[Federal Register Volume 68, Number 94 (Thursday, May 15, 2003)]
[Notices]
[Pages 26357-26359]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-12130]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 30, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and

[[Page 26358]]

of private persons directly affected by the Government's activities, 
and whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-03-6, 2 items, 
2 temporary items). Records used to determine manpower requirements for 
service-type contracts, including electronic copies of records created 
using electronic mail and word processing.
    2. Department of the Army, Agency-wide (N1-AU-03-7, 4 items, 4 
temporary items). Records relating to the nomination, selection/non-
selection, and appointment of individuals to honorary regimental 
positions. Electronic copies of records created using electronic mail 
and word processing are included.
    3. Department of the Army, Agency-wide (N1-AU-03-8, 3 items, 3 
temporary items). Records relating to enlisted selection boards. 
Included are such records as selection board reporting files, promotion 
packets, and electronic copies of documents created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    4. Department of the Army, Agency-wide (N1-AU-03-11, 3 items, 3 
temporary items). Individual flight records, including aeronautical 
rating orders, flying status orders, suspension from flying status 
orders, qualification records, and reports of physical examinations. 
Electronic copies of records created using electronic mail and word 
processing are also included. The most current Individual Flight Record 
and Flight Certificate (Department of the Army Form 759) will be placed 
in the service member's Official Military Personnel File on separation.
    5. Department of Defense, Office of the Inspector General (N1-509-
03-3, 8 items, 6 temporary items). Records relating to the voluntary 
disclosure program, including program management files and case files 
lacking significance. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of policy files and 
significant case files.
    6. Department of Justice, Drug Enforcement Administration (N1-170-
03-3, 5 items, 5 temporary items). System inputs, outputs, master 
files, and documentation of the Hazardous Waste Disposal System, which 
is used to track the disposal of hazardous waste associated with 
clandestine drug laboratories and the funding of cleanup operations. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    7. Department of the Navy, Agency-wide (N1-NU-03-1, 4 items, 4 
temporary items). Records relating to security clearance adjudications 
accumulated by the Criminal Investigative Service, including electronic 
copies of records created using electronic mail and word processing.
    8. Department of the Treasury, Office of the Assistant Secretary 
for Management and Chief Financial Officer (N1-56-03-4, 25 items, 20 
temporary items). Committee files, collection loan files, and 
electronic tracking systems relating to equal employment opportunity 
complaints and human resource needs, artifacts and gifts, and graphics 
and printing work. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of historical structure 
reports, artifact collection files, and project files accumulated by 
the Office of the Curator. Also proposed for permanent retention are 
Treasury building renovation project files and related quarterly 
reports.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-03-
5, 4 items, 4 temporary items). Agency web site pages, which include 
such materials as copies of official organizational publications, 
bulletin board postings, press releases, laws and guidance, savings 
bond calculators, and frequently asked questions.
    10. Department of the Treasury, Bureau of the Public Debt (N1-53-
03-6, 5 items, 3 temporary items). Motion picture films, video masters, 
video copies, and dubs regarding savings bond programs. Included are 
such materials as news stories, company-produced videos, infomercials, 
public service announcements, and focus group videos. Original films of 
historical savings bond program advertisements and campaigns are 
proposed for permanent retention.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
03-7, 5 items, 5 temporary items). Inputs, outputs, system 
documentation, and master files of the Bureau Automated Tracking 
System, which is designed to track correspondence from customers 
requesting information or tracking transactions involving Treasury 
securities.
    12. Department of the Treasury, Bureau of the Public Debt, (N1-53-
03-8, 7 items, 7 temporary items). Records relating to securities and 
coupon shipments, audit copies of advices from automated systems, 
payment due notices, customer contact records, and Treasury securities 
case files. Also included are electronic copies of documents created 
using electronic mail and word processing.
    13. Department of the Treasury, Bureau of the Public Debt (N1-53-
03-9, 150 items, 150 temporary items). Inputs, outputs, system 
documentation, and master files of the Savings Bond Replacement System, 
which is used to process cash and security transactions resulting from 
the sale and retirement of accrual and retirement type securities.
    14. Environmental Protection Agency, Office of Environmental 
Information (N1-412-03-7, 4 items, 4 temporary items). Software 
programs, inputs, documentation, and master files associated with an 
electronic system used to catalog metadata pertaining to the 
definition, sources, and uses of environmental data, including 
information relating to chemical identification, biological taxonomy, 
and associated terminology.
    15. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-03-2, 3 items, 1 temporary item). Raw 
input electronic files resulting from the conversion of microfilm 
images of punch cards of Army serial numbers to ASCII data files. 
Proposed for permanent retention are merged raw files and merged 
processed files.
    16. Small Business Administration, Office of Government Contracting 
and Business Development (N1-309-03-1, 7 items, 5 temporary items). 
System

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inputs, outputs, and backups of the Technology Marketing Access 
Network, which contains demographic data and contract information on 
firms that have received awards under the Small Business Innovation 
Research and Small Business Technology Transfer Programs. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Proposed for permanent retention are the master data 
files and the associated technical documentation.
    17. Small Business Administration, Office of Government Contracting 
and Business Development (N1-309-03-3, 7 items, 5 temporary items). 
Inputs, outputs, and system backups of an electronic system used to 
approve businesses as eligible for assistance because they are located 
in ``historically underutilized business zones.'' Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are master files and the 
technical system documentation.
    18. Small Business Administration, Office of Government Contracting 
and Business Development (N1-309-03-5, 11 items, 9 temporary items). 
Inputs, outputs, and system backups of an electronic system containing 
information on small businesses that is used for marketing their 
capabilities for contracts with the Federal Government and large 
businesses. Also included are electronic copies of documents created 
using electronic mail and word processing. Proposed for permanent 
retention are master data files and system documentation.
    19. United States Office of Special Counsel, Agency-wide (N1-481-
03-1, 23 items, 13 temporary items). Reading files, conflict of 
interest files, surveys, Alternative Dispute Resolution case files, 
program administrative files, litigation/investigative case files, and 
other records. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of such records as final opinions, 
subject files, and calendars of the Special Counsel and Deputy Special 
Counsel, legal opinions, advisory opinions, record sets of directives, 
official publications, press releases, and significant litigation and 
investigative case files.

    Dated: May 9, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-12130 Filed 5-14-03; 8:45 am]
BILLING CODE 7515-01-P