[Federal Register Volume 68, Number 31 (Friday, February 14, 2003)]
[Notices]
[Pages 7618-7619]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-3597]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 31, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the government and of private 
persons directly affected by the government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full

[[Page 7619]]

description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of the Census (N1-29-03-1, 5 
items, 5 temporary items). Records of the Manufacturing and 
Construction Division consisting of economic survey questionnaires used 
to collect data on the production and shipment of selected products. 
Digital images of records are included. This schedule clarifies and 
revises disposition instructions for the paper records, which were 
previously approved for disposal.
    2. Department of Defense, Office of the Inspector General (N1-509-
03-2, 13 items, 13 temporary items). Files documenting requests for 
subpoenas from Defense Department criminal investigative organizations. 
Included are program and policy files and case files, along with a 
database used to track subpoena requests. Also included are electronic 
copies of documents created using electronic mail and word processing.
    3. Department of the Treasury, Financial Management Service (N1-
425-03-1, 45 items, 45 temporary items). Records relating to debt 
collection activities. Included are such records as case files relating 
to wage garnishment, compliance reviews, and debtor disputes as well as 
financial information and reports, administrative resolutions, system 
development project files, conference files, and creditor agency 
payment information. Also included are electronic copies of documents 
created using electronic mail and word processing.
    4. Administrative Office of the U.S. Courts, Office of Internal 
Services (N1-116-03-1, 4 items, 3 temporary items). Architectural and 
engineering plans for courthouses and other Federal judicial 
facilities. Also included are electronic copies of documents created 
using electronic mail and word processing. Plans for the Thurgood 
Marshall Federal Judiciary Building are proposed for permanent 
retention. Other Federal courthouse architectural plans were previously 
approved for permanent retention in the General Services Administration 
records schedule.
    5. Central Intelligence Agency, Pacific Corporation (N1-263-00-1, 
39 items, 25 temporary items). Corporate records of the Pacific 
Corporation, an agency proprietary, and its operating arm, Air America, 
Inc. Included are such materials as subject files, contracts, personnel 
rosters, surplus sales records, tax files and other financial records, 
maps, litigation files, and records relating to security. Records 
proposed for permanent retention include charters, by-laws, minutes, 
selected subject files, selected contract files, selected security 
records, and Board of Review files. An Air America publicity film is 
also proposed for permanent retention.
    6. Environmental Protection Agency, Office of Research and 
Development (N1-412-01-04, 5 items, 2 temporary items). Electronic 
copies of documents created using electronic mail and word processing 
that relate to overflights of sites under study. Recordkeeping copies 
of aerial photographs, analytical reports, and indexes are proposed for 
permanent retention.
    7. Environmental Protection Agency, Office of Environmental 
Information (N1-412-03-4, 3 items, 3 temporary items). Records of the 
Collecting Strategies Division relating to information collection 
requests and information collection budget reports submitted to the 
Office of Management and Budget. Also included are electronic copies of 
records created using electronic mail and word processing.
    8. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-03-5, 3 items, 3 temporary items). Records associated with an 
electronic database relating to acid rain, including tracking data, 
utility reporting data, quality assurance information, and data derived 
from emissions monitoring plans. Included are electronic data files, 
software, and supporting documentation.
    9. Federal Housing Finance Board, Office of Management (N1-485-03-
1, 4 items, 4 temporary items). Paper and electronic work papers 
created by bank examiners during an examination and used in the 
preparation of reports. Records include memoranda, draft analyses, 
notes, and spreadsheets. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of reports of examination were previously approved 
for permanent retention.
    10. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-286-01-1, 8 items, 8 temporary items). 
Records of the United States Agency for International Development that 
were previously accessioned into the National Archives. Records relate 
to training and education and include such files as training contracts, 
training authorizations, and records relating to scholarships.
    11. National Commission to Ensure Consumer Information and Choice 
in the Airline Industry (N1-220-03-02, 21 items, 3 temporary items). 
The Commission's web site and electronic copies of documents created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of such records as information and 
data collected by the Commission, studies, the Commission's final 
report, transcripts and digests of hearings, and press materials.
    12. Office of Government Ethics, Office of the Director (N1-522-03-
1, 2 items, 2 temporary items). Records relating to the evaluation of 
allegations involving Inspectors General brought before the Integrity 
Committee of the President's Council on Integrity and Efficiency. Also 
included are word processing copies of these records that are used to 
produce a recordkeeping copy.
    13. Overseas Private Investment Corporation, Office of the Chief 
Financial Officer (N1-420-03-2, 26 items, 26 temporary items). Records 
relating to information technology operations and management. Records 
relate to such matters as equipment support services, system backups, 
security, customer services, and the design and implementation of the 
agency's information technology infrastructure. Also included are 
electronic copies of documents created using electronic mail and word 
processing.

    Dated: February 10, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-3597 Filed 2-13-03; 8:45 am]
BILLING CODE 7515-01-P