[Federal Register Volume 67, Number 230 (Friday, November 29, 2002)]
[Notices]
[Pages 71152-71154]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-29813]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add/delete a system of records.

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SUMMARY: The Department of the Air Force is proposing to delete one 
system of records and add another system of records to its existing 
inventory of record systems subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 30, 2002, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, AF-CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043 or 
DSN 329-4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 13, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 18, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Deletion

F031 11 SPS B

SYSTEM NAME:
    Personnel Security Clearance and Investigation Records (June 11, 
1997, 62 FR 31793).

Reason:
    Records are being incorporated into the Department of the Air Force 
system of records notice F031 DoD A, entitled, ``Joint Personnel 
Adjudication System.''

Addition

F031 DoD A

System Name:
    Joint Personnel Adjudication System (JPAS).

SYSTEM LOCATION:
    Primary location: Department of the Air Force, Air Force Central 
Adjudication Facility, DoD Joint Personnel Adjudication System Program 
Office, 229 Brookley Avenue, Bolling Air Force Base, Washington, DC 
20332-7040.
    Secondary locations: The Department of Defense eight central 
adjudication facilities are located as follows:
    Department of the Army, Central Personnel Security Clearance 
Facility, Fort George G. Meade, MD 20755-5250; Department of the Navy, 
Naval Criminal Investigative Service, Central Adjudication Facility, 
716 Sicard Street, SE., Washington Navy Yard, DC 20388-5329;
    Office of the Secretary of Defense, Washington Headquarters 
Service, Consolidated Adjudication Facility, 1777 North Kent Street, 
Suite 12047, Arlington, VA 22209-2164;
    Defense Intelligence Agency, 3100 Clarendon Boulevard, Arlington, 
VA 22201-5320;
    Defense Office of Hearing Appeals, 4015 Wilson Boulevard, 
Arlington, VA 22203-0656;
    National Security Agency, Fort George G. Meade, MD 20755-6000;
    Joint Chiefs of Staff, Directorate for Information Management, 
Joint Staff

[[Page 71153]]

Security Office, 9300 Joint Staff, Room 1B738, Washington, DC, 20301-
9300; and
    Defense Security Service, Defense Industrial Security Office, 2780 
Airport Drive, Suite 400, Columbus, OH 43219-2268.
    Security offices of all DoD activities, to include those located in 
the continental United States (CONUS); overseas military locations and 
units deployed on DoD missions; all centralized and non-centralized DoD 
special security offices, and appropriately cleared DoD contractor 
facilities. Additionally, duplicate portions of records are contained 
in DoD automated personnel information systems, and the Defense Central 
Index of Investigations (DCII). A record of all registered locations is 
available from the DoD Joint Personnel Adjudication System Program 
Office, 229 Brookley Avenue, Bolling Air Force Base, Washington, DC 
20332-7040.

Categories of Individuals Covered by the System:
    All Department of Defense active and reserve military personnel; 
civilian employees and applicants; DoD contractor employees and 
applicants; National Guard personnel; U.S. Coast Guard military and 
civilian personnel and applicants requiring access to National Security 
and/or Sensitive Compartmented Information; ``affiliated'' personnel 
(such as Non-Appropriated Fund employees, Red Cross volunteers and 
staff; USO personnel, and congressional staff members); and foreign 
nationals whose duties require access to National Security Information 
(NSI) and/or assignment to a sensitive position.

Categories of Records in the System:
    Records documenting the personnel security adjudicative and 
management process, to include an individual's Social Security Number; 
name (both, current, former and alternate names); date of birth; state 
of birth; country of citizenship; type of DoD affiliation; employing 
activity; current employment status; position sensitivity; personnel 
security investigative basis; status of current adjudicative action; 
security clearance eligibility and access status; exceptions (if the 
eligibility determination was based on a condition, deviation from 
prescribed investigative standards or waiver of adjudication 
guidelines; reports of security-related incidents, to include issue 
files; suspension of eligibility and/or access; denial or revocation of 
eligibility and/or access; eligibility recommendations or decisions 
made by an appellate authority; non-disclosure execution dates; 
indoctrination date(s); level(s) of access granted; debriefing date(s); 
and reasons for debriefing.

Authority for Maintenance of the System:
    10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, 
Departmental Regulations; 50 U.S.C. 401, Congressional declaration of 
purpose; 50 U.S.C. 435, Purposes; 36 CFR part 1234, Electronic Records 
Management; DoD 5200.2R, Department of Defense Personnel Security 
Program Regulation; DoD 5105.21-M-1, Sensitive Compartment Information 
Administrative Security Manual; E.O. 9397 (SSN); E.O. 10450, Security 
Requirements for Government Employment; E.O. 10865, Safeguarding 
Classified Information Within Industry; E.O. 12333, United States 
Intelligence Activities; E.O. 12829, National Industrial Security 
Program; and E.O. 12968, Access to Classified Information.

Purpose(s):
    The Joint Personnel Adjudication System (JPAS) is the automated 
system used for personnel security management within DoD, providing a 
common, comprehensive medium to record and document personnel security 
actions within the Department. JPAS also compiles statistical data for 
use in analyses and studies.

Routine Uses of Records Maintained in the System Including Categories 
of Users and the Purposes of Such Uses:
    In addition to disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as follows to:
    To the White House to obtain approval of the President of the 
United States regarding certain military personnel office actions as 
provided for in DoD Instruction 1320.4; ``Military Officer Actions 
Requiring Approval of the Secretary of Defense or the President, or 
Confirmation by the Senate.''
    To the Immigration and Naturalization Service for use in alien 
admission and naturalization inquiries.
    To the Federal Bureau of Investigation; the National Aeronautics 
and Space Administration; the Central Intelligence Agency; the Office 
of Personnel Management; the Department of State, the Department of 
Treasury; the Internal Revenue Service; the U.S. Postal Service; the 
U.S. Secret Service; the Bureau of Alcohol, Tobacco and Firearms; the 
U.S. Customs Service; and any other related Federal agencies for the 
purpose of determining access to National Security information (NSI) 
pursuant to E.O. 12968.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Air Force's compilation of systems of records notices also apply to 
this system.

Policies and Practices for Storing, Retrieving, Accessing, 
Safeguarding, Retaining and Disposing of Records in the System:
Storage:
    Records contained in the system are stored on electronic media 
(such as CD-ROM disks, optical digital data disks, computers, and 
computer output products).

Retrievability:
    Information is retrieved by full name, Social Security Number, date 
of birth, state and country of birth.

Safeguards:
    Electronically and optically stored records are maintained in 
``fail-safe'' system software with password-protected access. Records 
are accessible only to authorized persons with a valid need-to-know, 
who are appropriately screened, investigated and determined eligible 
for access. During non-duty hours, alarms systems and/or security or 
military police guards secure all locations. Only authorized personnel 
with a valid need-to-know are allowed access to JPAS. Additionally, 
JPAS users are subject to limitations within the system, based on their 
specific functions and security eligibility and access level.

Retention and Disposal:
    Automated records are actively retained during the entire period an 
individual maintains DoD affiliation. When either (1) the affiliation 
ends or (2) an applicant is not accepted for DoD affiliation, the 
automated records are actively retained for two years. At the end of 
the two-year period, the automated record is moved to an electronic 
archive with retrieval capability. Destruction of automated records is 
by erasure and/or degaussing.

System Manager(s) and Address:
    Chief, Programs and Resources, AFCAF and JPAS Program Manager, 
Department of the Air Force, Air Force Central Adjudication Facility, 
DoD Joint Personnel Adjudication System Program Office, 229 Brookley 
Avenue, Bolling Air Force Base, Washington, DC 20332-7040.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should

[[Page 71154]]

address written inquiries to the Department of the Air Force, Air Force 
Central Adjudication Facility, DoD Joint Personnel Adjudication System 
Program Office, 229 Brookley Avenue, Bolling Air Force Base, 
Washington, DC 20332-7040.
    Individual should provide their full name (and any alias and/or 
alternate names used), Social Security Number, and date and place of 
birth.

Records Access Procedures:
    Individual seeking information about themselves contained in this 
system should address written inquiries to the Department of the Air 
Force, Air Force Central Adjudication Facility, DoD Joint Personnel 
Adjudication System Program Office, 229 Brookley Avenue, Bolling Air 
Force Base, Washington, DC 20332-7040.
    Individual should provide their full name (and any alias and/or 
alternate names used), Social Security Number, and date and place of 
birth.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual for their 
representative to act on their behalf.

Contesting Records Procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Records Source Categories:
    Information contained in this system is derived from the 
appropriate DOD personnel systems; records maintained by the DOD 
adjudicative agencies; and records maintained by security managers, 
special security officers, or other officials requesting and/or 
sponsoring the security eligibility determination for the individual. 
Additional information may be obtained from other sources (such as 
personnel security investigations, personal financial records, military 
service records, medical records and unsolicited sources.)

Exemptions Claimed for the System:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) published in 32 CFR part 806b. For additional information 
contact the system manager.

[FR Doc. 02-29813 Filed 11-27-02; 8:45 am]
BILLING CODE 5001-08-P