[Federal Register Volume 68, Number 96 (Monday, May 19, 2003)]
[Notices]
[Pages 27085-27088]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-12397]



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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention

[Program Announcement 03062]


National Organizations' Support for Oral Health Programs; Notice 
of Availability of Funds

    Application Deadline: July 3, 2003.

A. Authority and Catalog of Federal Domestic Assistance Number

    This program is authorized under section 317(k)(2) of the Public 
Health Service Act, (42 U.S.C. 247b(k)(2)), as amended. The Catalog of 
Federal Domestic Assistance number is 93.283.

B. Purpose

    The Centers for Disease Control and Prevention (CDC) announces the 
availability of fiscal year (FY) 2003 funds for a cooperative agreement 
program for the National Organizations' Support for Oral Health 
Programs. This program addresses the ``Healthy People 2010'' focus area 
of Oral Health.
    The purpose of the program is to provide support for coordination 
of effort to identify state oral health program needs; facilitate 
development of systems and procedures that ensure the inclusion of 
essential and scientifically sound oral health program components; and 
enhance the effectiveness of state and local health department programs 
to prevent and control oral diseases in accordance with ``Oral Health 
in America: A Report of the Surgeon General'' and the National Oral 
Health ``Call to Action'' and accomplish the oral health-related 
objectives of Healthy People 2010.
    Measures to address performance consistent with this program 
announcement should be included with the application.

C. Eligible Applicants

    Applications may be submitted by national, public and private 
nonprofit organizations that have developed and implemented nationwide 
programs and activities designed to promote state and local health 
department capacity to carry out essential public health functions as 
they relate to oral disease prevention and control. National 
organizations that serve as an umbrella organization for their 
constituents (state and local oral health programs) provide a unique 
opportunity to address barriers to prevention and control, enhance 
population based programs, and improve the nation's oral health. The 
program effort will be national in scope with outcomes useful to all 
state health agencies.

    Note: Title 2 of the United States Code section 1611 states that 
an organization described in section 501(c)(4) of the Internal 
Revenue Code that engages in lobbying activities is not eligible to 
receive Federal funds constituting an award, grant or loan.

D. Funding

    Availability of Funds: Approximately $350,000 is available in FY 
2003 to fund one award. It is expected that the award will begin on or 
about June 30, 2003, and will be made for a 12-month budget period 
within a project period of up to five years. Funding estimates may 
change.
    Continuation awards within an approved project period will be made 
on the basis of satisfactory progress as evidenced by required reports 
and the availability of funds.
    Use of Funds: Funds may be used to support personnel, and to 
purchase supplies and services directly related to program activities 
and consistent with the scope of the cooperative agreement. While the 
purchase of equipment is discouraged, it will be considered for 
approval if justified on the basis of being essential to the program 
and not available from any other source. Funds provided under this 
cooperative agreement are not to be used to conduct research. Funds may 
not be used for the purchase or lease of land or buildings, 
construction of facilities, renovation of existing space, or the 
delivery of clinical and therapeutic services, personal health 
services, medications, rehabilitation or other costs associated with 
screening or treatment for oral diseases.
    Recipient Financial Participation: Matching funds are not required 
for this program.
    Funding Preferences: Funding priority will be given to applicants 
that demonstrate: The ability to analyze, advise, and fulfill liaisons 
responsibilities for oral health and other related activities within 
public health agencies; experience in collaboration with other national 
dental and public health organizations to disseminate information on 
the needs and services provided by oral disease prevention and control 
programs and to recommend and advocate for improved policies and 
programs; and capacity to provide consultation and guidance to state 
and local health department programs focused on the establishment and 
improvement of statewide systems of coordinated, population-based oral 
disease prevention and control.

E. Program Requirements

    In conducting activities to achieve the purpose of this program, 
the recipient will be responsible for the activities listed in 1. 
Recipient Activities, and CDC will be responsible for the activities 
listed in 2. CDC Activities.

1. Recipient Activities

    a. Develop and implement a plan to design and disseminate new and/
or update existing surveillance tools for use by state programs to 
assess oral health status and needs on the state and community levels.
    b. Provide technical assistance, upon request from state oral 
health programs, to strengthen capacity to conduct oral health 
surveillance. Technical assistance may be provided through one-on-one 
consultation, workshops, conferences, or other forums.
    c. Develop and implement a plan to revise and disseminate 
nationally accepted guidelines for state and territorial oral health 
programs to incorporate lessons learned and new or alternative 
practices identified as promising.
    d. Develop, write, implement, and evaluate a process for 
assessments of state oral health programs. The process shall address, 
but is not limited to:
    (1) Procedures for submission and processing of state requests for 
assessments; (2) criteria for and selection of assessment team leader 
and additional team members; (3) state, team leader, and team member 
responsibilities; (4) state and assessment team preparations; (5) 
guidelines for logistical arrangements; (6) the assessment process; (7) 
report preparation and delivery; (8) post-assessment follow-up. 
Recipient should also include evaluation activities to measure outcomes 
of state assessments and determine effectiveness of state program 
assessment as a strategy that impacts enhancement of oral health 
program capacity to perform core public health functions pertaining to 
oral disease prevention and control.
    e. Develop, implement, and evaluate a written plan for initiating 
and maintaining liaison and collaborative associations with other key 
organizations. At a minimum, the plan should address (1) determination 
of relevance; (2) development of clear and specific objectives to be 
achieved through each association; (3) activities to be undertaken; (4) 
responsibilities, including reporting, of recipient organization 
representative(s) conducting liaison or collaborative activities; and 
(5) evaluation.
    f. Co-sponsor, with CDC and other agencies and national 
organizations, an

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annual public health conference to present information on state-of-the-
art oral disease prevention and control research and practices and to 
facilitate networking across oral health-related disciplines. Recipient 
responsibilities will include, but may not be limited to, oversight of 
conference management and collaboration with CDC and other co-sponsors 
to coordinate, plan, and evaluate the conference each year.
    g. Identify, describe, and disseminate promising public health 
approaches to improving oral health with demonstrated and/or potential 
success based on criteria that may include effectiveness, efficiency, 
collaboration, and sustainability. Descriptions and dissemination of 
identified practices should be designed to support the ability of users 
to select promising practices and make modifications as needed for 
application within the context of their own programs, resources, and 
sociopolitical environments. Recipient will meet annually with CDC to 
discuss progress and coordination.
    h. Enhance dissemination of information among state oral health 
programs and between state programs and their public/private partner by 
developing, maintaining, and evaluating information technology (IT) 
resources. Disseminated information may include, but not be limited to, 
summaries of features and characteristics of state oral health 
programs, results of state and community data analysis, effective 
practices, new initiatives, calendar of events, and questions and 
answer exchange. Data stored and presented on the web site will be 
aggregate data from state oral health programs. No sensitive or person-
level data will be stored or displayed. It is expected that the 
recipient will need to provide IT skills in areas such as (1) data base 
administration (designs, builds and maintains relational databases) 
with experience in Web-enabled databases; (2) development of static Web 
pages such as hyper text mark up language (html), dynamic Web pages 
such as active server pages (asp), and text-based search engines at a 
minimum; other types of pages or programming languages depending on the 
goals of the five-year plan; and improvement of usability and 
accessibility, such as section 508 of the Rehabilitation Act (29 U.S.C. 
794d) compliance, of Web sites; and (3) local area network (LAN) and 
internet server maintenance, including securing or hardening the Web 
site against attacks.

2. CDC Activities

    a. Provide assistance to develop and evaluate an internet-based 
oral health information system, including technical assistance in 
epidemiology and surveillance, Web development (including assessment of 
usability and accessibility), and editorial support.
    b. Collaborate with recipient to assess state oral health programs 
using nationally accepted guidelines.
    c. Provide assistance to plan an annual public health conference 
that includes, but is not limited to, representation at conference 
development meetings and identification and provision of CDC speakers.
    d. Collaborate with recipient to develop and evaluate a process for 
identifying and disseminating population based oral health practices 
with demonstrated and/or promising success.
    e. Meet annually with recipient to address progress and 
coordination of activities to identify, describe, and disseminate oral 
health practices that have demonstrated and/or promised success.
    f. Determine information technology needs and disseminate 
information gathered through the recipient activities under this 
cooperative agreement.

F. Content

    Letter of Intent (LOI): A LOI is requested from each applicant 
applying for this program announcement. The narrative should be no more 
than one single-spaced page, printed on one side, with one-inch 
margins, and unreduced 12-point font. Your LOI will not be evaluated, 
but will be used to assist CDC in planning for the objective review for 
this program, and should include the announcement number, a statement 
of the intent to apply, and the amount of funds to be requested.
    Applications: The Program Announcement title and number must appear 
in the application. Use the information in the Program Requirements, 
Other Requirements, and Evaluation Criteria sections to develop the 
application content. Your application will be evaluated on the criteria 
listed, so it is important to follow them in laying out your program 
plan. The narrative should be no more than 35 pages, double-spaced, 
printed on one side, with one-inch margins, and unreduced 12-point 
font.
    The narrative should consist of:

1. Executive Summary

    Provide a clear and concise summary of the need for a national oral 
health program, proposed goals, major objectives and activities 
required for achievement of program goals and amount of Federal funding 
requested for budget year one of this cooperative agreement. Include 
proof of non-profit status.

2. Needs Assessment and Capacity

    Describe the documented need for the proposed activities, current 
activities that provide relevant experience and expertise to perform 
the proposed activities, and collaborative relationships with other 
agencies and organizations that will be involved in the proposed 
activities.

3. Five-Year Plan

    Describe realistic five-year goals and measurable, time-phased 
objectives for each proposed project; the major activities to achieve 
each objective; plans for collaboration with partners, including the 
CDC; and the evaluation process that will be used to determine 
effectiveness and initiate modifications as needed.

4. Year One Operational and Evaluation Plan

    Provide specific, measurable, and time-phased year one objectives 
for each proposed project, the specific activities proposed to achieve 
the year one objectives, and a projected timetable for completion that 
displays dates for the accomplishment of tasks and identifies 
responsible parties. For each year one objective, specify how 
achievement will be measured and documented.

5. Management and Staffing Plan

    Describe how the program will be effectively managed. Include the 
following:
    a. Management structure including the lines of authority and plans 
for fiscal control.
    b.The staff positions responsible for implementation of the 
program.
    c. Qualifications and experience of the designated staff.

6. Budget and Justification

    Provide a detailed budget request and line item justification that 
is consistent with the purpose of the program and the proposed 
objectives and activities.

G. Submission and Deadline

    Letter of Intent (LOI): The letter of intent must be received by 4 
p.m. eastern time June 9, 2003. Submit the LOI to the Grants Management 
Specialist listed in the ``Where to Find Additional Information'' 
section of this announcement.
    Application Forms: Submit the signed original and two copies of PHS 
5161-1

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(OMB Number 0920-0428). Forms are available at the following Internet 
address: www.cdc.gov/od/pgo/forminfo.htm. If you do not have access to 
the Internet, or if you have difficulty accessing the forms on-line, 
you may contact the CDC Procurement and Grants Office Technical 
Information Management Section (PGO-TIM) at: 770-488-2700. Application 
forms can be mailed to you.
    The application must be received by 4 p.m. eastern time July 3, 
2003. Submit the application to: Technical Information Management--
PA03062, CDC Procurement and Grants Office, 2920 Brandywine Road, 
Atlanta, GA 30341-4146.
    Applications may not be submitted electronically.
    CDC Acknowledgement of Application Receipt: A postcard will be 
mailed by PGO-TIM, notifying you that CDC has received your 
application.
    Deadline: Applications shall be considered as meeting the deadline 
if they are received before 4 p.m. eastern time on the deadline date. 
Any applicant who sends their application by the United States Postal 
Service or commercial delivery services must ensure that the carrier 
will be able to guarantee delivery of the application by the closing 
date and time. If an application is received after closing due to (1) 
carrier error, when the carrier accepted the package with a guarantee 
for delivery by the closing date and time, or (2) significant weather 
delays or natural disasters, CDC will upon receipt of proper 
documentation, consider the application as having been received by the 
deadline.
    Any application that does not meet the above criteria will not be 
eligible for competition, and will be discarded. The applicant will be 
notified of their failure to meet the submission requirements.

H. Evaluation Criteria

    An independent review group appointed by CDC will evaluate each 
application against the following criteria (the criteria are listed in 
descending order by weight of score):

1. Five-Year Plan (35 points)

    The extent to which the applicant clearly identifies realistic 
five-year goals, measurable, time-phased objectives for each proposed 
project, and the major activities to achieve the objectives; provides a 
realistic plan for collaboration with partners including CDC in the 
projects; and describes an evaluation process that is likely to provide 
meaningful information about the achievement of objectives.

2. Year One Plan (30 points)

    The extent to which the year one objectives are specific, 
measurable and time-phased; tasks and activities are logical; the 
projected timetable is reasonable and realistic; and measures of 
progress and achievement are described.

3. Needs Assessment and Capacity (20 points)

    The extent to which the applicant demonstrates experience and 
expertise to perform the proposed activities and provides evidence of 
collaborative relationships with other agencies and organizations 
relevant to the achievement of proposed goals and objectives.

4. Management and Staffing Plan (15 points)

    The extent to which the applicant demonstrates management structure 
and staff positions with clear lines of authority and plans for fiscal 
control, and that designated staff have appropriate qualification and 
experience.

5. Budget and Justification (Not Scored)

    The extent to which the applicant provides a detailed budget and 
justification consistent with the proposed program objectives and 
activities.

I. Other Requirements

Technical Reporting Requirements

    Provide CDC with original plus two copies of:
    1. An interim progress report is due no later than March 30, 2004. 
Subsequent interim reports will be due on the 30th of March each budget 
year through March 30, 2009. The interim progress report will serve as 
your non-competing continuation application, and must contain the 
following elements:
    a. A succinct description of the program accomplishments/narrative 
and progress made in meeting each Current Budget Period Program 
Objective during the first six months of the budget period (June 30th 
through December 31st). See Measures of Performance below.
    b. The reason(s) for not meeting established program objectives and 
strategies to be implemented to achieve unmet objectives.
    c. Current Budget Period Financial Progress.
    d. A description of New Budget Period Proposed Activities and 
Objectives.
    e. Detailed Line-Item Budget and Justification.
    f. For all proposed contracts, provide the name of contractor, 
method of selection, period of performance, scope of work, and itemized 
budget and budget justification. If the information is not available, 
please indicate To Be Determined until the information becomes 
available, it should be submitted to CDC Procurement and Grants 
Management Office contact identified in this program announcement.
    2. Annual progress and financial status reports, no more than 90 
days after the end of the budget period and consist of the same 
information outlined for the interim progress report in (a) through 
(c).
    3. Final financial and performance reports, no more than 90 days 
after the end of the project period.

Measures of Performance

    Applicants are required to provide measures of performance that 
will demonstrate the accomplishment of the various identified 
objectives of the cooperative agreement. Measures of performance must 
relate to the Recipient Activities (see section E.1.a-h of this 
announcement) as described below. Measures must be objective and 
quantitative and must measure the intended outcome. These measures of 
performance shall be submitted with the interim progress reports and 
shall be an element of evaluation for continuation.
    1. Design and dissemination of new, and/or update of existing 
surveillance tools for state programs: Documentation should include the 
need for new and/or updated surveillance tools, description of the 
development or revision process, identification of those participating 
in the development and review of the tool(s), and dissemination methods 
and measurable outputs that demonstrate that the intended audience has 
been reached.
    2. Provision of technical assistance to enhance oral health 
surveillance capacity in states: Documentation should include an annual 
summary of requests for technical assistance and responses to such 
requests; provision of technical assistance for at least five states or 
all states requesting assistance if fewer than five requests are 
received during a project year; for each request receiving assistance, 
document the nature of assistance provided, including method of 
delivery, amount of time expended, scope of assistance and immediate 
one-year results (products, skills, etc).
    3. Revision and dissemination of national guidelines for state and 
territorial oral health programs: Documentation should include

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adherence to the proposed timeline; identification of those 
participating in the development and review of revisions; the revisions 
finalized; methods of dissemination and measurable outputs that 
demonstrate that the intended audience has been reached.
    4. Develop, implement and evaluate a written process for state oral 
health program assessment: Documentation should include adherence to 
the proposed timeline for process development; inclusion of all 
components described in the Program Requirements for this announcement; 
identification of those participating in the development and review of 
the process; at least 90 percent adherence to the process; rationale 
for and descriptions of deviations from process; and evaluation of 
outcomes attributable to site assessments.
    5. Develop, implement, and evaluate a written plan for liaison and 
collaborative associations with other organizations: Documentation 
should include adherence to the proposed timeline for protocol 
development; inclusion of all components described in the Program 
Requirements for this announcement; identification of participants in 
the plan development and review process; at least 90 percent adherence 
to the plan; rationale for and descriptions of deviations from plan; 
and measurable outputs of liaison and collaborative associations.
    6. Co-sponsor an annual public health conference: Documentation 
should include the scope of participation beyond the responsibilities 
described in the Program Requirements; promotional efforts; number of 
attendees; the number and percentage of conference sessions that 
include presentation of state or local population based oral health 
programs and practices; and demonstration of use of evaluation results 
in planning and implementation of subsequent conferences.
    7. Identify, describe, and disseminate field-tested population 
based oral health practices with demonstrated and/or promising success: 
Documentation should include adherence to the proposed timeline for 
development and dissemination; evidence of a standardized form for 
submitting practice information; identification and role of 
participants in development and review process; annual meeting with CDC 
to discuss progress and coordination; methods of dissemination and 
measurable outputs that demonstrate that the intended audience has been 
reached.
    8. Develop, maintain and evaluate IT resources: Documentation 
should include the extent of adherence to the proposed timeline; 
evidence of compliance with Section 508; evidence of procurement of IT 
services from a contractor with experience as required to fulfill the 
goals of the application.
    Send all reports to the Grants Management Specialist identified in 
the ``Where to Obtain Additional Information'' section of this 
announcement.

Additional Requirements

    The following additional requirements are applicable to this 
program. For a complete description of each, see Attachment I of the 
program announcement, as posted on the CDC Web site.

AR-10 Smoke-Free Workplace Requirements.
AR-12 Lobbying Restrictions.
AR-14 Accounting System Requirements.
AR-15 Proof of Non-profit Status.

    Executive Order 12372 does not apply to this program.

J. Where To Obtain Additional Information

    This and other CDC announcements, the necessary applications, and 
associated forms can be found on the CDC Web site, Internet address: 
http://www.cdc.gov. Click on ``Funding'' then ``Grants and Cooperative 
Agreements''.
    For general questions about this announcement, contact: Technical 
Information Management, CDC Procurement and Grants Office, 2920 
Brandywine Road, Atlanta, GA 30341-4146. Telephone: 770-488-2700.
    For business management and budget assistance, contact: Nealean 
Austin, Grants Management Specialist, Procurement and Grants Office, 
Centers for Disease Control and Prevention, 2920 Brandywine Road, 
Atlanta, GA 30341-4146. Telephone: 770-488-2754. E-mail address: 
[email protected].
    For program technical assistance, contact: Claudia Vousden, MPH, 
Division of Oral Health, National Center for Chronic Disease Prevention 
and Health Promotion, Centers for Disease Control and Prevention, 4770 
Buford Highway, MS F-10, Atlanta, GA 30341. Telephone: (770) 488-5509. 
E-mail address: [email protected].

    Dated: May 12, 2003.
Sandra R. Manning,
Director, Procurement and Grants Office, Centers for Disease Control 
and Prevention.
[FR Doc. 03-12397 Filed 5-16-03; 8:45 am]
BILLING CODE 4163-18-P