[Federal Register Volume 68, Number 44 (Thursday, March 6, 2003)]
[Notices]
[Pages 10706-10707]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-5266]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notices in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2003 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, Attn: 
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137 
/ DSN 656-7137.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 28, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0870-5 DAMH

System name:
    Army History Files (June 12, 2002, 67 FR 40280).

Changes:
* * * * *

System location:
    Replace the current `22 Ashburn Drive' address with `U.S. Army 
Heritage and Education Center, 22 Ashburn Drive, Carlisle, PA 17013-
5008.'
* * * * *

System manager(s) and address:
    Delete second address and replace with `Director, U.S. Army 
Heritage and Education Center, 22 Ashburn Drive, Carlisle, PA 17013-
5008.'
* * * * *
A0870-5 DAMH

System name:
    Army History Files.

System location:
    U.S. Army Center of Military History, Headquarters, Department of 
the Army, Washington, DC 20310-0200. Decentralized segments exist at 
historical offices at Headquarters, Department of the Army and field 
operating agencies, major commands, and the U.S. Army Military 
Historical Research Collection, Carlisle Barracks, PA 17013-5000; U.S. 
Army Center of Military History, 103 3rd Street, Fort McNair 
Washington, DC 20318-5058; U.S. Army Heritage and Education Center, 22 
Ashburn Drive, Carlisle, PA 17013-5008. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Military and civilian personnel associated with the Army; 
individuals who offer historically significant items or gifts of money 
to the Army Museum System; and individuals who respond to the Army's 
Vietnam War Era Service Survey Questionnaire.

Categories of records in the system:
    Biographical resumes and personal working files of U.S. Army 
personnel; personal papers donated by individuals for historical 
research; photographs of Army personages; requests for historical 
documents regarding U.S. Army activities and responses thereto; copy of 
donor's proffer of gift agreement and correspondence with donor 
regarding status and/or location of donation(s).
    Questionnaires and associated historical items received by the U.S. 
Army Military History Institute under its Veteran Survey Program. 
Associated historical items may include, but not limited to, 
audiotapes, books, camp/unit newspapers, diaries, documents, films, 
memoirs, and artifacts.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 870-5, 
Military History: Responsibilities, Policies and Procedures; and 16 
U.S.C. 470, National Historic Preservation Act.

Purpose(s):
    To provide a record of donations and contributions of historical 
property to U.S. Army Museums and historical holdings; to enable Army 
museums and historical holdings to provide upon request by the donor or 
donor's heirs, information concerning the status/location of his/her 
donation; to enable the Army to establish title to the property.
    Vietnam War Era Service Survey Questionnaires will be used to 
document recollections and opinions of veterans for historical studies 
of the U.S. Army.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally

[[Page 10707]]

permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or 
information contained therein may specifically be disclosed outside the 
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system may be disclosed to a municipal 
corporation, a soldier's monument association, a State museum, an 
incorporated museum or exhibition operated and maintained for 
educational purposes only, a post of the Veterans of Foreign Wars or 
the American Legion, or other Federal museums upon donation or transfer 
of the historical property to one of those organizations.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records in file folders, photographs, and on electronic 
media. Artifacts will be stored in a secure area.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in secured areas accessible only to persons 
having need therefore in the performance of official duties.

Retention and disposal:
    Permanent. Some historical material and photographs are retired to 
the Washington National Records Center when no longer needed; other 
such material is transferred to the Military History Research 
Collection at Carlisle Barracks, PA for preservation. Inquiries about 
historical events or persons, and responses thereto, are destroyed when 
no longer needed.

System manager(s) and address:
    Chief, U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Director, U.S. Army Heritage and Education Center, 22 Ashburn 
Drive, Carlisle, PA 17013-5008.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Individual should provide their full name, address and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the U.S. 
Army Center of Military History, 103 3rd Street, Fort McNair 
Washington, DC 20318-5058.
    Individual should provide their full name, address and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, his/her Army record, official Army documents, 
public records.

Exemptions claimed for the system:
    None.
[FR Doc. 03-5266 Filed 3-5-03; 8:45 am]
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