[Federal Register Volume 67, Number 250 (Monday, December 30, 2002)]
[Notices]
[Pages 79658-79659]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-32819]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 13, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of

[[Page 79659]]

origin, the rights of the Government and of private persons directly 
affected by the Government's activities, and whether or not they have 
historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Office of the Secretary (N1-40-03-1, 1 
item, 1 temporary item). Duplicate copies of congressional 
correspondence maintained in the Office of Legislative Affairs.
    2. Department of Commerce, Bureau of Industry and Security (N1-476-
02-4, 22 items, 14 temporary items). Records of the Office of Strategic 
Trade and Policy Controls, including such files as annual military 
critical technologies lists, commodity control and information request 
case files, seizures and detentions advice files, jurisdiction files, 
subject files, advisory committee files, retail product files, cables, 
foreign policy report files, chronological files, and licensing files. 
Also included are electronic copies of records created using electronic 
mail and word processing. Records proposed for permanent retention 
include recordkeeping copies of policy review files, country files, 
encryption records, high performance computer files, controlled 
correspondence files, and litigation and appeals files.
    3. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-6, 10 items, 5 temporary items). Records relating to special weapons 
research, including raw data, planning records, and files on 
disapproved or cancelled projects. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of long range 
planning records, committee files, and records relating to weapons 
testing.
    4. Department of Energy, Bonneville Power Administration, (N1-305-
02-2, 18 items, 18 temporary items). Administrative records documenting 
planned systems and processes to maximize efficiencies in forecasting, 
marketing, and scheduling power products. Included are records relating 
to generation distribution and management, system streamlining, load 
and revenue forecasting, meters analysis, transaction scheduling, and 
data sharing. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    5. Department of Justice, United States Marshals Service, (N1-527-
03-1, 3 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that relate to the 
agency's official newsletter. Recordkeeping copies of the newsletter 
are proposed for permanent retention.
    6. Department of Labor, Employment Standards Administration (N1-
448-03-1, 4 items, 2 temporary items). Electronic copies of records 
created using electronic mail and word processing that are associated 
with subject files and chronological files accumulated by the Office of 
the Assistant Secretary for Employment Standards. Recordkeeping copies 
of these files are proposed for permanent retention.
    7. Department of the Treasury, Offices of the Secretary (N1-56-03-
1, 17 items, 16 temporary items). Records relating to educational and 
community outreach efforts, including such files as student information 
worksheets, inventories of student outreach efforts, Eagle Scout 
letters, casework referral files, policy and information letters, and 
bills of exchange. Also included are electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of monthly update reports are proposed for permanent retention.
    8. Department of the Treasury, Bureau of the Public Debt, (N1-53-
03-2, 48 items, 38 temporary items). Records relating to general 
program information, press/media coverage, proposed regulations, and 
testimony. Also included are electronic copies of documents created 
using electronic mail and word processing. Records are accumulated by 
the Government Securities Regulation Staff. Recordkeeping copies of 
important data files, regulations and public comment letters, and files 
relating to legislation are proposed for permanent retention.
    9. Administrative Office of the U.S. Courts, Office of Facilities 
and Security (N1-116-03-2, 3 items, 3 temporary items). Long range 
facilities plans, which include data regarding personnel, caseload, and 
space. Also included are electronic copies of documents created using 
electronic mail and word processing.
    10. Arms Control and Disarmament Agency, Office of the Director 
(N1-383-03-2, 1 item, 1 temporary item). The Executive Secretary's 
Paperwork Retrieval and Tracking System, which contains scanned images 
of selected documents accumulated by the Office of the Director, 1992-
1999.
    11. Central Intelligence Agency, Information Management Services 
(N1-263-02-1, 7 items, 2 temporary items). Sound recordings and 
commercially produced films and videos relating to the Intelligence 
Community's STAR GATE program. General program files, reports and 
studies, slide presentations, and related records are proposed for 
permanent retention.
    12. Environmental Protection Agency, Office of Research and 
Development (N1-412-01-3, 4 items, 2 temporary items). Software 
programs for the National Emissions Inventory System. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Electronic data and the related documentation are proposed 
for permanent retention.
    13. Peace Corps, Crisis Corps (N1-490-02-3, 8 items, 6 temporary 
items). Recruitment and application files, subject files, and 
publications background files. Also included are electronic copies of 
documents created using word processing and electronic mail. Proposed 
for permanent retention are recordkeeping copies of history files and 
recruitment/volunteer publications.

    Dated: December 20, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-32819 Filed 12-27-02; 8:45 am]
BILLING CODE 7515-01-P