[Federal Register Volume 68, Number 59 (Thursday, March 27, 2003)]
[Notices]
[Pages 14953-14954]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-7106]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to delete and amend systems of records.

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SUMMARY: The Department of the Air Force is deleting three systems of 
records notices from its existing inventory of record systems and 
amending one notice subject to the Privacy Act of 1974, (5 U.S.C. 
552a), as amended.

DATES: These proposed actions will be effective without further notice 
on April 28, 2003, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 19, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletions
F036 AFAA B

System name:
    Air Force Audit Agency Office Training File (June 11, 1997, 62 FR 
31793).
    Reason: These records are covered under the Inspector General, DoD 
Privacy Act system of records notice CIG 20, entitled `Defense Audit 
Management Information System (DAMIS)' published on November 29, 2002, 
67 FR 71151. Therefore, this system of records notice is being deleted.
F036 AFAA C

System name:
    Employee Training and Career Development File (July 19, 1999, 64 FR 
38657).
    Reason: These records are covered under the Inspector General, DoD 
Privacy Act system of records notice CIG 20, entitled `Defense Audit 
Management Information System (DAMIS)' published on November 29, 2002, 
67 FR 71151. Therefore, this system of records notice is being deleted.
F065 AFAA A

System name:
    Air Force Audit Agency Management Information System--Report File 
(June 11, 1997, 62 FR 31793).
    Reason: These records are covered under the Inspector General, DoD 
Privacy Act system of records notice CIG 20, entitled `Defense Audit 
Management Information System (DAMIS)' published on November 29, 2002, 
67 FR 71151. Therefore, this system of records notice is being deleted.
Amendment
F090 AF IG B

System name:
    Inspector General Records (January 11, 2002, 67 FR 1444).

Changes:
* * * * *

Categories of individuals covered in the system:
    Delete from entry `on matters related to the Department of the Air 
Force'.

Purpose(s):
    Delete from entry `involving matters concerning the Department of 
the Air Force and in some instances the Department of Defense'.
* * * * *

Storage:
    Delete `Automated Complaints Tracking System (ACTS) database' and 
add `electronic media'.
* * * * *

Safeguards:
    Delete `the ACTS database' and add `electronic media'.
* * * * *
F090 AF IG B

System name:
    Inspector General Records.

System location:
    Office of the Inspector General, Office of the Secretary of the Air 
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140. 
Records are also located at the headquarters of major commands, 
headquarters of combatant commands for which Air Force is Executive 
Agent, and at all levels down to and including Air Force installations. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.

Categories of individuals covered by the system:
    All those who have registered a complaint, allegation or query with 
the Inspector General or Base Inspector. All individuals who are or 
have been subjects of reviews, inquiries, or investigations.

Categories of records in the system:
    Letters/transcriptions of complaints, allegations and queries; 
letters of appointment; reports of reviews, inquiries and 
investigations with supporting attachments, exhibits and photographs; 
record of interviews; witness statements; reports of legal review of 
case files, congressional responses; memoranda; letters and reports of 
findings and actions taken; letters to complainants and subjects of 
investigations; letters of rebuttal from subjects of investigations; 
finance; personnel; administration; adverse information, and technical 
reports.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
delegation by, 10 U.S.C. 8020, Inspector General, and E.O. 9397 (SSN).

Purpose(s):
    Used to insure just, thorough, and timely resolution and response 
to

[[Page 14954]]

complaints, allegations or queries, and a means of improving morale, 
welfare, and efficiency of organizations, units, and personnel by 
providing an outlet for redress. Used by the Inspector General and Base 
Inspectors in the resolution of complaints and allegations and 
responding to queries. Used in connection with the recommendation/
selection/removal or retirement of officers eligible for promotion to 
or serving in, general officer ranks.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and on electronic media.

Retrievability:
    Retrieved by Complainant's name, subject of investigation's name 
and case number.

Safeguards:
    Records are accessed by custodian of the system of records and by 
person(s) responsible for maintaining the system of records in the 
performance of their official duties. These personnel are properly 
screened and cleared for need-to-know. Records are stored in a locked 
room protected by cipher lock. Information maintained on electronic 
media is protected by computer system software and password.

Retention and disposal:
    Retained in office files for two years after year in which case is 
closed. For senior official case files, retained in office files until 
two years after the year in which case is closed, or two years after 
the senior official retires, whichever is later. Records are destroyed 
by tearing into pieces, shredding, pulping, macerating or burning. 
Computer records are destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    The Inspector General, Office of the Secretary of the Air Force 
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to or visit the 
Inspector General, Office of the Secretary of the Air Force (SAF/IG), 
1140 Air Force Pentagon, Washington, DC 20330-1140 or IG offices at 
installations.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Inspector General, Office of 
the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon, 
Washington, DC 20330-1140 or IG offices at installations.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Complainants, inspectors, members of Congress, witnesses, and 
subjects of investigations.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency, which performs as its principle function any activity 
pertaining to the enforcement of criminal laws.
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of the information, the individual will be 
provided access to the information exempt to the extent that disclosure 
would reveal the identify of a confidential source.

    Note: When claimed, this exemption allows limited protection of 
investigative reports maintained in a system of records used in 
personnel or administrative actions.

    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information contact the system manager.

[FR Doc. 03-7106 Filed 3-26-03; 8:45 am]
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