[Federal Register Volume 68, Number 44 (Thursday, March 6, 2003)]
[Notices]
[Pages 10704-10705]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-5268]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a record system.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on April 7, 2003 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force FOIA/Privacy Manager, AF-CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne P. Rollins at (703) 601-
4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 25, 2003, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal

[[Page 10705]]

Agency Responsibilities for Maintaining Records About Individuals,'' 
dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 28, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF SAFPA D

System name:
    Your Guardians of Freedom User Database.

System location:
    Doe Anderson Interactive, 620 W. Main Street, Louisville, KY 40202-
2933.
    Subsystems of the main system may be located at the Public Affairs 
Offices at Air Force Bases, Air National Guard or Air Force Reserve or 
similar installations to which an individual is assigned.

Categories of individuals covered by the system:
    Air Force personnel, Air Force Reserve Command personnel, and Air 
National Guard personnel who voluntarily submit information into the 
system.

Categories of records in the system:
    Information in the system includes, but is not limited to, to name, 
current grade, marital status, local address, name and address of 
spouse, parents or guardians, photographs, name and address of civilian 
employer.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Purpose(s):
    To provide an outreach program for commanders to communicate with 
families, civilian employers, educators, news media, and political and 
community leaders about the extensive role of airmen in the war on 
terrorism.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To civilian employers of Air Reserve Component personnel for 
purposes of providing information regarding employer and employee 
rights, benefits, and obligations under the Uniformed Services 
Employment and Reemployment Rights Act; to accord appropriate public 
recognition to the employer for his or her support of Air Force 
programs and employee participation therein; and to provide information 
regarding Air Force and Air Reserve Component issues, plans, and 
operations and/or the involvement of employees in such activities.
    To family members, political and community leaders, and the news 
media for purposes of providing information regarding Air Force and Air 
Reserve Component issues, plans, and operations and/or the involvement 
of Air Force personnel, active or reserve, in such activities.
    The DoD Blanket Routine Uses' that appear at the beginning of the 
Air Force's compilation of systems of records apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Maintained on computers and computer output products.

Retrievability:
    Retrieved by individual's name, unit and address.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties, and by 
authorized personnel who are properly screened and cleared for need-to-
know. Records in computer storage devices are protected by computer 
system software.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration disposition is approved, treat records as permanent).

System manager(s) and address:
    Director, Your Guardians of Freedom, Office of the Secretary of the 
Air Force, Public Affairs, SAF/PA, 1690 AF Pentagon, Washington, DC 
20330-1690.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should use the web-based login 
screen to contact system administrators by e-mail, or should address 
written requests to Your Guardians of Freedom, SAF/PA, 1690 AF 
Pentagon, Washington, DC 20330-1690.
    Inquiries about a subsystem should be addressed to the Public 
Affairs Officer at the base or installation of the individual's 
assignment. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should log into the system using the username 
and password they received when they initially registered. The web-
based login screen provides information to retrieve forgotten 
passwords.
    Individuals can also address written inquiries to Your Guardians of 
Freedom, SAF/PA, 1690 AF Pentagon, Washington, DC 20330-1690, or the 
installation Public Affairs Officer. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records.

Contesting record procedures:
    Individuals may log into the system using the username and password 
they received when they initially registered and alter the information 
about them contained in the system.
    Otherwise, the Air Force rules for accessing records and contesting 
contents and appealing initial determinations are published in Air 
Force Instruction 37-132, 32 CFR part 806b, or may be obtained from the 
system manager.

Record source categories:
    Information is obtained from the individual.

Exemptions claimed for the system:
    None.
[FR Doc. 03-5268 Filed 3-5-03; 8:45 am]
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