[Federal Register Volume 67, Number 248 (Thursday, December 26, 2002)]
[Notices]
[Pages 78777-78780]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-32449]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Notice to Alter Systems of Records.

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SUMMARY: The Department of the Air Force is proposing to alter a system 
of records in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration 
expands the category of individuals to include parachutists, and 
expands the records maintained to include information about the 
parachutist's jumps.

DATES: This proposed action will be effective without further notice on 
January 27, 2003 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, AF CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043 or 
DSN 329-4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 21, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 16, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F011 AF XO A

System name:
    Air Force Operations Resource Management Systems (AFORMS) (May 7, 
1999, 64 FR 24605).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Aviation Resource Management System 
(ARMS)''.
* * * * *

Categories of individuals covered by the system:
    Line eight, after ``aviation'' add ``or parachutist''. Line nine, 
after ``flying'' add ``or parachutist''. Line eleven, after ``flying'' 
add ``or jump''.

Categories of records in the system:
    Delete first paragraph and replace with `The ARMS data base 
contains a master file of flying and jump records for each individual 
in categories listed above, a month-to-date transaction file and a 
twelve month history file, and career flying and jump history. A 
centralized file of selected information from each individual's master 
record is also maintained at HQ USAF. In addition to automated data 
files, this system uses manual files for maintaining historical data 
and important source documents. An Individual Flight Record Folder 
(FRF) or Jump Record Folder (JRF) is established for each category of 
fliers and jumpers listed above and is the prime repository for a 
computer listing which itemizes each individual's flight and jump 
accomplishments as well as various source documents which serve to 
validate information entered into the computer data base for the 
system. Each Host Aviation Resource Management (HARM) office maintains 
a file of Aeronautical Orders and Military Pay Orders to provide source 
documentation of flying pay actions initiated by the flight manager. 
Information that is maintained in the automated files is derived 
directly from the ARMS master file or from subsequent processing of 
information entered into the master file.
* * * * *

Purpose(s):
    Delete entry and replace with ``The ARMS provides information and 
automated data processing capabilities used to manage and administer 
Air Force aviation and parachutist management such as aircrew and 
parachutist training and evaluation, flight and jump scheduling 
functions, flying and parachutist safety and related functions needed 
to attain and maintain combat or mission readiness. All information is 
entered into the system at the air base level. This information is then 
processed for use by flying or parachutist resource managers at all 
levels through periodic computer product reports or automated systems 
interfaces.

[[Page 78778]]

    The specific uses of information and user categories for this 
system are:
    Base Level Activities--(1) to establish each member's flying or 
jump pay entitlement status and to monitor continuing entitlement in 
accordance with existing directions;
    (2) to record each individual's flying or jump activities, 
including hours, jumps, and specific events, and provide indications of 
successful attainment of standards or deficiencies;
    (3) to establish each individual's Aviation Service code for use in 
indicating type of flying or jump activity or reason for inactive 
status if applicable;
    (4) to determine each rated member's eligibility to perform 
operational flying or jumping in accordance with existing USAF 
directives;
    (5) to provide an indication of each rated member's total 
operational flying time in terms of total aviation or parachutist 
career duties;
    (6) to establish `suspense lists' for use in scheduling flying 
personnel for flights, schools, tests and similar events directly 
related to their duties as professional airmen;
    (7) to provide each applicable individual and manager with all 
aviation career profile information needed to monitor flying career 
development, professional qualifications and training deficiencies;
    (8) to provide information requested by the Air Staff, major 
command, or other base functions, which relates to the flying duties 
and accomplishments of all personnel in the file;
    (9) to provide statistical data for management analysis and review 
of all aspects of each base's flying programs.
    Other Base Users: Military Personnel Flight--uses information 
provided by this system, through an automated data interface, to report 
the flying status of all individuals in the files; provides flying 
career background information used for assignment actions.
    Accounting and Finance Office--uses Military Pay Orders, prepared 
by aviation management offices, to start and stop flying and jump 
incentive pay in accordance with each individual's flying status and 
eligibility as reflected by the information in the system; uses the 
files to perform payment audits to identify individuals being paid 
improperly.
    Base Supply--uses flying status information to determine which 
individuals are qualified to draw all authorized flying and jump 
equipment.
    Base Medical Facility--uses system data to determine projected 
workloads associated with scheduled flight physical examinations.
    Major Commands--use all system data to measure the effectiveness of 
subordinate unit training programs and to check command-wide flying 
effectiveness.
    Air Force Personnel Center--uses ARMS information to establish 
assignment objectives and career development programs for USAF military 
personnel in the system.
    HQ USAF--uses various identification and flying data to establish 
statistical data needed to verify the effectiveness of standard 
procedures, determine the need for policy modification, provide a 
timely and accurate census of various types of flyers and jumpers and 
provide a centralized point for collection and collation of data used 
by all levels of management.
    The Defense Finance and Accounting Service uses ARMS information to 
validate all flying and jump payments.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are accessed by custodian 
of the record system, by person(s) responsible for servicing the record 
system in performance of their official duties. Access is specifically 
controlled by the HARM office. Records are stored in locked cabinets or 
rooms. Computer terminals are locked when not in use or kept under 
surveillance.''
* * * * *

Record source categories:
    Add ``or parachutist'' after ``aircrew''.
* * * * *
F011 AF XO A

System name:
    Aviation Resource Management System (ARMS).

System location:
    Headquarters United States Air Force and major command 
headquarters. Host, tenant and squadron Aviation Resource Management 
offices at Air Force installations, and McDonnell Douglas Training 
Systems, McDonnell Aircraft Company, 12301 Missouri Bottom Road, 
Hazelwood, MO 63042-1512. Official mailing addresses are published as 
an appendix to the Air Force's compilation of record systems notices.

Categories of individuals covered by the system:
    Air Force active duty military personnel, Air Force civilian 
employees, or contractors, Air Force Reserve and Air National Guard 
personnel, Army, Navy and Marine Corps active duty military personnel 
and those foreign military personnel who are assigned to aviation or 
parachutist duties by competent authority and attached to the U.S. Air 
Force (USAF) for flying or parachutist support or who have been 
suspended from flying or jump duties for a period of not more than 5 
years.

Categories of records in the system:
    The ARMS data base contains a master file of flying and jump 
records for each individual in categories listed above, a month-to-date 
transaction file and a twelve month history file, and career flying and 
jump history. A centralized file of selected information from each 
individual's master record is also maintained at HQ USAF. In addition 
to automated data files, this system uses manual files for maintaining 
historical data and important source documents. An Individual Flight 
Record Folder (FRF) or Jump Record Folder (JRF) is established for each 
category of fliers and jumpers listed above and is the prime repository 
for a computer listing which itemizes each individual's flight and jump 
accomplishments as well as various source documents which serve to 
validate information entered into the computer data base for the 
system. Each Host Aviation Resource Management (HARM) office maintains 
a file of Aeronautical Orders and Military Pay Orders to provide source 
documentation of flying pay actions initiated by the flight manager. 
Information that is maintained in the automated files is derived 
directly from the ARMS master file or from subsequent processing of 
information entered into the master file.

Categories of information maintained in the master file are:
    Identification Data--provides individual identifiers and other 
information directly related to each individual in the file.
    Duty Assignment Data--Includes information such as the major 
command of assignment for the individual, the Air Force Specialty Code 
indicating professional duties, the unit, the responsible Operations 
system manager, base of assignment, etc.
    Aircrew Training and Qualification Data--includes information such 
as flight and ground professional flying training accomplishments, 
aircrew qualification status, physical status for flight duties, types 
of aircraft assigned, etc.
    Flying Pay Entitlement Data--Includes information needed to 
administer the payment of flying incentive pay for each individual.
    Local Use Data--contains information used by major or local command 
to

[[Page 78779]]

supplement general system information as needed to meet unique unit 
requirements within the categories of information listed herein.
    System Control Data--Contains computer data used to automatically 
control internal system functions.

Authority for maintenance of the system:
    37 U.S.C. 301a, Incentive pay: Pub. L. 92-204, Appropriations Act 
for 1973, sec. 715; Pub. L. 93-570, Appropriations Act for 1974; Pub. 
L. 93-294, Aviation Career Incentive Act of 1974; DoD Directive 
7730.57, Aviation Career Incentive Act and Required Annual Report; Air 
Force Instruction 11-401, Aviation Management; Air Force Instruction 
11-402, Aviation and Parachutist Service, Aeronautical Ratings and 
Badges; Air Force Instruction 11-421, Aviation Resource Management; and 
E.O. 9397 (SSN).

Purpose(s):
    The ARMS provides information and automated data processing 
capabilities used to manage and administer Air Force aviation and 
parachutist management such as aircrew and parachutist training and 
evaluation, flight and jump scheduling functions, flying and 
parachutist safety and related functions needed to attain and maintain 
combat or mission readiness. All information is entered into the system 
at the air base level. This information is then processed for use by 
flying or parachutist resource managers at all levels through periodic 
computer product reports or automated systems interfaces.
    The specific uses of information and user categories for this 
system are:
    Base Level Activities--(1) To establish each member's flying or 
jump pay entitlement status and to monitor continuing entitlement in 
accordance with existing directions;
    (2) To record each individual's flying or jump activities, 
including hours, jumps, and specific events, and provide indications of 
successful attainment of standards or deficiencies;
    (3) To establish each individual's Aviation Service code for use in 
indicating type of flying or jump activity or reason for inactive 
status if applicable;
    (4) To determine each rated member's eligibility to perform 
operational flying or jumping in accordance with existing USAF 
directives;
    (5) To provide an indication of each rated member's total 
operational flying time in terms of total aviation or parachutist 
career duties;
    (6) To establish `suspense lists' for use in scheduling flying 
personnel for flights, schools, tests and similar events directly 
related to their duties as professional airmen;
    (7) To provide each applicable individual and manager with all 
aviation career profile information needed to monitor flying career 
development, professional qualifications and training deficiencies;
    (8) To provide information requested by the Air Staff, major 
command, or other base functions, which relates to the flying duties 
and accomplishments of all personnel in the file;
    (9) To provide statistical data for management analysis and review 
of all aspects of each base's flying programs.
    Other Base Users: Military Personnel Flight--uses information 
provided by this system, through an automated data interface, to report 
the flying status of all individuals in the files; provides flying 
career background information used for assignment actions.
    Accounting and Finance Office--uses Military Pay Orders, prepared 
by aviation management offices, to start and stop flying and jump 
incentive pay in accordance with each individual's flying status and 
eligibility as reflected by the information in the system; uses the 
files to perform payment audits to identify individuals being paid 
improperly.
    Base Supply--uses flying status information to determine which 
individuals are qualified to draw all authorized flying and jump 
equipment.
    Base Medical Facility--uses system data to determine projected 
workloads associated with scheduled flight physical examinations.
    Major Commands--use all system data to measure the effectiveness of 
subordinate unit training programs and to check command-wide flying 
effectiveness.
    Air Force Personnel Center--uses ARMS information to establish 
assignment objectives and career development programs for USAF military 
personnel in the system.
    HQ USAF--uses various identification and flying data to establish 
statistical data needed to verify the effectiveness of standard 
procedures, determine the need for policy modification, provide a 
timely and accurate census of various types of flyers and jumpers and 
provide a centralized point for collection and collation of data used 
by all levels of management.
    The Defense Finance and Accounting Service uses ARMS information to 
validate all flying and jump payments.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD (Blanket Routine Uses) published at the beginning of the 
Air Force's compilation of record system notices apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, on computer magnetic tapes, magnetic 
disks, and CD-ROM.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are accessed by custodian of the record system, by 
person(s) responsible for servicing the record system in performance of 
their official duties and individuals in files. Access is specifically 
controlled by the Host Operations System Management office. Records are 
stored in locked cabinets or rooms. Computer terminals are locked when 
not in use or kept under surveillance.

Retention and disposal:
    File is released to member upon separation.

System manager(s) and address:
    Chief, Operational Training Division, Directorate of Operations and 
Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air 
Force Pentagon, Washington, DC 20330-1480.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquires to 
or visit the Chief, Operational Training Division, Directorate of 
Operations and Training, Deputy Chief of Staff/Air and Space 
Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit 
their local HARM office. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.
    Individual will be asked to provide their name and Social Security 
Number.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this

[[Page 78780]]

system should address written requests to the Chief, Operational 
Training Division, Directorate of Operations and Training, Deputy Chief 
of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, 
DC 20330-1480 or visit their local HARM office. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Individual will be asked to provide their name and Social Security 
Number.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from individuals, aircrew or parachutist 
managers, automated system interfaces and from source documents such as 
reports.

Exemptions claimed for the system:
    None.

[FR Doc. 02-32449 Filed 12-24-02; 8:45 am]
BILLING CODE 5001-08-P