[Federal Register Volume 68, Number 90 (Friday, May 9, 2003)]
[Notices]
[Pages 24932-24933]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-11566]


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DEPARTMENT OF DEFENSE


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to Amend Systems of Records.

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SUMMARY: The Office of the Inspector General, DoD, is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 9, 2003 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Office of the Inspector General, Department 
of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Joseph E. Caucci at (703) 604-
9786.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General, DoD, 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 30, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-09

System name:
    Personnel Security Clearance/Eligibility Data (February 22, 1993, 
58 FR 10213).

Changes:
* * * * *

System name:
    Replace entry with `Security Management and Access Files'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `All civilian, contractor, and 
military personnel of the Office of the Inspector General of the 
Department of Defense (OIG DoD) who have been found eligible for 
employment/assignment, and who qualify and are eligible to occupy 
sensitive positions, perform sensitive duties, or for access to 
classified information.'

Categories of records in the system:
    Delete entry and replace with `Records of each individual 
associated with personnel security functions. These records also 
include, but are not limited to, individual's name; Social Security 
Number; date and place of birth; current employment status; duty 
address; security training; an individual's qualification and 
eligibility to occupy sensitive positions, perform sensitive duties, or 
for access to classified information; certificates of

[[Page 24933]]

clearance; security violations; identification badge records, courier 
authorizations, and access control records.''
* * * * *

Retrievability:
    Delete entry and replace with `Information is retrieved by 
individual's name, Social Security Number, and date and place of 
birth.'

Safeguards:
    Delete entry and replace with `Access to building is protected by 
guards requiring positive identification for admission. Access to 
computerized files is password protected, and is limited to authorized 
users having a need-to-know in the performance of their official 
duties.'

Retention and disposal:
    Delete entry and replace with Paper records are destroyed when 
superseded, obsolete or upon notification of death, or no later than 5 
years after transfer or separation of the individual.
    Electronic records are deleted after dissemination, revision or 
updating is complete, or within 180 days after the paper copy has been 
produced.''
* * * * *
CIG-09

System name:
    Security Management and Access Files.

System location:
    Office of Security, Office of the Chief of Staff, Office of the 
Inspector General of the Department of Defense, 400 Army Navy Drive, 
Arlington, VA 22202-4704.

Categories of individuals covered by the system:
    All civilian, contractor, and military personnel of the Office of 
the Inspector General of the Department of Defense (OIG DoD) who have 
been found eligible for employment/assignment, and who qualify and are 
eligible to occupy sensitive positions, perform sensitive duties, or 
for access to classified information.

Categories of records in the system:
    Records of each individual associated with personnel security 
functions. These records also include, but are not limited to, 
individual's name; Social Security Number; date and place of birth; 
current employment status; duty address; security training; an 
individual's qualification and eligibility to occupy sensitive 
positions, perform sensitive duties, or for access to classified 
information; certificates of clearance; security violations; 
identification badge records, courier authorizations, and access 
control records.

Authority for maintenance of the system:
    E.O. 10450, Security Requirements for Government Employment, as 
amended; DoD 5200.2-R, DoD Personnel Security Program Regulation; and 
E.O. 9397 (SSN).

Purpose(s):
    This record system is used by OIG Management officials to control 
the number of, and level of, sensitive positions; identify personnel 
assigned to these positions; and to determine whether personnel have 
been granted a clearance and the level of such clearance or access 
authorized.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information on the clearance/eligibility status of individuals may 
be provided to the appropriate clearance access officials of other 
agencies when necessary in the course of official business. 
Certifications of clearance are issued to officials of other agencies 
when necessary in the course of official business.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OIG's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records maintained in folders; computer printouts and automated 
data base files.

Retrievability:
    Information is retrieved by individual's name, Social Security 
Number, and date and place of birth.

Safeguards:
    Access to building is protected by guards requiring positive 
identification for admission. Access to computerized files is password 
protected, and is limited to authorized users having a need-to-know in 
the performance of their official duties.

Retention and disposal:
    Paper records are destroyed when superseded, obsolete or upon 
notification of death, or no later than 5 years after transfer or 
separation of the individual.
    Electronic records are deleted after dissemination, revision or 
updating is complete, or within 180 days after the paper copy has been 
produced.

System manager(s) and address:
    Director, Office of Security, Office of the Chief of Staff, Office 
of the Inspector General of the Department of Defense, 400 Army Navy 
Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Chief, Freedom of Information Act/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written request should contain the individual's full name, Social 
Security Number, date and place of birth, current address and telephone 
numbers of the individual requester.

Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Chief, Freedom of Information Act/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written request should contain the individual's full name, Social 
Security Number, date and place of birth, current address and telephone 
numbers of the individual requester.
    For personal visits, the individual should be able to provide some 
acceptable identification, that is driver's license or employing office 
identification card.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories
    Certificates of clearance and/or record of personnel security 
investigations which are completed during a review of reports of 
investigations conducted by the Department of Defense and other Federal 
investigative organizations. Also, personnel security files are 
maintained on individuals.

Exemptions claimed for the system:
    None.
[FR Doc. 03-11566 Filed 5-8-03; 8:45 am]
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