[Federal Register Volume 68, Number 65 (Friday, April 4, 2003)]
[Notices]
[Pages 16484-16501]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-8016]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending 15 systems of records 
notices in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The amendments are required to alert the users of these systems of 
records of the additional requirements of the Health Insurance 
Portability and Accountability Act (HIPAA) of 1996, as implemented by 
DoD 6025.18-R, DoD Health Information Privacy Regulation. Language 
being added under the ``Routine Use'' category is as follows:

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.


[[Page 16485]]



DATES: This proposed action will be effective without further notice on 
May 5, 2003 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/ Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, Attn: 
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 25, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0405.11

System name:
    Individual Health Records (August 9, 1996, 61 FR 41577).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
AAFES 0405.11

System name:
    Individual Health Records.

System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; HQ Army and Air Force Exchange 
Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf.

Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES).

Categories of records in the system:
    Name, Social Security Number, organizational location, date of 
birth, medical data recorded by treating nurse/physician, information 
provided by individual's personal physician regarding diagnosis, 
prognosis, and return to duty status, and similar relevant data.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army and 8013; Army Regulation 
215-1, The Administration of Morale, Welfare, and Recreation Activities 
and Non-appropriated Fund Instrumentalities; and Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).

Purpose(s):
    To provide health care and medical treatment to employees who 
become ill or are injured during working hours.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked file cabinets.

Retrievability:
    By individual's surname.

Safeguards:
    Records are maintained in the dispensary, available only to 
assigned medical personnel.

Retention and disposal:
    Records are maintained for 6 years following termination of 
individual's employment; then destroyed by shredding.

System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, Attn: Director, 
Administrative Services, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual must furnish full name, details concerning injury or 
illness and date and location of such, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, Attn: Director, 
Administrative Services, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual must furnish full name, details concerning injury or 
illness and date and location of such, and signature.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the employee; his/her physician; witnesses to an injury/
accident.

Exemptions claimed for the system:
    None.
AAFES 0409.01

System name:
    AAFES Accident/Incident Reports (August 9, 1996, 61 FR 41579).

Changes:

[[Page 16486]]

* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
AAFES 0409.01

System name:
    AAFES Accident/Incident Reports.

System location:
    Safety and Security Offices of Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598;
    Army and Air Force Exchange Service--Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; Exchange Regions and 
Area Exchanges at posts, bases, and satellites world-wide. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals involved in accidents, incidents, or mishaps resulting 
in theft or reportable damage to Army and Air Force Exchange Service 
(AAFES) property or facilities; individuals injured or become ill as a 
result of such accidents, incidents, or mishaps.

Categories of records in the system:
    AAFES Accident Report, AAFES Incident Report, record of injuries 
and illnesses; physicians' reports; witness statements; investigatory 
reports; similar relevant documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 60-21, 
Personnel Policies; E.O. 12196, Occupational Safety and Health Programs 
for Federal Employees; and E.O. 9397 (SSN).

Purpose(s):
    To record accidents, incidents, mishaps, fires, theft, etc., 
involving Government property; and personal injuries/illnesses in 
connection therewith, for the purposes of recouping damages, correcting 
deficiencies, initiating appropriate disciplinary action; filing of 
insurance and/or workmen's compensation claims therefore; and for 
managerial and statistical reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Labor to support 
workmen's compensation claims.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By name of individual involved or injured and Social Security 
Number.

Safeguards:
    Records are accessed only by designated individuals having official 
need therefore in the performance of their duties, within buildings 
protected by security guards.

Retention and disposal:
    Paper records are retained for 2 years following which it is 
destroyed by shredding; information on microfiches is retained for 3 
years; computer tapes reflecting historical data are permanent.

System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, Attn: Director, 
Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide their full name, present address and 
telephone number; sufficient details concerning the accident, mishap, 
or attendant injury to permit locating the record, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, Attn: Director, Loss 
Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, present address and 
telephone number; sufficient details concerning the accident, mishap, 
or attendant injury to permit locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; medical facilities; investigating official; 
State Bureau of Motor Vehicles, State and local law enforcement 
authorities; witnesses; victims; official Department of Defense records 
and reports.

Exemptions claimed for the system:
    None.
A0027-20a DAJA

System name:
    U.S. Army Claims Service Management Information System (February 
22, 1993, 58 FR 10002).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place

[[Page 16487]]

additional procedural requirements on the uses and disclosures of such 
information beyond those found in the Privacy Act of 1974 or mentioned 
in this system of records notice.''
* * * * *
A0027-20a DAJA

System name:
    U.S. Army Claims Service Management Information System.

System location:
    U.S. Army Claims Service, Office of the Judge Advocate General, 
ATTN: JACS-Z, 4411 Llewellyn Avenue, Fort Meade, MD 20755-5360. 
Segments exist at subordinate field operating agencies and at Staff 
Judge Advocate Offices at Army installations throughout the world. 
Official mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals, corporations, associations, countries, states, 
territories, political subdivisions presenting a claim against the 
United States.

Categories of records in the system:
    Name of claimant, claim file number, type of claim presented, 
reports of investigation, witness statements, police reports, 
photographs, diagrams, bills, estimates, expert opinions, medical 
records and similar reports, copy of correspondence with claimant, 
potential claimants, third parties, and insurers of claimants or third 
parties, copies of finance vouchers evidencing payment of claims, and 
similar relevant information.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 31 U.S.C. 3711, Collection 
and Compromise; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).

Purpose(s):
    To develop and preserve all relevant evidence about incidents, 
which generate claims against or in favor of the Army. Evidence 
developed is used as a legal basis to support the settlement of claims. 
Data are also used as a management tool to supervise claims operations 
at subordinate commands worldwide.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service for tax purposes.
    To the Department of Justice for assistance in deciding disposition 
of claims filed against or in favor of the Government and for 
considering criminal prosecution, civil court action or regulatory 
orders.
    To the U.S. Claims Court and the Court of Appeals for the Federal 
Circuit, to support legal actions, considerations or evidence to 
support proposed legislative or regulatory changes, for budgetary 
purposes, for quality control or assurance type studies, or to support 
action against a third party.
    To Foreign governments for use in settlements of claims under the 
North Atlantic Treaty Organization Status of Forces Agreement or 
similar international agreements.
    To the State governments for use in defending or prosecuting claim 
by the state or its representatives.
    To the Department of Labor, for consideration in determining rights 
under Federal Employees Compensation Act or similar legislation.
    To civilian and Government experts for assistance in evaluating the 
claim.
    To the Office of Management and Budget for preparation of private 
relief bills for presentation to the Congress.
    To Government contractors for use in defending or settling claims 
filed against them, including recovery actions, arising out of the 
performance of a Government contract.
    To Federal and state workmen's compensation agencies for use in 
adjudicating claims.
    To private insurers with a legal interest in the same case.
    To potential joint tort-feasors or their representatives for the 
purpose of prosecuting or defending claims for contribution or 
indemnity.
    Information from this system of records may also be disclosed to 
law students participating in a volunteer legal support program 
approved by the Judge Advocate General of the Army.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By last name, Social Security Number, or claim number.

Safeguards:
    Records are accessible only by authorized personnel who are 
properly instructed in the permissible use of the information, 
buildings housing records are locked after normal business hours.

Retention and disposal:
    Destroyed when no longer needed (claims reports); after 5 years 
(claims journals); after 6 years, 3 months (investigative reports, 
except those relating to medical malpractice); or 10 years (medical 
malpractice investigative reports, claims files).

System manager(s) and address:
    The Judge Advocate General, Headquarters, Department of the Army, 
2200 Army Pentagon, Washington, DC 20310-2200.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Commander, U.S. Army Claims Service, 4411 Llewellyn 
Avenue, Fort Meade, MD 20755-5360.
    Individual should provide full name, current address and telephone 
number, claim number if known, date and place of incident giving rise 
to the claim, and any other personal identifying data that would assist 
in determining location of the records.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Claims Service, 4411 Llewellyn Avenue, Fort Meade, 
MD 20755-5360.
    Individual should provide full name, current address and telephone 
number, claim number if known, date and place of incident giving rise 
to the claim, and any other personal identifying data that would assist 
in determining location of the records.

Contesting record procedures:
    The Army's rules for accessing records contesting contents, and

[[Page 16488]]

appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; investigative reports originating in the 
Department of the Army, Federal Bureau of Investigation, and/or 
foreign, state, or local law enforcement agencies; medical treatment 
facilities; Armed Forces Institute of Pathology; relevant records and 
reports in the Department of Defense.

Exemptions claimed for the system:
    None.
A0040-5a DASG

System name
    DoD Health Surveillance/Assessment Registries (August 5, 2002, 67 
FR 50655).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0040-5a DASG

System name:
    DoD Health Surveillance/Assessment Registries.

System location:
    U.S. Army Center for Health Promotion and Prevention Medicine, 5158 
Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403; and Army 
Medical Surveillance Activity, Building T-20, Room 213, 6900 Georgia 
Avenue, NW., Washington, DC 20307-5001.

Categories of individuals covered by the system:
    Any individual that participates in a DoD health survey.

Categories of records in the system:
    Information in this system of records originates from health 
surveys/assessments (e.g., Pentagon Post Disaster Health Assessment) 
conducted by or for the Department of Defense. Records being maintained 
include individual's name, Social Security Number, date of birth, sex, 
branch of service, home address, age, medical treatment facility, 
condition of medical and physical health and capabilities, responses to 
survey questions, register number assigned, and similar records, 
information and reports, relevant to the various registries, (e.g., 
cancer, Human Immunodeficiency Virus (HIV), serum repository).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, 
Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 
U.S.C. 5013, Secretary of the Navy; DoD Instruction 1100.13, Surveys of 
DoD Personnel; DoD Directive 6490.2, Joint Medical Surveillance; DoD 
Directive 6490.3, Implementation and Application of Joint Medical 
Surveillance for Deployments; and E.O. 9397 (SSN).

Purpose(s):
    To record, store and document injury, illness and exposure to 
chemical/biochemical elements, and collect data for statistical 
purposes. To enhance efficient management practices and effective 
analysis and comparisons of statistical data utilized in the public 
health assessment data registry.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Information is retrieved by individual's name, Social Security 
Number, and registry number.

Safeguards:
    Records are maintained within secured buildings in areas accessible 
only to persons having official need, and who therefore are properly 
trained and screened. Automated segments are protected by controlled 
system passwords governing access to data.

Retention and disposal:
    Records are destroyed when no longer needed for reference and for 
conducting business.

System manager(s) and address:
    Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

[[Page 16489]]

Record source categories:
    From the individual and mortality reports.

Exemptions claimed for the system:
    None.
A0040-31b DASG

System name:
    Research and Experimental Case Files (August 7, 1997, 62 FR 42530).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0040-31b DASG

System name:
    Research and Experimental Case Files.

System location:
    U.S. Army Medical Research Institute of Chemical Defense, Aberdeen 
Proving Ground, MD 21010-5425.

System location:
    Individual research/test/medical documents (paper records) are 
contained in individual's health record which, for reserve and retired 
military members, is at the U.S. Army Reserve Components Personnel and 
Administration Center, St. Louis, MO; for other separated military 
members, is at the National Personnel Records Center, 9700 Page 
Boulevard, St. Louis, MO 63132-5200; for military members on active 
duty, is at the servicing medical facility/center; for civilians (both 
Federal employees and prisoners) is in a special file at the National 
Personnel Records Center.
    As paper records are converted to microfiche, the original (silver 
halide) and 1 copy of the microfiche will be located at the Washington 
National Records Center; 1 copy will be located at Chief Information 
Officer, Office of the Surgeon General, U.S. Army Medical Command, 
Attn: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013; 
1 copy will reside with the Army contractor--the National Academy of 
Sciences; and 1 copy retained at the U.S. Army Medical Research 
Institute of Chemical Defense.

Categories of individuals covered by the system:
    Volunteers (military members, Federal civilian employees, state 
prisoners) who participated in Army tests of potential chemical agents 
and/or antidotes from the early 1950's until the program ended in 1975.

Categories of records in the system:
    Individual pre-test physical examination records and test records 
of performance and biomedical parameters measured during and after test 
exposure.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 40-31, Armed 
Forces Institute of Pathology and Armed Forces Histopathology Centers; 
and E.O. 9397 (SSN).

Purpose(s):
    To follow up on individuals who voluntarily participated in Army 
chemical/biological agent research projects for the purpose of 
assessing risks/hazards to them, and for retrospective medical/
scientific evaluation and future scientific and legal significance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Veterans Affairs 
in connection with benefits determinations.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in individual's medical file folders and electronic 
storage media.

Retrievability:
    Paper records in individual's health record are retrieved by 
surname and/or service number/Social Security Number. Microfiche are 
retrieved by individual's surname.

Safeguards:
    Records are maintained in secured areas accessible only to 
authorized individuals having official need therefore in the 
performance of assigned duties.

Retention and disposal:
    Paper medical records in an individual's health record are retained 
permanently.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, Attn: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Medical Research Institute of Chemical 
Defense, Aberdeen Proving Ground, MD 21010-5400.
    Individual should provide full name, Social Security Number, 
current address and telephone number of the requester.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer or 
other individually identifying number, building pass, etc.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Medical Research Institute of Chemical Defense, 
Aberdeen Proving Ground, MD 21010-5400.
    Individual should provide full name, Social Security Number, 
current address and telephone number of the requester.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer or 
other individually identifying number, building pass, etc.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and

[[Page 16490]]

appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual through test/questionnaire forms completed at 
test location; from medical authorities/sources by evaluation of data 
collected previous to, during, and following tests while individual was 
in this research program.

Exemptions claimed for the system:
    None.
A0040-66b DASG

System name:
    Health Care and Medical Treatment Record System (April 13, 2001, 66 
FR 19151).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0040-66b DASG

System name:
    Health Care and Medical Treatment Record System.

System location:
    Army Medical Department facilities and activities. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.

Categories of individuals covered by the system:
    Military members of the Armed Forces (both active and inactive); 
family members; civilian employees of the Department of Defense; 
members of the U.S. Coast Guard, Public Health Service, and National 
Oceanic and Atmospheric Agency; cadets and midshipmen of the military 
academies; employees of the American National Red Cross; and other 
categories of individuals who receive medical treatment at Army Medical 
Department facilities/activities.

Categories of records in the system:
    Medical records (of a permanent nature) used to document health; 
psychological and mental hygiene consultation and evaluation; medical/
dental care and treatment for any health or medical condition provided 
an eligible individual on an inpatient and/or outpatient status to 
include but not limited to: health; clinical (inpatient); outpatient; 
dental; consultation; and procurement and separation x-ray record 
files; and Human Immunodeficiency Virus (HIV) blood sampling results to 
identify Acquired Immune Deficiency Syndrome (AIDS); and Psychological 
Assessment and Selection Case records.
    Subsidiary medical records (of a temporary nature) are also 
maintained to support records relating to treatment/observation of 
individuals. Such records include but are not limited to: Social work 
case files, inquiries/complaints about medical treatment or services 
rendered by the medical treatment facility, and patient treatment x-ray 
and index files.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1071-1085, Medical 
and Dental Care; 50 U.S.C. Supplement IV, Appendix 454, as amended, 
Persons liable for training and service; 42 U.S.C. Chapter 117, 
Sections 11131-11152, Reporting of Information; 10 U.S.C. 1097a and 
1097b TRICARE Prime and TRICARE Program; 10 U.S.C. 1079, Contracts for 
Medical Care for Spouses and Children; 10 U.S.C. 1079a, CHAMPUS; 10 
U.S.C. 1086, Contracts for Health Benefits for Certain Members, Former 
Members, and Their Dependents; E.O. 9397 (SSN); DoD Instruction 
6015.23, Delivery of Healthcare at Military Treatment Facilities 
(MTFs); DoD Directive 6040.37, Confidentiality of Medical Quality 
Assurance (QA) Records; DoD 6010.8-R, Civilian Health and Medical 
Program of the Uniformed Services (CHAMPUS); Army Regulation 40-66, 
Medical Record Administration and Health Care Documentation.

Purpose(s):
    To provide health care and medical treatment of individuals; to 
establish tuberculosis/tumor/cancer/Human Immunodeficiency Virus (HIV) 
registries; for research studies; compilation of statistical data and 
management reports; to implement preventive medicine, dentistry, and 
communicable disease control programs; to adjudicate claims and 
determine benefits; to evaluate care rendered; determine professional 
certification and hospital accreditation; and determine medical and 
psychological suitability of persons for service or assignment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Veterans Affairs 
to adjudicate veterans' claims and provide medical care to Army 
members.
    National Research Council, National Academy of Sciences, National 
Institutes of Health, Armed Forces Institute of Pathology, and similar 
institutions for authorized health research in the interest of the 
Federal Government and the public. When not essential for longitudinal 
studies, patient identification data shall be eliminated from records 
used for research studies. Facilities/activities releasing such records 
shall maintain a list of all such research organizations and an 
accounting disclosure of records released thereto.
    To local and state government and agencies for compliance with 
local laws and regulations governing control of communicable diseases, 
preventive medicine and safety, child abuse, and other public health 
and welfare programs.
    Third party payers per 10 U.S.C. 1095 as amended by Pub. L. 99-272, 
and guidance provided to the DoD health services by DoD Instruction 
6015.23, for the purpose of collecting reasonable inpatient/outpatient 
hospital care costs incurred on behalf of retirees or dependents.
    To former DoD health care providers, who have been identified as 
being the subjects of potential reports to the National Practitioner 
Data Bank as a result of a payment having been made on their behalf by 
the U.S. Government in response to a malpractice claim or litigation, 
for purposes of providing the provider an opportunity, consistent with 
the requirements of DoD Instruction 6025.15 and Army Regulation 40-68, 
to provide any pertinent information and to comment on expert opinions, 
relating to the claim for which payment has been made.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's

[[Page 16491]]

compilation of systems of records notices also apply to this system.

    Note: Records of identity, diagnosis, prognosis, or treatment of 
any client/patient, irrespective of whether or when he/she ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol or drug abuse prevention and treatment function 
conducted, regulated, or directly or indirectly assisted by any 
department or agency of the United States, shall, except as provided 
therein, be confidential and be disclosed only for the purposes and 
under the circumstances expressly authorized in 42 U.S.C. 290dd-2. 
This statute takes precedence over the Privacy Act of 1974 in regard 
to accessibility of such records except to the individual to whom 
the record pertains. The DoD ``Blanket Routine Uses'' do not apply 
to these types of records.


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; x-ray film preservers; and 
electronic storage media.

Retrievability:
    By patient or sponsor's surname or by sponsor's Social Security 
Number.

Safeguards:
    Records are maintained in buildings that employ security guards and 
are accessed only by authorized personnel having an official need-to-
know. Automated segments are protected by controlled system passwords 
governing access to data.

Retention and disposal:
    Military health/dental and procurement/separation x-ray records are 
permanent. Clinical (inpatient), outpatient, dental and consultation 
record files for military members are destroyed after 50-75 years.
    All records (except the Military Health/Dental records) which are 
active while individual is on active duty, then retired with 
individual's Military Personnel Records Jacket and the procurement/
separation x-ray records which are forwarded to the National Personnel 
Records Center on an accumulation basis) are retained in an active file 
while treatment is provided and subsequently held for a period of 1 to 
5 years following treatment before being retired to the National 
Personnel Records Center. Subsidiary medical records, of a temporary 
nature, are normally not retained long beyond termination of treatment; 
however, supporting documents determined to have significant 
documentation value to patient care and treatment are incorporated into 
the appropriate permanent record file. Until the National Archives and 
Records Administration approves the disposition of Psychological 
Assessment and Selection Case records, treat as permanent.

System manager(s) and address:
    Commander, U.S. Army Medical Command, Suite 13, 2050 Worth Road, 
Fort Sam Houston, TX 78234-6010.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the medical facility where treatment was provided. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.
    Red Cross employees may write to the Medical Officer, American 
National Red Cross, 1730 E Street, NW., Washington, DC 20006. For 
verification purposes, the individual should provide the full name, 
Social Security Number of sponsor, and current address and telephone 
number. Inquiry should include name of the hospital, year of treatment 
and any details that will assist in locating the records.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
medical facility where treatment was provided. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.
    Red Cross employees may write to the Medical Officer, American 
National Red Cross, 1730 E Street, NW., Washington, DC 20006. For 
verification purposes, the individual should provide the full name, 
Social Security Number of sponsor, and current address and telephone 
number. Inquiry should include name of the hospital, year of treatment 
and any details that will assist in locating the records.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Subject individual, personal interviews and history statements from 
the individuals; abstracts or copies of pertinent medical records; 
examination records of intelligence, personality, achievement, and 
aptitude; reports from attending and previous physicians and other 
medical personnel regarding results of physical, dental, and mental 
examinations, treatment, evaluation, consultation, laboratory, x-ray 
and special studies and research conducted to provide health care and 
medical treatment; and similar or related documents.

Exemptions claimed for the system:
    None.
A0070-45 DASG

System name:
    Medical Scientific Research Data Files (December 1, 2000, 65 FR 
75249).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0070-45 DASG

System name:
    Medical Scientific Research Data Files.

System location:
    Primary locations: U.S. Army Medical Research and Development 
Command, 504 Scott Street, Fort Detrick, MD 21701-5009. U.S. Army 
Chemical Research, Development, and Engineering Center, Aberdeen 
Proving Ground, MD 21010-5423;
    Secondary locations: Letterman Army Institute of Research, Presidio 
of San Francisco, CA 94129-6800;
    Walter Reed Army Institute of Research, Washington, DC 20307-5104;

[[Page 16492]]

    U.S. Army Aeromedical Research Laboratory, Fort Rucker, AL 36362-
5000;
    U.S. Army Institute of Dental Research, Washington, DC 20307-5300;
    U.S. Army Institute of Dental Research, Fort Sam Houston, TX 78234-
6200;
    U.S. Army Medical Bioengineering Research and Development 
Laboratory, Fort Detrick, MD 21701-5010;
    U.S. Army Medical Research Institute of Chemical Defense, Aberdeen 
Proving Ground, MD 21010-5425;
    U.S. Army Medical Research Institute of Infectious Diseases, 1425 
Porter Street, Fort Detrick, MD 21702-5011;
    U.S. Army Research Institute of Environmental Medicine, Natick, MA 
01760-5007; and
    U.S. Army Research Institute of Infectious Diseases, 1425 Porter 
Street, Fort Detrick, MD 21702-5011.

Categories of individuals covered by the system:
    Volunteers who participate in the Sandfly Fever (Clinical Research 
Data) studies at the U.S. Army Medical Research Institute of Infectious 
Diseases; individuals who participate in research sponsored by the U.S. 
Army Medical Research and Development Command and the U.S. Army 
Chemical Research, Developments, and Engineering Center; and 
individuals at Fort Detrick who have been immunized with a biological 
product or who fall under the Occupational Health and Safety Act or 
Radiologic Safety Program.

Categories of records in the system:
    Participant's name, Social Security Number, age, race, date of 
birth, occupation, titers, body temperature, pulse, blood pressure, 
respiration, urinalysis, immunization, schedules, blood serology, 
amount of dosage, reaction to immunization radiologic agents, exposure 
level, health screening result, health test schedule, test protocols, 
challenge materials, inspection, after action reports, medical support 
plans, summaries of pre and post test physical exams parameter and 
other related documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55, 
Medical and Dental Care; Army Regulation 70-25, Use of Volunteers as 
Subjects of Research; Army Regulation 70-45, Scientific and Technical 
Information Program; Occupational Safety and Health Administration Act 
of 1970; and E.O. 9397 (SSN).

Purpose(s):
    To create a database of immunological or vaccinal data for research 
purposes.
    To answer inquiries and provide data on health issues of 
individuals who participated in research conducted or sponsored by U.S. 
Army Medical Research Institute of Infectious Diseases, U.S. Army 
Medical Research and Development Command, and U.S. Army Chemical 
Research, Development, and Engineering Center.
    To provide individual participants with newly acquired information 
that may impact their health.
    To maintain and manage scheduling of health screening tests 
immunizations, physicals, safety and immunogenicity and other special 
procedures for a given vaccine or biosurveillance program, radiologic 
safety program and occupational health safety program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Veteran Affairs to assist in making 
determinations relative to claims for service connected disabilities; 
and other such benefits.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file cabinets and automated computer systems that 
are backed up daily.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Computerized and paper records are maintained in controlled areas. 
Access is restricted to authorized personnel only.

Retention and disposal:
    Special Immunization System Records are permanent; Research 
Volunteer Registry records are maintained for 65 years then destroyed; 
and Clinical Research Data records are maintained until they have no 
further research value then destroyed.

Systems manager(s) and address:
    Commander, U.S. Army Medical Research Institute of Infectious 
Diseases, 1425 Porter Street, Fort Detrick, MD 21702-5011 for special 
immunization records.
    Office of The Surgeon General, Headquarters, Department of Army, 
5109 Leesburg Pike, Falls Church, VA 22041-3258 for all other records 
maintained in this system of records.

Notification Procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the appropriate system manager.
    For verification purposes the individual should provide full name, 
Social Security Number, military status or other information verifiable 
from the record itself.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer, or 
other individually identifying number, and building pass.
    Individual should provide his/her full name, address and telephone 
number, Social Security Number, date of birth, and any other personal 
data which would assist in identifying records pertaining to him/her.

Record source categories:
    From quantitative data obtained from investigative staff, research/
test results, individuals concerned, interviews, clinical laboratory 
results/reports, immunization results, records and other relevant 
tests.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial determinations are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From quantitative data obtained from investigative staff and 
clinical laboratory reports.

Exemptions claimed for the system:
    None.

[[Page 16493]]

A0351 DASG

System name:
    Army School Student Files: Physical Therapy Program (March 23, 
1999, 64 FR 13972).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0351 DASG

System name:
    Army School Student Files: Physical Therapy Program.

System location:
    Commandant, Academy of Health Services, Physical Therapy Branch, 
3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.

Categories of individuals covered by the system:
    Graduates of the U.S. Army Physical Therapy Program since 1928.

Categories of records in the system:
    Academic grades only on graduates from 1973 to present. Academic 
grades and varying amounts and types of anecdotal information on 
performance: 1945-1972.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army and Army Regulation 40-1, 
Composition, Mission, and Functions of the Army Medical Department.

Purpose(s):
    To provide certification of graduation from an approved physical 
therapy program to the individual graduate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records in file folders:

Retrievability:
    By last name of graduate.

Safeguards:
    Records are in closed files, accessible only to designated 
officials having need therefore in the performance of their duties.

Retention and disposal:
    Records are permanent.

System manager(s) and address:
    Commandant, Academy of Health Services, Physical Therapy Branch, 
3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commandant, Academy of Health Services, Physical Therapy Branch, 
Attn: MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 
78234-6138.
    For verification purposes, the individual should provide the full 
name, maiden name if married, year of graduation, current address, 
institution and complete address to which transcript is to be mailed if 
other than that of individual concerned.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commandant, Academy of Health Services, Physical Therapy Branch, Attn: 
MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
    For verification purposes, the individual should provide the full 
name, maiden name if married, year of graduation, current address, 
institution and complete address to which transcript is to be mailed if 
other than that of individual concerned.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Staff and faculty of appropriate school and/or training hospital 
responsible for presentation of instruction.

Exemptions claimed for the system:
    None.
A0351a DASG

System name:
    U.S. Army Medical Department School and Academy of Health Sciences 
Academic Records (August 12, 2002, 67 FR 52456).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0351a DASG

System name:
    U.S. Army Medical Department School and Academy of Health Sciences 
Academic Records.

System location:
    U.S. Army Medical Department Center and School, Academy of Health 
Sciences, Department of Academic Support, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6100.

[[Page 16494]]

Categories of individuals covered by the system:
    Resident and correspondence students enrolled in courses at the 
Academy.

Categories of records in the system:
    Student's name, Social Security Number, grade/rank, academic 
qualifications, progress reports, academic grades, ratings attained, 
aptitudes and personal qualities, including corporate fitness results; 
faculty board records pertaining to class standing/rating/
classification/proficiency of students; class academic records 
maintained by instructors indicating attendance and progress of class 
members.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-3, 
Professional Education and Training Programs of the Army Medical 
Department; and E.O. 9397 (SSN).

Purpose(s):
    To determine eligibility for enrollment/attendance, monitor student 
progress, record accomplishments, and serve as record of courses which 
may be prerequisite for other formal courses of instruction, licensure, 
certification, and employment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to civilian medical institutions for 
the purpose of accrediting the individual's training and instruction.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, microfiche, cards, magnetic tape and/or disc, and 
computer printouts.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals whose 
official duties dictate the need therefore.

Retention and disposal:
    Academic records are maintained 40 years at the Academy of Health 
Sciences. Except for the master file, automated data are erased after 
the fourth updating cycle.

System manager(s) and address:
    Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort 
Sam Houston, TX 78234-6000.
    For verification purposes, individual should provide the full name, 
Social Security Number, date attended/enrolled, current address, and 
signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6000.
    For verification purposes, individual should provide the full name, 
Social Security Number, date attended/enrolled, current address, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and Academy of Health Sciences' staff and 
faculty.

Exemptions claimed for the system:
    None.
A0600-8-1b TAPC

System name:
    Line of Duty Investigations (March 13, 2001, 66 FR 14559).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0600-8-1b TAPC

System name:
    Line of Duty Investigations (March 13, 2001, 66 FR 14559).

System location:
    Personnel Plans and Actions Branch, Personnel Service Center at 
Army Installations; Army Enlisted Records and Evaluation Center, Fort 
Benjamin Harrison, IN 46249-0601; U.S. Total Army Personnel Command, 
Alexandria, VA 22332-0400; U.S. Army Reserve Personnel Center, 9700 
Page Avenue, St. Louis, MO 63132-5200; National Personnel Records 
Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200; National 
Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258; and 
Regional Support Centers for U.S. Army Reserve. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.

Categories of individuals covered by the system:
    Active duty, Reserve and National Guard members who have been 
injured, diseased or deceased and who are in a duty status.

Categories of records in the system:
    Statement of Medical Examination and Duty Status; Report of 
Investigation-Line of Duty and Misconduct Status; approval/disapproval 
authority memoranda, and other relevant supporting documents such as 
military police reports, accident reports, witness statements, and 
appointment instruments, and action on appeals.

[[Page 16495]]

Authority for maintenance of the system:
    10 U.S.C. 972, Members: Effect of time lost; 10 U.S.C. 1204, 
Members, on Active Duty for 30 days or less or on inactive duty 
training: retirement; 10 U.S.C. 1207, Disability from intentional 
misconduct of willful neglect: separation; 10 U.S.C. 3013, Secretary of 
the Army; 37 U.S.C. 802, Forfeiture of pay during absence from duty due 
to disease from intemperate use of alcohol or drugs; Army Regulation 
600-8-1, Army Casualty Operation/Assistance/Insurance; and E.O. 9397 
(SSN).

Purpose(s):
    To review facts and circumstances of service member's death, injury 
or disease and render decisions having the effect of approving/denying 
certain military benefits, pay and allowances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be provided to the Department of Veterans Affairs 
for the purpose of determining the service member's entitlement to 
benefits.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, microfiche and electronic storage 
media.

Retrievability:
    By Social Security Number and by service member's surname.

Safeguards:
    Paper records in file folders are maintained in file cabinets 
accessible only to authorized personnel in the performance of their 
duties. Electronic storage media accessible to authorized personnel 
with password capability.

Retention and disposal:
    Documents related to determining line of duty status and incident 
investigation concerning individual Army members are maintained for 5 
years then destroyed.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Enlisted Records and Evaluation Center, Fort 
Benjamin Harrison, IN 46249-0601 (For enlisted personnel on active 
duty); Commander, U.S. Total Army Personnel Command, Alexandria, VA 
22332-0400 (For officers on active duty); Commander, U.S. Army Reserve 
Personnel Center, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army 
reserve personnel); National Personnel Records Center (Military), 9700 
Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and 
officer personnel); National Guard Bureau, 5109 Leesburg Pike, Falls 
Church, VA 22041-3258 (For full-time National Guard Duty under 32 
U.S.C., those in federalized status, or those attending active Army 
service school).
    Individuals should provide the full name, Social Security Number, 
present address, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin 
Harrison, IN 46249-0601 (For enlisted personnel on active duty); 
Commander, U.S. Total Army Personnel Command, Alexandria, VA 22332-0400 
(For officers on active duty); Commander, U.S. Army Reserve Personnel 
Center, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve 
personnel); National Personnel Records Center (Military), 9700 Page 
Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer 
personnel); National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 
22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in 
federalized status, or those attending active Army service school).
    Individuals should provide the full name, Social Security Number, 
present address, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
    Appeals of determinations by authority of the Secretary of the Army 
are governed by AR 600-8-1, Army Casualty and Memorial Affairs and Line 
of Duty Investigations; collateral review of decided cases is limited 
to questions of completeness of the records of such determinations.

Record source categories:
    From the individual, medical records, service member's commander, 
official Army records and reports, witness statements, civilian and 
military law enforcement agencies.

Exemptions claimed for the system:
    None.
A0600-85 DAPE

System name:
    Army Substance Abuse Program (July 31, 2002, 67 FR 49678).
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0600-85 DAPE

System name:
    Alcohol and Drug Abuse Rehabilitation Files.

System location:
    Primary location: Army Substance Abuse Program (ASAP) 
rehabilitation/counseling facilities (e.g., Community Counseling 
Center/ASAP Counseling Facilities) at Army installations and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of record system notices. Secondary location: 
Army Center for Substance Abuse Program, ATTN: PEDA, Suite 320, 4501 
Ford Avenue, Alexandria, VA 22302-1460.

[[Page 16496]]

Categories of individuals covered by the system:
    Eligible military members, civilians employees, family members of 
military members and retirees who are screened and/or enrolled in the 
Army Substance Abuse Program (ASAP), federal civilians in testing 
designated positions.

Categories of records in the system:
    Primary location: Copies of patient intake records, progress 
reports, psychosocial histories, counselor observations and impressions 
of patient's behavior and rehabilitation progress, copies of medical 
consultation and laboratory procedures performed, results of 
biochemical urinalysis for alcohol/drug abuse, Patient Intake/Screening 
record-PIR (DA Form 4465-R); Patient Progress Report-PPR (DA Form 4466-
R); Resource and Performance Report (DA Form 3711-R); and Specimen 
Custody Document-Drug Testing (DD Form 2624), and similar or related 
documents.
    Secondary location: Copies of Patient Intake/Screening record-PIR 
(DA Form 4465-R); Patient Progress Report-PPR (DA Form 4466-R); 
Resource and Performance Report (DA Form 3711-R); and Specimen Custody 
Document-Drug Testing (DD Form 2624), and demographic composites 
thereof.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 290dd-2; Federal 
Drug Free Workplace Act of 1988; Army Regulation 600-85, Army Substance 
Abuse Program; and E.O. 9397 (SSN).

Purpose(s):
    To identify alcohol and drug abusers within the Army; to treat, 
counsel, and rehabilitate individuals who participate in the Army 
Substance Abuse Program; to judge the magnitude of drug and alcohol 
abuse in the Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices do not apply to this 
system.
    The Patient Administration Division at the medical treatment 
facility with jurisdiction is responsible for the release of medical 
information to malpractice insurers in the event of malpractice 
litigation or prospect thereof.
    Information is disclosed only to the following persons/agencies:
    To health care components of the Department of Veterans Affairs 
furnishing health care to veterans.
    To medical personnel to the extent necessary to meet a bona fide 
medical emergency.
    To qualified personnel conducting scientific research, audits, or 
program evaluations, provided that a patient may not be identified in 
such reports, or his or her identity further disclosed by such 
personnel.
    In response to a court order based on the showing of good cause in 
which the need for disclosure and the public's interest is shown to 
exceed the potential harm that would be incurred by the patient, the 
physician-patient relationship, and the Army's treatment program. 
Except as authorized by a court order, no record may be used to 
initiate or substantiate any criminal charges against a patient or to 
conduct any investigation of a patient.

    Note: Records of identity, diagnosis, prognosis, or treatment of 
any client/patient, irrespective of whether or when he/she ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol or drug abuse prevention and treatment function 
conducted, requested, or directly or indirectly assisted by any 
department or agency of the United States, shall, except as provided 
therein, be confidential and be disclosed only for the purposes and 
under circumstances expressly authorized in 42 U.S.C. 290dd-2. This 
statute takes precedence over the Privacy Act of 1974 to the extent 
that disclosure is more limited. However, access to the record by 
the individual to whom the record pertains is governed by the 
Privacy Act.


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked metal containers; computer database; 
computer magnetic discs/tapes.

Retrievability:
    By patient's surname; Social Security Number or other individually 
identifying characteristics.

Safeguards:
    Records are maintained in storage areas in locked file cabinets 
where access is restricted to authorized persons having an official 
need-to-know.

Retention and disposal:
    Primary location: Records are destroyed 5 years after termination 
of the patient's treatment, unless the Army Medical Department 
Activity/Facility commander authorizes retention for an additional 6 
months.
    Secondary location: Manual records are retained up to 18 months or 
until information taken there from and entered into computer records is 
transferred to the ``history'' file, whichever is sooner. Disposal of 
manual records is by burning or shredding. Computer records are 
retained permanently for historical and/or research purposes.

System manager(s) and address:
    Deputy Chief of Staff for Personnel, Headquarters, Department of 
the Army (DAPE-HR-PR), 300 Army Pentagon, Washington, DC 20320-3000.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to 
either the commander of the medical center/medical department activity 
where treatment was obtained or the Army Center for Substance Abuse 
Programs, 4501 Ford Avenue, Suite 320, Alexandria, VA 22302-1460. 
Official mailing addresses are published as an appendix to the Army's 
compilation of record system notices.
    Individual should provide the full name, Social Security Number, 
date of birth, current address and telephone number, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to either the 
commander of the medical center/medical department activity where 
treatment was obtained or the Army Center for Substance Abuse Programs, 
4501 Ford Avenue, Suite 320, Alexandria, VA 22302-1460. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record system notices.
    Individual should provide the full name, Social Security Number, 
date of birth, current address and telephone number, and signature.

[[Page 16497]]

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
    Denial to amend records in this system can be made only by the 
Deputy Chief of Staff for Personnel in coordination with The Surgeon 
General.

Record source categories:
    From the individual by interviews and history statement; abstracts 
or copies of pertinent medical records; abstracts from personnel 
records; results of tests; physicians' notes, observations of client's 
behavior; related notes, papers, and forms from counselor, clinical 
director, and/or commander.

Exemptions claimed for the system:
    None.
A0601-141 DASG

System name:
    Applications for Appointment to Army Medical Department (December 
4, 2001, 66 FR 63048).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0601-141 DASG

System name:
    Applications for Appointment to Army Medical Department.

System location:
    Primary location: Commander, U.S. Army Recruiting Command, Health 
Services Directorate, Fort Knox, KY 40121-2726. Secondary locations: 
Army Medical Department Health Care Recruiting Teams/Stations. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.

Categories of individuals covered by the system:
    Potential healthcare professional applicants, to include civilian, 
active duty and reserve duty personnel, applying for appointment in the 
U.S. Army and the U.S. Army Reserve with or without concurrent call to 
active duty.

Categories of records in the system:
    Health Care Recruiter interview, resume, Curriculum Vitae, 
autobiography, letters of recommendation, selection/non-selection 
letters, Special Orders, correspondence to, from, and about applicant; 
Selection Board/Committee results, Statement of Interests, Objectives 
and Motivation, Letter of Appointment, service agreement, Application 
for Appointment, oath of office, professional degrees, license 
certifications, quality assurance documents, prior service records, 
physical examination, National Practitioner, and birth certificate.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100, 
Appointment of Commissioned and Warrant Officers in the Regular Army; 
and E.O. 9397 (SSN).

Purpose(s):
    To evaluate an applicant's acceptability and potential for 
appointment in the U.S. Army Reserve of the Army Medical Department; to 
evaluate qualifications for assignment to various career areas; to 
determine educational and experience background for award of 
constructive service credit; to determine dates of service and 
seniority to document service agreement with the U.S. Army; to provide, 
statistical information for effective management of the Army Medical 
Department Recruiting Program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By applicant's name and/or Social Security Number.

Safeguards:
    Records are restricted to designated officials having a need-to-
know in the performance of official duties.

Retention and disposal:
    Records of selected applicants are held for 1 year before being 
destroyed by shredding; those for applicants not selected are held 1 
year and then destroyed.

System manager(s) and address:
    Commander, U.S. Army Recruiting Command, Health Services 
Directorate, Fort Knox, KY 40121-2726.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Recruiting Command, Health Services Directorate, 
Fort Knox, KY 40121-2726.
    For verification purposes, the individual should provide full 
names, Social Security Number, sufficient details to permit locating 
pertinent records, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Recruiting Command, Health Services Directorate, Fort Knox, 
KY 40121-2726.
    For verification purposes, the individual should provide full name, 
Social Security Number, sufficient details to permit locating pertinent 
records, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

[[Page 16498]]

Record source categories:
    From the individual; academic transcripts; faculty evaluations; 
employer evaluations; military supervisor evaluations; American Testing 
Program; Educational Testing Service; selection board/committee 
records; prior military service records.

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
A0601-210a USAREC

System name:
    Enlisted Eligibility Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0601-210a USAREC

System name:
    Enlisted Eligibility Files.

System location:
    U.S. Army Recruiting Command, Fort Knox, KY 40121-5000.

Categories of individuals covered by the system:
    Applicants for the Regular Army who have requested a waiver of 
moral eligibility for a juvenile or adult felony; determination of 
medical/Military Occupational Specialty qualifications, determination 
of Stripes for Skills qualification; exceptions to policy; 
determination of enlistment eligibility, and prior service personnel 
requesting a mental retest.

Categories of records in the system:
    Individual's request, evaluation documents, decisions, replies 
concerning approval/disapproval.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 504, Persons not 
qualified; and Army Regulation 601-210, Regular Army and Army Reserve 
Enlistment Program.

Purpose(s):
    To make determinations on the moral, medical, and administrative 
waivers of applicants for the Regular Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's surname.

Safeguards:
    Records are accessed only by designated individuals having official 
need therefore in the performance of assigned duties.

Retention and disposal:
    Destroyed after 2 years, by shredding.

System manager(s) and address:
    Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-5000.

Notification procedure:
    Individuals wishing to know whether or not information on them is 
contained in this system of records should write to the Commander, U.S. 
Army Recruiting Command, Attn: USARCRM-M, Fort Knox, KY 40121-5000, 
furnishing full name, Military Status, current address and telephone 
number, and signature.

Record access procedures:
    Individuals desiring access to records about themselves should 
write to the Commander, U.S. Army Recruiting Command, Attn: USARCRM-M, 
Fort Knox, KY 40121-5000, furnishing full name, Military Status, 
current address and telephone number, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, employers, probation officials, law 
enforcement officials, school officials, personal references, 
transcripts, medical records, Army records and reports.

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
A0608-18 DASG

System name
    Army Family Advocacy Program Files (August 21, 2001, 66 FR 43847).

Changes:
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of

[[Page 16499]]

1996, applies to most such health information. DoD 6025.18-R may place 
additional procedural requirements on the uses and disclosures of such 
information beyond those found in the Privacy Act of 1974 or mentioned 
in this system of records notice.''
* * * * *
A0608-18 DASG

System name:
    Army Family Advocacy Program Files.

System location:
    Primary location: Director, U.S. Army Patient Administration 
Systems and Biostatistics Activity, Attn: MCHS-ISF, 1216 Stanley Road, 
Fort Sam Houston, TX 778234-5053.
    Secondary location: Any Army medical treatment facility which 
supports the Family Advocacy Program (FAP). Official mailing addresses 
are published as an appendix to the Army's compilation of record 
systems notices.

Categories of individuals covered by the system:
    Eligible military members and their family, and DoD civilians who 
participate in the Family Advocacy Program (FAP).

Categories of records in the system:
    Family Advocacy Case Review Committee (CRC) records of established 
cases of child/spouse abuse or neglect to include those occurring in 
Army sanctioned or operated activities. Files may contain extracts of 
law enforcement investigative reports, correspondence, Case Review 
Committee reports, treatment plans and documentation of treatment, 
follow-up and evaluative reports, supportive data relevant to 
individual family advocacy Case Review Committee files, summary 
statistical data reports and similar relevant files.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq., 
Victims' Rights, as implemented by Department of Defense Instruction 
1030.2, Victim and Witness Assistance Program; Army Regulation 608-18, 
The Family Advocacy Program; and E.O. 9397 (SSN).

Purpose(s):
    To maintain records that identify, monitor, track and provide 
treatment to alleged offenders, eligible victims and their families of 
substantiated spouse/child abuse, and neglect. To manage prevention 
programs to reduce the incidence of abuse throughout the Army military 
communities.
    To perform research studies and compile statistical data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to departments and agencies of the 
Executive Branch of government in performance of their official duties 
relating to coordination of family advocacy programs, medical care and 
research concerning child abuse and neglect, and spouse abuse.
    The Attorney General of the United States or his authorized 
representatives in connection with litigation or other matters under 
the direct jurisdiction of the Department of Justice or carried out as 
the legal representative of the Executive Branch agencies.
    To federal, state, or local governmental agencies when it is deemed 
appropriate to use civilian resources in counseling and treating 
individuals or families involved in child abuse or neglect or spouse 
abuse; or when appropriate or necessary to refer a case to civilian 
authorities for civil or criminal law enforcement; or when a state, 
county, or municipal child protective service agency inquires about a 
prior record of substantiated abuse for the purpose of investigating a 
suspected case of abuse.
    To the National Academy of Sciences, private organizations and 
individuals for health research in the interest of the Federal 
government and the public and authorized surveying bodies for 
professional certification and accreditation such as Joint Commission 
on the Accreditation of Health Care Organizations.
    To victims and witnesses of a crime for purposes of providing 
information consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and disposition of an 
offense.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By the sponsor's Social Security Number of an abused victim.

Safeguards:
    Records are maintained in various kinds of filing equipment in 
specified monitored or controlled areas. Public access is not 
permitted. Records are accessible only to authorized personnel who are 
properly screened and trained, and have an official need-to-know. 
Computer terminals are located in supervised areas with access 
controlled by password or other user code system.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved the retention and disposal of these 
records, treat as permanent).

System manager(s) and address:
    Director, U.S. Army Community Family Support, 4700 King Street, 
Alexandria, VA 22302-4420.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
local Patient Administration Division Office; to the commander of the 
medical center or hospital where treatment was received; or to the 
Director, Patient Administration Systems and Biostatistics Activity, 
126 Stanley Road, Fort Sam Houston, TX 78234-5053. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number of the patient's sponsor, and current 
address, date and location of treatment, and any details that will 
assist in locating the record, and signature.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this record system should address written inquiries to the 
local Patient Administration Division Office; to the commander of the 
medical center or

[[Page 16500]]

hospital where treatment was received; or to the Director, Patient 
Administration Systems and Biostatistics Activity, 126 Stanley Road, 
Fort Sam Houston, TX 78234-5053. Official mailing addresses are 
published as an appendix to the Army's compilation of record systems 
notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number of the patient's sponsor, and current 
address, date and location of treatment, and any details that will 
assist in locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations by the concerned individual 
are published in the Department of the Army Regulation 340-21; 32 CFR 
part 505; or may be obtained from the system manager.

Record source categories:
    From the individual, educational institutions, medical 
institutions, police and investigating officers, state and local 
government agencies, witnesses, and records and reports prepared on 
behalf of the Army by boards, committees, panels, auditors, etc. 
Information may also derive from interviews, personal history 
statements, and observations of behavior by professional persons (i.e., 
social workers, physicians, including psychiatrists and pediatricians, 
psychologists, nurses, and lawyers).

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
A0621-1 DASG

System name:
    Long-Term Civilian Training Student Control Files (July 27, 1993, 
58 FR 40115).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to end of entry ``Note: This system of records contains 
individually identifiable health information. The DoD Health 
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the 
Health Insurance Portability and Accountability Act of 1996, applies to 
most such health information. DoD 6025.18-R may place additional 
procedural requirements on the uses and disclosures of such information 
beyond those found in the Privacy Act of 1974 or mentioned in this 
system of records notice.''
* * * * *
A0621-1 DASG

System name:
    Long-Term Civilian Training Student Control Files.

System location:
    U.S. Army Health Professional Support Agency, 5109 Leesburg Pike, 
Falls Church, VA 22041-3258.

Categories of individuals covered by the system:
    All Army Medical Department personnel currently participating in 
long-term civilian training on a fully funded basis.

Categories of records in the system:
    Enrollment applications, notification of acceptance/rejection, 
contract between the Army and the civilian college or university, 
similar relevant documents and reports.

Authority for maintenance of the system:
    10 U.S.C. 4301, Members of Army: Detail as students, observers, and 
investigator at educational institutions, industrial plants and 
hospitals; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 621-
1, Training of Military Personnel at Civilian Institutions; and E.O. 
9397 (SSN).

Purpose(s):
    To negotiate contract between the Army and a civilian academic 
institution for the purpose of sending Army Medical Department officer 
and enlisted personnel for long-term civilian training under fully 
funded programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and/or Social Security Number.

Safeguards:
    All records are maintained in secured offices in secured buildings. 
Electronic key required to access elevators to floor housing records 
during non-duty hours.

Retention and disposal:
    Records destroyed 2 years after an individual has completed 
training or has been canceled or withdrawn from the program.

System manager(s) and address:
    Office of the Surgeon General, Headquarters, Department of the 
Army, 5109 Leesburg Pike, Falls Church, VA 22041-3258.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Health Professional Support Agency, Attn: SGPS-
EDT, 5109 Leesburg Pike, Falls Church, VA 22044-3258.

[[Page 16501]]

    For verification purposes, the individual should provide the full 
names, Social Security Number, current address, current unit of 
assignment (if on active duty), sponsoring program and calendar years 
in training, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Health Professional Support Agency, Attn: SGPS-EDT, 5109 
Leesburg Pike, Falls Church, VA 22044-3258.
    For verification purposes, the individual should provide the full 
names, Social Security Number, current address, current unit of 
assignment (if on active duty), sponsoring program and calendar years 
in training, and signature.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, or 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records and reports, correspondence with 
the selecting academic institution.

Exemptions claimed for the system:
    None.

[FR Doc. 03-8016 Filed 4-3-03; 8:45 am]
BILLING CODE 5001-08-P