[Federal Register Volume 68, Number 87 (Tuesday, May 6, 2003)]
[Notices]
[Pages 24020-24021]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-11134]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 20, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the government and of private 
persons directly affected by the government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records.

[[Page 24021]]

Further information about the disposition process is available on 
request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-03-10, 2 items, 
2 temporary items). Biographical records concerning members of Congress 
and their key staff. Records are provided to Air Force representatives 
testifying before Congress or serving as congressional escorts and also 
are used in connection with mailings to members of Congress. Records 
include information relating to such matters as committee memberships, 
floor votes, and mailing addresses. Also included are electronic copies 
of records created using electronic mail and word processing.
    2. Department of the Army, Agency-wide (N1-AU-03-4, 4 items, 2 
temporary items). Summary reports associated with an electronic records 
system used to track the training, mobilization, and deployment of Army 
troops stationed in the U.S. Also included are electronic copies of 
documents created using electronic mail and word processing. The 
electronic data in this system and the related documentation are 
proposed for permanent retention.
    3. Department of Defense, National Imagery and Mapping Agency (N1-
537-02-3, 13 items, 10 temporary items). Records relating to general 
historical activities, historian's background files, extra copies of 
publications, historical property accountability files, and oral 
history audio recordings. Also included are electronic copies of 
documents created using word processing and electronic mail. Proposed 
for permanent retention are recordkeeping copies of files of historical 
materials, a record set of agency history publications, and oral 
history transcripts. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-3, 8 items, 8 temporary items). Records of the Human Resources 
Directorate relating to manpower structure and staffing levels. Also 
included are electronic copies of records created using electronic mail 
and word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Housing and Urban Development, Office of Healthy 
Homes and Lead Hazard Control (N1-207-02-4, 13 items, 12 temporary 
items). Regulatory compliance records relating to lead hazard control, 
including planning records and lists, investigation and compliance case 
records, and a compliance database index. Electronic copies of records 
created using electronic mail and word processing are also included. 
Recordkeeping copies of reports, studies, and publications are proposed 
for permanent retention.
    6. Department of Housing and Urban Development, Office of Fair 
Housing and Equal Opportunity (N1-207-03-2, 8 items, 6 temporary 
items). Records associated with the Title Eight Automated Paperless 
Office Tracking System, including such records as reference copies of 
system documentation, electronic web input template screens, regular 
and ad hoc reports and form letters, and backup tapes. Recordkeeping 
copies of the master data files and the related system documentation 
are proposed for permanent retention.
    7. Department of Labor, Bureau of Employment Security (N1-183-03-1, 
4 items, 3 temporary items). Routine congressional correspondence for 
the year 1964, general subject files for the period 1943-1949 that 
document routine administrative matters, and punch cards containing 
statistical data submitted by State Employment Offices for the years 
1938-1969. Proposed for permanent retention are general subject files 
for the period 1957-1961.
    8. Department of State, Foreign Service Institute (N1-59-03-4, 6 
items, 6 temporary items). Electronic records relating to language 
training in overseas schools and language testing, including electronic 
copies of documents created using electronic mail and word processing. 
This schedule also reduces the retention period of the related paper 
files, which were previously approved for disposal.
    9. Central Intelligence Agency, Directorate of Intelligence (N1-
263-02-4, 2 items, 2 temporary items). Demarche requests created and 
maintained in the Center for Weapons Intelligence, Nonproliferation, 
and Arms Control. Also included are electronic copies of documents 
created using word processing and electronic mail. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    10. Environmental Protection Agency, Office of Water (N1-412-03-06, 
4 items, 2 temporary items). Software programs and inputs associated 
with the Safe Drinking Water Information System, an electronic records 
system used to monitor compliance with the Safe Drinking Water Act. 
Electronic data files and the supporting documentation are proposed for 
permanent retention.
    11. National Archives and Records Administration, Office of the 
Federal Register (N1-64-03-4, 9 items, 4 temporary items). Approval 
letters and other correspondence relating to Incorporation by Reference 
publications. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of publications that were approved 
for Incorporation by Reference in the Federal Register.
    12. National Commission for the Review of the National 
Reconnaissance Office, Agency-wide (N1-220-01-2, 3 items, 2 temporary 
items). A videotape copy of a commercial television production and 
electronic copies of documents created using word processing. Proposed 
for permanent retention are recordkeeping copies of records relating to 
the work and activities of the Commission such as correspondence, 
reports, briefings, organizational information, and the Commission's 
final report.

    Dated: April 30, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-11134 Filed 5-5-03; 8:45 am]
BILLING CODE 7515-01-P