[Federal Register Volume 68, Number 60 (Friday, March 28, 2003)]
[Notices]
[Pages 15188-15190]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-7554]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice; one altered Privacy Act system of records; deletion of 
five routine uses; and addition of one new routine use.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and (e)(11), the FCC proposes to change 
the name and alter one system of records, FCC/Central-2, ``Employee 
Locator System'' (formerly ``Employee Locator Card Files''). The 
altered system of records will incorporate changes in what information 
is maintained and how the information is stored--from a paper file card 
system to an electronic database; the deletion of five routine uses; 
the addition of one new routine use; and other edits and revisions as 
necessary.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (e)(11) of the 
Privacy Act of 1974, as amended, any interested

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person may submit written comments concerning the routine uses of this 
system on or before April 28, 2003. Pursuant to Appendix I, 4(e) of OMB 
Circular A-130, the FCC is asking the Office of Management and Budget 
(OMB), which has oversight responsibility under the Privacy Act, to 
grant a waiver of the 40 day review period by OMB, the House of 
Representatives, and the Senate for this system of records. The FCC is 
requesting this waiver because the war emergency and homeland security 
make it imperative that the Commission has this system of records 
available so that in case of an emergency that affects FCC employees 
caused by the war or terrorism, emergency personnel can quickly reach 
the designated ``contacts'' of these employees.
    The proposed altered system shall be effective on April 28, 2003, 
unless the FCC receives comments that require a contrary determination. 
The Commission will publish a document in the Federal Register 
notifying the public if any changes are necessary. As required by 5 
U.S.C. 552a(r) of the Privacy Act of 1974, as amended, the FCC has 
submitted reports on this proposed altered system to OMB and both 
Houses of Congress.

ADDRESSES: Comments should be sent to Les Smith, Privacy Act Clerk, 
Performance Evaluation and Records Management (PERM), Room 1-A804, 
Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554, (202) 418-0217, or via the Internet at 
[email protected].

FOR FURTHER INFORMATION CONTACT: Les Smith, (202) 418-0217 or via the 
Internet at [email protected]; or Michele Sutton, (202) 418-0137 or via 
the Internet at [email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and (e)(11), this document sets forth 
notice of the proposed altered system of records maintained by the FCC; 
deletion of five routine uses; and addition of one new routine use. See 
65 FR 63468, October 23, 2000. The purposes for altering FCC/Central-2, 
``Personnel Investigation System'' are to change the name of the system 
of records to reflect the change in the way the system is maintained--
from a paper file card system to an electronic database; to change the 
information that is being maintained; to delete five routine uses; to 
add one new routine use; and otherwise to alter, update, and revise 
this system of records as necessary.
    The FCC proposes to achieve these purposes by altering this system 
of records, FCC/Central-2, ``Personnel Locator System'' (formerly 
``Personnel Locator Card Files'') with these changes: A change in the 
information that is being maintained; the deletion of five routine 
uses; the addition of one new routine use to address the new and/or 
revised information that is being maintained: this Routine Use allows 
disclosure to emergency medical personnel, i.e., doctors, nurses, and/
or paramedics, or to law enforcement officials in case of a medical or 
other emergency involving the FCC employee.
    The alteration, revision, or modification of various data elements 
in FCC/Central-2, including editorial changes to update, simplify, or 
clarify, as necessary, this system of records.
    The Human Resources Office (AMD-HRM) will use the records in FCC/
Central-2, ``Employee Locator System,'' to identify the individual(s) 
to contact, should an emergency of a medical or other nature involving 
the Commission employee occur while the employee is on the job. Initial 
collection and requested periodic updates are voluntary, as the 
employee does not have to provide it. This notice meets the requirement 
documenting the change in the Commission's system of records, and 
provides the public, Congress, and the Office of Management and Budget 
(OMB) an opportunity to comment.
FCC/Central-2

SYSTEM NAME:
    Employee Locator System.

SECURITY CLASSIFICATION:
    This system of records has not been given a security 
classification.

SYSTEM LOCATION:
    Human Resources Office (AMD-HRM), Bureau and Office Administrative 
Offices, Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 
17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Federal Communications Commission (FCC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. The FCC employee's name, Bureau/Office, floor, room number, work 
and home telephone numbers; and
    2. The name(s), e-mail address(es), and telephone number(s) of the 
individual(s) to contact in the event of a medical or other emergency 
involving the FCC employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901 and 44 U.S.C. 3101.

PURPOSE(S):
    The records in this system serve to identify the individual(s) to 
contact, should an emergency of a medical or other nature involving the 
Commission employee occur while the employee is on the job. Initial 
collection and requested periodic updates are voluntary, as the 
employee does not have to provide it.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record on an individual in this system of records may be 
disclosed to emergency medical personnel, i.e., doctors, nurses, and/or 
paramedics, or to law enforcement officials in case of a medical or 
other emergency involving the FCC employee.
    In each of these cases, the FCC will determine whether disclosure 
of the record is compatible with the purpose for which the records were 
collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained in a network computer database.

RETRIEVABILITY:
    Records are retrieved by the employee's name, Bureau/Office, floor, 
and room number.

SAFEGUARDS:
    Electronic records are maintained in a network computer database, 
which is secured through controlled access and passwords restricted to 
the employee, Human Resources Office (AMD-HRM) employees, 
administrative personnel, and emergency relocation site employees.

RETENTION AND DISPOSAL:
    Records are maintained as long as the individual is a current 
employee of the Federal Communications Commission. When an employee 
leaves the Commission, the electronic records are destroyed by 
electronic erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Human Resources Office (AMD-HRM), Federal Communications Commission 
(FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield 
Road, Gettysburg, Pennsylvania 17325.

NOTIFICATION PROCEDURE:
    FCC employees wishing to inquire whether this system contains

[[Page 15190]]

information about them should contact the Human Resources Office (AMD-
HRM), Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 
17325. Individuals must supply their full name in order for records to 
be located and identified.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 03-7554 Filed 3-27-03; 8:45 am]
BILLING CODE 6712-01-P