[Federal Register Volume 67, Number 207 (Friday, October 25, 2002)]
[Notices]
[Pages 65609-65611]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-27182]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 9, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records

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Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, United States Patent and Trademark 
Office (N1-241-02-2, 2 items, 2 temporary items). Provisional patent 
applications and related copies that are received for initial review by 
the Office of Initial Patent Examination.
    2. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-8, 17 items, 12 temporary items). Records relating to the operation 
of the Radiation Experiments Command Center (RECC). Temporary records 
include components of the RECC Database, related hard copy files, and 
administrative and working files as well as electronic copies of 
records created using word processing and electronic mail. Proposed for 
permanent retention are components and outputs of the RECC database, 
related system documentation, and paper files relating to human 
radiation experiments.
    3. Department of Defense, National Reconnaissance Office (N1-525-
02-2, 4 items, 4 temporary items). Employee grievance and management 
inquiry files. Also included are electronic copies of documents created 
using electronic mail and word processing.
    4. Department of Energy, Idaho Operations Office (N1-434-02-1, 3 
items 3 temporary items). Records relating recordings of ground 
velocity taken by a seismometer (seismogram records). Also included are 
the electronic copies of records created using electronic mail and word 
processing.
    5. Department of Interior, U.S. Geological Survey (N1-57-02-4, 151 
items, 145 temporary items). Records relating to acquisition, supply 
and grant matters, emergency planning, safety, security, and 
environmental matters, and property management. Records relate to such 
subjects as procurement, charge card purchases, grant programs, control 
of classified documents, protection and technical surveillance 
countermeasures, security and access control, misuse of government 
property, background investigations, safety training, hazardous waste 
management, emergency planning, environmental compliance, fire reports, 
personal property, motor vehicle and watercraft management, museum 
management, and real property management. Also included are electronic 
copies of records created using electronic mail, spreadsheet, and word 
processing applications. Proposed for permanent retention are 
recordkeeping copies of records relating to such subjects as agency 
document classification programs and policies, the protection of 
cultural resources and mineral resources, and pest management programs.
    6. Department of Interior, U.S. Fish and Wildlife Service (N1-22-
02-1, 8 items, 8 temporary items). Records relating to volunteer 
activities including such files as personnel records of volunteers, 
administrative files, reports, and rosters of volunteer personnel in 
both electronic and paper media. Also included are electronic copies of 
records created using electronic mail and word processing.
    7. Department of State, Bureau of Administration (N1-59-02-5, 10 
items, 10 temporary items). Records relating to personnel matters, 
including Foreign Service employee emergency locator records, files 
relating to leave, travel, and payroll, and death case files relating 
to agency employees who die while in-service. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    8. Department of the Treasury, Office of General Counsel (N1-56-02-
5, 58 items, 51 temporary). Attorney working files, document production 
records, legal matter files and related tracking systems, litigation 
files, standards of conduct files, records relating to the specific 
sanctions program, and other records accumulated by the Office of 
General Counsel. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such files as general 
counsel memoranda, general counsel opinions, and selected records 
relating to significant legal matters and litigation.
    9. Department of the Treasury, Bureau of the Public Debt, (N1-53-
02-8, 10 items, 10 temporary items). Inputs, outputs, system 
documentation, and master files of the Internal Revenue Information 
System. This system reports interest earned on foreign owned accounts 
and is used to prepare IRS Forms 1042-S that are mailed to account 
holders. Also included are electronic copies of documents created using 
electronic mail and word processing applications.
    10. Department of the Treasury, Bureau of the Public Debt, (N1-53-
02-9, 12 items, 11 temporary items). Records of the Office of Public 
Debt Accounting, including such records as debt statements and 
reconciliations, financial statements and reconciliations, accounting 
reviews, and exception reports. Historical reports of the Government's 
debt and expenses are proposed for permanent retention.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
02-10, 17 items, 15 temporary items). Savings Bond Marketing Office 
records consisting of reports and documents

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generated from the Payroll Savings Participation System and the Call 
and Progress Summary System. Records are used to develop and focus 
marketing efforts. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of Action Bulletins and Printed Promotional Materials are proposed for 
permanent retention.
    12. Department of the Treasury, Bureau of the Public Debt, (N1-53-
02-14, 6 items, 6 temporary items). Electronic records and related 
output reports used in connection with the printing, tracking, and 
distribution of agency forms.
    13. Central Intelligence Agency, Directorate of Intelligence (N1-
263-02-3, 7 items, 7 temporary items). Inputs, master data, outputs, 
backup tapes, and documentation for the Trade Data Aggregation and 
Recovery System, an electronic system containing international import 
and export data.
    14. Executive Office of the President, Office of Telecommunications 
Policy (N1-429-02-3, 3 items, 1 temporary item). Reports prepared by 
study groups of the International Telegraph and Telephone Consultative 
Committee, 1968-1972. Proposed for permanent retention are files of the 
Assistant Director of the Office of Telecommunications Policy, 1971-
1972, and subject files pertaining to communications matters, 1952-
1970.
    15. Farm Credit Administration, Agency-wide (N1-103-02-1, 4 items, 
4 temporary items). Administrative subject files and records that 
document the Farm Credit Banks Funding Corporation's funding approval 
process. Records include correspondence and reports, offering 
circulars, term sheets, and sale confirmations. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    16. Office of Navajo and Hopi Indian Relocation, Executive 
Direction (N1-220-02-18, 3 items, 2 temporary items). Electronic copies 
of records created using electronic mail and word processing that 
relate to legislative history matters. Recordkeeping copies of these 
files are proposed for permanent retention.
    17. Office of Navajo and Hopi Indian Relocation, Relocation 
Operations (N1-220-02-19, 7 items, 4 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that relate to such matters as accommodation and stipulated settlement 
agreements, Hopi partitioned land reports, and residents on Hopi 
partitioned land who relinquished their interests in accommodation 
agreements. Recordkeeping copies of these files are proposed for 
permanent retention.
    18. Tennessee Valley Authority, Transmission Power Supply (N1-142-
01-4, 5 items, 5 temporary items). Paper and electronic surveying 
records including field notebooks, computation sheets, estimates, maps, 
reports, correspondence, and supporting materials. Also included are 
electronic copies of records created using word processing and 
electronic mail.

    Dated: October 18, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-27182 Filed 10-24-02; 8:45 am]
BILLING CODE 7515-01-P