[Federal Register Volume 68, Number 90 (Friday, May 9, 2003)]
[Notices]
[Pages 24959-24973]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-11571]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a records system.

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SUMMARY: The Department of the Navy is amending eighteen of records 
notices in its inventory of records systems subject to the Privacy Act 
of 1974, as amended (5 U.S.C. 552a). The amendments are administrative 
and consist of replacing `Commander in Chief' with `Commander' 
throughout these eighteen notices. This change is based on the 
Secretary of Defense memorandum dated October 24, 2002, in which he 
states that `Commander in Chief' shall only be used to connote the 
President of the United States of America.

DATES: The amendments will be effective on June 9, 2003, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations, N09B10, 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

[[Page 24960]]


SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend several system of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The amendments to the 
system of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems reports. The records systems being 
amended are set forth below, as amended, published in their entirety.

    Dated: May 2, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01640-1

System name:
    Individual Correctional Records.

System location:
    United States Navy Brigs and United States Marine Corps 
Correctional Facilities. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices, and/
or may be obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy 
Annex, Washington, DC 20370-5084.

Categories of individuals covered by the system:
    Military members confined in a naval facility as a result of or 
pending trial by courts-martial; military members sentenced to three 
days bread and water or diminished rations; and military members 
awarded correctional custody to be served in a correctional custody 
unit.

Categories of records in the system:
    Documents related to the administration of individual prisoners in 
the Department of the Navy confinement and correctional custody 
facilities--courts martial orders; release orders; confinement orders; 
medical examiners' reports; requests and receipts for health and 
comfort supplies; reports and recommendations relative to disciplinary 
actions; clothing and equipment records; mail and visiting lists and 
records; personal history records; individual prisoner utilization 
records; requests for interview; initial interview; spot reports; 
prisoner identification records; parolee agreements; inspection record 
of prisoner in segregation; personal funds records; valuables and 
property record; daily report of prisoners received and released; 
admission classification summary; social history; clemency 
recommendations and actions; parole recommendations and actions; 
restoration recommendations and actions; psychiatric, psychological, 
and sociological reports; certificate of parole; certificate of release 
from parole; requests to transfer prisoners; disciplinary action data 
cards showing name, grade, Social Security Number, sex, education, 
sentence, offense(s), sentence computation, organization, ethnic group, 
discharge awarded, length of unauthorized absence, number and type of 
prior punishments, length of service, and type release; weekly status 
report (each member's legal status, offense charged, length of time 
confined). On tape, the same data as the disciplinary action data card, 
except name, computation of sentence. Names, addresses, and telephone 
numbers of victims/witnesses.

Authority for maintenance of the system:
    10 U.S.C. 951; 42 U.S.C. 10601 et seq., Victim's Rights and 
Restitution Act of 1990 as implemented by DoD Instruction 1030.2, 
Victim and Witness Assistance Procedures; and E.O. 9397 (SSN).

Purpose(s):
    To determine initial custody classification; to determine when 
custody grade change is appropriate; to gauge member's adjustment to 
confinement or correctional custody; to identify areas of particular 
concern to prisoners and personnel in correctional custody; to 
determine work assignment; to determine educational needs; serves as 
the basis for correctional treatment; serves as a basis for 
recommendations for clemency, restoration, and parole; and to notify 
victims/witnesses of crime of release related activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local law enforcement and investigative 
agencies for investigation and possible criminal prosecution, civil 
court actions or regulatory order.
    To state and local authorities for purposes of providing (1) 
notification that individuals, who have been convicted of a specified 
sex offense or an offense against a victim who is a minor, will be 
residing in the state upon release from military confinement and (2) 
information about the individual for inclusion in a state operated sex 
offender registry.
    To confinement/correctional system agencies for use in the 
administration of correctional programs to include custody 
classification; employment, training and educational assignments; 
treatment programs; clemency, restoration to duty, and parole actions; 
verifications concerning military offenders or military criminal 
records, employment records and social histories.
    To victims and witnesses of a crime for the purpose of notifying 
them of date of parole or clemency hearing and other release related 
activities.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computerized data base.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared, and trained. Computer 
data base is password protected.

Retention and disposal:
    Two years after a prisoner is released or transferred from a brig 
or expiration of parole, prisoner records are transferred to the 
appropriate Federal Records Center.
    Federal Records Center Atlanta, 1557 St. Joseph Avenue, East Point, 
GA 30344 has records from ashore brigs under the area coordination of 
the Commander, U.S. Atlantic Fleet; Commander, U.S. Naval Forces 
Europe; Commander, Naval Education and Training, afloat brig on 
Atlantic Fleet ships, and Navy Consolidated Brig, Charleston.
    Federal Records Center Los Angeles, 2400 Avila Road, P.O. Box 6719, 
Laguna Niegel, CA 92607-6719 has records for ashore brigs under the 
area consideration of the Commander, U.S. Pacific Fleet; afloat brigs 
on Pacific Fleet ships; and Navy Consolidated Brig, Miramar.
    Records of prisoners accompany their transfer to other facilities.

[[Page 24961]]

System manager(s) and address:
    Policy Officials: Chief of Naval Personnel (Pers 84), Bureau of 
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5084, and 
Commandant of the Marine Corps (Code MHC), Headquarters, U.S. Marine 
Corps, 2 Navy Annex, Washington, DC 20380-0001. Record Holders: United 
States Navy Brigs and United States Marine Corps Brigs. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices, and/or may be obtained from 
the Bureau of Naval Personnel (Pers 84), 2 Navy Annex, Washington, DC 
20370-5084.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the United States Navy Brig or United States Marine Corps Brigs 
where incarcerated. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices, and/
or may be obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy 
Annex, Washington, DC 20370-5084. Requests should include full name and 
social security number and must be signed by the requesting individual.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the United 
States Navy Brig or United States Marine Corps Brigs where 
incarcerated. Official mailing addresses are published as an appendix 
to the Navy's compilation of systems of records notices, and/or may be 
obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy Annex, 
Washington, DC 20370-5084. Requests should include full name and Social 
Security Number and must be signed by the requesting individual.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Military personnel records; military financial and medical records; 
military and civilian investigative and law enforcement agencies; 
courts-martial proceedings; records of non-judicial administrative 
proceedings; United States military commanders; staff members and cadre 
supply information relative to service member's conduct or duty 
performance; and other individuals or organizations which may supply 
information relevant to the purpose for which this system was designed.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency which performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.
N01650-1

System name:
    Awards Information Management System and Records.

System location:
Database location:
    Naval Computer Telecommunications Station, Washington Navy Yard, 
Washington, DC 20374-1435.

User locations:
    Chief of Naval Operations (N09B33), 2000 Navy Pentagon, Washington, 
DC 20350-2000;
    Secretary of the Navy Administrative Office, 1000 Navy Pentagon, 
Washington, DC 20350-1000;
    Chief of Naval Personnel (Pers-324), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001;
    Commandant of the Marine Corps, Headquarters, U.S. Marine Corps 
(MHM), 2 Navy Annex, Washington, DC 20380-0001;
    National Personnel Records Center, 9700 Page Avenue, St. Louis. MO 
63132-5100 and Fleet Commanders and Type Commanders. Official mailing 
addresses for the Fleet Commanders and Type Commanders are published as 
an appendix to the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:
    All U.S. military recipients (includes U.S. Coast Guard) of Navy 
personal awards.

Categories of records in the system:
    The Awards Information Management System (AIMS): contains 
electronic records of individual personal awards for 1967 and 
continuing and unit awards for 1941 and continuing that are maintained 
by the Board of Decorations and Medals (BDM). Data includes information 
extracted from OPNAV Form 1650/3, Personal Award Recommendation, such 
as name, Social Security Number, type of award, approval authority, 
recommended award, approved award, meritorious start and end dates, 
service status of recipient, originator of the recommendation, 
designator, Unit Identification Code, officer or enlisted, service 
component, rate/rating, pay grade, number of award recommended, 
assigned billet of individual, campaign designation, classified or 
unclassified designated award, date of recommendation, award approved 
date, approved award, chain of command data, extraordinary heroism 
determination, letter type, board serial number, pertinent facts, date 
forwarded to Secretary of the Navy (SECNAV), Board's recommendation, 
participating command field, Board meeting data, receipt date by Board 
of Decorations and Medals, name of unit, name of ship, etc.

Master Record of Awards to Navy and Marine Corps personnel maintained 
by the Board of Decorations and Medals:
    File includes awards approved by SECNAV and those authorized for 
approval by subordinate commanders. Record includes service member's 
name, service number/Social Security Number, award recommended, award 
approved, and a narrative summary of the SECNAV approved citation. A 
second section of the file contains activities awarded Unit Awards and 
the dates of eligibility.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN); Secretary 
of the Navy Instruction 1650.1F, Navy and Marine Corps Awards Manual.

Purpose(s):
    To maintain records of military personal awards and unit awards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

[[Page 24962]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computerized data base; microfiche; and paper records.

Retrievability:
    Social Security Number and individual or unit name.

Safeguards:
    Automated data base requires authorized access; password protected; 
some user sites only have read capability; designated user capability 
regarding add/delete/change functions. Paper and microfiche records are 
under the control of authorized personnel during working hours and the 
office space in which records are located is locked outside official 
working hours.

Retention and disposal:
    Permanent. A duplicate copy of the active file is provided to the 
National Archives and Records Administration. History files for the 
years 1967 to 1989 have been transferred to NARA.

System manager(s) and address:
    Chief of Naval Operations (N09B33/BDM), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Chief of Naval Operations (N09B33/BDM), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
    Request should include full name, Social Security Number, award 
time-frame, and service component.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Operations (N09B33/BDM), 2000 Navy Pentagon, Washington, DC 
20350-2000.
    Request should include full name, Social Security Number, award 
time-frame, and service component.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    OPNAV Form 1650/3, Personal Award Recommendation Form, general 
orders, award letter 1650.

Exemptions claimed for the system:
    None.
N03501-2

System name:
    Navy Recovery Data Base System.

System location:
Primary location:
    Commander, Naval Facilities Engineering Command (Code 0622), 200 
Stovall Street, Alexandria, VA 22332-2300.

Secondary system:
    Principal Planning Agents are the Commander, U.S. Pacific Fleet, 
250 Makalapa Drive, Pearl Harbor, HI 96860-7000 and Commander, U.S. 
Atlantic Fleet, Norfolk, VA 23511-2487. The Regional Planning Agents 
are the Commander, Naval Base, Seattle, WA 98115-5012, the Commandant 
Naval District Washington, Washington Navy Yard, Washington, DC 20374-
2002; the Commander, Naval Base San Francisco, Naval Station, Treasure 
Island, San Francisco, CA 94130-5018; the Commander, Naval Base, 937 
North Harbor Drive, San Diego, CA 93132-5100; the Commander, Naval 
Base, Box 110, Pearl Harbor, HI 96860; the Commander, Naval Base, 
Philadelphia, PA 19112-5098; the Commander, Naval Base, Norfolk, VA 
23511-6002; the Commander, Naval Training Center, Building 1, Great 
Lakes, IL 60088-5026; the Chief of Naval Air Training, Naval Air 
Station, Corpus Christi, TX 78419-5100 and the Commander, Naval Base, 
Charleston, SC 29408-5100.

Categories of individuals covered by the system:
    Selected Naval Reserve Officers assigned to appropriate civil/
military headquarters to represent Department of the Navy (DON) 
planning agents in planning and coordinating DON assistance to civil 
authorities in civil emergencies/disasters.

Categories of records in the system:
    Names, home addresses and telephone numbers of Navy Reserve 
Officers currently assigned to the program.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    To assist in the operation and administration of the Department of 
the Navy Civil Disaster Assistance Program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' that appear at the beginning of 
the Navy's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The media in which these records are stored vary; but include 
magnetic disks and file copies.

Retrievability:
    Automated records may be retrieved by name or area of 
responsibility.

Safeguards:
    Records are available only to authorized personnel having a need-
to-know through the use of access codes and encrypted data.

Retention and disposal:
    Records on Navy Reserve Officers are retained only for their tour 
of duty while assigned to the program and superseded data is removed 
from the system or destroyed.

System manager(s) and address:
    Commander, Naval Facilities Engineering Command (FAC 0622), 200 
Stovall Street, Alexandria, VA 22332-2300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Naval Facilities Engineering Command (FAC 0622), 200 
Stovall Street, Alexandria, VA 22332-2300.
    Requests received by mail must be accompanied by the individual's 
full name and a statement verifying the requester's identity. 
Requesters may also inquire in person at the naval base or station. In 
such case, proof of identity will consist of full name and a positive 
piece of identification such as a driver's license or DOD I.D. card.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Naval

[[Page 24963]]

Facilities Engineering Command (FAC 0622), 200 Stovall Street, 
Alexandria, VA 22332-2300.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    The information is supplied by the Naval Reserve Officer upon his/
her assignment to the program.

Exemptions claimed for the system:
    None.
N05000-1

System name:
    General Correspondence Files.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 
96861-4028.

Categories of individuals covered by the system:
    Individuals who have initiated correspondence with the Department 
of the Navy.

Categories of records in the system:
    Incoming correspondence which may include name, address, telephone 
number, organization, date of birth, and Social Security Number of 
correspondent and supporting documentation. Files also contain copy of 
response letter and documentation required to prepare the response.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To maintain a record of correspondence received and responses made.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name, organization, and date of correspondence.

Safeguards:
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.

Retention and disposal:
    Retained for two years and then destroyed.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of records notices.
    The request should contain full name and date individual wrote to 
the activity or received a response. Request must be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.
    The request should contain full name and date individual wrote to 
the activity or received a response. Request must be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned and records collected by the activity to 
respond to the request.

Exemptions claimed for the system:
    None.
N05000-2

System name:
    Administrative Personnel Management System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    All civilian, (including former members and applicants for civilian 
employment), military and contract employees.

Categories of records in the system:
    Records and correspondence needed to manage personnel and projects, 
such as Name, Social Security Number, date of birth, photo id, grade 
and series or rank/rate, etc., of personnel; location (assigned 
organization code and/or work center code); MOS; labor code; payments 
for training, travel advances and claims, hours assigned and worked, 
routine and emergency assignments, functional responsibilities, 
clearance, access to secure spaces and issuance of keys, educational 
and experience characteristics and training histories, travel, 
retention group, hire/termination dates; type of appointment; leave; 
trade, vehicle parking, disaster control, community relations, (blood 
donor, etc), employee recreation programs; retirement category; awards; 
biographical data; property custody; personnel actions/dates; 
violations of rules; physical handicaps and health/safety data; 
veterans preference; postal address; location of dependents and next of 
kin and their addresses; mutual

[[Page 24964]]

aid association memberships; union memberships; qualifications; 
computerized modules used to track personnel data; and other data 
needed for personnel, financial, line, safety and security management, 
as appropriate.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To manage, supervise, and administer programs for all Department of 
the Navy civilian and military personnel such as preparing rosters/
locators; contacting appropriate personnel in emergencies; training; 
identifying routine and special work assignments; determining clearance 
for access control; record handlers of hazardous materials; record 
rental of welfare and recreational equipment; track beneficial 
suggestions and awards; controlling the budget; travel claims; manpower 
and grades; maintaining statistics for minorities; employment; labor 
costing; watch bill preparation; projection of retirement losses; 
verifying employment to requesting banking; rental and credit 
organizations; name change location; checklist prior to leaving 
activity; payment of mutual aid benefits; safety reporting/monitoring; 
and, similar administrative uses requiring personnel data. Arbitrators 
and hearing examiners in civilian personnel matters relating to 
civilian grievances and appeals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name, Social Security Number, employee badge number, case number, 
organization, work center and/or job order, supervisor's shop and code.

Safeguards:
    Password controlled system, file, and element access based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Destroy when no longer needed or after two years, whichever is 
later.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual, employment papers, other records of the organization, 
official personnel jackets, supervisors, official travel orders, 
educational institutions, applications, duty officer, investigations, 
OPM officials, and/or members of the American Red Cross.

Exemptions claimed for the system:
    None.
N05000-3

System name:
    Organization Locator and Social Roster.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Military and civilian personnel attached to the activity, 
Departments of the Navy and Defense, or other government agencies; 
family members; and guests or other invitees.

Categories of records in the system:
    Manual or mechanized records. Includes information such as names, 
addresses, telephone numbers; official titles or positions and 
organizations; invitations, acceptances, regrets, protocol, and other 
information associated with attendants at functions. Locator records of 
personnel attached to the organization.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To notify personnel of arrival of visitors; recall personnel to 
duty station when required; locate individuals on routine matters; 
provide mail distribution and forwarding addresses; compile a social 
roster for official and non-official functions; send personal greetings 
and invitations; and locate individuals during medical emergencies, 
facility evacuations, and similar threat situations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

[[Page 24965]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Manual and automated records.

Retrievability:
    Name, Social Security Number, and/or organization code.

Safeguards:
    Documents are marked `FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE' and 
are only distributed to those persons having an official need to know. 
Computerized records are password protected and only accessible by 
those persons with an official need to know.

Retention and disposal:
    Records are destroyed upon update of roster to add/delete 
individuals who have arrived/departed the organization.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices. Request must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices. Request must be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual and records of the activity.

Exemptions claimed for the system:
    None.
N05100-3

System name:
    Safety Equipment Needs, Issues, Authorizations.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 
96861-4028.

Categories of individuals covered by the system:
    Personnel whose work requires them to wear, or are issued, 
protective clothing or equipment, including prescription safety lenses.

Categories of records in the system:
    Listings, cards, and other records which list individuals 
requiring, authorized, or issued prescription or other safety 
equipment. Such listings may include name, Social Security Number, 
organization code, date equipment issued, date equipment returned, 
equipment I.D. number, etc.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To determine who needs, is eligible, or has been authorized or 
issued prescription or other safety equipment for protection.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name, Social Security Number, or date equipment was issued.

Safeguards:
    File areas are accessible only to authorized persons who are 
properly screened, cleared, and trained. Computer terminals/personal 
computers are password protected.

Retention and disposal:
    Destroy when equipment is returned or inventoried.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity where assigned. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Requests should contain full name, Social Security Number, and date 
equipment was assigned (if known), and be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity where assigned. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requests should contain full name, Social Security Number, and date 
equipment was assigned (if known), and be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual.

Exemptions claimed for the system:
    None.
N05211-1

System name:
    Privacy Act Request Files and Tracking System.

System location:
    Organizational elements of the Department of the Navy. Official

[[Page 24966]]

mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals who request information concerning themselves which is 
in the custody of the Department of the Navy or who request access to 
or amendment of such records in accordance with the Privacy Act of 
1974, as amended.

Categories of records in the system:
    Letters, memoranda, legal opinions, messages, and miscellaneous 
documents relating to an individual's request for access to or 
amendment of records concerning that person, including letters 
authorizing release to another individual, letters of denial, appeals, 
statements of disagreements, and related documents accumulated in 
processing requests received under the Privacy Act of 1974.
    Names, addresses, and other personal identifiers of the individual 
requester. Data base which tracks action from start to finish.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, the Privacy 
Act of 1974, as amended; and E.O. 9397 (SSN).

Purpose(s):
    To track, process, and coordinate individual requests for access 
and amendment of personal records; to process appeals on denials of 
requests for access or amendment to personal records; to compile 
information for reports, and to ensure timely response to requesters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, microform, microfilm, manual/
computerized data bases, and/or optical disk.

Retrievability:
    Name of requester; year request filed; serial number of response 
letter; case file number; etc.

Safeguards:
    Records are accessed by custodian of the record system and by 
persons responsible for servicing the record system in performance of 
their official duties. Records are stored in locked cabinets or rooms. 
Computerized data bases are password protected and accessed by 
individuals who have a need to know.

Retention and disposal:
    Granted requests, responses to requests for non-existent records, 
responses to requesters who provide inadequate descriptions and 
responses to requesters who fail to pay agency reproduction fees that 
are not appealed are destroyed 2 years after date of reply; requests 
which are denied and are appealed are destroyed after 5 years; requests 
which are amended are retained for 4 years; requests for amendment 
which are refused are destroyed after 3 years; disclosure accounting 
forms are retained for the life of the record of 5 years after the 
disclosure, whichever is later; and privacy act databases are destroyed 
after 5 years.

System manager(s) and address:
    Policy Official: Chief of Naval Operations (N09B10), 2000 Navy 
Pentagon, Washington, DC 20350-2000.

Record Holders:
    Organizational elements of the Department of the Navy;
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488; and
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028. Official mailing addresses are published as an appendix 
to the Navy's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Navy's compilation of systems of records 
notices.
    The request must be signed and contain the full name of the 
individual and one or more of the following kinds of information: year 
request filed; serial number of response letter; case file number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Navy's compilation of systems of records 
notices.
    The request must be signed and contain the full name of the 
individual and one or more of the following kinds of information: year 
request filed; serial number of response letter; case file number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Secretary 
of the Navy Instruction 5211.5D; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    From the individual, Navy organizations, Department of Defense 
components, and other Federal, state, and local government agencies.

Exemptions claimed for the system:
    During the course of a Privacy Act (PA) action, exempt materials 
from other systems of records may become part of the case records in 
this system of records. To the extent that copies of exempt records 
from those ``other'' systems of records are entered into these PA case 
records, the Department of the Navy hereby claims the same exemptions 
for the records as they have in the original primary systems of records 
of which they are a part. Department of the Navy exemption rules have 
been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), 
(2), and (3), (c) and (e) published in 32 CFR part 701, subpart G. For 
additional information contact the system manager.
N05354-1

System name:
    Equal Opportunity Management Information System.

System location:
    Primary location: Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001; local activity to which

[[Page 24967]]

individual is attached. Official mailing addresses are published as an 
appendix to the Navy's compilation of system of record notices.
    Commander, U.S. Atlantic Command, 1562 Mitscher Avenue, Suite 200, 
Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.
    Secondary location: Department of the Navy activities in the chain 
of command between the local activity and the headquarters level. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.

Categories of individuals covered by the system:
    Military personnel who are involved in formal or informal 
complaints or investigations involving aspects of equal opportunity; 
and/or who have initiated, or were the subject of correspondence 
concerning aspects of equal opportunity.

Categories of records in the system:
    Correspondence and records concerning incident data, endorsements 
and recommendations, formal and informal complaints and investigations 
concerning aspects of equal opportunity.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    To assist in equal opportunity measures, including but not limited 
to, complaints, investigations, and correspondence.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper files, microfiche, or microform.

Retrievability:
    Filed alphabetically by last name of individual concerned.

Safeguards:
    Computer facilities are located in restricted areas accessible only 
to authorized persons that are properly screened, trained and cleared. 
Manual records and computer printouts are available only to authorized 
personnel having a need-to-know.

Retention and disposal:
    Records maintained for two years and then destroyed.

System manager(s) and address:
    Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; or to the local activity where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    The letter should contain full name and signature of the requester. 
The individual may visit the Chief of Naval Personnel, Bureau of Naval 
Personnel, 2 Navy Annex, Washington, DC 20370-5001, for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001; or, in accordance with the Directory of 
Department of the Navy Mailing Addresses (i.e., local activities).
    The letter should contain full name and signature of the requester. 
The individual may visit the Chief of Naval Personnel, Bureau of Naval 
Personnel, 2 Navy Annex, Washington, DC 20370-5001, for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Federal, state, and local court documents; military investigatory 
reports; general correspondence concerning individual.

Exemptions claimed for the system:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552a(k)(1).
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), 
(c) and (e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.
N05370-2

System name:
    Financial Interest Disclosure Statements.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 
96861-4028.

Categories of individuals covered by the system:
    Individuals required to file SF 450, SF 278, and/or DD Form 1787.

Categories of records in the system:
    SF 450, Confidential Statement of Affiliations and Financial 
Interests; SF 278, Financial Disclosure Report; DD Form 1787, Report of 
DOD and Defense Related Employment; Position Descriptions; and related 
information.

[[Page 24968]]

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Pub.L. 95-521, Ethics in 
Government Act of 1978; E.O. 11222; and E.O. 9397 (SSN).

Purpose(s):
    To permit supervisors, counselors, and other responsible DON 
officials to determine whether there are actual or apparent conflicts 
of interests between members' or employees' present and prospective 
official duties and their nonfederal affiliations and financial 
interests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name.

Safeguards:
    Information is locked in a file cabinet accessible to authorized 
personnel only.

Retention and disposal:
    SF 450 and a complete record of all action taken thereon are 
retained for a period of six years in a central location within the 
command or activity to which the reporting official was assigned at the 
time of filing, after which they will be destroyed.
    SF 278 and DD Forms 1787 are retained for six years from the date 
of filing, and then destroyed unless needed for any investigation in 
which case they shall be held pending completion of the investigation.

System manager(s) and address:
    Policy Officials: General Counsel of the Navy, 720 Kennon Street 
SE., Room 214, Washington Navy Yard, DC 20374-5012 and Judge Advocate 
General, 1322 Patterson Avenue SE., Suite 3000, Washington Navy Yard, 
DC 20375-5066.

Record Holder:
    Commanding Officer or head of the organization in question. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commanding Officer or head of the activity where they filed the 
forms.
    Written requests should contain full name and must be signed by the 
individual.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Commanding Officer or head of the 
activity where they filed the forms.
    Written requests should contain full name and must be signed by the 
individual.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, his/her supervisor, and ethics counselor.

Exemptions claimed for the system:
    None.
N05380-1

System name:
    Combined Federal Campaign/Navy Relief Society.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    All assigned personnel.

Categories of records in the system:
    Names, addresses, Social Security Numbers, payroll identifying 
data, contributor cards and lists.

Authority for maintenance of the system:
    E.O.s 10927 and 12353, E.O. 9397 (SSN).

Purpose(s):
    To manage the Combined Federal Campaign and Navy Relief Society 
Fund drives and provide the respective campaign coordinator with 
necessary information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Manual and computerized records.

Retrievability:
    Name, Social Security Number, and organization.

Safeguards:
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.

Retention and disposal:
    Records are maintained for one year or completion of next 
equivalent campaign and then destroyed.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the naval activity where currently or 
previously employed. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of the

[[Page 24969]]

individual concerned, and should be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the naval activity where currently or previously 
employed. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of the individual concerned, and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing determinations are published in Secretary of the Navy 
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system 
manager.

Record source categories:
    Individual; payroll files; personnel files.

Exemptions claimed for the system:
    None.
N05500-1

System name:
    Security Inspection and Violation System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals involved in security violations.

Categories of records in the system:
    Security violation reports, security inspection reports.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To identify problem areas in security indoctrination, to alert 
command management officials to areas which present larger than normal 
security problems and identify personnel who are cited as responsible 
for non-compliance with procedures.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    File folders, card files, personal computers, and magnetic tape.

Retrievability:
    Name, Social Security Number, Case number, organization.

Safeguards:
    Access provided on a need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.

Retention and disposal:
    Records are destroyed 2 years after completion of final corrective 
or disciplinary action.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requests must be signed and contain the individual's name and 
Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requests must be signed and contain the individual's name and 
Social Security Number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; records of the activity; investigator's reports; 
witness statements.

Exemptions claimed for the system:
    None.
N05512-1

System name:
    Vehicle Control System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals who have registered their vehicles, boats, or trailers 
at a Navy/combatant command installation; individuals who have applied 
for a Government Motor Vehicle Operator's license; and individuals who 
possess a Government Motor Vehicle Operator's license with authority to 
operate government vehicles.

Categories of records in the system:
    File contains records of each individual who has registered a 
vehicle on the installation concerned to include decal data, insurance 
information, state of registration and identification. Applications may 
contain such information as name, date of birth, Social Security 
Number, Driver's license information (i.e., height, weight, hair and 
eye color), place of employment, driving record, Military I.D. 
information, etc.
    File also contains records/notations of traffic violations, 
citations, suspensions,

[[Page 24970]]

applications for government vehicle operator's I.D. card, operator 
qualifications and record licensing examination and performance, record 
of failures to qualify for a Government Motor Vehicle Operator's 
permit, record of government motor vehicle and other vehicle's 
accidents, and information on student driver training.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To provide a record of each individual who has registered a vehicle 
in an installation to include a record on individuals authorized to 
operate official government vehicles.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, card files, computerized data base 
and on magnetic tape.

Retrievability:
    Name, Social Security Number, case number, and organization.

Safeguards:
    Limited access provided on a need-to-know basis only. Information 
maintained on computers is password protected. Files maintained in 
locked and/or guarded office.

Retention and disposal:
    Records are maintained for one year after transfer or separation 
from the installation concerned. Paper records are then destroyed and 
records on magnetic tapes erased.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commanding Officer or head of the activity where assigned. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Written requests should contain full name and Social Security 
Number, and request must be signed.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Commanding Officer or head of the 
activity where assigned. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should contain full name and Social Security 
Number, and requests must be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, driving record, insurance papers, activity 
correspondence, investigators reports, and witness statements.

Exemptions claimed for the system:
    None.
N05512-2

System name:
    Badge and Access Control System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 
96861-4028.

Categories of individuals covered by the system:
    Individuals considered or seeking consideration for access to space 
under the control of the Department of the Navy/combatant command and 
any visitor (military, civilian, or contractor) requiring access to a 
controlled facility.

Categories of records in the system:
    Visit requests for permission to transact commercial business, 
visitor clearance data for individuals to visit a naval base/activity/
contractor facility; barring lists and letters of exclusion, and badge/
pass issuance records.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; OPNAVINST 5530.14C, DON 
Physical Security and Loss Prevention; and E.O. 9397 (SSN).

Purpose(s):
    To maintain all aspects of proper access control; to issue badges; 
replace lost badges; to retrieve passes upon separation; to maintain 
visitor statistics; and collect information to adjudicate access.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To designated contractors, Federal agencies and foreign governments 
for the purpose of granting Navy officials access to their facility.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, card files, magnetic tape, personal computers, and 
electronic badging system.

Retrievability:
    Name, Social Security Number, Case number, organization, and 
company name.

Safeguards:
    Access is provided on a need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.

Retention and disposal:
    Badges and passes are destroyed three months after return to 
issuing office. Records of issuance are destroyed six months after new 
accountability system is established or one year after final 
disposition of each issuance record is

[[Page 24971]]

entered in retention log or similar record, whichever is earlier. Visit 
request records are destroyed two years after final entry or two years 
after date of document, whichever is later.

System manager(s) and address:
    Policy Official for Security Badges: Chief of Naval Operations 
(N09N2), 2000 Navy Pentagon, Washington, DC 20350-2000.

Record Holder:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Visit requests; individual; records of the activity; investigators; 
witnesses; contractors; companies.

Exemptions claimed for the system:
    None.
N05880-2

System name:
    Admiralty Claims Files.

System location:
    Office of the Judge Advocate General; Office of the Commander, 
United States Naval Forces Europe; Office of the Commander Sixth Fleet; 
and the Federal Records Center, Suitland, MD. Local commands with which 
claims under the Public Vessels Act and the Suits in Admiralty Act are 
initially filed, typically retain copies of such claims and 
accompanying files. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:
    All individuals who have asserted claims or instituted suits under 
the Public Vessels Act and Suits in Admiralty Act against the 
Department of the Navy in the name of the United States and all 
individuals who have instituted suits against third parties who have 
impleaded the Department of the Navy in the name of the United States.

Categories of records in the system:
    The files may contain claims filed, correspondence, investigative 
reports, accident reports, medical and dental records, x-rays, allied 
reports (such as local police investigations, etc.), photographs, 
drawings, legal memoranda, opinions of experts, and court documents.

Authority for maintenance of the system:
    Admiralty Claims Act (10 U.S.C. 7622); 5 U.S.C. 301, Departmental 
Regulations; 44 U.S.C. 3101.

Purpose(s):
    To evaluate admiralty claims asserted for and against the Navy for 
settlement and for litigation support to the Department of Justice.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders stored in file cabinets or other 
storage devices and duplicate portions of the records are also stored 
in computer system.

Retrievability:
    Name of claimant or ship.

Safeguards:
    Files are maintained in file cabinets or other storage devices 
under the control of authorized personnel during working hours; the 
office space in which the file cabinets and storage devices are located 
is locked outside of official working hours.
    Computer files subject to controlled access and maintained on a 
controlled access server.

Retention and disposal:
    Records are retained at OJAG headquarters as long as necessary and 
destroyed when no longer required.

System manager(s) and address:
    Deputy Assistant Judge Advocate General (Admiralty), Office of the 
Judge Advocate General, Department of the Navy, 1322 Patterson Avenue 
SE., Suite 3000, Washington Navy Yard, Washington DC 20374-1566.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Deputy Assistant Judge Advocate General (Admiralty), Office of 
the Judge Advocate General, Department of the Navy, 1322 Patterson 
Avenue SE., Suite 3000, Washington Navy Yard, Washington DC 20374-1566.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Deputy 
Assistant Judge Advocate General (Admiralty), Office of the Judge 
Advocate General, Department of the Navy, 1322 Patterson Avenue SE., 
Suite 3000, Washington Navy Yard, Washington DC 20374-1566.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual. For personal visits, the individual should be able to 
provide some acceptable identification, e.g., driver's license, etc., 
and give some verbal information that could be verified in the file.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations

[[Page 24972]]

are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 
701; or may be obtained from the system manager.

Record source categories:
    The sources of information contained in the files include the 
following: X-rays, medical and dental records from civilian and 
military doctors and medical facilities; investigative reports; 
witnesses; and correspondence from claimants and their representatives.

Exemptions claimed for the system:
    None.
N07320-1

System name:
    Property Accountability Records.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Any individual who receives and signs for government property.

Categories of records in the system:
    The receipts maintained are any of the following: Logbooks, 
property passes, custody chits, charge tickets, sign out cards, tool 
tickets, sign out forms, photographs, charge cards, or any other 
statement of individual accountability for receipt of government 
property.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To identify individuals to whom government property has been 
issued.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The receipts may be maintained in any of the following formats: 
Logbooks, property passes, custody chits, charge tickets, sign out 
cards, tool tickets, sign out forms, photographs, computerized data 
base, charge out cards or any other statement of individual 
accountability for receipt of government property.

Retrievability:
    Retrievability may be by any of the following: Name, Social 
Security Number, badge number, tool number, property serial number, or 
any other locally determined method of property receipt accountability.

Safeguards:
    Access is limited and provided on a need-to-know basis only. 
Computerized data bases are password protected.

Retention and disposal:
    Property accounting records are destroyed when two years old. 
Custody receipts are destroyed when material or equipment is destroyed.

System manager(s) and address:
    The system manager is the commanding officer or officer in charge 
of the activity where the property accountability records are 
maintained.

Notification procedure:
    Individuals seeking to determine whether system records contain 
information pertaining to them may do so by making application to the 
commanding officer or officer in charge of the activity where the 
receipts are located. Individuals making application must have an 
identification card.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer or officer in charge of the activity where the 
receipts are located. Individuals making application must have an 
identification card.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information is collected directly from the subject individual.

Exemptions claimed for the system:
    None.
N08370-1

System name:
    Weapons Registration.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals registering firearms or other weapons with station 
security officers.

Categories of records in the system:
    Weapon registration records, weapon permit records.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To assure proper control of weapons on installations and to monitor 
and control purchase and disposition of weapons.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, card files, punched cards, and magnetic tape.

Retrievability:
    Name, Social Security Number, Case number, organization.

Safeguards:
    Access provided on a need-to-know basis only. Locked and/or guarded 
office.

[[Page 24973]]

Retention and disposal:
    Per Secretary of the Navy Records Disposal Manual.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, other records of activity, investigators, 
witnesses, and correspondents.

Exemptions claimed for the system:
    None.
N12610-1

System name:
    Hours of Duty Records.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 
96861-4028.

Categories of individuals covered by the system:
    Military and civilian personnel.

Categories of records in the system:
    Record contains such information as name, grade/rate, Social 
Security Number, organizational code, work center code, grade code, pay 
rate, labor code, type transaction, hours assigned. Data base includes 
scheduling and assignment of work; skill level; tools issued; leave; 
temporary assignments to other areas.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To effectively manage the work force.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and computerized records.

Retrievability:
    Name, organization code, Social Security Number, and work center.

Safeguards:
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.

Retention and disposal:
    Records are destroyed when three years old.

System manager(s) and address:
    The commanding officer of the activity in question. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the naval activity where currently 
employed. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of individual concerned, and should be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the naval activity where currently employed. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of individual concerned, and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing determinations are published in Secretary of the Navy 
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system 
manager.

Record source categories:
    Individual, correspondence, and personnel records.

Exemptions claimed for the system:
    None.

[FR Doc. 03-11571 Filed 5-8-03; 8:45 am]
BILLING CODE 5001-08-P