[Federal Register Volume 67, Number 212 (Friday, November 1, 2002)]
[Notices]
[Pages 66610-66611]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-27821]


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DEPARTMENT OF COMMERCE

Office of the Secretary

[Docket No.: 021023249-2249-01]


Privacy Act of 1974; System of Records

AGENCY: Office of Administration, Office of the Secretary, Department 
of Commerce.

ACTION: Notice and request for comments.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e) (4) and 
(11)), the Department of Commerce is issuing notice of our intent to 
amend the system of records entitled Commerce/Census--6, ``Population 
Census Personal Service Records for 1900 and All Subsequent Decennial 
Censuses.'' We invite public comment on the proposed change in this 
publication.

DATES: The amendments will become effective as proposed without further 
notice on December 2, 2002. Comment date: To be considered, written 
comments must be submitted on or before December 2, 2002.

ADDRESSES: Comments may be mailed to Gerald W. Gates, Chief, Policy 
Office, U.S. Census Bureau, Washington, DC 20233.

SUPPLEMENTARY INFORMATION: The amendment updates administrative 
information concerning the locations of the system files, the 
categories of individuals covered by the system, the categories of 
records in the system, the purpose of the system of records, 
retrievability, safeguards, and the disposal of the records in the 
system in addition to other minor administrative updates. Accordingly, 
the Population Census Records Personal Service Records for 1900 and All 
Subsequent Decennial Censuses system notice originally published at 45 
FR 82105, December 12, 1980, is amended by the addition of the 
following information updates.
Commerce/Census--6

Title:
    Delete ``Personal Service'' and change ``1900'' to ``1910''.

System Location:
    Strike ``Personal Census Services Branch, Pittsburg, Kansas 66762'' 
and add ``National Processing Center, 1201 East 10th Street, 
Jeffersonville, Indiana 47132.''

[[Page 66611]]

Categories of individuals covered by the system:
    Strike ``(1900-1970)'' and add ``(1910 and all subsequent decennial 
censuses)''.

Categories of records in the system:
    After ``head of household'' strike ``date of birth'' and insert 
``age (at time of census) or month/year of birth (depending on census 
year),''. Before ``education'' insert ``limited''.

Authority for maintenance of the system:*
Purpose(s):
    Add ``The 1910-1990 decennial census records are searched and 
official census transcripts of the results are provided to the named 
persons(s), their heirs, or legal representatives, upon receipt of a 
signed Application for Search of Census Records (Form BC-600). Census 
transcripts provide proof of age for Social Security or other 
retirement benefits. They can also be used in making passport 
applications, to prove relationship in settling estates, in limited 
genealogy research or to satisfy other situations where a birth 
certificate or other legal documentation is needed but not available.''

Routine uses of records maintained in the system:
    Change ``15 CFR part 60'' to ``15 CFR part 50''.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:*
Retrievability:
    Delete the entire sentence and add: ``Some census records are 
indexed by the SOUNDEX system--a numerical coding of the surname. The 
majority of census records are arranged on a geographic basis where the 
address must be known to determine which roll of microfilm contains the 
name(s) for which a search is requested.''

Safeguards:
    After the last sentence add: ``Details from confidential records 
can only be released to the named persons, their heirs, or legal 
representatives upon submission of a notarized transcript application. 
Individual records are confidential for 72 years (Title 44, U.S.C. 
2108(b)).''

Retention and disposal:
    Add: ``Records are stored at the Census Bureau's National 
Processing Center in Jeffersonville, Indiana, and also are provided to 
the National Archives and Records Administration for permanent 
retention. Records stored at the National Archives and Records 
Administration are not made public for 72 years.''

Systems manager(s) and address:
    Strike ``Administration'' and insert ``Economic Programs''.

Systems exempted from certain provisions of the Act:
    Insert ``system of'' between ``this'' and ``record'' in the first 
sentence and change ``record'' to ``records''.

    * Indicates that there are no changes to that paragraph of the 
notice.

    Dated: October 29, 2002.
Brenda Dolan,
Department of Commerce, Freedom of Information/Privacy Act Officer.
[FR Doc. 02-27821 Filed 10-31-02; 8:45 am]
BILLING CODE 3510-07-P