[Federal Register Volume 68, Number 71 (Monday, April 14, 2003)]
[Notices]
[Pages 17967-17968]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-8974]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
29, 2003. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Animal and Plant Health Inspection 
Service (N1-463-03-1, 4 items, 4 temporary items). User fee records, 
including forms and background documents. Also included are electronic 
copies of records created using electronic mail and word processing 
that are associated with all record series in the Fiscal Affairs 
category of the agency's records disposition schedule.
    2. Department of the Air Force, Agency-wide (N1-AFU-03-4, 2 items, 
2 temporary items). Duplicate copies of time and attendance sheets 
pertaining to Air Reserve Technicians. Also included are electronic 
copies of records created using electronic mail and word processing.
    3. Department of the Air Force, Agency-wide (N1-AFU-03-5, 2 items, 
2 temporary items). Biographical records on personnel used in public 
affairs programs. Records include information concerning individual 
service members such as name, current rank, marital status, and local 
address. Also included are electronic copies of records created using 
electronic mail and word processing.
    4. Department of Defense, Defense Finance and Accounting Service 
(N1-507-02-1, 93 items, 93 temporary items). Records relating to 
payroll and other financial transactions, safety and hazardous 
materials, security, personnel, property, planning, publications and 
forms, Congressional inquiries, audiovisual activities, and various 
administrative matters. Included are such records as employee pay 
records, central procurement accounting system records, government 
purchase card records, safety program planning records, accident 
reports, records of fire prevention inspections, hazardous material 
management and training records, industrial hygiene and occupational 
health surveys, pollution prevention plans and data, reports on 
security investigations of personnel, audiovisual productions not 
relating to the agency's mission, and case files

[[Page 17968]]

pertaining to coordination of Department of Defense issuances. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    5. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-9, 16 items, 16 temporary items). Records relating to the 
production of nautical charts and publications. Records pertain to such 
matters as the measurement and description of the physical features and 
attributes of bodies of water and their adjoining coastal areas and the 
preparation and evaluation of maritime safety information. Also 
included are electronic copies of records created using electronic mail 
and word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    6. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-13, 11 items, 9 temporary items). Records relating to the 
general management and evolution of geospatial policy and arrangements, 
including such matters as classification decisions and security policy 
regarding the disclosure and release of geospatial data and products. 
Also included are electronic copies of records created using electronic 
mail and word processing. Records proposed for permanent retention 
include recordkeeping copies of files pertaining to international and 
interagency arrangements and to geospatial policy. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-14, 19 items, 19 temporary items). Distribution and storage 
files pertaining to maps, charts, and other cartographic products 
produced by the agency. Records relate to such subjects as inspections 
of stored items, stock levels, and requisitions. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    8. Department of Health and Human Services, Food and Drug 
Administration (N1-88-03-3, 3 items, 3 temporary items). Case files 
relating to seizures and prosecutions involving agency-approved 
products. Included are such records as copies of labels, promotional 
materials, seizure and analytical reports, notices of hearings, and 
additional prosecution records. Also included are electronic copies of 
records created using electronic mail and word processing.
    9. Department of Homeland Security, Directorate of Border and 
Transportation Security (N1-563-03-1, 5 items, 2 temporary items). 
Inputs and outputs of an electronic system relating to immigration 
enforcement activities. The complete master file and a public use 
version are proposed for permanent retention along with the related 
system documentation.
    10. Department of Justice, Justice Management Division (N1-60-03-2, 
5 items, 4 temporary items). Input reports submitted by agency 
components and other supporting documentation created in connection 
with producing the agency's annual Performance and Accountability 
Report, which includes such materials as consolidated financial 
statements and the annual performance report required by the Government 
Performance and Results Act. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of the report are proposed for permanent 
retention.
    11. Department of Justice, Drug Enforcement Administration (N1-170-
03-4, 3 items, 3 temporary items. Records relating to the content and 
management of the agency's Web site, including electronic copies of 
records created using electronic mail and word processing.
    12. Department of Labor, Officer of the Solicitor (N1-174-02-02, 62 
items, 57 temporary items). Records relating to litigation, advice and 
opinions, and office administration. Included are such records as legal 
advice and opinion files and legislative case files lacking historical 
significance, copies of rulemaking records, recommendations to file 
appeals or amicus briefs, Freedom of Information Act reports, and 
electronic systems used to track office software and resource 
allocation for cases. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as 
significant advice and opinion files, significant litigation case 
files, directives, and speeches and congressional testimony.
    13. Department of Transportation, Research and Special Programs 
Administration (N1-467-01-2, 20 items, 14 temporary items). Records of 
the Office of the Associate Administrator for Innovation, Research and 
Education, including such records as grant files, copies of 
publications, and web site records. Also included are electronic copies 
of records created using word processing and electronic mail. 
Recordkeeping copies of research reports from institutions receiving 
grants, committee records, and publications are proposed for permanent 
retention.
    14. Small Business Administration, Office of Business Development 
(N1-309-03-04, 12 items, 10 temporary items). Inputs, outputs, and back 
up files of an electronic records system used for monitoring the status 
of small businesses owned by economically and socially disadvantaged 
individuals. Also included are electronic copies of documents created 
using electronic mail and word processing. Master files and system 
documentation are proposed as permanent.

    Dated: April 7, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-8974 Filed 4-11-03; 8:45 am]
BILLING CODE 7515-01-P