[Federal Register Volume 68, Number 66 (Monday, April 7, 2003)]
[Notices]
[Pages 16845-16846]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-8301]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
22, 2003. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. e-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-6, 3 items, 3 
temporary items). Records relating to the Military Assistance to Safety 
and Traffic program. Included are such records as reports relating to 
missions flown, operational plans, letters of agreement, and survey and 
audit information. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    2. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-01-2, 19 items, 17 temporary items). 
Records relating to the standardization of medical procedure codes used 
in billing Medicare for medical supplies and

[[Page 16846]]

services. Included are such records as meeting and request files, 
electronic and paper records relating to codes, a web version of the 
annual summary, and electronic copies of records created using 
electronic mail and word processing. Electronic versions of annual data 
summaries and the supporting documentation are proposed for permanent 
retention.
    3. Department of Justice, Drug Enforcement Administration (N1-170-
03-2, 4 items, 3 temporary items). Electronic and paper feeder reports 
pertaining to weekly teletype reports sent by the Administrator to the 
Attorney General and agency staff summarizing significant activities 
and items of interest. Also included are electronic copies of records 
created using electronic mail and word processing. Finalized summaries 
maintained electronically at headquarters are proposed for permanent 
retention.
    4. Department of Labor, Bureau of Labor Statistics (N1-257-03-1, 8 
items, 7 temporary items). Survey instruments, intermediate reports, 
copies of publications, electronic data files of survey responses, and 
administrative records relating to special, one-time surveys conducted 
by the Office of Occupational Safety and Health Statistics. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of survey publications.
    5. Department of Transportation, Federal Aviation Administration 
(N1-237-02-1, 3 items, 3 temporary items). Inputs, system 
documentation, and master files of the Substance Abuse Tracking System, 
which contains information about agency employees who have violated 
policy concerning substance abuse.
    6. Department of Transportation, Federal Aviation Administration 
(N1-237-02-2, 2 items, 2 temporary items). Investigative case files 
relating to aircraft parts suspected of not meeting regulatory 
requirements. Also included are electronic copies of documents created 
using electronic mail and word processing.
    7. Department of the Treasury, Office of the Treasurer (N1-56-03-5, 
8 items, 7 temporary items). Correspondence, calendars, invitations, 
trip files, and subject files. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of speeches, testimonies, 
and public appearance comments made by the Treasurer.
    8. Department of the Treasury, Community Development Financial 
Institution (N1-56-03-2, 43 items, 36 temporary items). Records 
relating to the administration of the Community Development Financial 
Institutions Fund, including such records as application files, 
agreements, certification files, event and outreach files, meeting 
notes, working files, and other administrative materials. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of program presentations, policy formulation files, and planning 
records relating to expanding financial services to Native American 
communities.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-03-
4, 2 items, 2 temporary items). Auction and Issue Folders, which 
include paper and electronic versions of auction bid forms, Treasury 
Direct system reports, and allotment wires.
    10. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-02-04, 2 items, 2 temporary 
items). Records relating to unregistered pesticides, including such 
records as Foreign Purchaser Acknowledgement Statements, annual 
summaries from exporters, and export notice logs. Electronic copies of 
documents created using electronic mail and word processing are also 
included.
    11. Environmental Protection Agency, Office of Administration and 
Resources Management (N1-412-03-8, 3 items, 3 temporary items). Grant 
and other agreement oversight records. Included are such records as 
correspondence, reports, policies and procedures, and other records 
relating to the oversight of grants and other assistance agreements for 
site-specific Superfund and non-Superfund programs. Electronic copies 
of records created using electronic mail and word processing are also 
included.
    12. Environmental Protection Agency, Office of International 
Affairs (N1-412-03-10, 2 items, 2 temporary items). International 
travel records including such records as lists of trips and reports 
relating to the purpose and accomplishments of international trips. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    13. Peace Corps, Office of the General Counsel (N1-490-03-1, 12 
items, 8 temporary items). Records relating to legislation, litigation, 
monetary claims, safety and security incidents, and other legal 
matters, including electronic copies of records created using word 
processing and electronic mail. Proposed for permanent retention are 
recordkeeping copies of files relating to legislation, regulatory 
matters, and policies and procedures as well as selected litigation 
case files.
    14. Small Business Administration, Office of Government Contracting 
(N1-309-03-02, 7 items, 7 temporary items). Inputs, outputs, master 
files, system documentation, and system backups of the Certification of 
Competency Automated Computer System, which relates to the 
certification of small businesses as competent for Federal contracts. 
Included are electronic copies of documents created using electronic 
mail and word processing.
    15. Small Business Administration, Office of Entrepreneurial 
Development (N1-309-03-06, 8 items, 8 temporary items). Inputs, 
outputs, master files, system documentation, and system backups of the 
Entrepreneurial Development Management Information System, which tracks 
technical assistance provided by the agency to small business clients. 
Included are electronic copies of documents created using electronic 
mail and word processing.

    Dated: March 28, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-8301 Filed 4-4-03; 8:45 am]
BILLING CODE 7515-01-P