[Federal Register Volume 68, Number 110 (Monday, June 9, 2003)]
[Notices]
[Pages 34371-34373]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-14363]


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DEPARTMENT OF AGRICULTURE

Agricultural Research Service


Notice of Intent To Seek OMB Approval To Collect Information: 
Forms Pertaining to the Peer Review of ARS Research Projects

AGENCY: Agricultural Research Service (ARS), USDA.

ACTION: Notice and request for comments.

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SUMMARY: The proposed information collection requirement described 
below will be submitted to the Office of Management and Budget (OMB) 
for review, as required by the Paperwork Reduction Act of 1995 and OMB 
implementing regulations. The Department is soliciting public comments 
on the subject proposal.

DATES: Written comments on this notice must be received by August 13, 
2003.

ADDRESSES: Interested persons are invited to submit comments or request 
additional information regarding this proposal. Comments should refer 
to the proposal by name and/or OMB Control Number and should be sent 
to: Marcia Moore, Peer Review Program Coordinator; Office of Scientific 
Quality Review; Agricultural Research Agency, USDA; 5601 Sunnyside 
Avenue, Mailstop 5142; Beltsville, Maryland; 20705.

FOR FURTHER INFORMATION CONTACT: Marcia Moore, Agricultural Research 
Service Peer Review Program Coordinator, 301-504-3282.

SUPPLEMENTARY INFORMATION: The Office of Scientific Quality Review will 
seek approval from OMB to update six existing forms that will allow the 
ARS to efficiently manage data associated with the peer review of 
agricultural research. All forms are transferred and received in an 
electronic storage format that does not include on-line access.
    Abstract: The Office of Scientific Quality Review was established 
in September of 1999 as a result of the Agricultural Research, 
Extension, and Education Reform Act 1998 (``The Act'')(Pub. L. 105-
185). The Act included mandates to perform scientific peer reviews of 
all research activities conducted by the USDA. The Office manages the 
ARS peer review system by centrally planning peer panel reviews for ARS 
research projects on a five-year

[[Page 34372]]

cycle. Each set of reviews is assigned a chairperson to govern the 
review process. The majority of the peer reviewers are non-ARS 
scientists. Peer review panels are convened to provide in-depth 
discussion and review of the research project plans. Each panel 
reviewer receives information on 1-25 ARS research projects.
    A total of about 220 research projects are reviewed annually by an 
estimated 100 reviewers; whereby approximately 200 are reviewed by 
panel and approximately 20 are reviewed by an ad hoc process. The 
organization and management of this peer review system, particularly 
panel reviews, is highly dependent on the use of forms.
    The Office of Scientific Quality Review will seek OMB approval of 
the following forms:
    1. Confidentiality Agreement Form--USDA uses this form to document 
that a selected reviewer is responsible for keeping confidential any 
information learned during the subject peer review process. The 
Confidentiality Agreement is signed prior to the reviewer's involvement 
in the peer review process. This form requires an original signature.
    2. Panelist Informational Form--USDA uses this form to gather up-
to-date background information about the reviewer. Reviewers often 
include sensitive information on this form. This form requires an 
original signature.
    3. Peer Review of a ARS Research Project Form (Peer Review Form)--
USDA uses this form to guide the reviewer's comments on the subject 
project. The form contains the reviewing criteria and space for the 
reviewer's narrative comments and evaluation.
    4. Recommendations for ARS Research Project Form--(Recommendations 
Form, formerly known as ``Critique Form'') USDA uses this form to guide 
the panel's evaluation and critique of the review process. The form 
contains recommendations for the subject research project.
    5. Panel Expense Report Form (Expense Report)--USDA uses this form 
to document a panel reviewer's expense incurred traveling to and 
attending a peer review meeting. The Expense Report includes lodging, 
meals, and transportation expenses. When completed, the form contains 
sensitive information.
    Panel Invoice Form (Invoice)--USDA uses this form to document the 
transfer of a stipend to a peer reviewer. Reviewers receive stipends as 
compensation for serving as peer review panelists. This form requires 
an original signature.
    (1) USDA's collection of information on the Confidentiality 
Agreement Form is needed to document that a selected reviewer is 
responsible for keeping confidential any information learned during the 
subject peer review process. The Confidentiality Agreement would be 
signed prior to the reviewer's involvement in the peer review process.
    (2) USDA's collection of information on the Panelist Informational 
Form is needed to gather up-to-date background information about the 
reviewer. It contains sensitive information.
    (3) USDA's collection of information on the Peer Review Form is 
needed to guide the reviewer's comments on the subject project. It 
contains the reviewing criteria and space to insert comments.
    (4) USDA's collection of information on the Recommendations Form is 
needed to guide the panel's critique of the review process. It contains 
recommendations for the subject research project.
    (5) USDA's collection of information on the Expense Report Form is 
needed to document a panel reviewer's expenses incurred by attending a 
peer review meeting. The Expense Report includes lodging, meals, and 
transportation expenses. It includes sensitive information.
    (6) USDA's collection of information on the Invoice is needed to 
document the transfer of a stipend to the peer reviewer. The stipend is 
given to reviewers as appreciation for their time spent on the panel 
review process.
    Estimate of Burden: The burden associated with this approval 
process is the minimum required to achieve program objectives. The 
information collection frequency is the minimum consistent with program 
objectives. The following estimates of time required to complete the 
forms are based on OSQR's experience in working with reviewers and 
accepting their input into our procedures.
    1. Confidentiality Agreement Form: This form takes 10-15 minutes to 
complete. It only requires a signature and date, but the reviewer must 
read the terms of the agreement.
    2. Panelist Informational Form: This form takes 20-30 minutes to 
complete. It resembles a typical application for personal information, 
many reviewers provide the same data to become grant reviewers.
    3. Peer Review of an ARS Research Project Form (Peer Review Form): 
This form takes 4-6 hours to complete. Because this is a review, the 
page length significantly varies. Reviewers are free to write as much 
as they wish.
    4. Recommendations for ARS Research Project Form (Recommendations 
Form, formerly known as ``Critique Form''): This form takes 1 hour to 
complete. Because this is a review, the page length significantly 
varies. Reviewers are free to write as much as they wish.
    5. Panel Expense Report Form (Expense Report): This form takes 10-
15 minutes to complete.
    6. Panel Invoice Form (Invoice): This form takes 5-10 minutes to 
complete. This form has the reviewer's personal info pre-filled and the 
reviewer only verifies it's accuracy and signs.
    Respondents and Estimated Number of Respondents: Scientific 
experts, currently working in the same discipline as the research 
projects under review, are selected to review research projects. These 
experts are notable peers within and external to the ARS. Annually, 
about 100 peer reviewers complete these forms. However, ad hoc 
reviewers are not paid a stipend, and they do not travel to meet with 
other reviewers; and thus will not complete Expense Report and Invoice 
Forms. These ad hoc reviewers, retained for special situations, will 
make up about a quarter of all the reviewers retained annually.
    Frequency of Response:

------------------------------------------------------------------------
                                        Number of
                Form                   respondents     Annual frequency
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Confidentiality Agreement..........             100  1 per respondent.
Peer Review Forms (Required for all             100  [sim]4 per
 reviewers and they have 1-4 review                   respondent (Total
 assignments on average).                             of 400).
Expense Report, Invoice, & Panelist              75  1 per respondent
 Information Forms.                                   for each form
                                                      (Total of 225).
Recommendations Form (Required on                75  [sim]2.5 per
 panel reviews, whereby comments                      respondent (Total
 from the peer review form are                        of 200).
 combined into one file).
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[[Page 34373]]

    Estimated Total Annual Burden on Respondents:

------------------------------------------------------------------------
                                              Number
   Form  (Time required to complete)        completed      Total burden
                                             annually
------------------------------------------------------------------------
Confidentiality Agreement (12 min.)....             100        1200 min.
Peer Review Forms ([sim]5 hrs).........             400        2000 hrs.
Panelist Information Forms (25 min.)...             225        5625 min.
Recommendations Form (1 hr)............             200         200 hrs.
Invoice (7 min.).......................             225        1575 min.
Expense Report (12 min.)...............             225        2700 min.
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    Authority: The Paperwork Reduction Act of 1995, 44 U.S.C. chap. 
35.
    Comments: The Notice is soliciting comments from members of the 
public and affected agencies concerning the proposed collection of 
information to: (1) Evaluate whether the proposed collection is 
necessary for the proper performance of ARS functions, including 
whether the information will have practical utility; (2) Evaluate the 
accuracy of the estimated burden from proposed collection of 
information; (3) Enhance the quality, utility, and clarity of the 
information to be collected; and (4) Minimize the burden of the 
collection of information on those who are to respond, including the 
use of appropriate automated collection techniques or other forms of 
information technology, e.g., permitting electronic submission of 
responses. All responses to this notice will be summarized and included 
in the request for OMB approval. All comments will become a matter of 
public record.

    Dated: May 27, 2003.
Dr. Caird Rexroad,
Acting Associate Administrator, Agricultural Research Service, USDA.
[FR Doc. 03-14363 Filed 6-6-03; 8:45 am]
BILLING CODE 3410-03-P