[Federal Register Volume 67, Number 230 (Friday, November 29, 2002)]
[Notices]
[Pages 71145-71147]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-29815]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter and delete a system of records.

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SUMMARY: The Defense Security Service (DSS) is transferring a system of 
records to the Defense Human Resources Activity, Office of the 
Secretary of Defense (OSD). The system of records is identified as V5-
06, entitled `Security Research Center Research Files'.
    Before being transferred, the system of records is being altered to 
add a new purpose (conducting personnel security pilot test projects); 
a new category of records (security clearance and adjudication action 
information, personnel security continuing evaluation measures; 
background investigation reports); and adds a (k)(5) exemption to 
protect the identity of confidential sources. The system of records 
will be known as DHRA 02, entitled `PERSEREC Research Files'.

DATES: The changes will be effective on December 30, 2002, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Directives and 
Records Branch, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. David Bosworth at (703) 601-4728.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 13, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 18, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Deletion

V5-06

System name:
    Security Research Center Research Files (June 1, 1999, 64 FR 
29281).

Reason:
    The responsibility for this system of records is being transferred 
to the Defense Human Resources Activity (DHRA), Office of the Secretary 
of Defense. The system of records will be known as DHRA 02, entitled 
`PERSEREC Research Files'.

Alteration

DHRA 02

System name:
    PERSEREC Research Files.

Changes:
* * * * *

Categories of records in the system:
    Add to entry `security clearance and adjudication action 
information; personnel security continuing evaluation measures; 
background investigation reports'.
* * * * *

Purpose(s):
    Add to entry `; and (6) conducting personnel security pilot test 
projects.'
* * * * *

[[Page 71146]]

Exemptions claimed for the system:
    Delete entry and replace with `Investigative material compiled 
solely for the purpose of determining suitability, eligibility, or 
qualifications for federal civilian employment, military service, 
federal contracts, or access to classified information may be exempt 
pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such 
material would reveal the identity of a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) published in 32 CFR part 311. For additional information 
contact the system manager.'
* * * * *
DHRA 02

System name:
    PERSEREC Research Files.

System location:
    Defense Personnel Security Research and Education Center, 99 
Pacific Street, Building 455E, Monterey, CA 93940-2481; Defense 
Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-6771; and 
Data Center, Naval Postgraduate School, Monterey, CA 93943.

Categories of individuals covered by the system:
    Present and former Department of Defense (DoD) civilian employees, 
military members, and DoD contractor employees who have had or applied 
for security clearances.

Categories of records in the system:
    Lists of cleared individuals and their security clearance and 
adjudication action information; data derived from: DD Forms 1879, 398 
and 398-2; Standard Forms 85 and 86; and credit, criminal history and 
other database and sources checked during the course of background 
investigations and/or personnel security continuing evaluation 
measures; background investigation reports; and responses from 
personnel security-related interviews and questionnaires.

Authority for maintenance of the system:
    E.O. 12968, Access to Classified Information; 50 U.S.C. 781-887, 
Internal Security Act of 1950; E.O. 9397 (SSN); E.O. 10450, Security 
Requirements for Government Employment; E.O. 10865, Safeguarding 
Classified Information Within Industry; E.O. 12333, United States 
Intelligence Activities; E.O. 12958, Classified National Security 
Information; 5 U.S.C. 9101, Access to Criminal History Information for 
National Security and Other Purposes; and 5 U.S.C. 301, Departmental 
Regulations, which authorizes DoD Directive 5200.2-R, DoD Personnel 
Security Program Regulation.

Purpose(s):
    To perform research, development, and analyses for (1) evaluating 
and improving DoD personnel security procedures, programs, and 
policies; (2) assisting in providing training, instruction, and advice 
on personnel security subjects for DoD Components; (3) encouraging 
cooperative research within and among DoD Components on projects having 
DoD-wide implications in order to avoid duplication; (4) addressing 
items of special interest to personnel security officials within DoD 
Components; and (5) identifying areas in the personnel security field 
that warrant more intense scrutiny; and (6) conducting personnel 
security pilot test projects.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local government agencies, if necessary, to 
obtain information from them, which will assist PERSEREC in identifying 
areas in the personnel security field that may warrant more training, 
instruction, research, or intense scrutiny. This would typically 
involve obtaining nationwide statistical data or relevant information 
at the unit or individual level on a specific security issue (i.e. 
financial, criminal, alcohol, etc.) or set of issues that could be used 
to assist an investigator or adjudicator in evaluating an individual's 
conduct.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on paper, computer and computer output products, and in 
microform.

Retrievability:
    Records may be retrieved by name or Social Security Number.

Safeguards:
    Records are stored under lock and key, in secure containers, or on 
electronic media with intrusion safeguards.

Retention and disposal:
    Disposition pending (until NARA disposition is approved, treat as 
permanent).

System manager(s) and address:
    Director, Defense Personnel Security Research and Education Center, 
99 Pacific Street, Building 455E, Monterey, CA 93940-2481.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Defense Personnel Security Research and Education 
Center, 99 Pacific Street, Building 455E, Monterey, CA 93940-2481.
    The individual should provide sufficient proof of identity such as 
full name, Social Security Number, date and place of birth, military, 
contractor, or civilian status while associated with the Department of 
Defense, places and dates of DoD or contractor employment, and other 
information verifiable from the record itself.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of record should address written inquires to 
the Director, Defense Personnel Security Research and Education Center, 
99 Pacific Street, Building 455E, Monterey, CA 93940-2481.
    The individual should provide sufficient proof of identity such as 
full name, Social Security Number, date and place of birth, military, 
contractor, or civilian status while associated with the Department of 
Defense, places and dates of DoD or contractor employment, and other 
information verifiable from the record itself.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the Defense Clearance and 
Investigative Index, military records, DoD civilian employment and 
military personnel records, Defense Security Service records, records 
of the Departments of

[[Page 71147]]

Justice and Treasury, other commercial and government sources providing 
personnel security-relevant information, and interviews with and 
questionnaires completed by record subjects.

Exemptions claimed for the system:
    Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) published in 32 CFR part 311. For additional information 
contact the system manager.

[FR Doc. 02-29815 Filed 11-27-02; 8:45 am]
BILLING CODE 5001-08-P