[Federal Register Volume 67, Number 218 (Tuesday, November 12, 2002)]
[Notices]
[Pages 68677-68684]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-28481]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-4456-N-23]


Privacy Act of 1974; Notice of Amended Systems of Records

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notice; Proposed amendment to eight existing Privacy Act 
systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), the Department is amending eight Privacy Act 
systems of records. The major revisions to these systems are the 
addition of new routine use disclosures. Additionally, the revisions 
expand the description of the

[[Page 68678]]

categories of records and individuals in the systems and reflect 
changes in the systems' name, location and new system managers 
resulting from organizational changes and restructuring. The eight 
amended systems are: HUD/Dept-46, HUD/H-7, HUD/H-5, HUD/Dept-10, HUD/H-
6, HUD/Dept-20, HUD/Dept-43 and HUD/Dept-4. The specific revisions made 
in each system of records follow. HUD/H-7 was revised to amend the name 
of the system, change the storage and retrievability policies and to 
indicate a new system manager. HUD/Dept-46 was amended to revise the 
system name and location, expand the categories of individuals and 
records in the system, and to add four new routine use disclosures. 
HUD/H-5 was revised to expand the categories of individuals and records 
covered by the system, change the location of the system, change the 
retention and disposal, reflect a new system manager and to add four 
new routine use disclosures. HUD/H-6 has been amended to change the 
system's name and location, to add ten new routine use disclosures and 
to reflect the name of the new system manager. The following changes 
were made to HUD/Dept-20: seven new routine use disclosures were added, 
the system name and location was changed, revised the categories of 
records, a new system manager was added, and changes were made to the 
retention and disposal. HUD/Dept-10 reflects changes in the system's 
name and location, a new system manager, and the addition of five new 
routine use disclosures. HUD/Dept-43 has been amended to include a new 
routine use disclosure, changes were made to the system's name, storage 
and retention practices, and the name of the system manager was 
revised. Finally, HUD/Dept-4 was revised to change the name and 
location of the system, to add a new routine use disclosure, and to add 
the name of the new system manager. All of the systems of records are 
published in their entirety below.

Effective Date: This action shall be effective without further notice 
on December 12, 2002 unless comments are received during or before this 
period that would result in a contrary determination.
    Comment Due Date: December 12, 2002.

ADDRESSEES: Interested persons are invited to submit comments regarding 
these amended systems of records to the Rules Docket Clerk, Office of 
General Counsel, and room 10276, Department of Housing and Urban 
Development, 451 Seventh Street, SW., Washington, DC 20410-0500. 
Communications should refer to the above docket number and title. An 
original and four copies of comments should be submitted. Facsimile 
(FAX) comments are not acceptable. A copy of each communication 
submitted will be available for public inspection and copying between 
7:30 a.m. and 5:30 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Jeanette Smith, Departmental Privacy 
Act Officer, Telephone Number (202) 708-2374. (This is not a toll-free 
number). A telecommunications device for hearing- and speech-impaired 
persons (TTY) is available at 1-800-877-8339 (Federal Information Relay 
Services). (This is a toll-free number).

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 5552a), as amended notice is given that HUD proposes to amend 
eight systems of records.
    Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be 
afforded a 30-day period in which to comment on the changes to the 
systems of records.
    The amended system report was submitted to the Office of Management 
and Budget (OMB), the Senate Committee on Governmental Affairs, and the 
House Committee on Government Operations pursuant to paragraph 4c of 
Appendix 1 to OMB Circular A-130, ``Federal Responsibilities for 
Maintaining Records About Individuals,'' July 25, 1994; 59 FR 37914.
    Accordingly, the eight amended systems of records are published in 
their entirety below.

    Authority: 5 U.S.C. 552a 88 Stat. 1896; 342 U.S.C. 3535(d).

    Dated: October 31, 2002.
Gloria R. Parker,
Chief Technology Officer.
HUD/H-7

System name:
    Previous Participation Review System (PPRS F19), and Active 
Partners Performance System (APPS F24P) Previous Participation Files.

System location:
    HUD Headquarters and field offices.

Categories of individuals covered by the system:
    Principals (owners, general contractors, management agents, 
consultants and packagers) in HUD multifamily housing programs.

Categories of records in the system:
    Information concerning the Department's consideration/approval/
disapproval of HUD multifamily housing program principals, including 
names and Social Security Numbers of principals; lists of prior HUD 
projects; summaries of financial, management, or operational 
difficulties with prior HUD projects (if any); indication of whether 
principals are or have been the subject of a government investigation; 
other information relevant to the standards for previous participation 
approval; minutes of deliberative meetings. Both F19 and F24P contain 
flags and the reason for the flag on an external individual or company 
participant.

Authority for maintenance of the system:
    Section 7(d), Department of HUD Act, 79 Stat. 670, (42 U.S.C. 
3535(d)).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows: To state 
and local governments participating in HUD housing programs as co-
insurers or finance agencies--to assist in project application reviews.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper support files are stored in file folders in locked filing 
cabinets in a secure room. F19 runs on the UNISYS system and F24P runs 
on a LAN SERVER. It is an Internet/Intranet application.

Retrievability:
    Name of principal and HUD project case number. F19 is retrievable 
by Name and Project Number. F24P is retrievable by Name, SSN, Tax ID, 
Property Name, and Project Number.

Safeguards:
    Files are kept in locked filing cabinets in a secure room. Access 
is limited to authorized personnel. F19 is accessible by Authorized 
personnel in the Field Offices and Headquarters. F24P is accessible by 
authorized Business Partners (for each individual's information only), 
Field Office Staff and Headquarters Staff.

Retention and disposal:
    Records are primarily active; disposal is in accordance with HUD 
Handbook 2225.6 REV-1 on disposition of records.

System manager(s) and address:
    Director, Business Performance Review Division, HRDP, Department of 
Housing and Urban Development, 451 Seventh Street, SW, Washington, DC 
20410.

[[Page 68679]]

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the Headquarters location, in 
accordance with 24 CFR part 16. This location is given in Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the Headquarters location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed in 
relation to contesting the contents of records, it may be obtained by 
contacting the Privacy Act Officer at the appropriate location. A list 
of all locations is given in Appendix A. If additional information or 
assistance is needed in relation to appeals of initial denials, it may 
be obtained by contacting the HUD Departmental Appeals Officer, Office 
of General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Subject individuals; HUD Field Offices; other governmental 
agencies.

Exemptions from Certain Provisions of the Act:
    None.
HUD/DEPT-46

System name:
    Single Family Insured Case Files.

System location:
    HUD Headquarters and Single Family Homeownership Centers in 
Atlanta, Denver, Philadelphia, and Santa Ana.

Categories of individuals covered by the system:
    Individuals who have obtained a mortgage under HUD/FHA's single 
family mortgage insurance programs. Also, individuals who 
unsuccessfully applied for an insured mortgage requiring processing by 
HUD underwriters.

Categories of records in the system:
    Files contain identifying information about applicants, such as 
name, Social Security Number, and current address; and records commonly 
used to determine the credit-worthiness of a potential borrower, such 
as income and employment information, and credit bureau reports. In 
addition, the files may contain appraisal and inspection reports, sales 
agreement, conditional and firm commitments, underwriting worksheets, 
HUD-1, mortgage note and deed of trust, insurance documents, and 
correspondence.

Authority for maintenance of the system:
    National Housing Act as amended (12 U.S.C. 1702 et seq.)
    The information collection enables HUD/FHA to process applications 
for HUD mortgage insurance and respond to inquiries regarding 
applications and insured mortgages.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) To the Department of Veteran Affairs for information on 
veterans' participation.
    (b) To complainants and attorneys representing them to review 
complainant files for status and information.
    (c) To the person or firm complained about--for resolution of the 
complaint.
    (d) To Congressional delegations to provide information concerning 
status of complaints.
    (e) To the FBI to investigate possible fraud revealed in 
underwriting, insuring or monitoring.
    (f) To Department of Justice for prosecution of fraud revealed in 
underwriting, insuring or monitoring.
    (g) To General Accounting Office (GAO) for audit purposes.
    (h) To financial institutions and computer software companies for 
automated underwriting, credit scoring and other risk management 
evaluation studies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are stored in file folders (automated systems 
containing data from these files are described in separate system of 
records notices).

Retrievability:
    Records are retrieved by case file number.

Safeguards:
    Insured case files are shipped to a Federal Records Center within 
days of receipt at HUD for insurance endorsement processing; retrieval 
is limited to authorized personnel. Rejected case files and cases in 
processing are maintained in secure office space with access limited to 
authorized personnel.

Retention and disposal:
    Insured case files are retained for 12 years and rejected cases are 
retained for one year. Obsolete records are destroyed in accordance 
with HUD Handbook 2225.6, Records Disposition Management; HUD Records 
Schedules.

System manager(s) and address:
    Director, Office of Insured Single Family Housing, HUA, Department 
of Housing and Urban Development, 451 Seventh Street SW, Washington, DC 
20410.

Notification procedure:
    For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer at the appropriate location, 
in accordance with 24 CFR part 16. A list of all locations is given in 
Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed in 
relation to contesting the contents of records, it may be obtained by 
contacting the Privacy Act Officer at the appropriate location. A list 
of all locations is given in Appendix A. If additional information or 
assistance is needed in relation to appeals of initial denials, it may 
be obtained by contacting the HUD Departmental Privacy Appeals Officer, 
Office of General Counsel, Department of Housing and Urban Development, 
451 Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Subject individuals, current and previous employers, credit bureaus 
and financial institutions, corporations and firms and federal and non-
federal government agencies.

Exemptions for certain provisions of the Act:
    None.

[[Page 68680]]

HUD/H-5

System name:
    Single Family Computerized Homes Underwriting Management System 
(CHUMS).

System location:
    HUD Headquarters and Single Family Homeownership Centers in 
Atlanta, Denver, Philadelphia, and Santa Ana.

Categories of individuals covered by the system:
    Individuals who have obtained a mortgage insured under HUD/FHA's 
single family mortgage insurance programs and individuals who 
unsuccessfully applied for an insured mortgage.
    Also, individuals involved in the HUD/FHA single-family 
underwriting process (builders, fee appraisers, fee inspectors, 
mortgagee staff appraisers, mortgagee staff underwriters) and HUD 
employees involved in the single family underwriting process (e.g., 
staff appraisers, staff mortgage credit examiners, architectural 
employees, receiving clerks, assignment clerks, commitment clerks, 
records clerks, and closing clerks).

Categories of records in the system:
    Automated files contain name, address, Social Security Number or 
other identification number; racial/ethnic background, if disclosed, of 
the mortgagor and information about the mortgage loan. These records 
also contain the name, address, Social Security Number or other 
identification number, territory, workload, and minority data 
(including racial/ethnic background, Minority Business Enterprise (MBE) 
Code, and sex, for statistical tracking purposes) of builders, fee 
appraisers, and fee inspectors. These records will further contain the 
name and identifying number of each mortgagee staff appraiser and each 
mortgagee staff underwriter and the territory and workload of those 
individuals. Additionally, the automated files contain identification 
(name and social security or other identifying number) of HUD employees 
involved in the single family underwriting process (Homeownership 
Center managers, staff appraisers, architectural employees, receiving 
clerks, assignment clerks, commitment clerks, records clerks, and 
closing clerks).

Authority for maintenance of the system:
    Section 203, National Housing Act, Pub. L.L 73-479.
    The information collection enables HUD/FHA to process applications 
for HUD mortgage insurance and respond to inquiries regarding 
applications and insured mortgages.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) To other agencies; such as, Departments of Agriculture, 
Education and Veterans Affairs, and the Small Business Administration--
for use of HUD's Credit Alert Interactive Voice Response System 
(CAIVRS) to prescreen applicants for loans or loans guaranteed by the 
Federal Government to ascertain if the applicant is delinquent in 
paying a debt owed to or insured by the Government.
    (b) To the FBI to investigate possible fraud revealed in 
underwriting, insuring or monitoring.
    (c) To Department of Justice for prosecution of fraud revealed in 
underwriting, insuring or monitoring.
    (d) To General Accounting Office (GAO) for audit purposes.
    (e) To financial institutions and computer software companies for 
automated underwriting, credit scoring and other risk management 
evaluation studies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on magnetic tape/disc/drum.

Retrievability:
    Records are retrieved by name, Social Security Number or other 
identification number.

Safeguards:
    Automated records are maintained in secured areas. Access is 
limited to authorized personnel.

Retention and disposal:
    Computerized records of insured cases are retained for 10 years and 
those on rejected cases are retained for 3 years.

System manager(s) and address:
    Director, Home Mortgage Insurance Division, HUAH, Department of 
Housing and Urban Development, 451 Seventh Street, SW, Washington, DC 
20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate location in 
accordance with 24 CFR part 16. A list of all locations is given in 
appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed, it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act Officer at the appropriate location. A list of 
all locations is given in appendix A; (ii) in relation to appeals of 
initial denials, the HUD Departmental Privacy Appeals Officer, Office 
of General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Mortgagors, appraisers, inspectors, builders, mortgagee staff 
appraisers, mortgagee staff underwriters, and HUD employees.

Exemptions for Certain Provisions of the Act:
    None.
HUD/DEPT-10

System name:
    Single Family Construction Complaints Files.

System location:
    HUD Headquarters and Single Family Homeownership Centers in 
Atlanta, Denver, Philadelphia, and Santa Ana.

Categories of individuals covered by the system:
    Mortgagors of insured single family homes that have filed 
construction complaints with HUD.

Categories of records in the system:
    Complaints regarding construction and defects; inspection reports; 
records of complaint status and disposition; compliance reports; 
related correspondence.

Authority for maintenance of the system:
    National Housing Act, as amended, 12 U.S.C. 1702 et seq.

[[Page 68681]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To complainants and attorneys representing them to review 
complainant files for status and information.
    (b) To the person or firm complained about for resolution of the 
complaint.
    (c) To the Department of Veterans Affairs or the Rural Housing 
Service for coordination with HUD in processing construction 
complaints.
    (d) To Congressional delegations to provide information concerning 
status of complaints.
    (e) To originating and servicing mortgagees to provide information 
concerning status of complaint.
    (f) To state agencies for investigation.
    (g) To the FBI to investigate possible fraud revealed in the course 
of the complaint review.
    (h) To Department of Justice for prosecution of fraud revealed in 
the course of complaint review.
    (i) To IRS for investigation.
    (j) To General Accounting Office (GAO) for audit purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in file folders.

Retrievability:
    Records are retrieved by name of subject individual; case file 
number, property location.

Safeguards:
    Records are maintained in lockable file cabinets with access 
limited to authorized personnel.

Retention and disposal:
    Records are partly current and partly historical; disposal is in 
accordance with HUD Handbook 2225.6, Records Disposition Management; 
HUD Records Schedules.

System manager(s) and address:
    Director, Home Mortgage Insurance Division, HUAH, Department of 
Housing and Urban Development, 451 Seventh Street, SW, Washington, DC 
20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate location, in 
accordance with 24 CFR part 16. A list of all locations is given in 
Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed, it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act Officer at the appropriate location. A list of 
all locations is given in Appendix A; (ii) in relation to appeals of 
initial denials, the HUD Departmental Privacy Appeals Officer, Office 
of General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Subjects and other individuals, builders and contractors and their 
current and previous employees, credit bureaus and financial 
institutions; Federal and non-Federal agencies.

Exemptions from Certain Provisions of the Act:
    None.
HUD/H-6

System name:
    Single Family Section 518 Files (Construction Complaints).

System location:
    Headquarters and Single Family Homeownership Centers in Atlanta, 
Denver, Philadelphia, and Santa Ana.

Categories of individuals covered by the system:
    HUD insured owners of one-to-four family dwellings who filed claims 
because of structural or other major defects found in their homes.

Categories of records in the system:
    Name, address, home phone number, property inspection report, 
disposition of claim information and other information pertinent to the 
claim.

Authority for maintenance of the system:
    Sec. 104, Housing and Urban Development Act of 1970 (Pub. L. 91-
609), 12 U.S.C. 1735b.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To complainants and attorneys representing them to review 
complainant files for status and information.
    (b) To the person or firm complained about for resolution of the 
complaint.
    (c) To the Department of Veterans Affairs or the Rural Housing 
Service for coordination with HUD in processing construction 
complaints.
    (d) To Congressional delegations to provide information concerning 
status of complaints.
    (e) To originating and servicing mortgagees to provide information 
concerning status of complaint.
    (f) To state agencies for investigation.
    (g) To the FBI to investigate possible fraud revealed in the course 
of the complaint review.
    (h) To Department of Justice for prosecution of fraud revealed in 
the course of complaint review.
    (i) To IRS for investigation.
    (j) To General Accounting Office (GAO) for audit purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in file folders.

Retrievability:
    Records are retrieved by name, case number, and claim number.

Safeguards:
    Records are kept in lockable file cabinets with access limited to 
authorized personnel.

Retention and disposal:
    Records are retained for six years and then disposed.

System manager(s) and address:
    Director, Home Mortgage Insurance Division, HUAH, Department of 
Housing and Urban Development, 451 Seventh Street, SW, Washington, DC 
20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate location, in 
accordance with 24 CFR part 16. A list of all locations is given in 
Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

[[Page 68682]]

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed, it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act Officer at the appropriate location. A list of 
all locations is given in Appendix A; (ii) in relation to appeals of 
initial denials, the HUD Departmental Privacy Appeals Officer, Office 
of General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Subject individuals and Departmental records.

Exemptions from Certain Provisions of the Act:
    None.
HUD/DEPT-20

System name:
    Single Family Homeownership Assistance Application and 
Recertification.

System location:
    HUD Headquarters.

Categories of individuals covered by the system:
    Participants in Section 235 Homeownership Assistance Program.

Categories of records in the system:
    Files contain identifying information about mortgagors, such as 
name, social security number, and address as well as information on 
income, assets, and family composition required to determine subsidy 
payment.

Authority for maintenance of the system:
    National Housing Act of 1934, Sec. 235(a)(f) (as amended by sec. 
101 of the Housing and Urban Development Act of 1968), 12 U.S.C. 1715z.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To the servicing mortgagee to give notice of miscalculations or 
other errors in subsidy computation.
    (b) To IRS to report subsidy amounts as income.
    (c) To title insurance companies or financial institutions for 
payoff figures.
    (d) To the FBI to investigate possible fraud revealed in the course 
of servicing efforts.
    (e) To Department of Justice for prosecution of fraud revealed in 
the course of servicing efforts and for the institution of suit or 
other proceedings to effect collections.
    (f) To General Accounting Office for audit purposes.
    (g) To welfare agencies for fraud investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in case files and on magnetic tape/disc/drum.

Retrievability:
    Manual records are retrieved by case file number; automated records 
are retrieved by case file number, mortgagor name and social security 
number.

Safeguards:
    Computer facilities are secured and accessible only by authorized 
personnel, and all files are stored in a secured area. Technical 
restraints are employed with regard to accessing the computer and data 
files.

Retention and disposal:
    Records system is active and kept up-to-date.

System manager(s) and address:
    Director, Program Accounting Division, FBBP, Department of Housing 
and Urban Development, 451 Seventh Street, SW, Washington, DC 20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the Headquarters location, in 
accordance with 24 CFR part 16. This location is given in Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned, appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at Headquarters. This location is given in Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act Officer at the Headquarters location. This 
location is given in Appendix A; (ii) in relation to appeals of initial 
denials, the HUD Departmental Privacy Appeals Officer, Office of 
General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW, Washington, DC 20410.

Record source categories:
    Mortgagors' applications and recertifications of income.

Exemptions from Certain Provisions of the Act:
    None.
HUD/DEPT-43

System name:
    Property Disposition Files (A43; A43C; A80S).

System location:
    HUD Headquarters, HUD's Philadelphia, Atlanta, Denver and Santa Ana 
Homeownership Centers [HOCs] and multiple contractor sites. For a 
complete listing of these offices, with addresses, see Appendix A.

Categories of individuals covered by the system:
    Mortgagors with HUD/FHA insured single family homes who have had 
their mortgages foreclosed and properties acquired by HUD; individuals 
who have had their properties acquired by the Department of Defense and 
transferred to HUD; single family mortgagors who defaulted on Section 
312 loans and had their properties acquired by HUD; and potential 
buyers of HUD-held single-family properties.

Categories of records in the system:
    Documents pertaining to acquisition of foreclosed HUD/FHA insured 
single family homes and single family homes transferred from the 
Department of Defense. The documents include names, addresses, loan 
amounts and payments, and reasons for default; leases and rental 
information if properties are rented; purchasers' family 
characteristics, income and employment histories, credit reports, sales 
contracts, and settlement costs; and related correspondence.

Authority for maintenance of the system:
    National Housing Act of 1937 as amended (Pub. L. 75-412).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To IRS for auditing individual income tax returns;
    (b) To insurance companies to file claims for amounts due;

[[Page 68683]]

    (c) To mortgagees to review the credit of prospective purchasers;
    (d) To local public authorities to check on acquisition, reuse and 
sales of real estate;
    (e) To real estate management and marketing contractors who are 
performing HUD's property disposition activities in specific geographic 
areas.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    In file folders, disks, tapes, electronic records in multiple 
computer record systems. Secure records maintenance requirements are 
incorporated into the real estate marketing and management contracts.

Retrievability:
    FHA Case number, property address, and by former mortgagor's name. 
Data on a current/recent purchaser of a HUD owned property.

Safeguards:
    Lockable file cabinet; secured computer facilities at HUD and at 
the contractor's offices. There are background checks of all Contractor 
staff. Computer access to multiple HUD record systems is restricted by 
passwords, defined individual access profiles, restricted access to 
specified data fields. Data Transmission over secure T-1 and Shiva 
lines. Information about the properties is available to the public via 
the Internet for marketing purposes. However, information covered by 
the Privacy Act of 1974 and the Right to Financial Privacy Act (12 
U.S.C. 3401) is not incorporated in any Internet site.

Retention and disposal:
    Obsolete records are destroyed or sent to storage facility in 
accordance with HUD Handbook.

System manager(s) and address:
    Director, Single Family Asset Management Division, HUAM, Office of 
Single Family Housing, Department of Housing and Urban Development, 451 
Seventh Street, SW., Washington, DC 20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate location, in 
accordance with 24 CFR part 16. A list of all locations is given in 
Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed, it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act Officer at the appropriate location. A list of 
all locations is given in Appendix A; (ii) in relation to appeals of 
initial denials, the HUD Departmental Privacy Appeals Officer, Office 
of General Counsel, Department of Housing and Urban Development, 451 
Seventh Street, SW., Washington, DC 20410.

Record source categories:
    HUD/FHA Claims for Insurance Benefits, subject individuals; other 
individuals; current or previous employers; credit bureaus; financial 
institutions; other corporations or firms; federal government agencies; 
non-federal (including foreign, state and local) government agencies; 
real estate brokers and agents.

Exemptions from Certain Provisions of the Act:
    None.
HUD/DEPT-4

System name:
    Fee Inspectors and Appraisers.

System location:
    Home Ownership Centers in Atlanta, Denver, Philadelphia and Santa 
Ana.

Categories of individuals covered by the system:
    Individuals who have applied to HUD for appointment as roster 
appraisers, and fee inspectors.

Categories of records in the system:
    Applications and r[eacute]sum[eacute]s containing personal data and 
qualifications for position sought; assignment logs, fees paid and 
appraisals made; and evaluation of qualifications and of appraisals 
made.

Authority for maintenance of the system:
    Sections 203 and 226 of the National Housing Act, Pub. L. 73-479.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To roster appraisers for appraisal preparation;
    (b) To VA, mortgagors, mortgagees notice of FHA action, billing;
    (c) To local government officials for code enforcement, health and 
wetlands clearance;
    (d) To Environmental Protection Agency for environmental clearance;
    (e) To Social Security Administration for research.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    CHUMS.

Retrievability:
    Name; case file number (in some cases).

Safeguards:
    Lockable file cabinets and desks.

Retention and disposal:
    Primarily active information; also mixed historical and active. 
Social Security appraisals are historical data. Disposal in accordance 
with HUD Handbook 2225.6, Records Disposition Management HUD Records 
Schedules.

System manager(s) and address:
    Director, Single Family Home Mortgage Insurance Division, HUAHM, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Washington, DC 20410.

Notification procedure:
    For inquiry about existence of records, contact the Privacy Officer 
at the appropriate location, in accordance with procedures in 24 CFR 
part 16. If additional information or assistance is required, contact 
the Privacy Officer at the appropriate location. A list of all 
locations is given in Appendix A.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The Department's rules for contesting the contents of records and 
appealing initial denials, by the individual concerned, appear in 24 
CFR part 16. If additional information or assistance is needed, it may 
be obtained by contacting: (i) In relation to contesting contents of 
records, the Privacy Act

[[Page 68684]]

Officer at the appropriate locations. A list of all locations is given 
in Appendix A; (ii) in relation to appeals of initial denials, the HUD 
Departmental Privacy Appeals Officer, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Washington, DC 20410.

Record source categories:
    Subject individuals; references; and HUD staff.

Exemptions From Certain Provisions of the Act:
    None.

[FR Doc. 02-28481 Filed 11-8-02; 8:45 am]
BILLING CODE 4210-72-P