[Federal Register Volume 67, Number 230 (Friday, November 29, 2002)]
[Notices]
[Pages 71150-71151]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-29818]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE


Defense Finance and Accounting Service; Privacy Act of 1974; 
System of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice of New Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service proposes to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on December 
30, 2002 unless comments are received that would result in a contrary 
determination.

ADDRESSES: FOIA/PA Program Manager, Office of General Counsel, Defense 
Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 
80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
7514.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service records system notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended, have been published in the 
Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on November 13, 2002, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: November 18, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7330

System name:
    DFAS Payroll Locator File System (PLFS).

System location:
    Defense Finance and Accounting Service--Cleveland, 1240 East Ninth 
Street, PO Box 998002, Cleveland, OH 44199-8002.

Categories of individuals covered by the system:
    Any individual who is paid by the Defense Finance and Accounting 
Service is in this payroll locator file.

Categories of records in the System:
    The locator file contains the individual's name, Social Security 
Number, and payroll office.

Authority for maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; DoD Financial Management 
Regulation 7000.14-R, Volumes 7A, 7B, 7C, 8, and 13; and E.O. 9397 
(SSN).

Purpose(s):
    This system of records is being established for the purpose of 
providing the Department of Defense with a single locator file that 
identifies those individuals paid by the Defense Finance and Accounting 
Service, the individual's employment status, and their payroll office 
location.
    All records in this system are subject to use in authorized 
computer matching programs within the Department of Defense and with 
other Federal agencies or non-Federal agencies as regulated by the 
Privacy Act of 1974, as amended, (5 U.S.C. 552a).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein, may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Treasury for the purpose of effecting salary offset 
procedures under the provisions of 5 U.S.C. 5514, against a person who 
owes a debt to the U.S. Government.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

[[Page 71151]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on electronic media.

Retrievability:
    Retrieved by individual's name and Social Security Number.

Safeguards:
    Records are accessed by persons responsible for servicing the 
records and others who are authorized by the DFAS systems administrator 
at DFAS Cleveland, to use the record system in performance of their 
official duties. records are stored in secured office buildings 
protected by guards and controlled by screening of personnel and the 
registration of visitors.

Retention and disposal:
    Disposition pending (until National Archives and Records 
Administration has approved the retention and disposal schedule, treat 
records as permanent).

System manager(s) and address:
    Assistant General Counsel, Garnishment Operations, Defense Finance 
and Accounting Service--Cleveland, 1240 East Ninth Street, PO Box 
998002, Cleveland, OH 44199-8002.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer, Defense Finance and 
Accounting Service--Cleveland, 1240 East Ninth Street, Cleveland, OH 
44199-8006.
    Individuals should provide their full name and Social Security 
Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquires to 
Privacy Act Officer, Defense Finance and Accounting Service--Cleveland, 
1240 East Ninth Street, Cleveland, OH 44199-8006.
    Individuals should provide their full name and Social Security 
Number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Records source categories:
    Defense Finance and Accounting Service payroll systems.

Exemptions claimed for the system:
    None.

[FR Doc. 02-29818 Filed 11-27-02; 8:45 am]
BILLING CODE 5001-08-P