[Federal Register Volume 67, Number 218 (Tuesday, November 12, 2002)]
[Notices]
[Pages 68697-68698]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-28626]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 27, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If

[[Page 68698]]

NARA staff has prepared an appraisal memorandum for the schedule, it 
too includes information about the records. Further information about 
the disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Air Force Clemency and Parole Board 
(N1-AFU-02-19, 2 items, 2 temporary items). Case files relating to the 
Board's consideration of clemency or parole for inmates in correctional 
institutions. Included are such records as summary sheets of the 
inmate's history, correspondence from third parties supporting or 
opposing clemency or parole, and copies of letters conveying the 
Board's decision to the inmate. Also included are electronic copies of 
records created using electronic mail and word processing.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-02-2, 4 items, 4 temporary items). Records 
documenting the issuance of permits for the harvesting of halibut and 
sablefish. Included are such records as individual fishing permits and 
registered buyer certificate files. Also included are electronic copies 
of records created using electronic mail and word processing.
    3. Department of Defense, Defense Commissary Agency, (N1-506-02-8), 
92 items, 90 temporary items). Records relating to public affairs and 
historical program activities. Included are such records as staff 
biographies, speakers bureau files, community relations guidance, news 
releases, corporate communications guidance, customer surveys, special 
events plans, historical resource material, and still photographs. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Recordkeeping copies of agency history files 
are proposed for permanent retention. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-02-1, 4 items, 3 temporary items). 
Records of the Office of Health and Safety that relate to the 
activities of committees dealing with routine administrative functions, 
such as office relocations and parking facilities. Also included are 
electronic copies of documents associated with committees that are 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of agendas, minutes, 
reports, and other records created by committees that deal with 
substantive agency functions.
    5. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-02-2, 12 items, 11 temporary items). 
Records of the Office of Hearings, including such files as background 
papers relating to manuals and other issuances, electronic case 
tracking records and related outputs, hearing decision case files, 
denial of provider enrollment applications, and electronic copies of 
records created using electronic mail and word processing. 
Recordkeeping copies of manuals, directives, and other issuances are 
proposed for permanent retention.
    6. Department of Housing and Urban Development, Office of the Chief 
Information Officer (N1-207-02-7, 3 items, 3 temporary items). Records 
relating to the development of an automated system for managing 
departmental grants that was not implemented. Included are such records 
as training materials, meeting minutes, feasibility studies, and 
project plans. Also included are electronic copies of records created 
using electronic mail and word processing.
    7. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-02-2, 3 items, 3 temporary items). Files relating to actions 
taken by agency security and law enforcement personnel. Included are 
such records as statements of witnesses, reports, and other 
investigative materials. Electronic copies of records created using 
electronic mail and word processing are also included.
    8. Department of the Navy, Agency-wide, (N1-NU-02-05, 18 items, 16 
temporary items). Records relating to foreign disclosure policy. 
Included are authorizations, recommendations, and delegations of 
authority. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of policy decision memoranda and formal 
updates to Navy information security instructions.
    9. Department of Transportation, Research and Special Programs 
Administration (N1-467-02-1, 3 items, 3 temporary items). Exemption 
case file drawings that cannot be scanned into the agency's optical 
disk system. Electronic copies of these records created using 
electronic mail and word processing are also included.
    10. Federal Emergency Management Agency, Federal Insurance and 
Mitigation Administration (N1-311-02-1, 4 items, 3 temporary). Records 
relating to the national flood insurance program, including floodplain 
management implementation files, biennial reports, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of floodplain 
management policy files.
    11. National Archives and Records Administration, Office of the 
Archivist (N1-64-03-1, 7 items, 7 temporary items). Inputs, outputs, 
and master files relating to the Performance Measurement and Reporting 
System, which is used for collecting and publishing statistical data 
concerning agency performance goals established in accordance with the 
Government Performance and Results Act. Also included are electronic 
copies of records created using electronic mail and word processing.
    12. Nuclear Regulatory Commission, Office of the Secretary of the 
Commission (N1-431-02-1, 4 items, 4 temporary items). Electronic copies 
of documents created using electronic mail and word processing that are 
associated with such records as recommendations submitted to the 
Commission for decision, action memoranda, and general program 
correspondence files. Recordkeeping copies of these files were 
previously scheduled.
    13. Nuclear Regulatory Commission, Office of the Commission (N1-
431-02-2, 4 items, 3 temporary items). Electronic copies of documents 
created using electronic mail and word processing that are associated 
with records maintained in commissioners' chronological files, office 
files of the chairman and commissioners, and schedules of daily 
activities. Recordkeeping copies of schedules of daily activities are 
proposed for permanent retention. Recordkeeping copies of the other 
series included in this disposition request were previously scheduled 
for permanent retention.

    Dated: November 5, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-28626 Filed 11-8-02; 8:45 am]
BILLING CODE 7515-01-P