[Federal Register Volume 67, Number 225 (Thursday, November 21, 2002)]
[Notices]
[Pages 70256-70258]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-29518]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of

[[Page 70257]]

records lacking administrative, legal, research, or other value. Notice 
is published for records schedules in which agencies propose to destroy 
records not previously authorized for disposal or reduce the retention 
period of records already authorized for disposal. NARA invites public 
comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 6, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul Wester, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Information Systems Agency (N1-
371-02-8, 7 items, 7 temporary items). Records relating to legal advice 
and opinions, litigation proceedings, and nondisclosure agreements with 
private industry. Also included are electronic copies of documents 
created using electronic mail and word processing.
    2. Department of Defense, Defense Logistics Agency (N1-361-03-1, 1 
item, 1 temporary item). Electronic records maintained in a system that 
is used to track and control requests for facility and administrative 
support services and products.
    3. Department of Energy, Bonneville Power Administration (N1-305-
03-1, 34 items, 34 temporary items). Records relating to the management 
of power assets of the Federal Columbia River Power System. Included 
are such files as long-term direction studies, risk management 
assessments, budget analyses, investment strategies, meeting minutes, 
and research and development studies. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    4. Department of Justice, Drug Enforcement Administration (N1-170-
03-1, 3 items, 3 temporary items). Inputs, electronic data, and 
documentation associated with an electronic system pertaining to the 
use of confidential sources.
    5. Department of Justice, Criminal Division (N1-60-03-1, 8 items, 6 
temporary items). Records of the Office of Enforcement Operations' 
Witness Immunity Unit. Included are such records as attorney search 
warrants and subpoenas, multi-district agreement requests, and pre-
trial diversions. Also included are electronic copies of documents 
created using word processing and electronic mail. Recordkeeping copies 
of files relating to the prosecution of previously immunized witnesses 
and Dual Prosecution Policy Case Files are proposed as permanent.
    6. Federal Emergency Management Agency, Response and Recovery 
Directorate (N1-311-01-5, 2 items, 1 temporary item). Electronic copies 
of documents created using word processing and electronic mail relating 
to the agency's role as chair and coordinator of the Emergency Services 
Sector working group of the President's Council on Y2K Conversion. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    7. Federal Energy Regulatory Commission, Office of External Affairs 
(N1-138-02-2, 3 items, 3 temporary items). Annual reports of Freedom of 
Information Act activities that are submitted directly to the 
Department of Justice. Also included are electronic copies of documents 
created using electronic mail and word processing.
    8. Federal Trade Commission, Office of Information Management and 
Dissemination (N1-122-96-1, 4 items, 4 temporary items). Investigative 
case files, background materials, and electronic copies of records 
created using electronic mail and word processing.
    9. Federal Trade Commission, Information and Technology Management 
Office (N1-122-96-3, 4 items, 4 temporary items). Consent case files, 
including both public and non-public files, and electronic copies of 
records created using electronic mail and word processing.
    10. Federal Trade Commission, Information and Technology Management 
Office (N1-122-96-4, 6 items, 5 temporary items). Docket files,

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including non-public and in camera files, procedural materials not 
entered into evidence, and electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of public documents that are made part of the 
record of each proceeding.
    11. Millennial Housing Commission, Agency-wide (N1-220-02-24, 7 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing pertaining to agency activities. 
Recordkeeping copies of such files as surveys, reports, hearing 
transcripts, correspondence, meeting minutes, and the commission's web 
site are proposed for permanent retention.
    12. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-26, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to the commission's Academic Library Survey. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    13. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-27, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to the commission's State Library Agency Survey. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    14. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-28, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to the commission's Library Cooperatives Survey. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    15. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-30, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to the commission's School Library Media Center 
Survey. Recordkeeping copies of these files are proposed for permanent 
retention.
    16. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-31, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to the commission's Public Library Data Survey. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    17. National Commission on Library and Information Science, Library 
Statistics Program (N1-220-02-32, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that relate to general program matters. Recordkeeping copies 
of these files are proposed for permanent retention.
    18. Securities and Exchange Commission, Office of Filings and 
Information Services (N1-266-02-1, 3 items, 3 temporary items). Inputs 
and master files of the Complaint Handling, Assignment, Response, and 
Tracking System, an electronic imaging system used to support and 
facilitate the tracking and reporting of complaints from investors. The 
system includes such data as investors' names and contact information 
and details of how, why, and when a person was defrauded or encountered 
problems. Also included are paper documents that have not been imaged. 
Significant accusations of securities violations that warrant 
investigation become part of an investigative case file; recordkeeping 
copies of significant cases were previously approved for permanent 
retention.
    19. Social Security Administration, Deputy Commissioner for 
Finance, Assessment, and Management (N1-47-01-1, 6 items, 6 temporary 
items). Inputs, master files, system backups, documentation, and 
outputs for the Talking and Listening to Customers Electronic System, 
which is used for suggestions, compliments, and complaints received 
from agency employees and the public. Also included are electronic 
copies of records created using electronic mail and word processing.

    Dated: November 14, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-29518 Filed 11-20-02; 8:45 am]
BILLING CODE 7515-01-P