[Federal Register Volume 68, Number 48 (Wednesday, March 12, 2003)]
[Notices]
[Pages 11878-11879]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-5831]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 28, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-03, 1 item, 1 
temporary item). Records relating to the Asset Management System, an 
electronic system containing information concerning freight containers 
used for shipping ammunition. Records relate to such matters as 
customer requirements, the movement of containers, inventories, owner 
registries, damage to containers, and maintenance.
    2. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-1, 6 items, 5 temporary items). Files relating to visit 
arrangements and

[[Page 11879]]

routine ceremonies. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of files relating to ceremonies of an historical nature are proposed 
for permanent retention.
    3. Department of Defense, Defense Security Service (N1-446-03-1, 5 
items, 5 temporary items). Short term records relating to information 
assurance activities. Included are records relating to program planning 
and management, network access, and operation of the agency's test 
laboratory. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Defense, Defense Security Service (N1-446-03-3, 6 
items, 6 temporary items). Records relating to industrial security. 
Included are records relating to such matters as site visits, field 
office activities, meetings, and educational programs. Also included 
are electronic copies of documents created using electronic mail and 
word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Justice, National Drug Intelligence Center (N1-
523-03-1, 7 items, 7 temporary items). Software licensing agreement and 
disclaimer files, technology and equipment files, and computer system 
security backup records. Also included are electronic copies of records 
created using electronic mail and word processing.
    6. Federal Emergency Management Agency, National Security 
Directorate (N1-311-03-1, 5 items, 2 temporary items). Routine 
administrative data contained in an electronic information system used 
to support continuity of government operations. Also included are 
electronic copies created using e-mail and word processing. Proposed 
for permanent retention are recordkeeping copies of briefing files and 
subject files relating to continuity of government operations programs 
as well as substantive data contained in an electronic information 
system.
    7. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-03-3, 3 items, 3 temporary items). 
Electronic and microfiche versions of records relating to permanently 
valuable records that have been accessioned into the National Archives 
of the United States.

    Dated: March 6, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-5831 Filed 3-11-03; 8:45 am]
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