[Federal Register Volume 68, Number 100 (Friday, May 23, 2003)]
[Notices]
[Pages 28678-28686]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-12997]



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Part VI





Department of Labor





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Secretary's Order 3-2003; Update of Delegation of Authority and 
Assignment of Responsibility to the Chief Information Officer; Notice

  Federal Register / Vol. 68, No. 100 / Friday, May 23, 2003 / 
Notices  

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DEPARTMENT OF LABOR

Office of the Secretary


Secretary's Order 3-2003; Update of Delegation of Authority and 
Assignment of Responsibility to the Chief Information Officer

1. Purpose

    To update the delegation of authority and assignment of 
responsibilities for implementation of the Paperwork Reduction Act of 
1995 (PRA) and the Clinger-Cohen Act of 1996 (also known as the 
Information Technology (IT) Management Reform Act of 1996) by: (1) 
Updating the Chief Information Officer's (CIO) and agencies' 
responsibilities to reflect new laws, regulations, and directives, 
including the Federal Information Security Management Act of 2002 
(FISMA) and other provisions of the E-Government Act of 2002; (2) 
amending all references to the former Management Review Council (MRC) 
to reflect the new title of Management Review Board (MRB) as defined in 
Secretary's Order 5-2001; and (3) updating the Technical Review Board 
(TRB) membership.

2. Background

    This Order replaces Secretary's Order 1-2000, which delegated 
authority and assigned responsibility for implementation of the PRA and 
the Clinger-Cohen Act.
    The PRA of 1995, as well as its predecessor Act of 1980, was 
enacted to reduce paperwork and enhance the economy and efficiency 
between the government and the private sector by improving Federal 
information policy making and management. The Acts required agency 
heads to designate ``senior officials'' responsible for carrying out 
agency responsibilities.
    Section 5125 of the Clinger-Cohen Act amended the PRA to (a) create 
the position of agency CIO and (b) assign all PRA duties previously 
assigned to agency ``senior officials'' to Federal agency CIOs. The 
Clinger-Cohen Act also requires the head of each executive agency, in 
fulfilling responsibilities under Section 3506(h) of the PRA [44 U.S.C. 
3506(h)], to ``design and implement * * * a process for maximizing the 
value and assessing and managing the risks of the information 
technology acquisitions of the executive agency.'' Under the Clinger-
Cohen Act, an agency's CIO must have information resources management 
(IRM) duties as his or her primary duty. Consistent with the foregoing 
statutory requirements, this Order establishes the position of CIO and 
outlines the CIO's responsibilities under the Clinger-Cohen Act and the 
PRA.
    In October 1996, the Department established a Capital Planning and 
Investment Board (CPIB) as part of the Department's process under 
Clinger-Cohen. In April 1998, the Secretary established a Management 
Review Council (MRC) within the Department. In November 1998, the MRC 
voted to establish the TRB. The initial TRB Charter was developed and 
approved in March 1999 with final adoption on April 12, 1999. The 
current charter is attached to this Order. (See Attachment 1.) The MRC, 
TRB, and the process established by Secretary's Order 1-2000 replaced 
the CPIB. In 2001, the MRC became the MRB.
    The E-Government Act of 2002, including FISMA, was enacted to, 
among other things:
    [sbull] Promote use of the Internet, other information 
technologies, and interagency collaboration in providing E-Government 
services, to provide increased opportunities for citizen participation 
in Government;
    [sbull] Improve the Government's ability to achieve agency missions 
and program performance goals;
    [sbull] Reduce costs and burdens for businesses and other 
Government entities;
    [sbull] Make the Federal Government more transparent and 
accountable; and
    [sbull] Provide better access to Government information and 
services in a manner consistent with laws regarding protection of 
personal privacy, national security, records retention, access for 
persons with disabilities, and other relevant laws.
    Signed into law by the President on December 17, 2002, the E-
Government Act has expanded the Department's duties and 
responsibilities beyond those assigned by the Paperwork Reduction Act 
and the Clinger-Cohen Act.
    This Secretary's Order updates the roles and responsibilities of 
the CIO and other agency heads at the Department of Labor to reflect 
the new responsibilities created by the E-Government Act. Additionally, 
this Secretary's Order reflects the CIO's responsibilities under the 
Department's Information Quality Guidelines, which are designed to 
implement Section 515 of H.R. 5658 (the Treasury and General Government 
Appropriations Act, 2001), as incorporated into the Consolidated 
Appropriations Act, 2001 (see Section 1(a)(3) of Pub. L. 106-554) and 
implementing Office of Management and Budget (OMB) guidelines. The 
Order also adopts changes made by Secretary's Order 5-2001 to establish 
the MRB for the Department, replacing the MRC. Finally, the membership 
of the TRB has been updated to reflect those changes that have occurred 
since its establishment.

3. Authority, References and Directives Affected

    a. Authority. This Order is established pursuant to the Paperwork 
Reduction Act (PRA) [Sections 3505 and 3506; 44 U.S.C. 3505-3506]; the 
Clinger-Cohen Act [Sections 5122-5127; 40 U.S.C. 11312-17]; the E-
Government Act of 2002 [Sections 101 (44 U.S.C. 3603, 3606), 202-204, 
206-212, 214 (5 U.S.C. 3701-7, 41 U.S.C. 266a, 44 U.S.C. 3501 note); 
301-3, 305 (15 U.S.C. 278g-3, 40 U.S.C. 11331, 44 U.S.C. 3505-6, 3541-
3549)]; the Electronic Freedom of Information Act Amendments (E-FOIA) 
[Section 11; 5 U.S.C. 552(g)]; Consolidated Appropriations Act, 2001 
[Pub. L. 106-554, Section 1(a) (incorporating Section 515 of H.R. 5658, 
the Treasury and General Government Appropriations Act]; OMB Circular 
A-130; 29 U.S.C. 551; 5 U.S.C. 301; Reorganization Plan Number 6 
(1950).
    b. References. Secretary's Order 2-2003 and Secretary's Order 5-
2001.
    c. Directives Affected:
    (1) This Order does not affect the authorities and responsibilities 
assigned by any other Secretary's Order, unless otherwise expressly so 
provided in this or another Order.
    (2) Secretary's Order 1-2000, which assigned responsibilities and 
delegated duties to the CIO under the PRA and Clinger-Cohen Act, is 
canceled.
    (3) Except as provided in Paragraph 9, this Order does not affect 
Secretary's Order 4-76, which assigns procurement and contracting 
authority to the Assistant Secretary for Administration and Management.
    (4) Except as provided in Paragraph 7, this Order does not affect 
Secretary's Orders 1-92, and 1-97, which establish responsibilities for 
implementation of the Chief Financial Officers Act of 1990.
    (5) This Order amends paragraph 4(1) of Secretary's Order 5-2001 
(establishing the MRB) to clarify MRB responsibilities with respect to 
Information Technology investment management. In addition, all 
references in Secretary's Order 5-2001 to ``Secretary's Order 1-2000'' 
are amended to refer to this Order.
    (6) Except as provided in paragraph 14 of this Order, this Order 
does not affect Secretary's Order 4-2001, which establishes the 
responsibilities of the Assistant Secretary for Employment Standards.
    (7) Except as provided in paragraph 15 of this Order, this Order 
does not affect the authorities or responsibilities

[[Page 28679]]

of the Office of Inspector General (OIG) under the Inspector General 
Act of 1978, as amended, or under Secretary's Order 2-90 (January 31, 
1990).
    (8) All references in Secretary's Order 2-2003 to ``Secretary's 
Order 1-2000'' are amended to refer to this Order.

4. The Chief Information Officer

    As outlined above, Section 5125 of the Clinger-Cohen Act (40 U.S.C. 
11315) established the position of Chief Information Officer. The DOL 
CIO reports directly to the Secretary and Deputy Secretary, has IRM 
duties as his or her primary duty and performs the responsibilities set 
forth in paragraphs 5 and 6 of this Order.

5. Delegation of Authorities and Assignment of Responsibilities

    a. The CIO will have the following duties, which are assigned to 
the CIO by Section 3506(a) of the PRA [44 U.S.C. 3506(a)] and related 
OMB guidance:
    (1) Ensure compliance by all DOL agencies with the prompt, 
efficient, and effective implementation of Information Resources 
Management responsibilities.
    (2) Ensure compliance by all DOL agencies with the prompt, 
efficient, and effective reduction of information collection burdens on 
the public.
    b. The CIO will have the following duties, which are assigned to 
the CIO by Sections 5125(b)-(c) of the Clinger-Cohen Act [40 U.S.C. 
11315(b)-(c)] and related OMB guidance:
    (1) Provide advice and other assistance to the Secretary of Labor 
and other senior management personnel of DOL to ensure that IT is 
acquired and information resources are managed effectively and 
efficiently.
    (2) Develop, facilitate, and maintain the implementation of the 
enterprise architecture for DOL.
    (3) Promote the effective and efficient design and operation of all 
major IRM processes for DOL, including improvements to work processes 
of the Department.
    (4) Monitor and evaluate the performance of IT programs of DOL 
based on applicable performance measurements, and advise the Secretary 
of Labor and MRB regarding whether to continue, modify, or terminate a 
program or project.
    (5) Annually, in consultation with DOL agencies and as part of the 
strategic planning and performance evaluation process, assess the 
requirements established for DOL personnel regarding knowledge and 
skill in IRM, develop plans for hiring and training aimed at meeting 
those requirements (consistent with the requirements of Section 209(b) 
of the E-Government Act--see Sections 5(c)(3) and 6(c)(7) of this 
Order), and report to the Secretary of Labor on the progress made in 
improving IRM capability.
    c. The CIO will have the following duties, which are assigned to 
the CIO in accordance with the E-Government Act of 2002:
    (1) Serve as a member of the executive branch Chief Information 
Officers Council, participate in its functions, and monitor the 
Department's implementation of information technology standards 
promulgated by the Secretary of Commerce.
    (2) Serve as a representative to the Interagency Committee on 
Government Information established under Section 207(c) of the E-
Government Act.
    (3) Subject to the authority, direction, and control of the 
Secretary of Labor, and as outlined in Section 6(c)(7) of this Order, 
carry out all powers, functions, and duties of the Secretary with 
respect to implementation of the training requirements in Section 
209(b) of the E-Government Act.
    d. The CIO will perform any additional duties which are assigned to 
the CIO by applicable law, including OMB regulations and circulars.

6. Assignment of Additional Responsibilities to CIO

    a. Subject to the Reservation of Authority in paragraph 19 of this 
Order, the CIO will have the following duties which are assigned by the 
PRA, Electronic Freedom of Information Act, and related legislation and 
OMB guidance to the Secretary and are hereby delegated to the CIO:
    (1) Establish a process, sufficiently independent of DOL program 
agencies, to evaluate whether proposed collections of information 
should be approved under the PRA. The independent evaluation will:
    (a) Consistent with Secretary's Order 3-2002 (Policy Planning 
Board) and other Administration or Department policies and procedures, 
review the need, function, plan, and burden of each information 
collection;
    (b) Ensure that each information collection is inventoried, 
displays a control number, and discloses all necessary information, as 
described at 44 U.S.C. 3506(c)(1)(B); and
    (c) Assess the information collection impact of proposed 
legislation affecting DOL.
    (2) Coordinate with DOL agencies to ensure that proposed 
collections of information covered by Section 3506(c)(2)(A) of the PRA 
[44 U.S.C. 3506(c)(2)(A)] are published in the Federal Register in 
order to solicit comments from members of the public and affected 
agencies with regard to each collection, to:
    (a) Evaluate whether the proposed collection of information is 
necessary and has practical utility;
    (b) Evaluate the accuracy of the DOL program agency's burden 
estimate;
    (c) Enhance the quality, utility, and clarity of the information 
collected; and
    (d) Minimize the burden of the collection of information.
    (3) Coordinate with DOL agencies to ensure that they provide notice 
and an opportunity to comment specifically on any collections of 
information contained within notices of proposed rule making published 
in the Federal Register.
    (4) Certify and provide supporting documentation, for each 
collection of information submitted to OMB for review under 44 U.S.C. 
3507, that the DOL program agency has fully complied with all PRA 
provisions, as described at 44 U.S.C. 3506(c)(3).
    (5) Coordinate with DOL agencies to prepare and maintain the 
following, as required by the PRA and E-FOIA: An annual inventory of 
the DOL's major information systems (see 44 U.S.C. 3505(c)); a 
description of the DOL's major information and record locator systems; 
and a handbook for obtaining various types and categories of public 
information pursuant to the PRA and E-FOIA.
    (6) Consistent with the Department's Information Quality 
Guidelines, which are designed to implement Section 515 of H.R. 5658 
(the Treasury and General Government Appropriations Act, 2001), as 
incorporated into the Consolidated Appropriations Act, 2001 (see 
Section 1(a)(3) of Pub. L. 106-554) and implementing OMB guidelines:
    (a) Maintain a leadership role in overseeing the implementation of 
the Department's guidelines and in providing guidance to the agencies 
on information quality matters.
    (b) Coordinate, as appropriate, with other Federal organizations on 
cross-agency information quality issues; and
    (c) Be responsible for the Department's annual Data Quality report 
to the Director of OMB beginning January 1, 2004. The report will:
    (i) include the number and nature of complaints received by the 
Department regarding the accuracy of information disseminated by the 
Department;
    (ii) indicate how such complaints were handled by the Department; 
and
    (iii) indicate the number of administrative appeals.
    b. Subject to the Reservation of Authority in paragraph 19 of this 
Order, the CIO will have the following duties, which are assigned by 
the Clinger-Cohen Act and related OMB guidance to

[[Page 28680]]

the Secretary and are hereby delegated to the CIO:
    (1) Consistent with the roles and responsibilities of the MRB (see 
paragraph 17) and TRB (see paragraph 18), design, implement, and 
maintain DOL's process for maximizing the value and assessing and 
managing the risks of IT acquisitions, in accordance with Section 5122 
of the Clinger-Cohen Act. The process will:
    (a) Provide for the selection of IT investments to be made by DOL, 
the management of such investments, and the evaluation of the results 
of such investments;
    (b) Be integrated with the processes for making budget, financial, 
and program management decisions within DOL;
    (c) Include minimum criteria to be applied in considering whether 
to undertake a particular investment in information systems, including 
criteria related to the quantitatively expressed projected net, risk-
adjusted return on investment and specific quantitative and qualitative 
criteria for comparing and prioritizing alternative information systems 
investment projects;
    (d) Provide for identifying information systems investments that 
would result in shared benefits or costs for other Federal agencies or 
State or local governments;
    (e) Provide for identifying quantifiable measurements for 
determining the net benefits and risks for a proposed investment; and
    (f) Provide the means for DOL senior management personnel to obtain 
timely information regarding the progress of an investment in an 
information system, including a system of milestones for measuring 
progress, on an independently verifiable basis, in terms of cost, 
capability of the system to meet specified requirements, timeliness, 
and quality.
    (2) Institutionalize performance-based and results-based management 
for IT in coordination with the Office of the Chief Financial Officer 
(OCFO), the Office of the Assistant Secretary for Administration and 
Management (OASAM), and other DOL agencies. In fulfilling this 
responsibility, the CIO will:
    (a) Establish goals for improving the efficiency and effectiveness 
of DOL operations and, as appropriate, the delivery of services to the 
public through the effective use of IT;
    (b) Prepare an annual report, as required by statute, to be 
included in the DOL's budget submission to Congress, on the progress in 
achieving the IT goals; and
    (c) Issue DOL policies, directives, and instructions in accordance 
with Section 5123 of the Clinger-Cohen Act related to results-based 
management.
    (3) In coordination with OASAM, acquire information technology for 
DOL and, in accordance with guidance issued by OMB, enter into 
contracts that provide for multi-agency acquisitions of information 
technology.
    (4) Identify in the strategic information resources management plan 
required under 44 U.S.C. 3506(b)(2) any major information technology 
acquisition program, or any phase or increment of such a program, that 
has significantly deviated from the cost, performance, or schedule 
goals established for the program.
    (5) Monitor the Department's compliance with the policies, 
procedures, and guidance in OMB Circular A-130 (or equivalent 
guidance), recommend or take appropriate corrective action in instances 
of failures to comply and, as required by the Circular, report to the 
OMB Director.
    c. Subject to the Reservation of Authority in paragraph 19 of this 
Order, the CIO will have the following duties which are assigned by the 
E-Government Act of 2002 and FISMA (as incorporated into the E-
Government Act at Section 301 (44 U.S.C. 3541-3549)), to the Secretary 
and are hereby delegated to the CIO:
    (1) The CIO will consider the impact of Departmental E-Government 
policies and programs on persons without access to the Internet and 
work with all DOL agencies to ensure that, to the extent practicable, 
the availability of government information and services is not 
diminished for individuals who lack access to the Internet.
    (2) The CIO is responsible for the annual submission to the OMB 
Director of the E-Government Status Report required by Section 202 of 
the E-Government Act.
    (3) To meet the objectives of the Government Paperwork Elimination 
Act (Pub. L. 105-277), the CIO must ensure that the Department's 
methods for use and acceptance of electronic signatures are compatible 
with the relevant policies and procedures issued by the OMB Director.
    (4) The CIO will work with the Office of Public Affairs (OPA) and 
the Office of the Solicitor (SOL) to ensure that a publicly accessible 
DOL Web site includes all information required to be published in the 
Federal Register under paragraphs (1) and (2) of Section 552(a) of 
Title 5 of the United States Code (Freedom of Information Act).
    (5) In consultation with OMB, SOL, and other agencies as 
appropriate, the CIO will coordinate with the Office of the Assistant 
Secretary for Policy (OASP) to ensure that the Department implements 
Sections 206(c) and 206(d) of the E-Government Act (electronic 
rulemaking submissions and electronic dockets).
    (6) To ensure that the Department carries out the E-Government 
Act's requirements for privacy impact analyses, as well as related OMB 
policies and guidance, the CIO will:
    (a) In coordination with SOL, oversee the Department's preparation 
of privacy impact assessments;
    (b) In coordination with OASAM, ensure that DOL privacy impact 
assessments are provided to OMB for each information system for which 
funding is requested; and
    (c) In coordination with SOL and OPA, ensure that, if practicable 
and appropriate, DOL privacy impact assessments are made available to 
the public.
    (7) Consistent with Section 5(c)(3) of this Order and Section 
209(b) of the E-Government Act, the CIO, after consultation with the 
Director of the Office of Personnel Management (OPM), CIO Council, 
Administrator of the General Services Administration (GSA), and DOL 
agencies, will establish and operate IT training programs and encourage 
DOL employee participation in such programs.
    (8) The CIO will coordinate the Department's collection and 
maintenance of standardized information on the IT and IRM workforce 
related to the implementation of the E-Government Act's training 
provisions.
    (9) Consistent with Sections 209 of the E-Government Act (Federal 
Information Technology Workforce Development), and in consultation with 
OASAM, OCFO, the Office of Small Business Programs (OSBP), the 
Employment Standards Administration, SOL, and other DOL agencies as 
appropriate, the CIO may, with the concurrence of the employing agency, 
coordinate the assignment of a Department employee to a private sector 
organization or an employee of a private sector organization to the 
Department as part of an IT Exchange Program. The CIO also will ensure 
that the Department cooperates with OPM in fulfilling the related 
reporting requirements of Section 209.
    (10) The CIO will have ultimate responsibility for ensuring that 
the Department fulfills its responsibilities under Title III of the E-
Government Act,

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the Federal Information Security Management Act, by:
    (a) Consistent with Section 3544 of Title 44 of the U.S. Code, 
designating a senior Department official who will report to the CIO and 
have responsibility for Department-wide information security as his or 
her primary duty, including the following responsibilities:
    (i) Developing and maintaining an OMB-approved Department-wide 
information security program, for the protection of information and 
information systems that support the Department's operations and 
assets. This information security program will be consistent with the 
requirements of Section 3544(b) of Title 44 of the U.S. Code, including 
periodic evaluation, testing, and remediation of the Department's 
information security policies, procedures and practices;
    (ii) Ensuring that the Department effectively implements and 
maintains information security policies, procedures, and control 
techniques to address all applicable information security requirements, 
including those issued by OMB under Section 3543 of Title 44, and by 
the Secretary of Commerce under Section 11331 of Title 40, of the U.S. 
Code;
    (iii) Training and overseeing personnel with significant 
responsibilities for information security with respect to such 
responsibilities;
    (iv) Assisting senior Department officials in fulfilling their 
responsibility to provide information security for the information and 
information systems that support the operations and assets under their 
control (see 44 U.S.C. 3544(a)(2); and
    (v) Assuming day-to-day responsibility for the CIO functions 
identified in subparagraphs (b) through (i), as well as any other 
related responsibilities assigned by the CIO.
    (b) Ensure that the Department has trained personnel sufficient to 
assist in complying with the requirements of FISMA and related 
policies, procedures, standards, and guidelines.
    (c) In coordination with appropriate senior Department officials, 
ensure that all required reports (to the Secretary, Congress and the 
Comptroller General) on the effectiveness of the Department's 
information security program, are submitted.
    (d) In coordination with OASAM, ensure that the Department's 
information security management processes are integrated into its 
strategic and operational planning processes.
    (e) Prepare the Department's annual report to the Congress and 
Comptroller General on compliance with FISMA, as required by Section 
3544(c) of the E-Government Act.
    (f) In coordination with OASAM and OCFO, ensure that the adequacy 
and effectiveness of information security policies, procedures, and 
practices is addressed in plans and reports relating to the 
Department's annual budget; information resources management; IT 
management; program performance under the Government Performance 
Results Act; financial management and financial management systems; and 
internal accounting and administrative controls.
    (g) In coordination with OCFO, ensure that any significant 
deficiency in information security policies, practices or procedures is 
reported as a material weakness under Section 3512 of Title 31 of the 
U.S. Code and, if related to financial management systems, as an 
instance of a lack of substantial compliance under the Federal 
Financial Management Improvement Act.
    (h) In coordination with OASAM, ensure that the Department's annual 
performance plan under Section 1115 of Title 31 of the U.S. Code 
includes a description of the time periods, budget resources, staffing 
and training necessary to implement the Department's information 
security program.
    (i) In coordination with SOL, ensure that the public receives 
timely notice and opportunity for comment on proposed information 
security policies and procedures that affect communication with the 
public.
    (j) Cooperate with the OIG on the annual independent evaluation of 
the Department's information security program and practices as required 
by Section 3545 of Title 44 of the U.S. Code, and in ensuring that the 
evaluation is submitted to OMB.
    (k) In coordination with other relevant DOL agency heads, and as 
appropriate, consult with the National Institute of Standards and 
Technology (NIST) on the development of the Department's information 
security programs, practices, policies; the development of NIST 
information guidelines and standards; and the detection and handling of 
information security incidents.
    (11) The CIO will establish a system for appropriately sharing OMB, 
Department of Commerce, and DOL policies, guidance, standards and other 
communications relating to IT and IRM.
    (12) In coordination with OASP, OPA, SOL, OASAM, and other relevant 
agencies, the CIO will support OMB and GSA efforts to develop, 
maintain, and promote a Federal Internet Portal and to develop a 
Directory of Federal Government Web sites (see Sections 204 and 
207(f)(3) of the E-Government Act).
    (13) In coordination with OASAM, the CIO will ensure that the 
Department develops performance measures that demonstrate how 
electronic government enables progress toward DOL objectives, strategic 
goals, and statutory mandates.
    (14) In consultation with SOL, the Office of Disability Employment 
Policy (ODEP), and OASAM, the CIO will ensure that the Department is in 
compliance with Section 508 of the Rehabilitation Act of 1974 (29 
U.S.C. 794d).
    (15) Consistent with Section 207(d) of the E-Government Act, the 
CIO will ensure that the Department complies with all OMB policies 
relating to the categorization of information.
    (16) In coordination with OASP, SOL and OPA, the CIO will ensure 
that privacy notices posted on DOL Web sites comply with OMB guidance 
(see Section 208(c) of the E-Government Act).
    (17) The CIO will ensure that the Department cooperates with OMB 
and other Federal agencies in preparing reports, conducting studies, or 
undertaking other Administration-wide activities required by the E-
Government Act or implementing OMB guidance.
    (18) The CIO will have overall responsibility for ensuring that the 
Department, consistent with guidance developed by the National 
Archivist, adopts policies and procedures to effectively and 
comprehensively fulfill its records management responsibilities with 
respect to DOL information on the Internet and other electronic records 
(see Section 207(e) of the E-Government Act). The CIO also will ensure 
that the Department's annual E-Government status report (see paragraph 
6c2) includes information on the Department's compliance.
    d. In addition to the above duties specifically assigned by the 
PRA, the Clinger-Cohen Act, and the E-Government Act, the CIO is 
delegated the following authority and assigned the following 
responsibilities, subject to the Reservation of Authority in paragraph 
19:
    (1) The CIO will fulfill the DOL website responsibilities outlined 
in Secretary's Order 2-2003.
    (2) The CIO will act as the Department's spokesperson on all 
matters relating to Departmental IRM and IT management. The CIO will 
report to the Secretary, but may receive day-to-day guidance and 
direction from the Deputy Secretary.
    (3) In consultation with ODEP, OASAM and SOL, the CIO will ensure 
that the DOL is responsive to the needs

[[Page 28682]]

of employees who require adaptive technologies and will represent the 
Department on GSA's Section 508 Committee.
    (4) The CIO will oversee agency development of IT Strategic Plans 
that are in alignment with Agency Plans and Agency Budgets.
    (5) The CIO, in consultation with OPA and DOL agencies, will ensure 
that Departmental communications and processes make maximum appropriate 
use of web technologies and electronic mail.
    (6) The CIO will present TRB recommendations, with an evaluation of 
their merits, to the MRB for disposition and ensure that MRB decisions 
are implemented (unless overruled by the Secretary).
    e. The CIO will perform any other related duties which are assigned 
by the Secretary.

7. Assignment of Responsibilities to the Chief Financial Officer

    The CFO will have the following duties which are assigned by 
statute to the Secretary and are hereby delegated to the CFO:
    a. Ensure that the accounting, financial, and asset management 
systems of DOL are designed, developed, maintained, and used 
effectively to provide financial or program performance data for 
financial statements of the Department.
    b. Ensure that financial and related program performance data are 
provided on a reliable, consistent, and timely basis to DOL financial 
management systems.
    c. Ensure that financial statements support:
    (1) Assessments and revisions of mission-related processes and 
administrative processes of the Department; and
    (2) Performance measurement of the performance in the case of 
investments made by the Department in information systems.
    d. In appropriate consultation with the Office of the Chief 
Information Officer (OCIO), ensure that the accounting, financial, and 
asset management systems of the DOL are properly integrated into the 
DOL enterprise architecture.
    e. In appropriate consultation with OCIO, ensure that the adequacy 
and effectiveness of information security policies, procedures, and 
practices are addressed in plans and reports relating to the 
Department's financial management and financial management systems, and 
internal accounting and administrative controls.
    f. In appropriate consultation with OCIO, ensure that any 
significant deficiency in information security policies, practices or 
procedures is reported as a material weakness under Section 3512 of 
Title 31 of the U.S. Code and, if related to financial management 
systems, as an instance of a lack of substantial compliance under the 
Federal Financial Management Improvement Act.
    g. Consistent with 5 U.S.C. 3702(b), manage the Department's 
collection of debts and claims waivers arising out of the Department's 
IT Exchange Program (see Paragraph 6c(9) above). The continued exercise 
of this authority will conform with the requirements of the General 
Accounting Office Act of 1996 (Pub. L. 104-316); the OMB Determination 
of December 17, 1996, with regard to Pub. L. 104-316; and Secretary's 
Order 01-97.

8. Responsibilities of the Office of the Solicitor of Labor

    The Solicitor of Labor is responsible for:
    a. Working with OCIO and OPA to ensure that a publicly accessible 
DOL website includes all information required to be published in the 
Federal Register under paragraphs (1) and (2) of Section 552(a) of 
Title 5 of the United States Code.
    b. In coordination with OASP, OCIO and OPA, ensuring that privacy 
notices posted on DOL websites comply with OMB guidance (see Section 
208(c) of the E-Government Act).
    c. Providing legal advice and assistance to all Department of Labor 
officials relating to implementation and administration of all aspects 
of this Order. The Solicitor of Labor will have the responsibility for 
representing the Secretary, the Deputy Secretary, CIO and other 
officials of the Department in any administrative or judicial 
proceedings involving agency decisions issued pursuant to this Order, 
including representing officials of the Department. In addition, the 
Solicitor of Labor will have the responsibility for providing legal 
advice to the Secretary, the Deputy Secretary, CIO and other officials 
of the Department with respect to decisions covered by this Order, as 
well as the implementation and administration of this Order.

9. Assignment of Responsibilities to the Assistant Secretary for 
Administration and Management

    The Assistant Secretary for Administration and Management is 
assigned responsibility for:
    a. Consistent with applicable law, regulations and Administration 
or Department policies, coordinating with OCIO on the acquisition of 
information technology, including contracts that provide for multi-
agency acquisitions of information technology and share-in-savings 
contracts for information technology.
    b. Coordinating with OCIO to ensure that DOL privacy impact 
assessments are provided to OMB for each information system for which 
the Department requests funding.
    c. Coordinating with OCIO on the assignment of Department employees 
to private sector organizations, or employees of private sector 
organizations to the Department, as part of an IT Exchange Program 
under Section 209 of the E-Government Act.
    d. Coordinating with OCIO to ensure that the Department's 
information security management processes are integrated into its 
strategic and operational planning processes.
    e. Coordinating with OCIO to ensure that the adequacy and 
effectiveness of information security policies, procedures, and 
practices is addressed in plans and reports relating to the 
Department's annual budget and program performance under the Government 
Performance Results Act.
    f. Coordinating with OCIO to ensure that the Department's annual 
performance plan under Section 1115 of Title 31 of the U.S. Code 
includes a description of the time periods, budget resources, staffing 
and training necessary to implement the Department's information 
security program.
    g. Coordinating with OASP, OPA, SOL, OCIO and other relevant 
agencies to support OMB and GSA efforts to develop, maintain, and 
promote a Federal Internet Portal and develop a Directory of Federal 
Government Web sites (see Sections 204 and 207(f)(3) of the E-
Government Act).
    h. Coordinating with OCIO, SOL and ODEP to ensure that the 
Department is in compliance with Section 508 of the Rehabilitation Act 
of 1974 (29 U.S.C. 794d) and that the Department is responsive to the 
needs of employees who require adaptive technologies.
    i. Coordinating with OCIO to ensure that the Department develops 
performance measures that demonstrate how electronic government enables 
progress toward DOL objectives, strategic goals, and statutory 
mandates.
    j. In consultation with SOL, ensuring, on a day-to-day basis, that 
the Department fulfills its records management responsibilities with 
respect to DOL information on the Internet and other electronic records

[[Page 28683]]

(see Section 207(e) of the E-Government Act).

10. Assignment of Responsibility to the Assistant Secretary for Policy

    The Assistant Secretary for Policy is assigned responsibility for:
    a. Coordinating with OASAM, OPA, SOL, OCIO, and other relevant 
agencies to support OMB and GSA efforts to develop, maintain, and 
promote a Federal Internet Portal and develop a Directory of Federal 
Government Websites (see Sections 204 and 207(f)(3) of the E-Government 
Act).
    b. Coordinating with SOL, OCIO and OPA to ensure that privacy 
notices posted on DOL web sites comply with OMB guidance (see Section 
208(c) of the E-Government Act).
    c. In consultation with OMB, SOL, and other agencies as 
appropriate, coordinating with OCIO to ensure that the Department's 
implementation of Sections 206(c) and 206(d) of the E-Government Act 
(electronic rulemaking submissions and electronic dockets).

11. Assignment of Responsibility to the Assistant Secretary for Public 
Affairs

    The Assistant Secretary for Public Affairs is assigned 
responsibility for:
    a. Coordinating with OASP, OASAM, SOL, OCIO, and other relevant 
agencies to support OMB and GSA efforts to develop, maintain, and 
promote a Federal Internet Portal and develop a Directory of Federal 
Government Websites (see Sections 204 and 207(f)(3) of the E-Government 
Act).
    b. Coordinating with ASP, SOL and OCIO to ensure that privacy 
notices posted on DOL web sites comply with OMB guidance (see Section 
208(c) of the E-Government Act).
    c. Coordinating with OCIO and DOL agencies to ensure that 
Departmental communications and processes make maximum appropriate use 
of web technologies and electronic mail.
    d. Working with OCIO and SOL to ensure that a publicly accessible 
DOL website includes all information required to be published in the 
Federal Register under paragraphs (1) and (2) of Section 552(a) of 
Title 5 of the United States Code.
    e. Working with OCIO and SOL to ensure that, if practicable and 
appropriate, DOL privacy impact assessments are made available to the 
public.

12. Assignment of Responsibility to the Assistant Secretary for 
Disability Employment Policy

    The Assistant Secretary for Disability Employment Policy is 
assigned responsibility for coordinating with OCIO, SOL and OASAM to 
ensure that the Department is in compliance with Section 508 of the 
Rehabilitation Act of 1974 (29 U.S.C. 794d) and that the Department is 
responsive to the needs of employees who require adaptive technologies.

13. Assignment of Responsibility to the Director of the Office of Small 
Business Programs

    The OSBP Director is assigned responsibility for coordinating with 
OCIO to ensure the Department's compliance with Section 209(e) of the 
E-Government Act (Federal Information Technology Workforce 
Development), including the filing of reports required by Section 
209(e)(3).

14. Assignment of Responsibility and Delegation of Authority to the 
Assistant Secretary for Employment Standards

    The Assistant Secretary for Employment Standards is delegated 
authority and assigned responsibility for coordinating with OCIO on the 
Department's IT Exchange Program (see paragraph 6c(9) above). This 
authority includes, consistent with paragraph 4a(10) of Secretary's 
Order 4-2001, the authority to interpret and administer the provisions 
of the E-Government Act which relate to the Federal Employees' 
Compensation Act (see Section 209 of the E-Government Act, creating 5 
U.S.C. 3703(b) and 3704(c)).

15. Assignment of Responsibility to the Inspector General

    The Inspector General is assigned responsibility for: Consistent 
with Section 3545 of Title 44 of the U.S. Code, performing, or 
arranging for the performance of, an annual independent evaluation of 
the Department's information security program and practices and 
submitting the evaluation to OMB.

16. Assignment of Responsibilities to Agency Heads

    a. All DOL Agency Heads are assigned responsibility to ensure 
compliance by their organizations with the law, including the Paperwork 
Reduction Act, Clinger-Cohen Act, E-Government Act (including FISMA) 
and related CIO and OMB guidance and policies, consistent with their 
statutory responsibilities and other applicable Secretary's Orders and 
guidelines.
    b. Consistent with their statutory responsibilities and other 
applicable Secretary's Orders and guidelines, all DOL Agency Heads are 
assigned responsibility to implement Department-wide IT initiatives 
approved by the MRB and sponsored by the CIO, re-engineer agencies' 
mission-related processes to maximize return on IT expenditures, and 
ensure that IT initiatives are managed for successful implementation.
    c. Consistent with their statutory responsibilities and other 
applicable Secretary's Orders and guidelines, all DOL Agency Heads are 
assigned responsibility to assess the need and potential for re-
engineering agencies' mission-related processes to ensure that such 
processes are performed efficiently and effectively and that automated 
processes are designed to properly support mission-related processes; 
ensure that return on IT expenditures is maximized; and ensure that IT 
initiatives are managed for successful implementation.
    d. Consistent with their statutory responsibilities and other 
applicable Secretary's Orders and guidelines, all DOL Agency Heads are 
assigned responsibility to comply with IT security requirements and to 
help ensure that adequate resources are assigned to IT security 
projects.

17. Assignment of Responsibilities for the Management Review Board

    For purposes of his Order, the MRB will have the following 
responsibilities:
    a. Members must ensure their appropriate involvement with the 
duties delegated to the MRB.
    b. Members will assist in preparation of draft documents for MRB 
discussions, recommendations, and/or decisions.
    c. The MRB will evaluate and either approve, not approve, or 
approve with conditions, TRB recommendations and advise the CIO of the 
results.
    d. The MRB will ensure that MRB decisions and recommendations 
pertaining to IT investment management deliver substantial business 
benefit to the Department and/or improved operational efficiency and/or 
substantial return-on-investment to the taxpayer.
    e. The MRB may direct the TRB to undertake studies or prepare 
recommendations to address common IT issues.

18. Assignment of Responsibilities to the Technical Review Board

    a. The TRB is established in the following manner:
    (1) The MRB will determine the membership roster and charter of the 
TRB. The current charter, including the membership roster, are affixed 
to this Order as Attachment 1.
    (2) The Deputy CIO will chair and manage the TRB.
    (3) TRB membership may not be delegated. A DOL agency's permanent 
member may, with written Agency Head

[[Page 28684]]

approval, authorize a qualified alternate to attend and participate in 
the voting process at TRB meetings.
    (4) Each agency represented on the TRB is allocated one vote. The 
agencies represented by rotating members also have one collective vote. 
The TRB may adopt resolutions, including recommendations to the MRB on 
the disposition of IT investments, by majority vote of participating 
agencies.
    (5) The TRB will maintain a record, for internal use only, 
available to TRB members relating to proposed recommendations under 
consideration.
    b. The TRB is an advisory body to the MRB and the CIO with the 
following responsibilities:
    (1) Review IT initiatives to ensure risks and returns have been 
adequately and accurately assessed. Reviews of IT initiatives will 
include assessments of IT investment:
    (a) Screening information;
    (b) Scoring information;
    (c) Return-on-investment information, including improved 
operational efficiency;
    (d) Cost, schedule, and technical performance information;
    (e) Supporting documentation, including business case, risk 
assessments, privacy impact assessments, financial information, 
technical documentation, and project planning documentation; and
    (f) Other information as may be necessary to satisfy OMB budget 
justification requirements.
    (2) Develop and provide recommendations to the MRB and CIO on the 
disposition of IT initiatives, the selection of new initiatives, or the 
continuation of existing IT initiatives.
    (3) Develop and provide recommendations to the MRB and CIO on 
Departmental enterprise architecture management and IT capital planning 
and investment control process improvements.
    (4) Develop and provide recommendations to the MRB and CIO on 
agency and Departmental IT investment portfolios.
    (5) Create TRB sub-committees and provide appropriate guidance to 
sub-committees.
    (6) Address common IT issues, investments, and security and provide 
recommendations to the CIO and/or MRB.

19. Reservation of Authority

    a. The following functions are reserved to the Secretary:
    (1) No delegation of authority or assignment of responsibility 
under this Order will be deemed to affect the Secretary's authority to 
continue to exercise or further delegate such authority or 
responsibility.
    (2) The submission of reports and recommendations to the President 
and Congress concerning the administration of the statutory provisions 
and executive orders listed above is reserved to the Secretary.

20. Effective Date

    This Order is effective immediately.

    Dated: May 16, 2003.
Elaine L. Chao,
Secretary of Labor.

Attachment 1--Department of Labor Technical Review Board Charter

May 2003.

Table of Contents

Preface
Mission
Objectives
Membership
    Technical Review Board Subcommittees
    Temporary Working Groups
Adoption of Technical Review Board Resolutions
Responsibilities
Meeting Protocol

Preface

    In November 1998, the Department's Management Review Council (MRC, 
now the Management Review Board (MRB)) approved the establishment of a 
two-tiered information technology (IT) Investment Review Board 
structure to conduct Departmental IT investment management. The new 
structure replaced the Capital Planning and Investment Review Board 
(CPIB) with the MRC and a Technical Review Board (TRB). In 2001, the 
MRC became the MRB. The two-tiered Investment Review Board structure is 
designed to ensure compliance with the Clinger-Cohen Act and the 
Department's enhanced IT capital planning process. This Charter 
establishes the mission, objectives, membership, and responsibilities 
of the TRB. The TRB operating procedures are presented in the 
Department's IT Capital Investment Management Guide.

Mission

    The Technical Review Board serves as the Department's first tier 
Investment Review Board for above-threshold \1\ information technology 
(IT) investments and as a forum to identify and resolve Department-wide 
IT-related issues. The TRB makes recommendations on the appropriate 
disposition of above-threshold IT investments to the MRB based on 
standardized investment review criteria, with a focus on the technical 
feasibility of the investments. The TRB also serves as a forum to 
conduct Departmental IT strategic planning, enterprise architecture 
management, and IT capital planning process improvements via permanent 
committees.
---------------------------------------------------------------------------

    \1\ ``Above-threshold'' refers to investment initiatives that 
are above a designated investment level or that have crosscutting 
implications or applicability. The amounts are set by the Secretary 
in consultation with the CIO and the MRB; more specific information 
about TRB jurisdiction may be obtained from the CIO.
---------------------------------------------------------------------------

Objectives

    The objectives of the TRB are to ensure compliance with the IT 
capital planning provisions of the Clinger-Cohen Act by:
    [sbull] Conducting IT investment analysis on above-threshold IT 
investments and recommending the disposition of those IT investments to 
the MRB;
    [sbull] Establishing above-threshold IT initiative review schedules 
and monitoring these IT investments throughout their lifecycle (control 
phase);
    [sbull] Evaluating fully operational above-threshold IT initiatives 
by reviewing the results of post-implementation reviews conducted;
    [sbull] Recommending to the MRB corrective actions for those above-
threshold IT initiatives that are not performing in accordance with 
established cost, schedule, or technical performance parameters;
    [sbull] Providing recommendations to the MRB on portfolio 
management;
    [sbull] Providing input to the CIO and MRB on Departmental 
enterprise architecture management planning and IT capital planning 
process improvement activities;
    [sbull] Identifying opportunities to minimize duplicate and 
overlapping information systems across the Department and the Federal 
Government;
    [sbull] Addressing common IT issues and recommending the resolution 
of these issues to the MRB.

Membership

    The Technical Review Board has the following membership:

Eight Non-voting members:

Chair: Deputy Chief Information Officer
Vice-Chair: Deputy Assistant Secretary for Operations, OASAM
Advisors:
    Procurement Executive
    Assistant Inspector General of the Office of Audit Operations
    Senior Representative of the Office of the Solicitor
    Senior Executive from the Office of Disability Employment Policy
    Department Librarian
    Department Records Officer


[[Page 28685]]


    Eleven Voting Members: Unless otherwise noted, the voting member 
for each of the following is either the Agency's Senior Agency IT 
Executive or Administrative Officer.

Office of the Assistant Secretary for Policy (Senior Management 
Representative)
Bureau of Labor Statistics
Employee Benefits Security Administration
Employment Standards Administration
Employment and Training Administration
Office of the Assistant Secretary for Administration and Management
Office of the Chief Financial Offier (Chief Financial Officer's 
Representative)
Office of Public Affairs (Departmental Web Sites Director)
Mine Safety and Health Administration
Occupational Safety and Health Administration
Small Agencies' Representative

    The small agencies' representative is appointed for a one-year term 
by ------ from agencies and Departmental components without permanent 
voting representative on the TRB.
    TRB Participation: TRB membership may not be delegated. Agency 
permanent members may, with written Agency Head approval, authorize a 
qualified alternate to attend and participate in the voting process at 
TRB meetings. Agency Senior IT Executives and Administrative Officers 
from agencies that are not permanent or rotating members may attend TRB 
meetings as observers.

Technical Review Board Sub-Committees

    The Technical Review Board will have two standing sub-committees, 
the IT Architecture Sub-Committee and the IT Capital Planning Sub-
Committee, for purposes of carrying out the roles and responsibilities 
of the CIO. The CIO will appoint a Chair to preside over each standing 
sub-committee from the TRB membership. The CIO will solicit a call from 
the TRB for three nominations per sub-committee for consideration as 
sub-committee Chairpersons on an annual basis. The CIO will appoint the 
sub-committee Chairpersons for a period of one year. The sub-committee 
Chairs will be responsible for carrying out the duties and 
responsibilities of the sub-committees and regularly reporting status 
to the TRB. Sub-committee membership will include representatives from 
all of the major agencies and other smaller agencies are encouraged to 
participate. Sub-committee members will be recognized as authoritative 
subject matter experts and will be appointed by the TRB.
A. Enterprise Architecture Sub-Committee
    Provides enterprise architecture baseline management, configuration 
control, standards adoption, and enterprise architecture migration 
recommendations to the full TRB. The enterprise architecture committee 
will focus on interoperability issues as they pertain to crosscutting 
IT infrastructure issues.
B. IT Capital Planning Sub-Committee
    Assesses the effectiveness of the Departmental IT capital planning 
process and provides recommendations to the full TRB for refining and 
improving the process. Process improvement analysis includes: 
Assessments of screening criteria; IT investment criteria (selection, 
control, and evaluation procedures); IT capital planning process timing 
issues; Information Technology Investment Portfolio System (I-TIPS); 
and integration of IT capital planning activities with other major 
management processes.

Temporary Working Groups

    Temporary working groups will be established by a majority vote of 
the TRB. The temporary working group chair will be one of the permanent 
members of the TRB, but other members on the working group may include 
Federal and contractor staff who are not on the Board. The 
establishment of a temporary working group requires the following:
    [sbull] Assignment of working group chair and members;
    [sbull] Identification of working group scope and objectives; and
    [sbull] Identification of working group deliverables and schedules.

Adoption of Technical Review Board Resolutions

    (1) The Technical Review Board is a consensus-driven body designed 
to maximize departmental IT investment decision-making through the 
objective, impartial application of each member's technical and 
business management expertise.
    (2) Technical Review Board resolutions, including recommendations 
to the MRB on the disposition of IT investments, require a majority 
vote of participating agencies' representatives. Each agency 
represented on the TRB is allocated one vote. The agencies represented 
by rotating members also have one collective vote (resulting in a total 
of eleven (11) votes).
    (3) Voting will be recorded in the TRB meeting minutes and provided 
to the MRB as part of the disposition recommendation.

Responsibilities

A. Management Review Board

    (1) Evaluate and either ``approve'', ``not approve'', or ``approve 
with conditions'' TRB recommendations.
    (2) Ensure that MRB decisions pertaining to IT investment 
management deliver substantial business benefit to the Department and/
or, improved operational efficiency and/or substantial return on 
investment to the taxpayer.
    (3) Direct the TRB to undertake studies or prepare recommendations 
to address common IT issues.

B. Chief Information Officer

    (1) Provide advice and other assistance to the Secretary of Labor 
and MRB to ensure that information technology is acquired and 
information resources are managed for the Department consistent with 
the Clinger-Cohen Act, departmental missions and objectives, and the 
Department's IT capital planning process.
    (2) Present TRB recommendations with an evaluation of their merit 
to the MRB for disposition.
    (3) Conduct strategic analysis of the Department's IT investment 
portfolio. Issue Departmental IT strategic planning guidance.
    (4) Develop, maintain, and facilitate implementation of a sound and 
integrated enterprise architecture for the Department.
    (5) Promote the effective and efficient design and operation of all 
major information management processes for the Department.

C. Deputy Chief Information Officer

    (1) Serve as the Chair of the Technical Review Board.
    (2) Ensure that the TRB provides comprehensive evaluations of all 
above threshold IT projects and that the results of these evaluations 
are presented to the MRB for final disposition.
    (3) Ensure that the TRB conducts enterprise architecture management 
and IT capital planning process improvement activities.
    (4) Ensure that common IT issues are fully addressed and 
recommended resolution of these issues are provided to the CIO and/or 
MRB.
    (5) Responsible for overseeing and providing guidance to TRB sub-
committees.

D. Deputy Assistant Secretary for Operations, OASAM

    (1) Serve as the TRB Vice Chair.

[[Page 28686]]

    (2) Serve as the TRB Chair in the absence of the Deputy Chief 
Information Officer.
    (3) Coordinate and confer with the TRB Chair on all matters before 
the Board.

E. Deputy Chief Financial Officer (CFO)

    Provide assessments of proposed or enhanced financial systems, 
which address the issues of compliance with government wide standards. 
Without such compliance, the proposed system cannot be considered under 
TRB rules. The Deputy CFO may ask for technical review by one or more 
of the TRB committees or working groups to assist in the compliance 
determination.

F. Director, Office of the Chief Information Officer (OCIO) Programs

    (1) Serve as the Executive Secretary for the TRB. Executive 
Secretary duties include:

--Manage TRB administrative staff support;
--Prepare read-ahead materials and agendas, in consultation with the 
Chair and membership, for TRB meetings;
--Prepare meeting minutes;
--Post agendas and minutes in the Public Library section of the I-TIPS;
--Oversee and direct all votes taken by the TRB; and
--Support the Chair in preparing for and conducting meetings.

G. Technical Review Board Members

    Coordinate and consult with senior policy and program officials 
within their respective agencies to:
    (1) Review IT initiatives to ensure risks and returns have been 
adequately and accurately assessed. Reviews of IT initiatives will 
include assessments of IT investment:

--Screening information
--Scoring information
--Return-on-investment information
--Cost, schedule, and technical performance information
--Alignment with e-government and IT security issues
--IT initiative supporting documentation, including business case, risk 
assessments, financial information, technical documentation, project 
planning documentation, privacy impact assessments, and vulnerability 
assessments.

    (2) Develop and provide recommendations to the MRB.
    (3) Participate as members on TRB sub-committees.
    (4) Address common IT issues, including security and privacy, and 
provide recommendations for the resolution of these issues to the CIO 
and/or MRB.
    (5) Communicate the direction of IT initiatives, particularly those 
which are Secretarial initiatives.
    (6) Provide guidance to the standing sub-committees on IT Capital 
Planning and Enterprise Architecture.
    (7) Identify opportunities for common IT investments and initiate 
studies and recommendations to the MRB and/or the CIO.

H. Technical Review Board Advisors

    Provide advice commensurate with their specific area of expertise 
to the TRB Chair and Vice Chair on matters before the TRB. The advisors 
do not have votes in addition to their agencies' votes as members. 
(SOL, OIG and ODEP are considered ``small agencies'' with rotating 
members for purposes of TRB voting.)

Meeting Protocol

    (1) The TRB meets on a monthly basis, with additional or special 
meetings called by the Chair, as necessary.
    (2) At least one TRB member from a majority of TRB member agencies 
must be present to adopt a TRB resolution.
    (3) The Executive Secretary acts as facilitator and parliamentary 
authority for all meetings.

[FR Doc. 03-12997 Filed 5-22-03; 8:45 am]
BILLING CODE 4510-23-P