[Federal Register Volume 68, Number 91 (Monday, May 12, 2003)]
[Notices]
[Pages 25390-25392]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-11676]


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DEPARTMENT OF LABOR

Employment and Training Administration


Proposed Collection; Comment Request

ACTION: Notice of proposed data collection.

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SUMMARY: The Department of Labor, as part of its continuing effort to 
reduce paperwork and respondent burden, conducts a preclearance 
consultation process to provide the general public and Federal agencies 
with an opportunity to comment on proposed and/or continuing 
collections of information in accordance with the Paperwork Reduction 
Act of 1995 (PRA95) [44 U.S.C. 3506(c)(2)(A)]. This process helps to 
ensure that requested data can be provided in the desired format, 
reporting burdens are minimized, collection instruments are clearly 
understood, and the impact of collection requirements on respondents 
can be properly assessed. Currently, the Employment and Training 
Administration (ETA) is requesting an extension of the Migrant and 
Seasonal Farmworker (MSFW) Youth Program Planning, Reporting and 
Performance System forms and related instructions. OMB approved the 
forms on November 13, 2001 (OMB Control No. 1205-0429, expiring 7/31/
2003). A copy of the proposed Information Collection Request (ICR) can 
be obtained by contacting the office listed below in the addressee 
section of this notice.

DATES: Written comments must be submitted to the office listed in the 
addressee section below on or before July 11, 2003.

[[Page 25391]]


ADDRESSES: Alina Walker, Acting Chief, Division of Seasonal Farmworker 
Programs, Employment and Training Administration, U.S. Department of 
Labor, Room N-4641, 200 Constitution Avenue, NW, Washington, DC 20210. 
Telephone: 202-693-2706 (this is not a toll-free number) or 
[email protected].

SUPPLEMENTARY INFORMATION:

I. Background

    The Workforce Investment Act (WIA) Final Rule at 20 CFR 667.300 
requires annual plans and quarterly performance reports from all 
``direct grant recipients.'' The data under WIA 167 MFSW Youth Program 
is used to provide material reports to the Secretary of Labor, respond 
to congressional inquiries, support congressional testimony on behalf 
of the program, and identify areas of technical assistance need and 
performance improvement.
    On November 1, 2002, the MSFW Youth Program began on-line reporting 
via the Enterprise Information Management System (EIMS) of the 
Department of Labor. All MSFW Youth Grantees are required to submit 
quarterly reports through the EIMS.

II. Review Focus

    The Department of Labor is particularly interested in comments 
which:
    [sbull] Evaluate whether the proposed collection of information is 
necessary for the proper performance of the functions of the agency, 
including whether the information will have practical utility;
    [sbull] Evaluate the accuracy of the agency's burden estimate for 
the proposed collection of information, including the validity of the 
methodology and assumptions used;
    [sbull] Enhance the quality, utility, and clarity of the 
information to be collected; and
    [sbull] Minimize the burden of the collection of information on 
those who are to respond, including the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques, 
e.g., permitting electronic submissions of responses.

III. Current Actions

    This proposed ICR will be used by approximately 12 Workforce 
Investment Act (WIA) MSFW Youth Program grant recipients as the primary 
reporting and performance measurement vehicle for enrolled youths to 
indicate their characteristics, training and services provided, 
outcomes (including job placement and retention, and attainment of 
basic skills), as well as detailed financial data on program 
expenditures.
    Type of Review: Extension.
    Agency: Employment and Training Administration.
    Title: Planning, reporting, and performance system for WIA MSFW 
Youth grant recipients.
    OMB Number: 1205-0429.
    Catalog of Federal Domestic Assistance Number:
    Record Keeping: Grant recipients shall retain supporting and other 
documents necessary for the compilation and submission of the subject 
reports for three years after submission of the final financial report 
for the grant in question [29 CFR 97.42 and/or 29 CFR 95.53].
    Affected Public: State agencies; private, non-profit corporations.
    Cite/Reference/Form/etc.: The collection instrument is for the MSFW 
Youth Program Planning, Reporting, and Performance System and related 
instructions. OMB-approved forms are provided for use in gathering 
information at the grant recipient field office level.

IV. Total Burden

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                                                                             Number of     Responses per       Total         Hours per     Total burden
      Required section 167 activity             NFJP Form          respondents        year          responses       response          hrs.
--------------------------------------------------------------------------------------------------------------------------------------------------------
Plan Narrative..........................  ..............................              12               1              12               5              60
Data Record.............................  ..............................              12           (\1\)           5,000               3          15,000
Report from Data Record.................  ..............................              12               1              12               2              24
Budget Information Summary..............  ETA 9096                                    12               1              12              15             180
Program Planning Summary................  ETA 9097                                    12               1              12              15             180
Program Status Summary..................  ETA 9098                                    12               4              48               7             336
                                         ---------------------------------
    Totals..............................  ..............................              12               8           5,096              47         15,780
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\1\ On occasion.

    Total Respondents: 12.
    Frequency: Annually for planning information; quarterly for both 
financial information and participation and characteristics 
information.
    Total Responses:
    Planning--36 (12 times 3).
    Participant Reporting--48 (1 Program Status Summary per quarter, 
per grant recipient per year).
    Participant record keeping (MSFW SPIR)--5000 records.
    There are four statutorily-required quarterly financial status 
reports per grant recipient per year, by year of appropriation. For 
participation and characteristics information, there are four quarterly 
submissions per year, regardless of the year(s) of funding expended 
during the program year.
    Average Time per Grantee Response:
    Annual Plan--2 hours.
    Budget Information Summary (BIS)--30 minutes; [ETA 9096].
    Program Planning Summary (PPS)--1 hour; [ETA 9097].
    Financial Status Report--30 minutes; [ETA 9092, OMB Approval No. 
1205-0428, expiring 10/04].
    Program Status Summary (PSS)--1 hour; [ETA 9098].
    Individual Recordkeeping (Workforce Investment Act Standardized 
Participant Record)--3 hours (per participant record).
    The individual time per response varies widely depending on the 
degree of automation attained by individual grant recipients. Grant 
recipients also vary according to the numbers of individuals served in 
each program year. If the grant recipient has a fully developed and 
automated Management Information System, the response time is limited 
to one-time programming, plus processing time for each response.
    Estimated Total Burden Hours:
    Planning (MSFW)--12 responses times 2 hours per response equals 24 
burden hours.
    BIS (MSFW)--12 responses times 30 minutes per response equals 6 
burden hours.
    PPS (MSFW)--12 responses times 1 hour per response equals 12 burden 
hours.
    FSR (MSFW)--48 (12 times 4) responses times 30 minutes per response 
equals 24 minimum burden hours.
    PSS (MSFW)--48 (12 times 4) responses times 1 hour per response 
equals 48 burden hours.

[[Page 25392]]

    The use of the term ``minimum'' refers to the fact that an 
individual grantee must continue to report on expenditures by year of 
appropriation until those funds are completely expended. Thus, if more 
than one year's appropriation is expended in a given quarter, two FSRs 
(or more) must be submitted for that period.
    Total Burden Cost (capital/startup): $-0-.
    Total Burden Cost (operating/maintaining):
    MSFW Youth Program--(hours times $15.00 per hour).
    Costs may vary widely among grantees, from nearly no additional 
cost to some higher figure, depending on the state of automation 
attained by each grantee and the wages paid to the staff actually 
completing the various forms. All costs associated with the submission 
of these forms are allowable grant expenses.
    Comments submitted in response to this request will be summarized 
and/or included in the Office of Management and Budget request for 
approval of the information collection. All comments will become a 
matter of public record.

    Signed at Washington, DC, this 2nd day of May 2003.
Emily Stover DeRocco,
Assistant Secretary of Labor, Employment and Training Administration.
[FR Doc. 03-11676 Filed 5-9-03; 8:45 am]
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