[Federal Register Volume 68, Number 16 (Friday, January 24, 2003)]
[Notices]
[Pages 3551-3563]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-1576]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 001-2003]


Privacy Act of 1974; Systems of Records

    On November 25, 2002, the President signed into law the Homeland 
Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002). Under 
Title XI, Subtitle B of the Act, the ``authorities, functions, 
personnel, and assets'' of the Bureau of Alcohol, Tobacco, and Firearms 
are transferred to the Department of Justice, with the exception of 
certain enumerated authorities that were retained by the Department of 
the Treasury. The functions retained by the Department of the Treasury 
are the responsibility of a new Alcohol and Tobacco Tax and Trade 
Bureau. Section 1111 of the Homeland Security Act further provides that 
the Bureau will retain its identity as a separate entity within the 
Department of Justice known as the Bureau of Alcohol, Tobacco, 
Firearms, and Explosives (ATF). The transfer takes effect January 24, 
2003.
    In accordance with the requirements of the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a, ATF is publishing its Privacy Act systems of 
records and converting certain ATF systems of records from Department 
of the Treasury systems to Department of Justice systems pursuant to 
the reorganization and transfer of ATF to the Department of Justice.
    ATF is designating the following systems of records as Department 
of Justice systems: ATF-001, Administrative Record System; ATF-003, 
Criminal Investigation Report System; ATF-006, Internal Security Record 
System; ATF-007, Personnel Record System; ATF-008, Regulatory 
Enforcement Record System; ATF-009, Technical and Scientific Services 
Record System; and ATF-010, Training and Professional Development 
System. ATF-010, Training and Professional Development Records, is a 
new notice covering non-federal training participants. ATF-006, 
Internal Security Record System, was previously published and in effect 
through 1998, when it was deleted as covered by a Department of the 
Treasury System notice, Treasury-007, Personnel Security System. 
Because ATF will no longer be covered by the Treasury notice, the ATF 
notice for Internal Security Record System-006 is being republished. 
All other systems notices were previously published by ATF and have 
been continuously in effect.
    There has been no change in the maintenance or operations of the 
systems of records by ATF. Rather, these systems notices are being 
published to reflect the transfer of ATF to the Department of Justice. 
Some revisions were made to update authorities, to clarify certain 
descriptions of categories, and to revise or add routine uses in 
accordance with Department of Justice format and practices. A routine 
use is also being added to allow disclosures to the Treasury 
Department, Alcohol and Tobacco Tax and Trade Bureau employees, when 
necessary to accomplish a Department of Justice or Department of the 
Treasury function related to the system of records. Disclosures will 
not be made under the new system of records or under new routine uses 
until after the 30-day comment period, except with respect to 
disclosures to employees of the Alcohol and Tobacco Tax and Trade 
Bureau who have a need for the records in the performance of their 
duties during the transition. Such disclosures will be treated as 
intra-agency disclosures for purposes of section 552a(b)(1) of the 
Privacy Act.
    The publication of these systems of records as Justice systems does 
not rescind the Treasury/ATF systems of records, as they govern the 
Alcohol and Tobacco Tax and Trade Bureau within the Department of the 
Treasury.
    Due to the transfer to the Department of Justice, the following 
Department of Justice Department-wide notices are applicable to ATF: 
DOJ-001, Accounting Systems for the Department of Justice; DOJ-002, 
Department of Justice Computer Systems Activity and Access Records; 
DOJ-003, Correspondence Management Systems for the Department of 
Justice; DOJ-004, Freedom of Information Act, Privacy Act, and 
Mandatory Declassification Review Requests and Administrative Appeals 
for the Department of Justice; DOJ-005, Nationwide Joint Automated 
Booking System; DOJ-006, Personnel Investigation and Security Clearance 
Records for the Department of Justice; DOJ-007, Reasonable 
Accommodations for the Department of Justice; Justice/JMD-005, 
Grievance Records; Justice/JMD-017, Department of Justice Employee 
Transportation Facilitation System; Justice/JMD-012, Department of 
Justice Call Detail Records and Justice/DAG-011, Miscellaneous Attorney 
Personnel Records System.
    A comment period will be held for the systems of records published 
by ATF today. In accordance with 5 U.S.C. 552(e)(4) and (11), the 
public is given a 30-day period in which to comment; and the Office of 
Management and Budget (OMB), which has oversight responsibility under 
the Act, requires a 40-day period in which to conclude its review of 
the systems. Therefore, please submit any comments by February 24, 
2003. The public, OMB, and Congress are invited to submit any comments 
to Mary E. Cahill, Management and Planning Staff, Justice Management 
Division, Department of Justice, Washington, DC 20530 (Room 1400 
National Place Building).

[[Page 3552]]

    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and the Congress.

    Dated: January 17, 2003.
Paul R. Corts,
Assistant Attorney General for Administration.

Table of Contents

ATF-001--Administrative Record System
ATF-003--Criminal Investigation Report System
ATF-006--Internal Security Record System
ATF-007--Personnel Record System
ATF-008--Regulatory Enforcement Record System
ATF-009--Technical and Scientific Services Record System
ATF-010--Training and Professional Development Record System
JUSTICE/ATF-001

System name:
    Administrative Record System-Justice/ATF-001.
SYSTEM LOCATION:
    Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
record system are geographically dispersed throughout the Bureau's 
field offices. A list of field offices is available by writing to the 
Chief, Disclosure Division, Room 8400, 650 Massachusetts Avenue, NW., 
Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Present employees of the Bureau of ATF. (2) Former employees of 
the Bureau of ATF. (3) Claimants against the Bureau of ATF.

Categories of records in the system:
    Documents related to claims submitted including: (1) Accident 
Report--vehicle; (2) Fatality reports; (3) Injury reports; (4) Chief 
Counsel and District Counsel memoranda and opinions.

Authority for maintenance of the system:
    (1) Federal Claims Collection Act. (2) Federal Property and 
Administration Services Act of 1949, as amended. (3) Federal Tort 
Claims Act. (4) Military Personnel and Civilian Claims Act. (5) 
Occupational Safety and Health Act of 1970. (6) Small Claims Act. (7) 5 
U.S.C. 1302, 3301, 3302.

Purpose(s):
    The purpose of this system is to resolve claims submitted to the 
Bureau of Alcohol, Tobacco, Firearms and Explosives.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations to the extent necessary to 
obtain relevant information needed by the Bureau to render a decision 
in regard to an administrative matter.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To unions recognized as exclusive bargaining representatives in 
accordance with provisions contained in the Civil Service Reform Act of 
1978, 5 U.S.C. 7111 and 7114.
    P. To complainants and/or victims to the extent necessary to 
provide such persons with information and explanations concerning the 
progress and/or results of the investigation or case arising from the 
matters of which they complained and/or of which they were a victim.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Active records are stored in file folders in security filing 
cabinets. Inactive records are stored in file folders at Federal 
Records Centers. Records are also stored in electronic media.

Retrievability:
    Records are retrieved by name of individual.

Safeguards:
    Direct access is restricted to personnel in the Department of 
Justice in the

[[Page 3553]]

performance of their duty. Records are transmitted to routine users on 
a need to know basis or where a right to access is established, and to 
others upon verification of the substance and propriety of the request. 
These records are stored in lockable metal file cabinets in rooms 
locked during non-duty hours. The records stored in electronic media 
are password protected.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
Numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
records control schedules numbers 101 and 201 and disposed of by 
shredding or burning.

System manager(s) and address:
    Assistant Director, Office of Management/Chief Financial Officer, 
Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts 
Avenue, NW., Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    For records accessible through the Privacy Act, a request should be 
made in writing and mailed to the Disclosure Division, Privacy Act 
Request, Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. The envelope and the 
letter should be clearly marked ``Privacy Access Request.'' The request 
should include a general description of the records sought and must 
include the requester's full name, current address, and date and place 
of birth. The request must be signed, dated, and either notarized or 
submitted under penalty of perjury.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information.

Record source categories:
    (1) Administrative records; (2) Claimants; (3) Doctors; (4) 
Employee records; (5) Fiscal records; (6) Former employees of the 
Bureau of ATF; (7) Former employers; (8) General Services 
Administration; (9) Individuals who have information relevant to 
claims; (10) Inspections records; (11) Internal Investigation reports; 
(12) Police reports; (13) Present employees of the Bureau of ATF; (14) 
Supervisors; (15) Witnesses; (16) Insurance companies.

Exemptions claimed for the system:
    None.

Justice/ATF-003
System name:
    Criminal Investigation Report System, Justice/ATF-003.

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
record system are geographically dispersed throughout Bureau of 
Alcohol, Tobacco, Firearms and Explosives' field offices. A list of 
field offices is available by writing to the Chief, Disclosure 
Division, Room 8400, 650 Massachusetts Avenue, NW., Washington, DC 
20226.

Categories of individuals covered by the system:
    (1) Criminal offenders or alleged criminal offenders acting alone 
or in concert with other individuals and suspects who have been or are 
under investigation for a violation or suspected violation of laws 
enforced by the Bureau; (2) Criminal offenders or alleged criminal 
offenders acting alone or in concert with individuals who have been 
referred to the Bureau of Alcohol, Tobacco, Firearms and Explosives by 
other law enforcement agencies, governmental units or the general 
public; (3) Informants; (4) Persons who come to the attention of the 
Bureau in the course of criminal investigations; (5) Persons who have 
been convicted of a crime punishable by imprisonment for a term 
exceeding one year and who have applied for relief from disabilities 
under Federal law with respect to the acquisition, receipt, transfer, 
shipment, or possession of firearms and explosives and whose disability 
was incurred by reason of such conviction; (6) Victims of crimes; (7) 
Witnesses.

Categories of records in the system:
    (a) Records containing information compiled for the purpose of 
identifying individual criminal offenders and alleged offenders and 
consisting of identifying data and notations of arrest, the nature and 
disposition of criminal charges, sentencing, confinement, release, and 
parole and probation status; (b) Records containing information 
compiled for the purpose of a criminal investigation, including reports 
of informants and investigators, and associated with an identifiable 
individual; (c) Records containing reports identifiable to an 
individual compiled at various stages of the process of enforcement of 
criminal laws from arrest or indictment through release from 
supervision; (d) Records compiled and maintained by the Bureau as 
generally described in (a), (b), and (c) above including the following: 
(1) Abandoned property reports; (2) ATF Criminal Investigation Reports; 
(3) ATF referrals to foreign, Federal, state, and local law enforcement 
agencies; (4) Chief and Regional Counsel opinions; (5) Contemporaneous 
investigative notes; (6) Criminal investigatory correspondence from and 
to foreign, Federal, state and local law enforcement agencies; (7) 
Criminal intelligence information on individuals suspected to be 
violating ATF laws and regulations; (8) Documentary proof of 
defendant's criminal record, identity, or lack of registration of 
National Firearms Act (N.F.A.) (as amended) firearm(s); (9) FBI 
Criminal Record Reports; (10) Fingerprints and palmprints; (11) 
Fugitive arrest warrants; (12) Handwriting exemplars; (13) Records of 
violations and reputation; (14) Illicit liquor and raw material 
surveys; (15) Laboratory reports of evidence analysis; (16) Memoranda 
of expected testimony of witnesses; (17) Organized crime members 
violating or suspected of violating ATF laws; (18) Parole and pardon 
reports; (19) Personal histories (address, employment, social security 
number, financial background, physical description, etc.); (20) 
Photographs; (21) Purchase of evidence records; (22) Records of 
electronic surveillance by ATF; (23) Records received in response to 
summons and subpoenas; (24) Reliefs from disability; (25) Reports of 
interview with witnesses; (26) Search warrants and affidavits for 
search warrants; (27) Seized property reports; (28) Criminal records 
concerning firearms, explosives and alcohol; (29) Special agent's daily 
activity diary (accessible by date only); (30) State and local law 
enforcement criminal investigative reports; (31) Statements of 
defendants; (32) Statements of witnesses; (33) Summons and subpoenas 
issued pursuant to criminal investigations; (34) Voice prints; (35) 
Wagering tax suspected violators; (36) Warning and demand letters; (37) 
Criminal violation reports (a formal report compiling all or portions 
of the foregoing for prosecutive purposes).

[[Page 3554]]

Authority for maintenance of the system:
    (1) 26 U.S.C. Chapter 40; (2) 26 U.S.C. Chapter 53, as amended; (3) 
26 U.S.C. Chapters 61 through 80, as amended; (4) 18 U.S.C. Chapter 40; 
(5) 18 U.S.C. Chapter 44; (6) 18 U.S.C. Chapter 59; (7) 18 U.S.C. 
Chapter 114; (8) 22 U.S.C. 227; (9) 18 U.S.C. 1952; (10) Public Law 
107-296.

Purpose(s):
    The purpose of this system is to suppress traffic in distilled 
spirits and tobacco products on which taxes have not been paid; to 
enforce the Federal laws relating to the illegal possession and use of 
firearms, destructive devices, explosives, explosive materials; and to 
assist Federal, state, local and foreign law enforcement agencies in 
reducing crime and violence.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. To appropriate federal, state, local, foreign, or tribal law 
enforcement authorities for law enforcement purposes--criminal, civil, 
or regulatory.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
Responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations in the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To criminal or national security intelligence gathering 
organizations for the purpose of identifying and suppressing the 
activities of international and national criminals and terrorists.
    P. To insurance companies making determinations regarding claims in 
cases where the Bureau has conducted or is conducting an arson 
investigation.
    Q. To unions recognized as exclusive bargaining representatives in 
accordance with provisions contained in the Civil Service Reform Act of 
1978, 5 U.S.C. 7111 and 7114.
    R. To complainants and/or victims to the extent necessary to 
provide such persons with information and explanations concerning the 
progress and/or results of the investigation or case arising from the 
matters of which they complained and/or of which they were a victim.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Active records are stored in file folders in secure filing 
cabinets. Inactive records are stored in file folders at Federal 
Records Centers. Records are also stored in electronic media.

Retrievability:
    Records are retrieved by name, date of birth, social security 
number, other unique identifier, investigation number, serial number of 
firearm, or a combination of any of these; plus date and geographical 
location of incident giving rise to investigation.

Safeguards:
    Direct access restricted to personnel in the Department of Justice 
in the performance of their duty. Transmitted to routine users on a 
need to know basis and to others upon verification of the substance and 
propriety of the request. Stored in lockable file cabinets in rooms 
locked during non-duty hours. The records stored in electronic media 
are password protected.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
Records Control Schedules numbers 101 and 201 and disposed of by 
shredding or burning. Records on tape or on-line mass storage are 
disposed of by degaussing.

System manager(s) and address:
    Assistant Director, Firearms Explosive & Arson; Assistant Director, 
Field Operations; and Assistant Director, Science & Technology, Bureau 
of Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    For Records Accessible through the Privacy Act, mail a request in 
writing to the Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW.,

[[Page 3555]]

Washington, DC 20226, with the envelope and the letter clearly marked 
``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed and dated and either notarized or submitted under penalty of 
perjury. Some information may be exempt from access provisions as 
described in the section entitled ``Exemptions claimed for the 
system.'' An individual who is the subject of a record in this system 
may access those records that are not exempt from disclosure. A 
determination whether a record may be accessed will be made at the time 
a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information. Some information may be 
exempt from contesting record procedures as described in the section 
entitled ``Exemptions claimed for the system.'' An individual who is 
the subject of a record in this system may amend those records that are 
not exempt. A determination whether a record may be amended will be 
made at the time a request is received.

Record source categories:
    Categories of individuals covered by the system: (1) Federal, state 
and local agencies; (2) witnesses; (3) employers; (4) professional 
organizations; (5) victims; (6) criminal offenders or alleged criminal 
offenders; (7) fiscal records; (8) inspection records; (9) 
investigation records; (10) persons having knowledge of potential 
criminal activity; and (11) other persons listed in ``Categories of 
individuals covered by the system'' in this notice.

Exemptions claimed for the system:
    Pursuant to 5 U.S.C. 552a(j)(2), the Attorney General has exempted 
records in this system from subsections (c)(3) and (4), (d)(1), (2),(3) 
and (4), (e)(1), (2) and (3), (e)(4)(G), (H), and (I), (e)(5) and (8), 
(f) and (g) of the Privacy Act. Rules have been promulgated in 
accordance with the requirement of 5 U.S.C. 553(b), (c) and (e) and are 
published in today's Federal Register.
JUSTICE/ATF.006

System name:
    Internal Security Record System-Justice/ATF-006.

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Present employees of the Bureau of ATF; (2) Former employees of 
the Bureau of ATF; (3) Applicants for employment; (4) Non-Bureau 
employees involved in criminal acts toward Bureau employees and Bureau 
property; (5) Individuals who were interviewed by Internal Affairs 
Special Agents; (6) Contract employees.

Categories of records in the system:
    (1) Records containing investigative material compiled for law 
enforcement purposes including information relating to: (a) Conduct of 
employees and contract employees; (b) Integrity of employees; (2) 
Records containing investigative material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment or access to classified information 
including reports relating to security clearances of employees.

Authority for maintenance of the system:
    18 U.S.C. 201, Executive Order 10450, Executive Order 11222.

Purpose(s):
    This system is used to assure the Bureau Director, the Department 
of Justice, and the public that the Bureau is taking strong and 
vigorous steps to maintain the highest standards of integrity, loyalty, 
conduct, and security among Bureau personnel and contract employees. 
When a criminal investigation results in a compilation of information 
contained in this system, the information so compiled shall be 
transferred to the ATF Criminal Investigation Report System and shall 
become a part of that system for all purposes of the Privacy Act of 
1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
Responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for

[[Page 3556]]

personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations in the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To unions recognized as exclusive bargaining representatives in 
accordance with provisions contained in the Civil Service Reform Act of 
1978, 5 U.S.C. 7111 and 7114.
    P. To complainants and/or victims to the extent necessary to 
provide such persons with information and explanations concerning the 
progress and/or results of the investigation or case arising from the 
matter of which they complained and/or of which they were a victim.
    Q. To designated officers and employees of state or local 
(including the District of Columbia) law enforcement or detention 
agencies in connection with the hiring or continued employment of an 
employee or contractor, where the employee or contractor would occupy 
or occupies a position of public trust as a law enforcement officer or 
detention officer having direct contact with the public or with 
prisoners or detainees, to the extent that the information is relevant 
and necessary to the recipient agency's decision.
    R. To the Office of Personnel Management, Merit Systems Protection 
Board, Equal Employment Opportunity Commission, Federal Labor Relations 
Authority, and the Office of Special Counsel for the purpose of 
properly administering Federal personnel systems or other agencies' 
systems in accordance with applicable laws, Executive Orders, and 
regulations.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Active records stored in file folders in security filing cabinets 
and computer system (hard disk). Inactive records stored in file 
folders at Federal Records Center.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Direct access restricted to personnel in Department of the Justice 
in the performance of their duty. Transmitted to routine users on a 
need to know basis and to others upon verification of the substance and 
propriety of the request. Stored in lockable metal file cabinets in 
rooms locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
Numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
Records Control Schedules numbers 101 and 201 and disposed of by 
shredding or burning.

System manager(s) and address:
    Assistant Director (Office of Inspection), Bureau of Alcohol, 
Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, N.W., 
Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    For records accessible through the Privacy Act, address a request 
in writing to Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226, with the envelope and the letter clearly 
marked ``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed, dated and either notarized or submitted under penalty of 
perjury. Some information may be exempt from access provisions as 
described in the section entitled ``Exemptions claimed for the 
system.'' An individual who is the subject of a record in this system 
may access those records that are not exempt from disclosure. A 
determination whether a record may be accessed will be made at the time 
a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information. Some information may be 
exempt from contesting record procedures as described in the section 
entitled ``Exemptions claimed for the system.'' An individual who is 
the subject of a record in this system may amend those records that are 
not exempt. A determination whether a record may be amended will be 
made at the time a request is received.

Record source categories:
    Examples include: (1) Employees of this Bureau; (2) Internal 
Investigative report forms; (3) Witnesses; (4) Informants; (5) Federal, 
state and local enforcement agencies; (6) Employers; (7) Educational 
institutions; (8) Credit agencies; (9) Neighbors; (10) References; (11) 
Professional Organizations; (12) Other government agencies; (13) 
Claimants; (14) Victims.

Exemptions claimed for the system:
    Pursuant to 5 U.S.C. 552a(k)(5) (relating to security clearances) 
and (k)(2) (relating to conduct and integrity), the Attorney General 
has exempted records in this system from subsections (c)(3), (d)(1), 
(2), (3) and (4), (e)(1), (e)(4)(G), (H), and (I) and (f) of the 
Privacy Act. Rules have been promulgated in accordance with the 
requirement of 5 U.S.C. 553(b), (c) and (e) and are published in 
today's Federal Register.

Justice/ATF-007
System name:
    Personnel Record System-Justice/ATF-007

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
record system are geographically dispersed throughout the Bureau's 
field offices. A list of field offices is available by writing to the 
Chief, Disclosure Division, Room 8400, 650 Massachusetts Avenue, NW., 
Washington, DC 20226.

[[Page 3557]]

Categories of individuals covered by the system:
    (1) Present Employees of the Bureau of ATF; (2) Former Employees of 
the Bureau of ATF; (3) Applicants for employment with ATF.

Categories of records in the system:
    Records include: (1) Allotment and Dues; (2) Annual Tax Reports; 
(3) Applicants for employment; (4) Applications for reassignment; (5) 
Awards, honors, and fellowship records; (6) Classification appeal 
records; (7) Death claim records; (8) Educational history; (9) Employee 
indebtedness records; (10) Employees qualified as Grievance Examiners; 
(11) Employee Suggestions; (12) Employee history; (13) Employee 
relations case file; (14) Equal employment opportunity records; (15) 
Health maintenance records; (16) Insurance records; (17) Military 
history; (18) Occupational injuries, disabilities, and Worker's 
Compensation Records; (19) Official personnel folder; (20) Outside 
employment and identification numbers, business or professional 
records; (21) Outside employment; (22) Outside financial interests; 
(23) Overtime and/or Premium Pay records; (24) Performance evaluation 
records; (25) Personal history; (26) Position description records; (27) 
Promotion/Selection Certificates Records; (28) Property custody 
records; (29) Retirement records; (30) Records of security clearance; 
(31) Statement of career goals; (32) Supervisory or managerial 
potential records; (33) Temporary assignments and details; (34) Time 
application reports and records; (35) Training record; (36) U.S. 
Savings Bond participation records; (37) Upward mobility applications; 
(38) Vehicle accidents; (39) Withholding tax records; (40) Work 
schedule records; (41) Chief Counsel and Regional Counsel memoranda and 
opinions; (42) Government passport records.

Authority for maintenance of the system:
    (1) 5 U.S.C. Chapter 29, Subchapter II; (2) 5 U.S.C. Chapters 31 
and 33; (3) 5 U.S.C. Chapter 43; (4) 5 U.S.C. Chapter 45; (5) 5 U.S.C. 
Chapter 51; (6) 5 U.S.C. Chapter 55, subchapter III; (7) 5 U.S.C. 
Chapter 61; (8) 5 U.S.C. Chapter 75; (9) 5 U.S.C. Chapter 83; (10) 5 
U.S.C. 301; 31 CFR 2.28; 5 CFR 550.122, 550.183; (11) 5 U.S.C. 4503; 
(12) 5 U.S.C. 5101-5115; (13) 5 U.S.C. 7151-7154; (14) 5 U.S.C. 7901; 
(15) Public Law 92-261 (Equal Employment Act of 1972); (16) Public Law 
93-579; (Federal Employees Compensation Act); (17) Occupational Safety 
and Health Act of 1970; (18) Executive Order 10561; (19) Executive 
Order 11222; (20) Executive Order 11478; (21) Executive Order 11491.

Purpose(s):
    The purpose of this system is to provide a source of factual data 
about a person's Federal employment while in the service of the Bureau 
of Alcohol, Tobacco, Firearms and Explosives.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations to the extent necessary to 
obtain relevant information needed by the Bureau to render a decision 
in regard to a personnel matter.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To unions recognized as exclusive bargaining representatives in 
accordance with provisions contained in the Civil Service Reform Act of 
1978, 5 U.S.C. 7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Active records are stored in file folders in security filing 
cabinets. Inactive records are stored in file folders at Federal 
Records Centers. Records are also stored in electronic media.

Retrievability:
    Records are retrieved by name, date of birth, social security 
number, employee identification number, or a combination of any of 
these four.

[[Page 3558]]

Safeguards:
    Direct access is restricted to personnel in the Department of 
Justice in the performance of their duty. Records are transmitted to 
routine users on a need to know basis or where a right to access is 
established, and to others upon verification of the substance and 
propriety of the request. These records are stored in lockable file 
cabinets in rooms locked during non-duty hours. The records stored in 
electronic media are password protected.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
Records Control Schedules numbers 101 and 201 and disposed of by 
shredding, burning or by degaussing.

System manager(s) and address:
    Assistant Director, Office of Science and Technology; Assistant 
Director, Public and Governmental Affairs; and Assistant Director, 
Management/Chief Financial Officer, Bureau of Alcohol, Tobacco, 
Firearms and Explosives, 650 Massachusetts Avenue, NW., Washington, DC 
20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    For records accessible through the Privacy Act, mail a request in 
writing to the Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226, with the envelope and the letter clearly 
marked ``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed, dated, and either notarized or submitted under penalty of 
perjury. Some information may be exempt from access provisions as 
described in the section entitled ``Exemptions claimed for the 
system.'' An individual who is the subject of a record in this system 
may access those records that are not exempt from disclosure. A 
determination whether a record may be accessed will be made at the time 
a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information. Some information may be 
exempt from contesting record procedures as described in the section 
entitled ``Exemptions claimed for the system.'' An individual who is 
the subject of a record in this system may amend those records that are 
not exempt. A determination whether a record may be amended will be 
made at the time a request is received.

Record source categories:
    Examples include: (1) Administrative Records; (2) Applicants for 
employment with the Bureau; (3) Acquaintances; (4) Business and 
professional associates; (5) Creditors; (6) Criminal records; (7) 
Educational Institutions attended; (8) Employee records; (9) Equal 
Employment Opportunity Commission; (10) Financial institutions; (11) 
Fiscal records; (12) Former employees; (13) Former employers; (14) 
Inspection records; (15) Internal investigation reports; (16) Internal 
Revenue Service; (17) Military records; (18) Outside employers; (19) 
Physicians; (20) Police reports; (21) Position classification 
specialists; (22) Psychiatrists; (23) References; (24) Supervisors; 
(25) Training officers; (26) Unions, accredited; (27) Office of 
Personnel Management; (28) Witnesses.

Exemptions claimed for the system:
    Pursuant to 5 U.S.C. 552a(k)(5) the Attorney General has exempted 
records in this system from subsections (c)(3), (d)(1), (2), (3) and 
(4), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act. Rules 
have been promulgated in accordance with the requirement of 5 U.S.C. 
553(b), (c) and (e) and are published in today's Federal Register.
JUSTICE/ATF-008

System name:
    Regulatory Enforcement Record System--Justice/ATF-008.

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
system of records are also geographically dispersed throughout ATF's 
district and field offices. A list of field offices is available by 
writing to the Chief, Disclosure Division, Room 8400, 650 Massachusetts 
Avenue, NW., Washington, DC 20226.

Categories of individuals covered by the system:
    Individuals who have been issued permits or licenses, have filed 
applications with ATF, have registered with ATF, or are responsible 
persons or employees of a licensee or permittee to the extent that the 
records concern private individuals or entrepreneurs, including, but 
not limited to: (a) Explosives licensees, employees and responsible 
persons; (b) Claimants for refund of taxes; (c) Federal Firearms 
Licenses, employees and responsible persons (d) Collectors of firearms 
or ammunition; (e) Importers of firearms or ammunition, and (f) Users 
of explosive materials.

Categories of records in the system:
    Records containing investigative material compiled for law 
enforcement purposes which may consist of the following: (1) Abstracts 
of offers in compromise; (2) Administrative law judge decisions; (3) 
Assessment records: (a) notices of proposed assessments, (b) notices of 
shortages or losses, (c) notices to IRS to assess taxes, (d) 
recommendation for assessments, (4) Claim records: (a) claims; (b) 
letters of claim rejection; (c) sample reports; (d) supporting data; 
(e) vouchers and schedules of payment; (5) Comments on proposed 
rulemakings; (6) Complaints from third parties; (7) Correspondence 
concerning records in this system and related matters; (8) Financial 
statements; (9) Inspection and investigation reports; (10) Joint 
demands on principals and sureties for payment of excise tax 
liabilities; (11) Letters of reprimand; (12) Lists of permittees and 
licensees; (13) Lists of officers, directors and principal 
stockholders; (14) Mailing lists and addressograph plates; (15) Notices 
of delinquent reports; (16) Offers in compromise; (17) Operation 
records: (a) operating reports, (b) reports of required inventories, 
(c) reports of thefts or losses of firearms, (d) reports of thefts of 
explosive materials, (e) transaction records, (f) transaction reports; 
(18) Orders of revocation, suspension or annulment of permits or 
licenses; (19) District and Chief Counsel opinions and memoranda; (20) 
Reports of violations; (21) Permit status records; (22) Qualifying and 
background records: (a) access authorizations, (b) advertisement 
records, (c) applications, (d) bonds, (e) business histories, (f) 
criminal records, (g) diagrams of premises, (h) educational histories, 
(i) employment histories, (j) environmental records, (k) financial 
data, (l) formula approvals, (m) label approvals, (n) licenses, (o) 
notices, (p) permits, (q) personal references, (r) plant profiles, (s) 
plant capacities, (t)

[[Page 3559]]

plats and plans, (u) registrations, (v) sample reports, (w) signature 
authorities, (x) special permissions and authorizations, (y) statements 
of process; (23) Show cause orders; (24) Tax records: (a) control cards 
relating to periodic payment and prepayment of taxes, (b) excise and 
special tax returns, (c) notices of tax discrepancy or adjustment.

Authority for maintenance of the system:
    (1) 26 U.S.C. 7011; (2) 18 U.S.C. 923(a); (3) 18 U.S.C. 923(b); (4) 
18 U.S.C. 843(a); (5) 22 U.S.C. 2278; (6) 26 U.S.C. 6001; (7) 26 U.S.C. 
6011(a); (8) 26 U.S.C. 6201; (9) 26 U.S.C. 7122; (10) 18 U.S.C. 843(d); 
(11) 18 U.S.C. 923(f); (12) Pub. L. 107-296.

Purpose(s):
    The purpose of this system is to determine suitability, eligibility 
or qualifications of individuals who are engaged or propose to engage 
in activities regulated by ATF; achieve compliance with laws under 
ATF's jurisdiction; interact with Federal, state and local governmental 
agencies in the resolution of problems relating to industrial 
development, revenue protection, public health, ecology, and other 
areas of joint jurisdictional concern. When a criminal investigation 
results in a compilation of information contained in this system of 
records, the information shall be transferred to the Justice/ATF--
Criminal Investigation Report System and shall become part of that 
system for all purposes of the Privacy Act of 1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations to the extent necessary to 
obtain or verify information pertinent to the Bureau's decision to 
grant, deny or revoke a license or permit, or pertinent to an ongoing 
investigation.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To national and international intelligence gathering 
organizations for the purpose of identifying international and national 
criminals involved in consumer fraud, revenue evasion or crimes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in file folders in filing cabinets and in 
electronic media.

Retrievability:
    Records are retrieved by name, permit or license number, by 
document locator number, or by employer identification number (EIN).

Safeguards:
    Direct access restricted to personnel in the Department of Justice 
in the performance of their duty. Transmitted to routine users on a 
need to know basis and others upon verification of the substance and 
propriety of the request. Stored in file cabinets in rooms locked 
during non-duty hours. The records stored in electronic media are 
password protected.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
Records Control Schedules numbers 101 and 201 and disposed of by 
shredding, burning or by degaussing.

System manager(s) and address:
    Assistant Director, Firearms Explosive & Arson; Field Operations; 
and Assistant Director, Science & Technology, Bureau of Alcohol, 
Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, NW., 
Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

[[Page 3560]]

Record access procedures
    For Records Accessible through the Privacy Act, mail a written 
request to the Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226, with the envelope and the letter clearly 
marked ``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed, dated, and either notarized or submitted under penalty of 
perjury. Some information may be exempt from access provisions as 
described in the section entitled ``Exemptions claimed for the 
system.'' An individual who is the subject of a record in this system 
may access those records that are not exempt from disclosure. A 
determination whether a record may be accessed will be made at the time 
a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information. Some information may be 
exempt from contesting record procedures as described in the section 
entitled ``Exemptions claimed for the system.'' An individual who is 
the subject of a record in this system may amend those records that are 
not exempt. A determination whether a record may be amended will be 
made at the time a request is received.

Record source categories:
    Examples include: (1) Acquaintances; (2) Bureau personnel; (3) 
Business and professional associates; (4) Creditors; (5) Criminal 
records; (6) Financial institutions; (7) Former employers; (8) Internal 
Revenue Service; (9) Military records; (10) Physicians; (11) 
Psychiatrists; (12) References; (13) Police reports; (14) Witnesses; 
(15) Federal law enforcement agencies; (16) State law enforcement 
agencies; (17) Local law enforcement agencies; (18) State regulatory 
agencies; (19) Federal regulatory agencies; (20) Local regulatory 
agencies; (21) Chief Counsel's opinions; (22) Regional Counsel's 
opinions; (23) Chief Counsel's memoranda; (24) Regional Counsel's 
memoranda; (25) Field investigation reports; (26) Third parties.

Exemptions claimed for the system:
    Pursuant to 5 U.S.C. 552a(k)(2), the Attorney General has exempted 
records in this system from subsections (c)(3), (d)(1), (2), (3) and 
(4), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act. Rules 
have been promulgated in accordance with the requirement of 5 U.S.C. 
553(b), (c) and (e) and are published in today's Federal Register.
JUSTICE/ATF-009

System name:
    Technical and Scientific Services Record System Justice/ATF-009.

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
record system are geographically dispersed throughout Bureau of 
Alcohol, Tobacco, Firearms and Explosives' field offices. A list of 
field offices is available by writing to the Chief, Disclosure 
Division, Room 8400, 650 Massachusetts Avenue, NW., Washington, DC 
20226.

Categories of individuals covered by the system:
    Individuals covered may include: (1) Applicants to register 
firearms under the National Firearms Act; (2) Importers of implements 
of war as defined under the Mutual Security Act of 1954 and the Arms 
Export Control Act of 1976; (3) Licensed importers registered under the 
Mutual Security Act of 1954 and the Arms Export Control Act of 1976; 
(4) Manufacturers of National Firearms Act firearms that are exempt 
from payment of Special (Occupational) tax provisions; (5) Non-Bureau 
chemists certified to make analysis of alcoholic beverages; (6) Persons 
involved in explosives tagging and detection program; (7) Registered 
owners of National Firearms Act firearms; (8) Special (Occupational) 
taxpayers as defined under Title II of the Gun Control Act of 1968; (9) 
Victims of explosives; (10) Individuals involved in Government funded 
research projects.

Categories of records in the system:
    Records may include: (1) Alteration records of registered National 
Firearms Act firearms; (2) Applications to register firearms and 
destructive devices under the National Firearms Act; (3) Applications 
to import articles on the United States Munitions list; (4) Blueprints; 
(5) Certifications of payment of Special (occupational) tax payments; 
(6) Changes of address for owner of firearms registered under the 
National Firearms Act; (7) Claims for erroneous Special (Occupational) 
taxes payments; (8) Descriptions of Inventions; (9) Delinquency notices 
regarding proof of importation of National Firearms Act firearms; (10) 
Explosive reports; (11) Non-Bureau chemists' statements of 
qualification; (12) Patent information; (13) Registrations of firearms 
and destructive devices under the National Firearms Act; (14) 
Registration of war trophy firearms; (15) Requests and authorizations 
for temporary movement and/or temporary storage of National Firearms 
Act firearms; (16) Technical and scientific data; (17) Transaction 
records concerning National Firearms Act firearms; (18) Trade secrets; 
(19) United States Government contracts to manufacturers of National 
Firearms Act firearms; (20) Chief Counsel and Regional Counsel 
memoranda and opinions.

Authority for maintenance of the system:
    (1) 18 U.S.C. Chapter 40; (2) 18 U.S.C. Chapter 44; (3) 26 U.S.C. 
6001(a); (4) 26 U.S.C. 6201; (5) 26 U.S.C. 7011; (6) Executive Order 
11958; (7) Public Law 107-296.

Purpose(s):
    The purpose of this system is to provide technical, investigative 
and scientific support and expertise to Criminal and Regulatory 
Enforcement activities of the Bureau; to other Federal, state, local 
and foreign law enforcement agencies; and to provide scientific support 
and expertise to those industries involved in activities regulated by 
the Bureau. When a criminal investigation results in a compilation of 
information contained in this system, the information so compiled shall 
be transferred to the Justice/ATF--Criminal Investigation Report System 
and shall become a part of that system for all purposes of the Privacy 
Act of 1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to

[[Page 3561]]

accomplish an agency function related to this system of records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations to the extent necessary to 
obtain or verify information pertinent to the Bureau's decision to 
grant, deny, or revoke a license or permit, or pertinent to an ongoing 
investigation.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To insurance companies making determinations regarding claims in 
cases where the Bureau has conducted or is conducting an arson 
investigation.
    P. To national and international intelligence gathering 
organizations for the purpose of identifying international and national 
criminals involved in consumer fraud, revenue evasion or crimes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in file folders and in electronic media.

Retrievability:
    Records are retrieved by name, by other unique identifier, control 
number, serial number of National Firearms Act firearms.

Safeguards:
    Records are stored in file cabinets locked during non-duty hours. 
The records stored in electronic media are password protected.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco, Firearms and Explosives 
Records Control Schedules numbers 101 and 201 and disposed of by 
shredding or burning. Records stored on tape discs or on-line mass 
storage are disposed of by degaussing.

System manager(s) and address:
    Assistant Director, Firearms Explosive & Arson; Assistant Director, 
Field Operations; and Assistant Director, Science & Technology, Bureau 
of Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    If records are accessible through the Privacy Act, mail a written 
request to the Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226, with the envelope and the letter clearly 
marked ``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed, dated, and either notarized or submitted under penalty of 
perjury. Some information may be exempt from access provisions as 
described in the section entitled ``Exemptions claimed for the 
system.'' An individual who is the subject of a record in this system 
may access those records that are not exempt from disclosure. A 
determination whether a record may be accessed will be made at the time 
a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information. Some information may be 
exempt from contesting record procedures as described in the section 
entitled ``Exemptions claimed for the system.'' An individual who is 
the subject of a record in this system may amend those records that are 
not exempt. A determination whether a record may be amended will be 
made at the time a request is received.

Record source categories:
    Examples include: (1) Individuals; (2) Companies; (3) Corporations; 
(4) Firearms Licensees; (5) Explosive Licensees; (6) Explosive 
Permittees; (7) Bureau personnel; (8) Federal law enforcement agencies; 
(9) State law enforcement agencies; (10) Local law enforcement 
agencies; (11) Foreign law enforcement agencies; (12) Federal

[[Page 3562]]

Regulatory agencies; (13) State Regulatory agencies; (14) Local 
Regulatory agencies; (15) Non-Bureau Chemists.

Exemptions claimed for the system:
    Pursuant to 5 U.S.C. 552a(k)(2), the Attorney General has exempted 
records in this system from subsections (c)(3), (d)(1), (2),(3) and 
(4), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act. Rules 
have been promulgated in accordance with the requirement of 5 U.S.C. 
553(b), (c) and (e) and are published in today's Federal Register.
JUSTICE/ATF-010

System name:
    Training and Professional Development Record System-Treasury/ATF-
010.

System location:
    Bureau of Alcohol, Tobacco, Firearms and Explosives, 650 
Massachusetts Avenue, NW., Washington, DC 20226. Components of this 
record system are geographically dispersed throughout the Bureau's 
field offices. A list of field offices is available by writing to the 
Chief, Disclosure Division, 650 Massachusetts Avenue, NW., Washington, 
DC 20226.

Categories of individuals covered in the system:
    Non-ATF individuals applying for ATF training and/or professional 
development; those instructors for ATF training and/or professional 
development; possible emergency contacts and/or supervisors' names are 
collected from the trainee.

Categories of records in the system:
    Records may include: (a) Name, (b) office address, (c) telephone 
number, (d) fax number, (e) social security information, (f) firearms 
qualifications, (g) eligibility of instructors, (h) certifications held 
by instructors, (i) courses previously taught by instructors, (j) home 
address, date of birth, (k) position title, (l) length of time in 
public service, (m) time on current assignment, number of years in 
current position, (n) name and telephone number of immediate 
supervisor, (o) education experience, (p) related occupational 
experience, (q) blood type, (r) military experience, (s) law 
enforcement experience, (t) description of duties and responsibilities, 
(u) internet address, (v) pager number, (w) smoking preference, (x) 
Chief Counsel and Regional Counsel memoranda and opinions, and (y) 
other information as needed or required for training or instructor 
determination or safety.

Authority for maintenance of the system:
    5 U.S.C. 4104; Executive Order No. 11348 as amended by Executive 
Order No. 12107 (1978).

Purpose(s):
    The purpose of this system is to provide basic data about ATF 
instructors and those trained by ATF.

Routine uses of records maintained in the system, including categories 
of users, and the purposes of such uses:
    A record in this system may be disclosed as a routine use:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    B. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    C. In the event that a record in this system, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law--criminal, civil, or regulatory in nature--the 
relevant records may be referred to the appropriate federal, state, 
local, foreign, or tribal law enforcement authority or other 
appropriate agency charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    D. To officials and employees of a federal agency or entity, 
including the White House, which requires information relevant to a 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance of a security clearance; the execution of a 
security or suitability investigation; the classification of a job; or 
the issuance of a grant or benefit.
    E. In an appropriate proceeding before a court or administrative or 
regulatory body when records are determined by the Department of 
Justice to be arguably relevant to the proceeding.
    F. To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    G. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    H. To federal, state, and local licensing agencies or associations, 
which require information concerning the suitability or eligibility of 
an individual for a license or permit.
    I. To the General Services Administration and National Archives and 
Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    J. To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility.
    K. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.
    L. To an organization or individual in either the public or private 
sector where there is reason to believe the recipient is or could 
become the target of a particular criminal activity or conspiracy, to 
the extent the information is relevant to the protection of life or 
property.
    M. To individuals and organizations to the extent necessary to 
verify their qualifications or eligibility for training.
    N. To Treasury Department, Alcohol and Tobacco Tax and Trade Bureau 
employees, when necessary to accomplish a Treasury Department or 
Department of Justice function related to this system of records.
    O. To unions recognized as exclusive bargaining representatives in 
accordance with provisions contained in the Civil Service Reform Act of 
1978, 5 U.S.C. 7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in security filing cabinets. Records are 
also stored in electronic media.

Retrievability:
    Records are retrieved by name, agency and/or office location, 
social security number or any of the above.

Safeguards:
    Paper records are kept in locked filing cabinets in locked rooms 
during non-business hours. Electronic media records are password 
protected.

[[Page 3563]]

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 23 issued by the National Archives and Records 
Administration, and the Bureau of Alcohol, Tobacco, Firearms and 
Explosives Control Schedules number 101 and 201 and disposed of by 
shredding, burning or by degaussing.

System manager(s) and address:
    Assistant Director, Training and Professional Development, Bureau 
of Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226.

Notification procedure:
    See ``Record access procedures'' below.

Record access procedures:
    For records accessible through the Privacy Act, mail a request in 
writing to the Disclosure Division, Privacy Act Request, Bureau of 
Alcohol, Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, 
NW., Washington, DC 20226, with the envelope and the letter clearly 
marked ``Privacy Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed and dated and either notarized or submitted under penalty of 
perjury.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request according to the Record Access 
procedures listed above, stating clearly and concisely what information 
is being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Some information is not subject to 
amendment, such as tax return information.

Record source categories:
    Examples include: Administrative records, applications submitted by 
non-ATF individuals seeking ATF training and applications submitted by 
instructors.

Exemptions Claimed for the system:
    None.

[FR Doc. 03-1576 Filed 1-23-03; 8:45 am]
BILLING CODE 4410-FB-P