives, but cannot 
be copied due to technical problems.
    10. National Science Foundation, Office of Inspector General (N1-
307-03-2, 12 items, 8 temporary items). Investigative files lacking 
historical value, files covering allegations that do not result in the 
creation of a formal investigative file, audit and review files without 
significant historical value, audit work papers, work papers and other 
background materials relating to policies and procedures, and other 
administrative files. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such files as 
investigative cases and audit reports that have significant historical 
value, policies and procedures, and semiannual reports.
    11. Office of Personnel Management, Federal Executive Boards (N1-
414-03-1, 24 items, 12 temporary items). Administrative records such as 
working papers, meeting logistics records, feeder reports, and routine 
committee files. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as 
organization and functions files, directives, Executive Directors' 
correspondence, meeting minutes, annual reports, and publications.
    12. United States International Trade Commission, Office of the 
Secretary (N1-81-03-1, 12 items, 11 temporary items). Import Injury 
Investigation Case Files, Research Program Case Files, and Intellectual 
Property-Based Import Investigations. Recordkeeping copies of these 
files created after 1995 are maintained in a centralized electronic 
document repository. Also proposed for disposal are Action Jackets that 
do not pertain to rulemaking. Recordkeeping copies of Action Jackets 
that relate to rulemaking are proposed for permanent retention.

    Dated: June 3, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-14529 Filed 6-9-03; 8:45 am]
BILLING CODE 7515-01-P