[Federal Register Volume 67, Number 199 (Tuesday, October 15, 2002)]
[Notices]
[Pages 63774-63808]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-25994]



[[Page 63773]]

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Part III





Nuclear Regulatory Commission





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Privacy Act of 1974; Republication of Systems of Records Notices; 
Notice

  Federal Register / Vol. 67, No. 199 / Tuesday, October 15, 2002 / 
Notices  

[[Page 63774]]


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NUCLEAR REGULATORY COMMISSION


Privacy Act of 1974; Republication of Systems of Records Notices

AGENCY: Nuclear Regulatory Commission.

ACTION: Republication of systems of records notices.

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SUMMARY: The Nuclear Regulatory Commission (NRC) has conducted a 
comprehensive review of all its Privacy Act Systems of Records. The NRC 
is revising and republishing all its systems of records (systems) 
notices as a result of this review. The systems revisions are minor 
corrective and administrative changes that do not meet the threshold 
criteria established by the Office of Management and Budget (OMB) for 
either a new or altered system of records. These changes are in 
compliance with OMB Circular No. A-130, Appendix I.

EFFECTIVE DATE: All revisions included in this republication are 
complete and accurate as of October 15, 2002.

FOR FURTHER INFORMATION CONTACT: Sandra S. Northern, Privacy Program 
Officer, FOIA/Privacy Act Team, Web, Publishing and Distribution 
Services Division, Office of the Chief Information Officer, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001, telephone: 
301-415-6879; email: [email protected].

SUPPLEMENTARY INFORMATION: 

Republication of NRC's Revised Systems of Records Notices

    With the exception of 1 new system of records, these notices were 
last published in the Federal Register on September 18, 2000 (65 FR 
56414-56449). The new system of records is NRC-12, Child Care Tuition 
Assistance Program Records, published in the Federal Register on 
December 19, 2001 (66 FR 65523), and became effective on January 28, 
2002.
    Two systems of records have been revoked, NRC-15, NRC Employees on 
Standards Developing Bodies Files, and NRC-34, Advisory Committee on 
Reactor Safeguards (ACRS) and Advisory Committee on Nuclear Waste 
(ACNW) Correspondence Index, Text/Imaging Management System and 
Associated Records.

Privacy Act Systems Nuclear Regulatory Commission

NRC Systems of Records

1. Parking Permit Records--NRC
2. Biographical Information Records--NRC.
3. Enforcement Actions Against Individuals--NRC.
4. Conflict of Interest Files--NRC.
5. Contracts Records Files--NRC.
6. Discrimination Cases--NRC.
7. Telephone Call Detail Records--NRC.
8. Employee Appeals, Grievances, and Complaints Records--NRC.
9. Office of Small Business and Civil Rights Discrimination 
Complaint Files--NRC.
10. Freedom of Information Act (FOIA) and Privacy Act (PA) Requests 
Records--NRC.
11. General Personnel Records (Official Personnel Folder and Related 
Records)--NRC.
12. Child Care Tuition Assistance Program Records--NRC.
13. Incentive Awards Files--NRC.
14. Employee Assistance Program Files--NRC.
15. [Revoked.]
16. Facility Operator Licensees Record Files (10 CFR part 55)--NRC.
17. Occupational Injuries and Illness Records--NRC.
18. Office of the Inspector General (OIG) Investigative Records--
NRC.
19. Official Personnel Training Records Files--NRC.
20. Official Travel Records--NRC.
21. Payroll Accounting Records--NRC.
22. Personnel Performance Appraisals--NRC.
23. Office of Investigations Indices, Files, and Associated 
Records--NRC.
24. Property and Supply System (PASS)--NRC.
25. Oral History Program--NRC.
26. Full Share Program Records--NRC.
27. Radiation Exposure Information and Reports System (REIRS) 
Files--NRC.
28. Recruiting, Examining, and Placement Records--NRC.
29. [Revoked.]
30. Reactor Program System (RPS)/Regulatory Information Tracking 
System (RITS)--NRC.
31. Correspondence and Records, Office of the Secretary--NRC.
32. Office of the Chief Financial Officer Financial Transactions and 
Dept Collection Management Records--NRC.
33. Special Inquiry File--NRC.
34. [Revoked.]
35. Drug Testing Program Records--NRC.
36. Employee Locator Records Files--NRC.
37. Information Security Files and Associated Records--NRC.
38. Mailing Lists--NRC.
39. Personnel Security Files and Associated Records--NRC.
40. Facility Security Access Control Records--NRC.
41. Tort Claims and Personal Property Claims Records--NRC.
42. Skills Assessment and Employee Profile Records--NRC.
43. Employee Health Center Records--NRC.
44. Employee Fitness Center Records--NRC.

    These systems of records are those systems maintained by the NRC 
that contain personal information about individuals, and from which 
personal information can be retrieved by reference to an individual 
identifier.
    The notice for each system of records states the name and location 
of the record system, the authority for and manner of its operation, 
the categories of individuals that it covers, the types of records that 
it contains, the sources of information in those records, and the 
proposed ``routine uses'' of each system of records. Each notice also 
includes the business address of the NRC official who will inform 
interested persons of the procedures whereby they may gain access to 
and correct records pertaining to themselves.
    One of the purposes of the Privacy Act (Act), as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to * * * ``disseminate any record of identifiable personal information 
in a manner that assures that such action is for a necessary and lawful 
purpose, that information is current and accurate for its intended use, 
and that adequate safeguards are provided to prevent misuse of such 
information.'' The NRC intends to follow these principles in 
transferring information to another agency or individual as a ``routine 
use,'' including assurance that the information is relevant for the 
purposes for which it is transferred.

Prefatory Statement of General Routine Uses

    The following routine uses apply to each system of records notice 
set forth below which specifically references this Prefatory Statement 
of General Routine Uses.
    1. If a system of records maintained by the NRC to carry out its 
functions indicates a violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rules, or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
State, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, or rule, regulation, or order issued 
pursuant thereto.
    2. A record from this system of records may be disclosed, as a 
routine use, to a Federal, State, local, or foreign agency, if 
necessary, to obtain information relevant to an NRC decision concerning 
the hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine

[[Page 63775]]

use, to a Federal, State, local, or foreign agency in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, in the course of discovery and in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury, including 
disclosures to opposing counsel in the course of settlement 
negotiations.
    5. Disclosure may be made, as a routine use, to a Congressional 
office from the record of an individual in response to an inquiry from 
the Congressional office made at the request of that individual.
    6. A record from this system of records may be disclosed, as a 
routine use, to NRC-paid experts, consultants, and others under 
contract with the NRC, on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC contract. This access will be granted to 
an NRC contractor by a system manager only after satisfactory 
justification has been provided to the system manager.
NRC-1

SYSTEM NAME:
    Parking Permit Records--NRC.

SYSTEM LOCATION:
    Office of Administration, Administrative Services Center, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and contractors who apply for parking permits for NRC-
controlled parking spaces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of the applications and the revenue collected 
for the headquarters buildings garage. The applications include, but 
are not limited to, the applicant's name, address, telephone number, 
length of service, and vehicle, rideshare and handicap information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3511 (1982), 41 CFR 101-20.104 (2001), Parking 
Facilities; Management Directive 13.4, ``Transportation Management,'' 
Part I, ``White Flint North Parking Procedures''.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To record amount paid and revenue collected for parking;
    b. To contact permit holder;
    c. To determine priority for issue of permits;
    d. To provide statistical reports to city, county, State, and 
Federal government agencies; and
    e. For the routine uses specified in paragraph numbers 1, 4, 5, and 
6 in the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and on computer media.

RETRIEVABILITY:
    Accessed by name, tag number and permit number.

SAFEGUARDS:
    Paper records and backup disks are maintained in locked file 
cabinets under visual control of the Administrative Services Center. 
Computer files are maintained on a hard drive, access to which is 
password protected. Access to and use of these records are limited to 
those persons whose official duties require access.

RETENTION AND DISPOSAL:
    Records are destroyed when 3 years old in accordance with GRS 
3.3a(1)(b) by shredding or in the regular trash disposal system. The 
automated records are destroyed when no longer needed.

SYSTEM MANAGERS(S) AND ADDRESS:
    Chief, Administrative Services Center, Division of Administrative 
Services, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Applications submitted by NRC employees and contractors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-2

SYSTEM NAME:
    Biographical Information Records--NRC.

SYSTEM LOCATION:
    Office of Public Affairs, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Commissioners and senior NRC staff members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to education and 
training, employment history, and other general biographical data about 
the Commissioners and senior NRC staff members, including photographs 
of Commissioners.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 5841, 5843(a), 5844(a), 5845(a), and 5849 (1994-1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide information to the press;
    b. To provide information to other persons and agencies requesting 
this information; and
    c. For the routine uses specified in paragraph numbers 5 and 6 of 
the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are maintained in file folders.

RETRIEVABILITY:
    Records are accessed by name.

SAFEGUARDS:
    Maintained in unlocked file cabinets. Access to and use of these 
records are limited to those persons whose official duties require such 
access.

RETENTION AND DISPOSAL:
    Retained until updated or association with NRC is discontinued, 
then

[[Page 63776]]

destroyed through regular trash disposal system.

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Director, Office of Public Affairs, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by each 
individual and approved for use by the individual involved.

Exemptions Claimed for the System:
    None.
NRC-3

System Name:
    Enforcement Actions Against Individuals--NRC.

System Location:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the NRC Regional Offices at the locations listed in Addendum I, Part 
2, and in the Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Individuals involved in NRC-licensed activities who have been 
subject to NRC enforcement actions or who have been the subject of 
correspondence indicating that they are being, or have been, considered 
for enforcement action.

Categories of Records in the System:
    The system includes, but is not limited to, individual enforcement 
actions, including Orders, Notices of Violations with and without Civil 
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand, 
Demands for Information, and letters to individuals who are being or 
have been considered for enforcement action. Also included are 
responses to these actions and letters. In addition, the files may 
contain other relevant documents directly related to those actions and 
letters that have been issued. Files are arranged numerically by 
Individual Action (IA) numbers, which are assigned when individual 
enforcement actions are considered. In instances where only letters are 
issued, these letters also receive IA numbers. The system includes a 
computerized database from which information is retrieved by names of 
the individuals subject to the action and IA numbers.

Authority for Maintenance of the System:
    42 U.S.C. 2114, (1978); 42 U.S.C. 2167, as amended (1992); 42 
U.S.C. 2201(i), as amended (1992); and 42 U.S.C. 2282, as amended, 
(1996); 10 CFR 30.10, 40.10, 50.5, 60.11, 61.9b, 70.10, 72.12, 110.7b 
(1998).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To respond to general information requests from the Congress;
    b. To deter future violations, certain information in this system 
of records may be routinely disseminated to the public by means such 
as: Publishing in the Federal Register certain enforcement actions 
issued to individuals and making the information available in the 
Public Electronic Reading Room accessible through the NRC Web site, 
http://www.nrc.gov.
    c. When considered appropriate for disciplinary purposes, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a bar association, or other 
professional organization performing similar functions, including 
certification of individuals licensed by NRC or Agreement States to 
perform specified licensing activities;
    d. Where appropriate to ensure the public health and safety, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a Federal or State agency with 
licensing jurisdiction;
    e. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906; and
    f. For the routine uses specified in paragraphs 1, 2, 3, 4, and 5 
of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on paper in file folders, on computer 
printouts, and on computer media.

Retrievability:
    Records are accessed by individual action file number or by the 
name of the individual.

Safeguards:
    Paper records are maintained in lockable file cabinets and are 
under visual control during duty hours. Access to computer records 
requires use of proper password and user identification codes. Access 
to and use of these records is limited to those NRC employees whose 
official duties require access.

Retention and Disposal:
    Significant Enforcement Actions Case Files are permanent records 
and are transferred to NARA with related indexes when 20 years old in 
accordance with NARA approved schedule N1-431-00-05, Item 3.a(1) and 
3.a(4). All other enforcement actions and violations are destroyed 10 
years after the actions are cutoff, in accordance with NARA approved 
schedule N1-431-00-05, Item 3.b(1) and 3.b(4).

System Manager(s) and Address:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

[[Page 63777]]

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in the records is primarily obtained from NRC 
inspectors and investigators and other NRC employees, individuals to 
whom a record pertains, authorized representatives for these 
individuals, and NRC licensees, vendors, other individuals regulated by 
the NRC, and persons making allegations to the NRC.

Exemptions Claimed for the System:
    None.
NRC-4

System Name:
    Conflict of Interest Files--NRC.

System Location:
    Primary system--Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Persons who are employees, special Government employees, former 
employees, advisory committee members, and consultants of NRC.

Categories of Records in the System:
    These records contain information relating to:
    a. General biographical data (i.e., name, birth date, home address, 
position title, home and business telephone numbers, citizenship, 
educational history, employment history, professional society 
memberships, honors, fellowships received, publications, licenses, and 
special qualifications);
    b. Financial status (i.e., nature of financial interests and in 
whose name held, creditors, character of indebtedness, interest in real 
property, monthly U.S. Civil Service Annuity, and status as Uniformed 
Services Retired Officer);
    c. Certifications by employees that they and members of their 
families are in compliance with the Commission's stock ownership 
regulations;
    d. Requests for approval of outside employment by NRC employees and 
NRC responses thereto;
    e. Advice and determinations (i.e., no conflict or apparent 
conflict of interest, questions requiring resolution, steps taken 
toward resolution); and
    f. Information pertaining to appointment (i.e., proposed period of 
NRC service, estimated number of days of NRC employment during period 
of service, proposed pay, clearance status, description of services to 
be performed and explanation of need for the services, justification 
for proposed pay, description of expenses to be reimbursed and dollar 
limitation, and description of Government-owned property to be in 
possession of appointee).

Authority for Maintenance of the System:
    5 CFR parts 2634-2640, 5801 (1994-2002); 18 U.S.C. 201-209 (2002); 
Executive Order 12731 (October 17, 1990); Ethics in Government Act of 
1978; as amended.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide the Department of Justice, Office of Personnel 
Management, Office of Government Ethics, Office of Special Counsel, 
and/or Merit Systems Protection Board with information concerning an 
employee in instances where this office has reason to believe a Federal 
law may have been violated or where this office desires the advice of 
the Department, Office, or Board concerning potential violations of 
Federal law; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records are maintained in file folders. Records are also 
maintained on computer media.

Retrievability:
    Records are accessed by name.

Safeguards:
    Records are maintained in locked file cabinets and in computer 
files that can only be accessed by the appropriate personnel.

Retention and Disposal:
    Records are destroyed when 6 years old in accordance with GRS 1-
24.a and GRS 1-24.b; except that documents needed in an ongoing 
investigation will be retained until no longer needed in the 
investigation. Computer files are deleted after the expiration of the 
retention period authorized for the disposable hard copy file or when 
no longer needed, whichever is later.

System Manager(s) and Address:
    Assistant General Counsel for Legal Counsel, Legislation, and 
Special Projects, Office of the General Counsel, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records either comes from the 
individual to whom it applies, or is derived from information he or she 
supplied, or comes from the office to which the individual is to be 
assigned, other NRC offices, or other persons such as attorneys.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-5

SYSTEM NAME:
    Contracts Records Files--NRC.

SYSTEM LOCATION:
    Primary system--Division of Contracts, NRC, Two White Flint North, 
11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees substantially involved with contracting, such as 
Project Officers and Procurement Officials. Persons who are employed as 
NRC contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain personal information (such as technical 
qualifications, education, rates of pay, employment history) of 
contractors and their employees, and other contracting records. They 
also contain evaluations, recommendations, and reports of NRC 
procurement officials, assessment of

[[Page 63778]]

contractor performance, invoice payment records, and related 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3301 (1976); 31 U.S.C. 3511 (1982); 48 CFR subpart 4.8 
(2001); NRC Management Directive 3.53, Records Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide information to the Federal Procurement Data Center, 
Department of Health and Human Services, Defense Contract Audit Agency, 
General Accounting Office, and other Federal agencies for audits and 
reviews; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and computer media.

RETRIEVABILITY:
    Paper records are accessed by contract number, taxpayer 
identification number (TIN), or purchase order number; and are cross-
referenced to the automated system that contains the name of the 
contractor, vendor, project officer, procurement official, or contract 
manager.

SAFEGUARDS:
    File folders are maintained in unlocked conserver files in a key 
code locked room. Access to and use of these records are limited to 
those persons whose official duties require such access. Electronic 
files are password protected.

RETENTION AND DISPOSAL:
    Records for transactions of more than $100,000 are destroyed 6 
years and 3 months after final payment, in accordance with GRS 3-
3.a(1)(a). Transactions of $100,000 or less are destroyed 3 years after 
final payment in accordance with GRS 3-3.a(1)(b). Records are destroyed 
through regular trash disposal system, except for confidential business 
(proprietary) information which is destroyed by shredding. Electronic 
records in the Contracts System are retained until no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Contracts, Office of Administration, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal confidential business (proprietary) information.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the contractor or 
potential contractor or NRC employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-6

SYSTEM NAME:
    Discrimination Cases--NRC.

SYSTEM LOCATION:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
in the Office of the General Counsel, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland, and in enforcement coordinators' 
offices at NRC Regional Offices at the addresses listed on Addendum I, 
Part 2. The duplicate systems in the Regional Offices would ordinarily 
be limited to the cases filed in each Region.

CATORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed complaints with the Department of Labor 
(DOL) concerning alleged acts of discrimination in violation of section 
211 of the Energy Reorganization Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of files arranged alphabetically by name to 
track complaints filed by individuals with DOL under section 211 of the 
Energy Reorganization Act. These files include documents related to, 
and provided by, the DOL including copies of complaints, correspondence 
between the parties, and decisions by the Regional Administrators of 
DOL's Occupational, Safety, and Health Administration, Administrative 
Law Judges, and the Administrative Review Board.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2201, as amended, (1992); 42 U.S.C. 2282, as amended 
(2002); 42 U.S.C. 5851, as amended (1992); 10 CFR 30.7, 40.7, 50.7, 
60.9, 61.9, 70.7 (1996), and 10 CFR 72.10 (1999).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used for any of the routine 
uses specified in the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders, on computer 
printouts, and on computer media.

RETRIEVABILITY:
    Records are accessed by the name of the individual who has filed a 
complaint with DOL.

SAFEGUARDS:
    Paper records are maintained in lockable file cabinets. Access to 
computer records requires use of proper password and user 
identification codes. Access to and use of these records is limited to 
those NRC employees whose official duties require access.

RETENTION AND DISPOSAL:
    Nonrecord materials are destroyed when no longer needed by NRC.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington,

[[Page 63779]]

DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Information received from the 
Department of Labor is treated by DOL as public information and subject 
to disclosure under applicable laws.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom a record pertains, attorneys for these 
individuals, union representatives serving as advisors to these 
individuals, NRC licensees, NRC staff, and DOL.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-7

SYSTEM NAME:
    Telephone Call Detail Records--NRC.

SYSTEM LOCATION:
    Office of the Chief Information Officer, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, MD.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals utilizing NRC telephones, including current and former 
NRC employees and contractors who make local or long-distance telephone 
calls and individuals who received telephone calls placed from NRC 
telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to use of the agency telephones to place local or 
long-distance calls, records indicating assignment of telephone numbers 
to employees, and records relating to the location of telephones.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 et seq. (1968); 41 CFR 101-35.1, Use of Government 
Telephones; 41 CFR 101, Subchapter B, Management and Use of Information 
and Records; NRC Management Directive 3.53, Records Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information ln these records may be used:
    a. By individual employees of the agency to determine their 
individual responsibility for telephone calls; and
    b. For the routine uses specified in paragraphs 1, 3, 5, and 6 of 
the Prefatory Statement of General Routine Uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures under 5 U.S.C. 552a(b)(12) may be made from this system 
to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3) (1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in paper files and on computer media.

RETRIEVABILITY:
    Accessed by name, office, or telephone number.

SAFEGUARDS:
    Maintained in locking file cabinets or locked rooms. Computer files 
are password protected. Access to and use of these records are limited 
to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Records pertaining to employee phone use are destroyed when 3 years 
old in accordance with GRS 12-4. Records pertaining to location of 
telephone equipment, equipment requests, and phone service are 
destroyed when 3 years old in accordance with GRS 12-2.b.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Information Technology Infrastructure Division, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information is obtained from call detail listings, NRC Form 768, 
``Request for Information Technology Services,'' results of 
administrative inquiries relating to assignment of responsibility for 
placement of specific telephone calls, and certification of telephone 
bills.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-8

SYSTEM NAME:
    Employee Appeals, Grievances, and Complaints Records--NRC.

SYSTEM LOCATION:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system may be maintained, in whole or 
in part, in the Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland, and at locations 
listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for NRC employment, current and former NRC employees, 
and annuitants who have filed written complaints brought to the Office 
of Human Resource's attention or initiated grievances or appeal 
proceedings as a result of a determination made by the NRC, Office of 
Personnel Management, and/or Merit Systems Protection Board, or a Board 
or other entity established to adjudicate such grievances and appeals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Includes all documents related to disciplinary actions, adverse 
actions, appeals, complaints, grievances, arbitrations, and negative 
determinations regarding within-grade salary increases. It contains 
information relating to determinations affecting individuals made by 
the NRC, Office of Personnel Management, Merit Systems Protection 
Board, arbitrators or courts of law. The records consist of the initial 
appeal or complaint, letters or notices to the individual, records of 
hearings when conducted, materials placed into the record to support 
the decision or determination, affidavits or statements, testimony of 
witnesses, investigative reports, instructions to an NRC office or 
division concerning action to be taken to comply with decisions, and 
related correspondence, opinions, and recommendations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3591 (1978), 5 U.S.C. 4303, as amended (1990), 5 U.S.C. 
7503 (1978); 42 U.S.C. 2201(d), as amended (1992).

[[Page 63780]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To furnish information to the Office of Personnel Management 
and/or Merit Systems Protection Board under applicable requirements 
related to grievances and appeals;
    b. To provide appropriate data to union representatives and third 
parties (that may include the Federal Services Impasses Panel and 
Federal Labor Relations Authority) in connection with grievances, 
arbitration actions, and appeals; and
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders, binders, index cards, 
floppy disks, and a password-protected automated system.

RETRIEVABILITY:
    These records are indexed annually by the names of the individuals 
on whom they are maintained.

SAFEGUARDS:
    Maintained in locked file cabinets and in a password-protected 
automated system available only to Labor Relations personnel. Access to 
and use of these records are limited to those persons whose official 
duties require such access.

RETENTION AND DISPOSAL:
    Records related to grievances, appeals, and adverse actions are 
destroyed seven years after the cases are closed in accordance with GRS 
1-30.a and GRS 1-30.b, index cards are destroyed or deleted with the 
related records or sooner, if no longer needed, and computer files are 
destroyed after the period authorized for the related hard copy files 
or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Organization and Labor Relations, Office of Human Resources, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains, NRC, Office of Personnel 
Management and/or Merit Systems Protection Board officials; affidavits 
or statements from employees, union representatives, or other persons; 
testimony of witnesses; official documents relating to the appeal, 
grievance, or complaint; Official Personnel Folder; and other Federal 
agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-9

SYSTEM NAME:
    Office of Small Business and Civil Rights Discrimination Complaint 
Files--NRC.

SYSTEM LOCATION:
    Primary system--Office of Small Business and Civil Rights, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system may be maintained, in whole or 
in part, in the Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Applicants for NRC employment and current and former NRC employees 
who have initiated EEO counseling and/or filed a formal complaint of 
employment discrimination under Title VII of the Civil Rights Act, the 
Age Discrimination in Employment Act, the Equal Pay Act, and the 
Rehabilitation Act. Individuals in the United States in education 
programs or activities receiving Federal financial assistance from the 
NRC who initiated an informal complaint and/or filed a formal complaint 
of sex discrimination under Title IX of the Civil Rights Act. 
Individuals in the United States in programs or activities receiving 
Federal financial assistance from the NRC who initiated an informal 
complaint and/or filed a formal complaint of discrimination under Title 
VI of the Civil Rights Act, the Age Discrimination Act of 1975, Section 
504 of the Rehabilitation Act of 1973, and Title IV of the Energy 
Reorganization Act of 1974, as amended.

Categories of Records in the System:
    This system of records may contain copies of written reports by 
counselors; investigative files; administrative files, including 
documentation of withdrawn and/or dismissed complaints; complainant's 
name, title, and grade; types and theories of discrimination alleged; 
description of action and conditions giving rise to complaints, 
settlement agreements, and compliance documents; description of 
corrective and/or remedial actions; description of disciplinary 
actions, if any; request for hearings, procedural information, and 
hearing transcripts; procedural information and forms regarding 
Alternative Dispute Resolution (ADR); Equal Employment Opportunity 
Commission (EEOC), Merit System Protection Board (MSPB), Department of 
Education, and Department of Justice findings, analyses, decisions and 
orders; final agency decisions and final actions; and notices of intent 
to file in Federal District Court, notices of cases filed in Federal 
district court, and Federal court decisions.

Authority for Maintenance of the System:
    29 U.S.C. 206(d), as amended (1996); 29 U.S.C. 633a, as amended 
(1995); 29 U.S.C. 791 et seq. (1978); 42 U.S.C. 2000e-16, as amended 
(2002); 42 U.S.C. 5891 (1974); Executive Order (E.O.) 11246, September 
24, 1965; E.O. 11375, October 13, 1967; E.O. 12086, October 5, 1978; 29 
CFR part 1614 (1999); and 10 CFR part 4 (2000).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To furnish information related to discrimination complaints to 
the Equal Employment Opportunity Commission, the Office of Personnel 
Management, the Merit Systems Protection Board, the Department of 
Justice and the Department of Education, under applicable requirements; 
and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

[[Page 63781]]

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in file folders, binders, and on computer media.

Retrievability:
    Accessed by name and docket number.

Safeguards:
    Paper records are maintained in locked file cabinets. Computer 
records are password protected. Access to and use of these records are 
limited to those persons whose official duties require such access.

Retention and Disposal:
    Official Discrimination Complaint Case Files are destroyed four 
years after the resolution of the case in accordance with GRS 1-25.a. 
Computer files are destroyed after the period authorized for the 
related hard copy files or when no longer needed, whichever is later.

System Manager(s) and Address:
    Director, Office of Small Business and Civil Rights, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Individual to whom the record pertains, counselors, mediators, NRC 
staff, the Equal Employment Opportunity Commission, the Office of 
Personnel Management, the Merit Systems Protection Board, the 
Department of Justice and/or Department of Education officials, 
affidavits or statements from complainants, testimony of witnesses, and 
official documents relating to the complaints.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552(c)(3), (d), 
(e)(4)(G), (H), and (I), and (f). The exemption rule is contained in 10 
CFR 9.95 of the NRC regulations.
NRC-10

System Name:
    Freedom of Information Act (FOIA) and Privacy Act (PA) Requests 
Records--NRC.

System Location:
    Primary system--FOIA/Privacy Act Team, Web, Publishing, and 
Distribution Services Division, Office of the Chief Information 
Officer, NRC, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Persons who have made FOIA or PA requests for NRC records.

Categories of Records in the System:
    This system contains copies of the written requests from 
individuals or organizations made under the FOIA or PA, the NRC 
response letters, and related documents.

Authority for Maintenance of the System:
    5 U.S.C. 552 and 552a (2002); 42 U.S.C. 2201, as amended (1992).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. If an appeal or court suit is filed with respect to any records 
denied;
    b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C. 
552a; and
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses. Some of the FOIA records are made publicly 
available in the Public Electronic Reading Room accessible through the 
NRC Web site, http://www.nrc.gov.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in file folders, on microfiche, and computer 
media.

Retrievability:
    Accessed by unique assigned number for each request and by 
requester's name.

Safeguards:
    Records are maintained in locked file cabinets that are kept in 
locked rooms. Computerized records are password protected. Access to 
and use of these records are limited to those persons whose official 
duties require such access.

Retention and Disposal:
    Records are retained in hard copy or electronic record format for 2 
years from date of reply if the request is granted in accordance with 
GRS 14-11.a(1), 6 years if denied in accordance with GRS 14-11.a(3)(a), 
and 6 years from date of final determination, if appealed, in 
accordance with GRS 14-12.a. The FOIA/PA official files are on paper 
and in electronic form. FOIA/PA records are disposed of by placement in 
receptacles designated for classified and sensitive unclassified waste.

System Manager(s) and Address:
    Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Web, 
Publishing, and Distribution Services Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Requests are made by individuals. The response to the request is 
based upon information contained in NRC records.

Exemptions Claimed for the System:
    None.
NRC-11

System Name:
    General Personnel Records (Official Personnel Folder and Related 
Records)--NRC.

System Location:
    Primary system--For Headquarters and all Senior Executive Service 
(SES)

[[Page 63782]]

personnel, Office of Human Resources, NRC, One and Two White Flint 
North, 11555 and 11545 Rockville Pike, Rockville, Maryland. For 
Regional personnel, at Regional Offices I-IV listed in Addendum I, Part 
2.
    Duplicate system--Duplicate systems exist, in whole or in part at 
the locations listed in Addendum I, Parts 1 and 2, and at the National 
Institutes of Health Computer Facility, Bethesda, Maryland. The 
duplicate systems maintained in a particular office, division, or 
branch may contain information of specific applicability to employees 
in that organization in addition to that information contained in the 
primary system.

Categories of Individuals Covered by the System:
    Current NRC employees and those formerly employed by the NRC 
(terminated through death, resignation, retirement, or separation).

Categories of Records in the System:
    This system contains personnel records that document an 
individual's Federal career and includes notification of personnel 
action (SF-50) and documents supporting the action taken; life 
insurance, thrift savings plan, health benefits and related beneficiary 
forms; letters of disciplinary action; notices of reductions-in-force; 
and other records retained in accordance with Office of Personnel 
Management's Guide to Personnel Recordkeeping. These records include 
employment information such as personal qualification statements 
(OF612), resumes, and related documents including information about an 
individual's birth date, social security number, veterans preference 
status, tenure, minority group designator, physical handicaps, past and 
present salaries, grades, position titles; employee locator forms 
identifying home and work address, phone numbers and emergency 
contacts; and certain medical records related to initial appointment 
and employment. Some duplicate records may contain office-specific 
applications, personnel qualification statements (SF-171), resumes, 
conflict of interest correspondence, and other related personnel 
records in addition to those contained in the primary system.

Authority for Maintenance of the System:
    5 U.S.C. 7901 (2002); 42 U.S.C. 290dd-2; 42 U.S.C. 290ee-1 (2002); 
42 U.S.C. 2201(d) (1992); Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of SucH Uses:
    Information in these records may be used:
    a. By the Office of Personnel Management and/or Merit Systems 
Protection Board for making a decision when an NRC employee or former 
NRC employee questions the validity of a specific document in an 
individual's record;
    b. To provide information to a prospective employer of a Government 
employee. Upon transfer of the employee to another Federal agency, the 
information is transferred to such agency;
    c. To update monthly the Office of Personnel Management systems 
concerning the Central Personnel Data File (CPDF), the Executive 
Inventory File, and security investigations, and to update adverse 
actions and termination records of the Merit Systems Protection Board;
    d. To provide statistical reports to Congress, agencies, and the 
public on characteristics of the Federal work force;
    e. To provide information to the Office of Personnel Management 
and/or Merit Systems Protection Board for review and audit purposes;
    f. To provide members of the public with the names, position 
titles, grades, salaries, appointments (temporary or permanent), and 
duty stations of employees;
    g. For medical records, to provide information to the Public Health 
Service in connection with Health Maintenance Examinations and to other 
Federal agencies responsible for Federal benefit programs administered 
by the Department of Labor (Office of Workmen's Compensation Programs) 
and the Office of Personnel Management; and
    h. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in file folders and on computer media.

Retrievability:
    Records are indexed by any combination of name, social security 
number, or identification number.

Safeguards:
    Official Personnel Folders are maintained in locking cabinets and 
related documents may be maintained in unlocked file cabinets or an 
electromechanical file organizer. Computer files (Human Resources 
Management System (HRMS) Personnel Module) are password protected. 
Access to and use of these records are limited to those persons whose 
official duties require such access.

Retention and Disposal:
    The Official Personnel Folder is sent to the next Federal employing 
office if the employee transfers, or to the National Personnel Records 
Center within 30 days of the date of the employee's separation from the 
Federal service in accordance with GRS 1-1.b--OPF. Correspondence and 
forms maintained on the left side of the Official Personnel Folder are 
temporary records and are maintained for the periods of time specified 
in The Guide to Personnel Recordkeeping or other agency guidelines in 
accordance with GRS 1-10. Computer records are retained until no longer 
needed.

System Manager(s) and Address:
    For Headquarters and all NRC SES employees--Chief, Human Resources 
Services and Operations Programs, Office of Human Resources, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.
    For Region I-IV non-SES employees--The appropriate Regional 
Personnel Officer at the locations listed in Addendum I, Part 2.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records comes from the individual to 
whom it applies; is derived from information supplied by that 
individual; or is provided by agency officials, other Federal agencies, 
universities, other academic institutions, or persons, including 
references, private and Federal physicians, and medical institutions.

[[Page 63783]]

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(5) and (k)(6), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-12

System Name:
    Child Care Tuition Assistance Program Records--NRC.

System Location:
    Office of Human Resources, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    NRC employees who voluntarily apply for child care tuition 
assistance.

Categories of Records in the System:
    These records include application forms for child care tuition 
assistance containing personal information, including employee (parent) 
name, social security number, grade, home and work telephone numbers, 
home and work addresses, total family income, name of child on whose 
behalf the parent is applying for tuition assistance, child's date of 
birth; information on child care providers used, including name, 
address, provider license number and State where issued, tuition cost, 
and provider tax identification number; and copies of IRS Form 1040 and 
1040A for verification purposes.

Authority for Maintenance of the System:
    Public Law 107-67, section 630, November 12, 2001, and Executive 
Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To the Office of Personnel Management to provide statistical 
reports; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposition of Records in the System:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    Information may be retrieved by employee name or social security 
number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets and computer records are protected by the use 
of passwords.

Retention and Disposal:
    The records in this system are currently unscheduled and must be 
retained until the National Archives and Records Administration (NARA) 
approves a records disposition schedule for this material.

System Manager(s) and Address:
    Director, Office of Human Resources, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records is obtained from NRC 
employees who apply for child care tuition assistance. Furnishing of 
the information is voluntary.

Exemptions Claimed for the System:
    None.
NRC-13

System Name:
    Incentive Awards Files--NRC.

System Location:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Current and former NRC employees who merit special recognition for 
achievements either within or outside the employee's job 
responsibilities. Awards include both NRC awards and awards of other 
agencies and organizations for which NRC employees are eligible.

Categories of Records in the System:
    This system of records contains employee's name, title, office, 
grade, and salary; justification to support recommendation and 
authorization for cash award; monetary amount of cash award; actions by 
approving officials; record of individuals receiving awards; 
suggestions and evaluations of suggestions; citation to be used; and 
related documents.

Authority for Maintenance of the System:
    5 U.S.C. 4501-4513, 5336 (1993-2002).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. By the Office of Personnel Management to process and approve 
nominations or awards;
    b. By the Office of the Attorney General and the President of the 
United States in reviewing recommended awards;
    c. To make reports to the Office of Personnel Management and/or 
Merit Systems Protection Board;
    d. By other Government agencies to recommend whether suggestions 
should be adopted in instances where the suggestion made by an NRC 
employee affects the functions or responsibilities of the agencies; and
    e. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper in file folders and computer media.

Retrievability:
    Information is accessed by name, type of award, office, and year of 
award.

Safeguards:
    Maintained in locking file cabinets and in a password-protected 
computer

[[Page 63784]]

system. Access to and use of these records is limited to those persons 
whose official duties require such access.

Retention and Disposal:
    a. Records relating to meritorious and distinguished service awards 
made at the Commission level, excluding those in the Official Personnel 
Folder, are permanent in accordance with NRCS 2-22.3.a;
    b. Case files pertaining to NRC-sponsored awards, excluding those 
for departmental-level awards, are destroyed 2 years after approval or 
disapproval in accordance with GRS 1-12.a(1);
    c. Correspondence pertaining to awards from other Federal agencies 
or non-Federal organizations are destroyed when 2 years old in 
accordance with GRS 1-12.a(2);
    d. Letters of commendation and appreciation, excluding copies filed 
in the Official Personnel Folder, are destroyed when 2 years old in 
accordance with GRS 1-12.c;
    e. Lists and indexes to agency award nominations are destroyed when 
superseded or obsolete in accordance with GRS 1-12.d; and
    f. Computer files are continually updated and information deleted 
when no longer needed.

System Manager(s) and Address:
    Manager, Human Resources Services and Benefits, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    NRC employees, other agencies and organizations, and Official 
Personnel Folders.

Exemptions Claimed for the System:
    None.
NRC-14

System Name:
    Employee Assistance Program Files--NRC.

System Location:
    Office of Human Resources, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    NRC employees or family members who have been counseled by or 
referred to the Employee Assistance Program (EAP) for problems relating 
to alcoholism, drug abuse, job stress, chronic illness, family or 
relationship concerns, and emotional and other similar issues.

Categories of Records in the System:
    This system contains records of NRC employees or their families who 
have participated in the EAP and the results of any counseling or 
referrals which may have taken place. The records may contain 
information as to the nature of each individual's problem, subsequent 
treatment, and progress.

Authority for Maintenance of the System:
    5 U.S.C. 7901; 21 U.S.C. 1101; 42 U.S.C. 290dd-1 and 290dd-2 
(2002); 44 U.S.C. 3101.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. For statistical reporting purposes; and
    b. Any disclosure of information pertaining to an individual will 
be made in compliance with the Confidentiality of Alcohol and Drug 
Abuse Patient Records regulation, 42 CFR part 2, as authorized by 42 
U.S.C. 290dd-2, as amended.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper in file folders and on computer media.

Retrievability:
    Information accessed by the EAP identification number and name of 
the individual.

Safeguards:
    Files are maintained in a safe under the immediate control of the 
Employee Assistance and Wellness Services Manager.

Retention and Disposal:
    Employee counseling files are destroyed 3 years after termination 
of counseling in accordance with GRS 1-26.a. Information contained in 
the related statistical database is destroyed when no longer needed.

System Manager(s) and Address:
    Manager, Employee Assistance and Wellness Services, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information compiled by the Manager, Employee Assistance and 
Wellness Services, during the course of counseling with an NRC employee 
or members of the employee's family.

Exemptions Claimed for the System:
    None.
NRC-15 [Revoked]

NRC-16

System Name:
    Facility Operator Licensees Record Files (10 CFR Part 55)--NRC.

System Location:
    For power reactors, at the appropriate Regional Office at the 
address listed in Addendum I, Part 2; for nonpower (test and research) 
reactor facilities, at the Operator Licensing and Human Performance 
Section, Equipment and Human Performance Branch, Division of Inspection 
Program Management, Office of Nuclear Reactor Regulation, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland. The 
Operator Licensing Tracking System (OLTS) is located at NRC 
Headquarters and is accessible by the four Regional Offices.

[[Page 63785]]

Categories of Individuals Covered by the System:
    Individuals licensed under 10 CFR part 55, new applicants whose 
applications are being processed, and individuals whose licenses have 
expired.

Categories of Records in the System:
    These records contain information pertaining to 10 CFR part 55 
applicants for a license, licensed operators, and individuals who 
previously held licenses. This includes applications for a license, 
license and denial letters, and related correspondence; correspondence 
relating to actions taken against a licensee; 10 CFR part 50.74 
notifications; certification of medical examination and related medical 
information; fitness for duty information; examination results and 
other docket information.

Authority for Maintenance of the System:
    42 U.S.C. 2137 and 2201(i) (1992).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To determine if the individual meets the requirements of 10 CFR 
part 55 to take an examination or to be issued an operator's license;
    b. To provide researchers with information for reports and 
statistical evaluations related to selection, training, and examination 
of facility operators;
    c. To provide for examination and testing material and obtain 
results from contractors;
    d. To provide facility management with sufficient information to 
enroll the individuals in the licensed operator requalification 
program; and
    e. For any of the routine uses specified in paragraph numbers 1, 2, 
4, 5, and 6 of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper logs, paper in file folders, and computer 
media.

Retrievability:
    Records are accessed by name and docket number.

Safeguards:
    Maintained in locked file cabinets or an area that is locked. 
Computer access requires password. Access to and use of these records 
are limited to those persons whose official duties require such access.

Retention and Disposal:
    a. Reactor Operator Licensees Records: Inactive case files (i.e., 
after latest license expiration/termination/revocation, application 
denial or withdrawal, or issuance of denial letter), are retired after 
3 years to the Federal Records Center, and destroyed after 10 years in 
accordance with NRCS 2-24.13.
    b. Operator Licensing Tracking System: Retained as long as system 
is operational. Destroyed 2 years after system terminates.

System Manager(s) and Address:
    Chief, Operator Licensing and Human Performance Section, Equipment 
and Human Performance Branch, Division of Inspection Program 
Management, Office of Nuclear Reactor Regulation, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system comes from the individual applying for a 
license, the Part 50 licensee, a licensed physician, members of the 
Operator Licensing and Human Performance Section, Equipment and Human 
Performance Branch or Regional Operator licensing branches, and other 
NRC and contractor personnel.

Exemptions Claimed for the System:
    None.
NRC-17

System Name:
    Occupational Injuries and Illness Records--NRC.

System Location:
    Primary system--For Headquarters personnel, Office of Human 
Resources, NRC, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    For Regional personnel, at each of the Regional Offices listed in 
Addendum I, Part 2.

Categories of Individuals Covered by the System:
    NRC employees who report an occupational injury or illness.

Categories of Records in the System:
    These records contain information regarding the location and 
descriptions of the injury or illness, treatment, and disposition as 
well as copies of Workman's Compensation claim forms.

Authority for Maintenance of the System:
    5 U.S.C. 7902, as amended (2002); 29 U.S.C. 657(c), as amended 
(1998); Executive Order (E.O.) 12196, February 26, 1980; E.O. 12223, 
June 30, 1980; E.O. 12608, September 9, 1987.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. By the Agency Safety and Health Officer and/or the Chief, Human 
Resources Services and Operations, Office of Human Resources, to 
prepare periodic statistical reports on employees' health and injury 
status for transmission to and review by the Department of Labor;
    b. For transmittal to the Secretary of Labor or an authorized 
representative under duly promulgated regulations;
    c. For transmittal to the Office of Personnel Management and/or 
Merit Systems Protection Board as required to support individual 
claims; and
    d. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper in file folders and on computer media.

Retrievability:
    Indexed by assigned employee case number or name under report 
category.

Safeguards:
    Maintained in locked file cabinet under visual control of HR staff. 
Access to and use of these records are limited to those persons whose 
official duties require such access.

Retention and Disposal:
    Employee case files are destroyed when 5 years old in accordance 
with GRS 1-34. Computer files are deleted after the expiration of the 
retention period authorized for the disposable hard copy file or when 
no longer needed, whichever is later.

[[Page 63786]]

System Manager(s) and Address:
    Director, Office of Human Resources, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    NRC Public Health Unit; NRC Headquarters and Regional Office feeder 
reports; and forms with original information largely supplied by 
employees concerned, supervisors, witnesses, medical personnel, etc.

Exemptions Claimed for the System:
    None.
NRC-18

System Name:
    Office of the Inspector General (OIG) Investigative Records--NRC.

System Location:
    Office of the Inspector General, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Individuals and entities referred to in complaints or actual 
investigative cases, reports, accompanying documents, and 
correspondence prepared by, compiled by, or referred to the OIG.

Categories of Records in the System:
    The system comprises four parts: (1) An automated Text Management 
System containing reports of investigations and inspections closed 
since 1989 and brief descriptions of investigative cases open and 
pending in the OIG since 1989 that have not yet resulted, but will 
result, in investigative or inspection reports; (2) paper files of all 
OIG and predecessor Office of Inspector and Auditor (OIA) reports, 
correspondence, cases, matters, memoranda, materials, legal papers, 
evidence, exhibits, data, and work papers pertaining to all closed and 
pending investigations and inspections; (3) paper index card files of 
OIG and OIA cases closed from 1970 through 1989; and (4) an automated 
Allegations Tracking System that includes allegations referred to the 
OIG after 1985, whether or not the allegation progressed to an 
investigation or inspection, and dates that the investigation or 
inspection, if any, was opened and closed.

Authority for Maintenance of the System:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3 (2002); 
42 U.S.C. 2035(c), 2201(c) (1992), and 5841(f) (1986).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of SucH Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, OIG may disclose information contained in a record in 
this system of records without the consent of the subject individual if 
the disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To any Federal, State, local, tribal, or foreign agency, or 
other public authority responsible for enforcing, investigating, or 
prosecuting violations of administrative, civil, or criminal law or 
regulation if that information is relevant to any enforcement, 
regulatory, investigative, or prosecutive responsibility of the 
receiving entity when records from this system of records, either by 
themselves or in combination with any other information, indicate a 
violation or potential violation of law, whether administrative, civil, 
criminal, or regulatory in nature.
    b. To public or private sources to the extent necessary to obtain 
information from those sources relevant to an OIG investigation, audit, 
inspection, or other inquiry.
    c. To a Federal, State, local, tribal, or foreign agency, or a 
public authority or professional organization if necessary to obtain 
information relevant to a decision by NRC or the requesting 
organization concerning the retention of an employee, the retention of 
a security clearance, the letting of a contract, or the issuance or 
retention of a license, grant, or other benefit, or other personnel 
action related to the record subject.
    d. To a court, adjudicative body before which NRC is authorized to 
appear, Federal agency, individual or entity designated by NRC or 
otherwise empowered to resolve disputes, counsel or other 
representative, or witness or potential witness when it is relevant and 
necessary to the litigation if any of the parties listed below is 
involved in the litigation or has an interest in the litigation:
    1. NRC, or any component of NRC;
    2. Any employee of NRC where the NRC or the Department of Justice 
has agreed to represent the employee; or
    3. The United States, where NRC determines that the litigation is 
likely to affect the NRC or any of its components.
    e. To a private firm or other entity that OIG or NRC contemplates 
it will contract or has contracted for the purpose of performing any 
functions or analyses that facilitate or are relevant to an 
investigation, audit, inspection, inquiry, or other activity related to 
this system of records. The contractor, private firm, or entity needing 
access to the records to perform the activity shall maintain Privacy 
Act safeguards with respect to information. A contractor, private firm, 
or entity operating a system of records under 5 U.S.C. 552a(m) shall 
comply with the Privacy Act.
    f. To another agency to the extent necessary for obtaining its 
advise on any matter relevant to an OIG investigation, audit, 
inspection, or other inquiry related to the responsibilities of the 
OIG.
    g. To a member of Congress or to a congressional staff member in 
response to his or her inquiry made at the written request of the 
subject individual.
    h. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.

Disclosure to Consumer Reporting Agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosure of information to a consumer reporting agency is not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information contained in this system is stored manually on index 
cards, in files, and in various ADP storage media.

Retrievability:
    Information is retrieved from the Text Management System 
alphabetically by the name of an individual, by case

[[Page 63787]]

number, or by subject matter. Information in the paper files backing up 
the Text Management System and older cases closed by 1989 is retrieved 
by subject matter and/or case number, not by individual identifier. 
Information is retrieved from index card files for cases closed before 
1989 by the name or numerical identifier of the individual or entity 
under investigation or by subject matter. Information in the 
Allegations Tracking System is retrieved by allegation number, case 
number, or name.

Safeguards:
    The automated Text Management System is accessible only on one 
terminal in the OIG, is password protected, and is accessible only to 
OIG investigative personnel. Paper files backing up the Text Management 
System and older case reports and work papers are maintained in 
approved security containers and locked filing cabinets in a locked 
room; associated indices, records, diskettes, tapes, etc., are stored 
in locked metal filing cabinets, safes, storage rooms, or similar 
secure facilities. Index card files for older cases (1970-1989) are 
under visual control during working hours and are available only to 
authorized investigative personnel who have a need to know and whose 
duties require access to the information. The Allegations Tracking 
System is double-password-protected and is available to only two OIG 
investigative employees on only one terminal.

Retention and Disposal:
    a. Investigative Case Files:
    1. Files containing information or allegations that are of an 
investigative nature but do not relate to a specific investigation--
Destroy when 5 years old in accordance with NARA approved schedule N1-
431-00-2, Item 1.d.
    2. All other investigative files, except those that are unusually 
significant--Place in inactive file when case is closed. Cut off 
inactive file at end of fiscal year. Destroy 10 years after cutoff in 
accordance with NARA approved schedule N1-431-00-2, Item 1.c.
    3. Significant cases (those that result in national media 
attention, congressional investigation, or substantive changes in 
agency policy or procedures). PERMANENT. Cut off closed cases annually. 
Transfer to National Archives of the United States 20 years after cut 
off in accordance with NARA approved schedule N1-431-00-2, Item 1.b.
    b. Index/Indices. Destroy or delete with the related records or 
sooner if no longer needed.
    c. Text Management System. Delete after 10 years or when no longer 
needed, whichever is later.
    d. Allegation Tracking System. Destroy when no longer needed.

System Manager(s) and Address:
    Inspector General, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12958 will not be disclosed. Information received in 
confidence will be maintained under the Inspector General Act, 5 U.S.C. 
app. 3, and the Commission's Policy Statement on Confidentiality, 
Management Directive 8.8, ``Management of Allegations.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    The information in this system of records is obtained from sources 
including, but not limited to, the individual record subject; NRC 
officials and employees; employees of Federal, State, local, and 
foreign agencies; and other persons.

Exemptions Claimed for the System:
    Under 5 U.S.C. 552a(j)(2), the Commission has exempted this system 
of records from subsections (c)(3) and (4), (d)(1)-(4), (e)(1)-(3), 
(5), and (8), and (g) of the Act. This exemption applies to information 
in the system that relates to criminal law enforcement and meets the 
criteria of the (j)(2) exemption. Under 5 U.S.C. 552a(k)(1), (k)(2), 
(k)(5), and (k)(6), the Commission has exempted portions of this system 
of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 
(I), and (f). The exemption rule is contained in 10 CFR 9.95 of the NRC 
regulations.
NRC-19

System Name:
    Official Personnel Training Records Files--NRC.

System Location:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Individuals who have applied for or were selected for either NRC or 
other Government/non-Government training courses or programs.

Categories of Records in the System:
    These records contain information relating to an individual's 
educational background and training courses including training requests 
and authorizations, evaluations, and supporting documentation, and 
other related personnel information, including but not limited to, 
individual's name, address, telephone number, position title, 
organization, and grade.

Authority for Maintenance of the System:
    5 U.S.C. 3396 (1991); 5 U.S.C. 4103 (2002); Executive Order (E.O.) 
9397, November 22, 1943; E.O. 11348, April 20, 1967, as amended by E.O. 
12107, December 28, 1978.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be:
    a. Extracted from the records and made available to the Office of 
Personnel Management; other Federal, State, and local Government 
agencies; and educational institutions for use in training programs 
related to NRC employees; and
    b. Disclosed for the routine uses specified in paragraph numbers 5 
and 6 of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the SYstem:
Storage:
    Paper records are maintained in file folders. Computerized training 
data is maintained in the Human Resources Management System (HRMS) 
Training Module.

Retrievability:
    Information is accessed by name, user identification number, course 
number, or course session number.

Safeguards:
    Electronic records are maintained in a password-protected computer 
system,

[[Page 63788]]

HRMS Training Module. Paper is maintained in lockable file cabinets and 
file rooms. Access to and use of these records is limited to those 
persons whose official duties require such access.

Retention and Disposal:
    Paper forms are retained for 5 years, then destroyed by shredding 
in accordance with GRS 1-29.b. Information in the HRMS Training module 
is maintained until no longer needed for statistical and historical 
reference.

System Manager(s) and Address:
    Associate Director for Training and Development, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information is provided by the individual to whom it applies, the 
employee's supervisor, and training groups, agencies, or educational 
institutions and learning activities.

Exemptions Claimed for the System:
    None.
NRC-20

System Name:
    Official Travel Records--NRC.

System Location:
    Primary system--Division of Accounting and Finance, Office of the 
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Current and former NRC employees, prospective NRC employees, 
consultants, and invitational travelers for NRC programs.

Categories of Records in the System:
    These records contain Request and Authorization for Official 
Travel, Travel Vouchers, and related documentation, which includes, but 
is not limited to, an individual's name and social security number.

Authority for Maintenance of the System:
    5 U.S.C. 5701 (2002); 31 U.S.C. 716, 1104, 1108, 3511, 3512, 3701, 
3711, 3717, 3718 (1982-2002); Federal Travel Regulations, 41 CFR parts 
301-304; Federal Property Management Regulations, 41 CFR Part 101-41; 
Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. For transmittal to the U.S. Treasury for payment;
    b. For transmittal to the Department of State or an embassy for 
passports or visas; and
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Disclosure to Consumer Reporting Agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper in file folders, on computer media, and on 
magnetic tape.

Retrievability:
    Records are accessed by name, social security number, authorization 
number, and voucher payment schedule number.

Safeguards:
    Maintained in key locked file cabinets in same room as users and in 
conserver files in a passcode locked room. Passports and visas are 
maintained in alarmed cashiers office. For electronic records, an 
identification number, a password, and assigned access to specific 
programs are required in order to retrieve information.

Retention and Disposal:
    Paper records are retained for 6 years and 3 months after period 
covered by account, then destroyed through regular trash disposal 
system in accordance with GRS 9-1.a. Electronic records are deleted 
after the expiration of the retention period authorized for the 
disposable hard copy file or when no longer needed, whichever is later.

System Manager(s) and Address:
    Chief, Travel and Accounts Payable Branch, Division of Accounting 
and Finance, Office of the Chief Financial Officer, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information is provided by the individual, the organizational 
component approving the travel, outside transportation agents, and 
Federal Register for per diem rates.

Exemptions Claimed for the System:
    None.
NRC-21

System Name:
    Payroll Accounting Records--NRC.

System Location:
    Primary system--Division of Accounting and Finance, Office of the 
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Current and former NRC employees, special Government Employees, and 
consultants.

[[Page 63789]]

Categories of Records in the System:
    Pay, leave, allowance histories, and labor activities, which 
includes, but is not limited to, an individual's name and social 
security number.

Authority for Maintenance of the System:
    Pub. L. 104-193, Personal Responsibility and Work Opportunity 
Reconciliation Act of 1996; 5 U.S.C. 6334 (1988); 31 U.S.C. 716, 1104, 
1108, 1114, 3325, 3511, 3512, 3701, 3711, 3717, 3718 (1982-2002); 
Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. For transmittal of data to U.S. Treasury to effect issuance of 
paychecks to employees and consultants and distribution of pay 
according to employee directions for savings bonds, allotments, 
financial institutions, and other authorized purposes including the 
withholding and reporting of Thrift Savings Plan deductions to the 
Department of Agriculture's National Finance Center;
    b. For reporting tax withholding to Internal Revenue Service and 
appropriate State and local taxing authorities;
    c. For FICA deductions to the Social Security Administration;
    d. For dues deductions to labor unions;
    e. For withholding for health insurance to the insurance carriers 
and the Office of Personnel Management;
    f. For charity contribution deductions to agents of charitable 
institutions;
    g. For annual W-2 statements to taxing authorities and the 
individual;
    h. For transmittal to the Office of Management and Budget for 
financial reporting;
    i. For withholding and reporting of retirement, re-employed 
annuitants, and life insurance information to the Office of Personnel 
Management;
    j. For transmittal of information to State agencies for 
unemployment purposes;
    k. For transmittal to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services Federal Parent Locator System and Federal Tax Offset 
System for use in locating individuals and identifying their income 
sources to establish paternity, establish and modify orders of support, 
and for enforcement action;
    l. For transmittal to the Office of Child Support Enforcement for 
release to the Social Security Administration for verifying social 
security numbers in connection with the operation of the Federal Parent 
Locator System by the Office of Child Support Enforcement;
    m. For transmittal to the Office of Child Support Enforcement for 
release to the Department of Treasury for purpose of administering the 
Earned Income Tax Credit Program (Section 32, Internal Revenue Code of 
1986) and verifying a claim with respect to employment in a tax return;
    n. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906; and
    o. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Disclosure to Consumer Reporting Agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information is maintained in computerized form, on microfiche, and 
in paper copy. Computerized form includes information stored in memory, 
on disk and magnetic tape, and on computer printouts.

Retrievability:
    Information is accessed by employee identification number, name and 
social security number.

Safeguards:
    Records in the primary system of records are maintained in 
buildings where access is controlled by a security guard force. File 
folders, microfiche, tapes, and disks, including backup data, are 
maintained in secured locked rooms and file cabinets after working 
hours. All records are in areas where access is controlled by keycard 
and is limited to NRC and contractor personnel and to others who need 
the information to perform their official duties. Access to 
computerized records requires use of proper passwords and user 
identification codes.

Retention and Disposal:
    a. Individual employee pay record for each employee and consultant 
maintained in the electronic Human Resources Management System (HRMS) 
Time and Labor/Payroll modules is updated in accordance with GRS 2-1.a.
    b. Individual employee pay records containing pay data on each 
employee and consultant maintained in the Annual and Quarterly Employee 
History Records on microfiche are transferred to the National Personnel 
Records Center and destroyed when 56 years old in accordance with GRS 
2-1.b.
    c. Copies of non-current payroll data maintained on microfiche are 
destroyed 15 years after close of pay year in which generated in 
accordance with GRS 2-2.
    d. Employee and Consultant Payroll Records:
    1. U.S. savings bond authorizations are destroyed when superseded 
or after separation of employee in accordance with GRS 2-14.a.
    2. Combined Federal Campaign allotment authorizations are destroyed 
after Government Accounting Office (GAO) audit or when 3 years old, 
whichever is sooner, in accordance with GRS 2-15.a.
    3. Union dues and savings allotment authorizations are destroyed 
after GAO audit or when 3 years old, whichever is sooner, in accordance 
with GRS 2-15.b.
    4. Payroll Change Files consisting of records used to change or 
correct an individual's pay transaction are destroyed after GAO audit 
or when 3 years old, whichever is sooner, in accordance with GRS 2-
23.a.
    5. Tax Files consisting of State and Federal withholding tax 
exemption certificates, such as Internal Revenue Service (IRS) Form W-4 
and the equivalent State form are destroyed 4 years after the form is 
superseded or obsolete or upon separation of employee in accordance 
with GRS 2-13.a.
    6. Agency copy of employee wages and tax statements, such as IRS 
Form W-2 and State equivalents, are destroyed when 4 years old in 
accordance with GRS 2-13.b.
    7. Leave record prepared upon transfer or separation of employee 
maintained in the Payroll office is destroyed when 3 years old in 
accordance with GRS 2-9.b.
    e. Time and attendance source records maintained by Time and 
Attendance

[[Page 63790]]

clerks and certifying officials are destroyed after GAO audit or when 6 
years old, whichever is sooner, in accordance with GRS 2-7.
    f. Electronic time and attendance input records maintained in the 
HRMS Time and Labor/Payroll modules are destroyed after GAO audit or 
when 6 years old, whichever is sooner, in accordance with GRS 2-8.
    g. Payroll system reports providing fiscal information on agency 
payroll consisting of hardcopy and microfiche reports generated by the 
HRMS Time and Labor/Payroll modules are destroyed when 3 years old, 
excluding the long-term Employee History Reports, in accordance with 
GRS 2-22.c.
    h. Payroll system reports serving as error reports, ticklers, 
system operation reports are destroyed when related actions are 
completed or when no longer needed, not to exceed 2 years, in 
accordance with GRS 2-22.a.
    i. Official notice of levy or garnishment (IRS Form 668A or 
equivalent), change slip, work papers, correspondence, release and 
other forms, and other records relating to charge against retirement 
funds or attachment of salary for payment of back income taxes or other 
debts of Federal employees are destroyed 3 years after garnishment is 
terminated in accordance with GRS 2-18.

System Manager(s) and Address:
    Chief, Payroll and Labor Reporting Branch, Division of Accounting 
and Finance, Office of the Chief Financial Officer, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure''.

Contesting Record Procedure:
    Same as ``Notification procedure''.

Record Source Categories:
    Information in this system of records is obtained from sources, 
including but not limited to the individual to whom it pertains, the 
Office of Human Resources and other NRC officials, and other agencies 
and entities.

Exemptions Claimed for the System:
    None.
NRC-22

System Name:
    Personnel Performance Appraisals--NRC.

System Location:
    Primary system--Part A: For Headquarters personnel, Office of Human 
Resources, NRC, 11545 and 11555 Rockville Pike, Rockville, Maryland. 
For Regional personnel, at Regional Offices I-IV listed in Addendum I, 
Part 2.
    Part B: Office of Human Resources, NRC, 11545 and 11555 Rockville 
Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist in whole or in part at 
the locations listed in Addendum I, except for Part B, which is stored 
only at Headquarters.

Categories of Individuals Covered by the System:
    NRC employees other than contractor employees, Commissioners, or 
temporary personnel employed for less than 1 year.
    Part A: Senior Level System employees, GG-1 through GG-15 
employees, hourly wage employees, and administratively determined rate 
employees.
    Part B: Senior Executive Service and equivalent employees.

Categories of Records in the System:
    This system of records contains performance appraisals, including 
elements and standards, and other related records.

Authority for Maintenance of the System:
    5 U.S.C. 4301, et seq. (2002); 5 U.S.C. 4311 et seq. (1978); 42 
U.S.C. 2201(d) (1992), 5841 (1986); and 5 CFR 293.404(a) (2000).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. By agency management and the Office of Human Resources for 
personnel functions; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information is maintained in computerized form and in paper copy in 
locking file cabinets. Computerized form includes information stored in 
memory, on disk and magnetic tape, and on computer printouts. Summary 
ratings are stored in a computer system protected by password and user 
identification codes.

Retrievability:
    Records are accessed by name. Computer records are accessed by name 
and social security number.

Safeguards:
    Records are maintained in areas where access is controlled by 
keycard and is limited to NRC and contractor personnel and to others 
who need the information to perform their official duties. Access to 
the two Headquarters buildings in Rockville, Maryland, is controlled by 
a security guard force. Paper records are maintained in folders in 
locking file cabinets. Access to computerized records requires use of 
proper passwords and user identification codes.

Retention and Disposal:
    Part A: Records are normally retained for 4 years, then destroyed 
by incineration in accordance with GRS 1-23.a(4). If an employee 
separates, the records are forwarded to the next Government agency 
employer or to the National Personnel Records Center in accordance with 
GRS 1-23.a(3)(a).
    Part B: Retained for 5 years, or until the fifth annual appraisal 
is completed, whichever is later, then destroyed by incineration in 
accordance with GRS 1-23.b(3). If the employee separates, the records 
are forwarded to the next Government agency employer or to the National 
Personnel Records Center in accordance with GRS 1-23.b(2)(a).
    Electronic records: Deleted after the expiration of the retention 
period authorized for the disposable hard copy file or when no longer 
needed, whichever is later in accordance with GRS 20-3.a.

System Manager(s) and Address:
    Chief, Human Resources Services and Operations, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For Regional personnel, at Regional Offices I-IV listed in 
Addendum I, Part 2.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains

[[Page 63791]]

information pertaining to themselves should write to the Freedom of 
Information Act and Privacy Act (FOIA/PA) Officer, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001, and comply with the procedures contained in NRC's Privacy 
Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure''.

Contesting Record Procedure:
    Same as ``Notification procedure''.

Record Source Categories:
    Part A: Individual to whom record pertains and employee's 
supervisors.
    Part B: Individual to whom record pertains and employee's 
supervisors and any documents and sources used to develop critical 
elements and performance standards for that Senior Executive Service 
position.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-23

System Name:
    Office of Investigations Indices, Files, and Associated Records--
NRC.

System Location:
    Primary system--Office of Investigations, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Individuals and entities referred to in potential or actual cases 
and matters of concern to the Office of Investigations and 
correspondence on subjects directed or referred to the Office of 
Investigations.

Categories of Records in the System:
    The system consists of alphabetical and numerical index files 
bearing individual names and identifiers, and a numerical index of case 
numbers. These indices provide access to associated records that are 
arranged by subject matter, title, or identifying number(s) or 
letter(s). The system incorporates the records of all Office of 
Investigations correspondence, cases, memoranda, materials including, 
but not limited to, investigative reports, confidential source 
information, correspondence to and from the Office of Investigations, 
memoranda, fiscal data, legal papers, evidence, exhibits, technical 
data, investigative data, work papers, and management information data.

Authority for Maintenance of the System:
    42 U.S.C. 2035(c), 2201(c) (1992), and 5841(f) (1986).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    a. A record in the system of records may be disclosed as a routine 
use to a Federal, State, local, or foreign agency or to an individual 
or organization if the disclosure is reasonably necessary to elicit 
information or to obtain the cooperation of a witness or an informant.
    b. A record in the system of records relating to a case or matter 
falling within the purview of the Office of Investigations may be 
disclosed as routine use to the referring agency, group, organization, 
or individual.
    c. A record in the system of records relating to an individual held 
in custody pending arraignment, trial, or sentence, or after 
conviction, may be disclosed as a routine use to a Federal, State, 
local, or foreign prison, probation, parole, or pardon authority, to 
any agency or individual concerned with the maintenance, 
transportation, or release of such an individual.
    d. A record in the system of records relating to a case or matter 
may be disclosed as a routine use to a foreign country under an 
international treaty or agreement.
    e. A record in the system of records may be disclosed as a routine 
use to a Federal, State, local, or foreign law enforcement agency to 
assist in the general crime prevention and detection efforts of the 
recipient agency or to provide investigative leads to the agency.
    f. A record in the system of records may be disclosed for any of 
the routine uses specified in the Prefatory Statement of General 
Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Information contained in this system is manually stored on index 
cards, in files, and in various ADP storage media.

Retrievability:
    Information is retrieved from indices by the name or identifier of 
the individual or entity, and from the files by number(s) and/or 
letter(s) assigned and appearing in the indices.

Safeguards:
    The index is maintained in approved security containers and locking 
filing cabinets; and the indices, associated records, disks, tapes, 
etc., are located in locking metal filing cabinets, safes, storage 
rooms, or similar secure facilities. All records are under visual 
control during duty hours and are available only to authorized 
personnel who have a need to know and whose duties require access to 
the information.

Retention and Disposal:
    a. Investigation Case Files:
    1. Significant headquarters official case files (received media 
attention, were of significant interest to Congress, involved extensive 
litigation, etc.) are retained by the Government permanently in 
accordance with NRCS 2-17.2.a. Hold in office for 2 years after 
closing, then retire to the Office of the Chief Information Officer. 
Transfer closed case files in 20--year blocks to the National Archives.
    2. Other headquarters official case files--Hold in office 2 years 
after closing, then retire to the Office of the Chief Information 
Officer. Destroy 20 years after cases are closed in accordance with 
NRCS 2-17.2.b.
    3. Regional office or investigator working files--Retained in 
regional files for 6 months. At the end 6 months, they are forwarded to 
headquarters and combined with the headquarters files in accordance 
with NRCS 2-17.2.c.
    b. Index/Indices--Destroy or delete with related records or sooner 
if no longer needed.

System Manager(s) and Address:
    Director, Office of Investigations, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Records Access Procedures:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12958 will not be disclosed. Information received in 
confidence will be maintained under the Commission's Policy Statement 
on Confidentiality,

[[Page 63792]]

Management Directive 8.8, ``Management of Allegations'' (formerly NRC 
Manual Chapter 0517), and the procedures covering confidentiality in 
Chapter 7 of the Office of Investigations Procedures Manual and will 
not be disclosed to the extent that disclosure would reveal a 
confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    The information in this system of records is obtained from sources 
including, but not limited to, NRC officials and employees; Federal, 
State, local, and foreign agencies; and other persons.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(6), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-24

System Name:
    Property and Supply System (PASS)--NRC.

System Location:
    Primary system--Property and Acquisition Oversight Branch, Division 
of Contracts, Office of Administration, NRC, Two White Flint North, 
11545 Rockville Pike, Rockville, Maryland;
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    NRC employees and contractors who have custody of Government 
property.

Categories of Records in the System:
    PASS contains records of NRC sensitive and nonsensitive equipment, 
which includes but is not limited to, acquisition and depreciated 
costs, date of acquisition, item description, manufacturer, model 
number, serial number, stock number, tag number, property custodians, 
user id, office affiliation, office location, and furniture and supply 
records.

Authority for Maintenance of the System:
    40 U.S.C. 483(b), (c) (1981) and 487(a) (1994); Executive Order 
9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To maintain an inventory and accountability of Government 
property;
    b. To provide information for clearances of employees who separate 
from the NRC; and
    c. For any of the routine uses specified in paragraph numbers 1, 3, 
5, and 6 of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in automated system with history files.

Retrievability:
    Accessed by NRC tag number, user id, organization, office location 
and stock number.

Safeguards:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Electronic records are 
password protected.

Retention and Disposal:
    The hardcopy records are retained for up to 3 years after an 
individual's responsibility for the assigned equipment terminates; then 
they are destroyed by shredding or in the regular trash disposal system 
in accordance with GRS 8-3. The major automated records are destroyed 
when no longer needed, or at the same time as the hardcopy records, 
whichever is later. Minor automated tracking systems are destroyed when 
no longer needed.

System Manager(s) and Address:
    Chief, Property and Acquisition Oversight Branch, Division of 
Contracts, Office of Administration, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001;

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system is provided by property custodians, 
contract specialists, and purchase card holders and/or other 
individuals buying equipment or supplies on behalf of the NRC.

Exemptions Claimed for the System:
    None.
NRC-25

System Name:
    Oral History Program--NRC.

System Location:
    Office of the Secretary, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    NRC employees, former employees, and other individuals who 
volunteer to be interviewed for the purpose of providing information 
for a history of the nuclear regulatory program.

Categories of Records in the System:
    Records consist of interviews on magnetic tape and transcribed 
scripts of the interviews.

Authority for Maintenance of the System:
    42 U.S.C. 2161(b) (1992).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. For incorporation in publications on the history of the nuclear 
regulatory program; and
    b. To provide information to historians and other researchers.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on magnetic tape and transcripts.

Retrievability:
    Information is accessed by the name of the interviewee.

Safeguards:
    Maintained in locked file room. Access to and use of these records 
are limited to those authorized by the Historian or a designee.

Retention and Disposal:
    Transcripts are retained permanently in accordance with NRCS 1-
2.2.a. Tapes

[[Page 63793]]

are retained until no longer needed then erased and reused.

System Manager(s) and Address:
    NRC Historian, Office of the Secretary, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records is obtained from interviews 
granted on a voluntary basis to the Historian and his or her staff.

Exemptions Claimed for the System:
    None.
NRC-26

System Name:
    Full Share Program Records--NRC.

System Location:
    Office of Administration, Administrative Services Center, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    NRC Federal Government employees who apply for subsidized mass 
transit costs.

Categories of Records in the System:
    The records consist of an individual's application to participate 
in the program which includes, but is not limited to, the applicant's 
name, home address, office telephone number, social security number, 
and information regarding employee's commuting schedule and mass 
transit system(s) used.

Authority for Maintenance of the System:
    26 U.S.C. 132 (2001); 31 U.S.C. 3511 (1982); 41 CFR 101-201.104-
3(a) (2001); Executive Order (E.O.) 9397, November 22, 1943; E.O. 
13150, Federal Workforce Transportation; Qualified Transportation 
Fringe Benefits, 66 FR 2241 (2001); NRC Management Directive 3.53, 
Records Management.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide statistical reports to the city, county, State, and 
Federal Government agencies;
    b. To provide the basis for program approval and issue monthly 
subsides; and
    c. For the routine uses specified in paragraph numbers 1, 4, 5, and 
6 in the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Maintained on paper in file folders and on computer media.

Retrievability:
    Accessed by scanned NRC badge and name. Access by social security 
number when an individuals photo identification badge is scanned to 
record receipt of their metro check.

Safeguards:
    Paper records and backup disks are maintained in locked file 
cabinets under visual control of the Administrative Services Center. 
Computer files are maintained on a hard drive, access to which is 
password protected. Access to and use of these records are limited to 
those persons whose official duties require access.

Retention and Disposal:
    Records are destroyed when 3 years old in accordance with GRS 9-7. 
Paper copies are destroyed by shredding. Computer files are destroyed 
by deleting the record from the file.

System Manager(s) and Address:
    Chief, Administrative Services Center, Division of Administrative 
Services, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    NRC employees.

Exemptions Claimed for the System:
    None.
NRC-27

System Name:
    Radiation Exposure Information and Reports System (REIRS) Files--
NRC.

System Location:
    Primary system--Science Applications International Corporation 
(SAIC), 301 Laboratory Road, Oak Ridge, Tennessee 37830.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Individuals monitored for radiation exposure while employed by or 
visiting or temporarily assigned to certain NRC-licensed facilities; 
individuals who are exposed to radiation or radioactive materials in 
incidents required to be reported under 10 CFR 20.2201-20.2204 and 
20.2206 by all NRC licensees; individuals who may have been exposed to 
radiation or radioactive materials offsite from a facility, plant 
installation, or other place of use of licensed materials, or in 
unrestricted areas, as a result of an incident involving byproduct, 
source, or special nuclear material.

Categories of Records in the System:
    These records contain information relating to an individual's name, 
sex, social security number, birth date, period of employment, place 
and period date of exposure; name and license number of individual's 
employer; name and number of licensee reporting the information; 
radiation doses or estimates of exposure received during this period, 
type of radiation, part(s) or organ(s) exposed, and nuclide(s) 
involved.

Authority for Maintenance of the System:
    42 U.S.C. 2073, 2093, 2095, 2111, 2133, 2134, and 2201(o) (1992); 
10 CFR 20.2106, 20.2201-20.2204, and 20.2206 (2002); Executive Order 
9397, November 22, 1943.

[[Page 63794]]

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide data to other Federal and State agencies involved in 
monitoring and/or evaluating radiation exposure received by individuals 
as enumerated in the paragraph ``Categories of individuals covered by 
the system'';
    b. To return data provided by licensee upon request; and
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Records are computerized and maintained in a centralized database 
management system. Backup tapes of the database are generated and 
maintained at a secure, off site location for disaster recovery 
purposes. During the processing and data entry, paper records are 
temporarily stored in designated business offices that are locked when 
not in use and are accessible only to authorized personnel. Upon 
completion of data entry and processing, the paper records are stored 
in an off site security storage facility accessible only to authorized 
personnel.

Retrievability:
    Records are accessed by individual name, social security number, 
and by licensee name or number.

Safeguards:
    Information maintained at SAIC is accessible only to the Office of 
Nuclear Regulatory Research, individuals that have been authorized for 
access by NRC, and SAIC employees that are directly involved in the 
REIRS project. Reports received and reviewed by the Office of Nuclear 
Regulatory Research are in file cabinets and bookcases in a secured 
building. A log is maintained of both telephone and written requests 
for information.
    The data maintained in the REIRS database are protected from 
unauthorized access by several means. The database server resides in a 
protected environment with physical security barriers under key-card 
access control. Accounts authorizing access to the server and databases 
are maintained by the SAIC REIRS system administrator. In addition, 
SAIC maintains a computer security ``firewall'' that further restricts 
access to the SAIC computer network. Authorization for access must be 
approved by NRC, SAIC project management, and SAIC computer security. 
Transmittal of data via the Internet is protected by data encryption.

Retention and Disposal:
    a. Original paper documents from which all data are entered into 
REIRS are destroyed 2 years after input into REIRS in accordance with 
NRCS 2-21.8.a;
    b. Original paper documents from which only selected data are 
entered into REIRS are retained permanently in accordance with NRCS 2-
21.8.b;
    c. Log books are retained permanently;
    d. Paper documents generated for QC purposes are destroyed 2 years 
after input into REIRS; and
    e. Floppy disks and compact disks are destroyed 2 years after input 
into REIRS.

System manager(s) and Address:
    REIRS Project Manager, Radiation Protection, Environmental Risk, 
and Waste Management Branch, Division of Systems Analysis and 
Regulatory Effectiveness, Office of Nuclear Regulatory Research, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records either comes from licensees 
required to report radiation exposure information; the subject 
individual; the individual's employer; the person in charge of the 
facility where the individual has been assigned; or NRC Form 5, 
Occupational Exposure Record for a Monitoring Period.

Exemptions Claimed for the System:
    None.
NRC-28

System Name:
    Recruiting, Examining, and Placement Records--NRC.

System Location:
    Primary system--For Headquarters personnel, Office of Human 
Resources, NRC, One and Two White Flint North, 11555 and 11545 
Rockville Pike, Rockville, Maryland. For Regional personnel, at each of 
the Regional Offices listed in Addendum I, Part 2.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Persons who have applied for Federal employment with the NRC.

Categories of Records in the System:
    This system contains application information of persons applying to 
NRC for Federal employment or merit promotion within the NRC, including 
application for Federal employment (OF-612, resume or similar 
documents); job descriptions; examination results; supervisory 
evaluation or performance appraisal forms; reference forms; and related 
correspondence. These records include applicant information relating to 
education, training, employment history, earnings, past performance, 
awards and commendations, citizenship, veteran's preference, birth 
date, social security number, and home address and telephone numbers.

Authority for Maintenance of the System:
    5 U.S.C. 3301, 5101, 7201 (1966); 42 U.S.C. 2000e (1991); 42 U.S.C. 
2201(d) (1992); Executive Order (E.O.) 9397, November 22, 1943; E.O. 
11478, August 8, 1969, as amended by E.O. 11590, April 23, 1971; E.O. 
12106, December 28, 1978.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To prepare reports for a variety of internal and external 
sources including the Office of Personnel Management, Merit Systems 
Protection Board; EEOC and EEO Investigators; Union representatives and 
EEO Committee representatives, and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Records are maintained on paper in file folders and on computer 
media.

[[Page 63795]]

Retrievability:
    Records are indexed by any combination of recruitment action 
number, applicant name, social security number or identification 
number.

Safeguards:
    Maintained in lockable file cabinets and in a password protected 
automated system, NRCareers. Access to and use of these records are 
limited to those persons whose official duties require such access.

Retention and Disposal:
    a. Applications and related correspondence are destroyed when 2 
years old in accordance with GRS 1-15;
    b. Registers of eligibles are destroyed 5 years after an 
individual's eligibility terminates in accordance with GRS 1-33.f;
    c. Canceled and ineligible applications are returned to the 
applicant or are destroyed 90 days after date of action in accordance 
with GRS 1-33.h;
    d. Eligible applications are destroyed upon termination of the 
register unless brought forward to new register or placed on inactive 
register in accordance with GRS 1-33.k;
    e. Electronic records contained in NRCareers are destroyed when 2 
years old or when no longer needed, whichever is later; and
    f. General correspondence records are destroyed when 3 years old in 
accordance with GRS 1-3.

System Manager(s) and Address:
    Chief, Human Resources Services and Operations, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For applicants to the Honor Law Graduate Program--Chief, Program 
Support Branch, Office of the General Counsel, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records either comes from the 
individual to whom it applies or is derived from information supplied 
by that individual, individual's current and previous supervisors 
within and outside NRC, preemployment evaluation data furnished by 
references and educational institutions whose names were supplied by 
applicant, and information from other Federal agencies.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-29 [Revoked.] NRC-30

System Name:
    Reactor Program System (RPS)/Regulatory Information Tracking System 
(RITS)--NRC.

System Location:
    Primary system--Office of the Chief Information Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2, and at the National 
Institutes of Health Computer Facility, Bethesda, Maryland.

Categories of Individuals Covered by the System:
    NRC employees.

Categories of Records in the System:
    These records include, but are not limited to, the number of 
regular and non-regular hours worked, the nature of the work, work load 
projections, scheduling, and project assignments.

Authority for Maintenance of the System:
    42 U.S.C. 2201(d), 2201(p) (1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. As a project management tool in various management records 
throughout the NRC; and
    b. For the routine uses specified in paragraph numbers 5 and 6 of 
the Prefatory Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in computer files, computer records, on tapes, and 
disks.

Retrievability:
    Accessed by name, NRC organization, activity code, docket number, 
Technical Assignment Control System (TACS) number, planned 
accomplishment number, and/or date range.

Safeguards:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Automated system records are 
password protected.

Retention and Disposal:
    Retained until no longer needed in accordance with GRS 23-8.

System Manager(s) and Address:
    Director, Applications Development Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records comes from the individual to 
whom it pertains, individual's supervisors, and NRC management.

Exemptions Claimed for the System:
    None.
NRC-31

System Name:
    Correspondence and Records, Office of the Secretary--NRC.

System Location:
    Primary system--Office of the Secretary, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part 
at the

[[Page 63796]]

locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    The majority of records in this system consist of pre April 2000 
internal NRC memoranda between NRC staff and the Chairman, a 
Commissioner, or the Secretary in the ordinary course of carrying out 
the official business of the NRC. Records also include correspondence 
from Members of Congress and their staffs including constituent 
referrals and White House correspondence referred to the NRC for 
response as well as correspondence from representatives of industries 
and other groups affected by NRC regulations, and the general public.

Categories of Records in the System:
    These records contain information concerning all subjects which 
directly or indirectly relate to the fulfillment of NRC's statutory 
mandate. Records include information dealing with the policy, legal, 
administrative, and adjudicatory functions of the NRC. Correspondence 
may identify an individual's social security number, birth date, 
address, and employment.

Authority for Maintenance of the System:
    44 U.S.C. 3101 (1968).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    Information in these records may be used for any of the routine 
uses specified in the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    The records are maintained in file folders, on computer media, and 
on microfiche.

Retrievability:
    Records may be accessed by subject matter headings, author's last 
name, addressee's last name, activity number, date of document, and 
date of receipt of document or file location.

Safeguards:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Classified materials are 
maintained in approved safes, and unclassified records are maintained 
in file cabinets and rolling file equipment. Computer files are 
password protected.

Retention and Disposal:
    Paper records are retained permanently in accordance with NRCS 1-
2.2.a and the related computer indexes are retained permanently in 
accordance with NRCS 2-25.4.

System Manager(s) and Address:
    Assistant for Correspondence and Records, Office of the Secretary, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12958 and will not be disclosed.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records comes from communications to 
the Commission and responses thereto.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-32

System Name:
    Office of the Chief Financial Officer Financial Transactions and 
Debt Collection Management Records--NRC.

System Location:
    Primary system--Office of the Chief Financial Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2. Other NRC systems of 
records contain payment and/or collection transaction records and 
background information that may duplicate some of the records in this 
system. These other systems include, but are not limited to:
    NRC-5, Contracts Records Files--NRC;
    NRC-7, Telephone Call Detail Records--NRC;
    NRC-10, Freedom of Information Act (FOIA) and Privacy Act (PA) 
Requests--NRC;
    NRC-18, Office of the Inspector General (OIG) Investigative 
Records--NRC;
    NRC-19, Official Personnel Training Records Files--NRC;
    NRC-20, Official Travel Records--NRC;
    NRC-21, Payroll Accounting Records--NRC;
    NRC-24, Property and Supply System (PASS)--NRC; and
    NRC-41, Tort Claims and Personal Property Claims--NRC.

Categories of Individuals Covered by the System:
    Individuals the NRC owes/owed money to or who receive/received a 
payment from NRC and those who owe/owed money to the United States. 
Individuals receiving payments include, but are not limited to, current 
and former employees, contractors, consultants, vendors, and others who 
travel or perform certain services for NRC. Individuals owing money 
include, but are not limited to, those who have received goods or 
services from NRC for which there is a charge or fee (NRC licensees, 
applicants for NRC licenses, Freedom of Information Act requesters, 
etc.) and those who have been overpaid and owe NRC a refund (current 
and former employees, contractors, consultants, vendors, etc.).

Categories of Records in the System:
    Information in the system includes, but is not limited to, names, 
addresses, telephone numbers, Social Security Numbers (SSN), Taxpayer 
Identification Numbers (TIN), Individual Taxpayer Identification 
Numbers (ITIN), fee categories, application and license numbers, 
contract numbers, vendor numbers, amounts owed, background and 
supporting documentation, correspondence concerning claims and debts, 
credit reports, and billing and payment histories. The overall agency 
accounting system contains data and information integrating accounting 
functions such as general ledger, funds control, travel, accounts 
receivable, accounts payable, equipment, and appropriation of funds. 
Although this system of records contains information on corporations 
and other business entities, only those records that contain 
information about individuals that is retrieved by the individual's 
name or other personal identifier are subject to the Privacy Act.

[[Page 63797]]

Authority for Maintenance of the System:
    5 U.S.C. 552a(b)(12) (1999); 5 U.S.C. 5514 (1996); 15 U.S.C. 
1681a(f) (1970); 26 U.S.C. 6103(m)(2) (2002); 31 U.S.C. 37, subchapters 
I and II; 31 U.S.C. 3701(a)(3) (2001); 31 U.S.C. 3711 (1996); 31 U.S.C. 
3716 (1999); 31 U.S.C. 3717 (1996); 31 U.S.C. 3718 (1997); 31 U.S.C. 
3720A (1996); 42 U.S.C. 2201 (1992); 42 U.S.C. 5841 (1996); Cash 
Management Improvement Act Amendments of 1992 (Pub. L. 102-589); Debt 
Collection Improvement Act of 1996 (Pub. L. 104-134); 31 CFR Chapter 
IX, Parts 900-904; 10 CFR parts 15 (2002), 16 (1991), 170 (2001), 171 
(2001); Executive Order 9397, November 22, 1943; section 201 of 
Executive Order 11222.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To debt collection contractors (31 U.S.C. 3718) or to other 
Federal agencies such as the Department of the Treasury (Treasury) for 
the purpose of collecting and reporting on delinquent debts as 
authorized by the Debt Collection Act of 1982 or the Debt Collection 
Improvement Act (DCIA) of 1996;
    b. To Treasury; the Defense Manpower Data Center, Department of 
Defense; the United States Postal Service; government corporations; or 
any other Federal, State, or local agency to conduct an authorized 
computer matching program in compliance with the Privacy Act of 1974, 
as amended, to identify and locate individuals, including Federal 
employees, who are delinquent in their repayment of certain debts owed 
to the U.S. Government, including those incurred under certain programs 
or services administered by the NRC, in order to collect debts under 
common law or under the provisions of the Debt Collection Act of 1982 
or the Debt Collection Improvement Act of 1996 which include by 
voluntary repayment, administrative or salary offset, and referral to 
debt collection contractors.
    c. To the Department of Justice, United States Attorney, Treasury, 
or other Federal agencies for further collection action on any 
delinquent account when circumstances warrant.
    d. To credit reporting agencies/credit bureaus for the purpose of 
either adding to a credit history file or obtaining a credit history 
file or comparable credit information for use in the administration of 
debt collection. As authorized by the DCIA, NRC may report current (not 
delinquent) as well as delinquent consumer and commercial debt to these 
entities in order to aid in the collection of debts, typically by 
providing an incentive to the person to repay the debt timely. 
Revisions to the Federal Claims Collection Standards (FCCS) published 
in the Federal Register on November 22, 2000 (65 FR 70404), direct 
agencies to report information on delinquent debts to the Department of 
Housing and Urban Development's Credit Alert Interactive Voice Response 
System (CAIVRS). NRC will report this information to CAIVRS if this 
requirement is contained in the final rule amending the FCCS.
    e. To any Federal agency where the debtor is employed or receiving 
some form of remuneration for the purpose of enabling that agency to 
collect a debt owed the Federal Government on NRC's behalf by 
counseling the debtor for voluntary repayment or by initiating 
administrative or salary offset procedures, or other authorized debt 
collection methods under the provisions of the Debt Collection Act of 
1982 or the Debt Collection Improvement Act of 1996. Under the DCIA, 
NRC may garnish non-Federal wages of certain delinquent debtors so long 
as required due process procedures are followed. In these instances, 
NRC's notice to the employer will disclose only the information that 
may be necessary for the employer to comply with the withholding order.
    f. To the Internal Revenue Service (IRS) by computer matching to 
obtain the mailing address of a taxpayer for the purpose of locating 
such taxpayer to collect or to compromise a Federal claim by NRC 
against the taxpayer under 26 U.S.C. 6103(m)(2) and under 31 U.S.C. 
3711, 3717, and 3718 or common law. Redisclosure of a mailing address 
obtained from the IRS may be made only for debt collection purposes, 
including to a debt collection agent to facilitate the collection or 
compromise of a Federal claim under the Debt Collection Act of 1982 or 
the Debt Collection Improvement Act of 1996, except that redisclosure 
of a mailing address to a reporting agency is for the limited purpose 
of obtaining a credit report on the particular taxpayer. Any mailing 
address information obtained from the IRS will not be used or shared 
for any other NRC purpose or disclosed by NRC to another Federal, 
State, or local agency which seeks to locate the same taxpayer for its 
own debt collection purposes.
    g. To refer legally enforceable debts to the IRS or to Treasury's 
Debt Management Services to be offset against the debtor's tax refunds 
under the Federal Tax Refund Offset Program.
    h. To prepare W-2, 1099, or other forms or electronic submittals, 
to forward to the IRS and applicable State and local governments for 
tax reporting purposes. Under the provisions of the DCIA, NRC is 
permitted to provide Treasury with Form 1099-C information on 
discharged debts so that Treasury may file the form on NRC's behalf 
with the IRS. W-2 and 1099 Forms contain information on items to be 
considered as income to an individual, including certain travel related 
payments to employees, payments made to persons not treated as 
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part.
    i. To banks enrolled in the Treasury Credit Card Network to collect 
a payment or debt when the individual has given his or her credit card 
number for this purpose.
    j. To another Federal agency that has asked the NRC to effect an 
administrative offset under common law or under 31 U.S.C. 3716 to help 
collect a debt owed the United States. Disclosure under this routine 
use is limited to name, address, SSN, TIN, ITIN, and other information 
necessary to identify the individual; information about the money 
payable to or held for the individual; and other information concerning 
the administrative offset.
    k. To Treasury or other Federal agencies with whom NRC has entered 
into an agreement establishing the terms and conditions for debt 
collection cross servicing operations on behalf of the NRC to satisfy, 
in whole or in part, debts owed to the U.S. Government. Cross servicing 
includes the possible use of all debt collection tools such as 
administrative offset, tax refund offset, referral to debt collection 
contractors, and referral to the Department of Justice. The DCIA 
requires agencies to transfer to Treasury or Treasury-designated Debt 
Collection Centers for cross servicing certain nontax debt over 180 
days delinquent. Treasury has the authority to act in the Federal 
Government's best interest to service, collect, compromise, suspend, or 
terminate collection action under existing laws under which the debts 
arise.
    l. Information on past due, legally enforceable nontax debts more 
than 180 days delinquent will be referred to Treasury for the purpose 
of locating the debtor and/or effecting administrative offset against 
monies payable by the government to the debtor, or held by the

[[Page 63798]]

government for the debtor under the DCIA's mandatory, government-wide 
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database 
of all qualified delinquent nontax debts, and works with agencies to 
match by computer their payments against the delinquent debtor database 
in order to divert payments to pay the delinquent debt. Treasury has 
the authority to waive the computer matching requirement for NRC and 
other agencies upon written certification that administrative due 
process notice requirements have been complied with.
    m. For debt collection purposes, NRC may publish or otherwise 
publicly disseminate information regarding the identity of delinquent 
nontax debtors and the existence of the nontax debts under the 
provisions of the Debt Collection Improvement Act of 1996.
    n. To the Department of Labor (DOL) and the Department of Health 
and Human Services (HHS) to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
match NRC's debtor records with records of DOL and HHS to obtain names, 
name controls, names of employers, addresses, dates of birth, and TINs. 
The DCIA requires all Federal agencies to obtain taxpayer 
identification numbers from each individual or entity doing business 
with the agency, including applicants and recipients of licenses, 
grants, or benefit payments; contractors; and entities and individuals 
owing fines, fees, or penalties to the agency. NRC will use TINs in 
collecting and reporting any delinquent amounts resulting from the 
activity and in making payments.
    o. If NRC decides or is required to sell a delinquent nontax debt 
under 31 U.S.C. 3711(i), information in this system of records may be 
disclosed to purchasers, potential purchasers, and contractors engaged 
to assist in the sale or to obtain information necessary for potential 
purchasers to formulate bids and information necessary for purchasers 
to pursue collection remedies.
    p. If NRC has current and delinquent collateralized nontax debts 
under 31 U.S.C. 3711(i)(4)(A), certain information in this system of 
records on its portfolio of loans, notes and guarantees, and other 
collateralized debts will be reported to Congress based on standards 
developed by the Office of Management and Budget, in consultation with 
Treasury.
    q. To Treasury in order to request a payment to individuals owed 
money by the NRC.
    r. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    s. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information in this system is stored on paper and microfiche, and 
in computer media.

Retrievability:
    Information is retrieved a number of ways, including by name, SSN, 
TIN, license or application number, contract or purchase order number, 
invoice number, voucher number, and vendor code.

Safeguards:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force. Records are kept in 
lockable file rooms or at user's workstations in an area where access 
is controlled by keycard and is limited to NRC and contractor personnel 
who need the records to perform their official duties. The records are 
under visual control during duty hours. Access to automated data 
requires use of proper password and user identification codes by NRC or 
contractor personnel.

Retention and Disposal:
    Paper records are destroyed when six years and three months old in 
accordance with GRS 6-1.a except that administrative claims files, for 
which collection action is terminated without extension, are destroyed 
when ten years and three months old in accordance with GRS 6-10.b. 
Computer files are deleted after the expiration of the retention period 
authorized in accordance with GRS for the disposable hard copy file or 
when no longer needed, whichever is later.

System Manager(s) and Address:
    Director, Division of Accounting and Finance, Office of the Chief 
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Records Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Record source categories include, but are not limited to, 
individuals covered by the system, their attorneys, or other 
representatives; NRC; collection agencies or contractors; employing 
agencies of debtors; and Federal, State and local agencies.

Exemptions Claimed for the System:
    None.
NRC-33

System Name:
    Special Inquiry File--NRC.

System Location:
    Primary system--Special Inquiry Group, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Individuals possessing information regarding or having knowledge of 
matters of potential or actual concern to the Commission in connection 
with the investigation of an accident or incident at a nuclear power 
plant or other nuclear facility, or an incident involving nuclear 
materials or an allegation regarding the public health and safety 
related to the NRC's mission responsibilities.

Categories of Records in the System:
    The system consists of an alphabetical index file bearing 
individual names. The index provides access to associated

[[Page 63799]]

records which are arranged by subject matter, title, or identifying 
number(s) and/or letter(s). The system incorporates the records of all 
Commission correspondence, memoranda, audit reports and data, 
interviews, questionnaires, legal papers, exhibits, investigative 
reports and data, and other material relating to or developed as a 
result of the inquiry, study, or investigation of an accident or 
incident.

Authority for Maintenance of the System:
    42 U.S.C. 2201(c), (i) and (o) (1992).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide information relating to an item which has been 
referred to the Commission or Special Inquiry Group for investigation 
by an agency, group, organization, or individual and may be disclosed 
as a routine use to notify the referring agency, group, organization, 
or individual of the status of the matter or of any decision or 
determination that has been made;
    b. To disclose a record as a routine use to a foreign country under 
an international treaty or convention entered into and ratified by the 
United States;
    c. To provide records relating to the integrity and efficiency of 
the Commission's operations and management and may be disseminated 
outside the Commission as part of the Commission's responsibility to 
inform the Congress and the public about Commission operations; and
    d. For any of the routine uses specified in paragraph numbers 1, 2, 
4, 5, and 6 of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on microfiche, disks, tapes, and paper in file folders. 
Documents are maintained in secured vault facilities.

Retrievability:
    Accessed by name (author or recipient), corporate source, title of 
document, subject matter, or other identifying document or control 
number.

Safeguards:
    These records are located in locking metal filing cabinets or safes 
in a secured facility and are available only to authorized personnel 
whose duties require access.

Retention and Disposal:
    Paper records relating to subject files are retained permanently in 
accordance with NRCS 1-2.2.a. Paper records relating to case files are 
retained permanently in accordance with NRCS 2-20.9.a. Alphabetical 
indexes are retained permanently in accordance with NRCS 1-2.2.a. 
Microfiche records are retained permanently in accordance with NRCS 2-
20.9.a.

System Manager(s) and Address:
    Records Manager, Special Inquiry Group, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12958 will not be disclosed. Information received in 
confidence will not be disclosed to the extent that disclosure would 
reveal a confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    The information in this system of records is obtained from sources 
including, but not limited to, NRC officials and employees; Federal, 
State, local, and foreign agencies; NRC licensees; nuclear reactor 
vendors and architectural engineering firms; other organizations or 
persons knowledgeable about the incident or activity under 
investigation; and relevant NRC records.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-34 [Revoked]

NRC-35

System Name:
    Drug Testing Program Records--NRC.

System Location:
    Primary system--Division of Facilities and Security, Office of 
Administration, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the locations listed in Addendum I, Parts 1 and 2; and at contractor 
testing laboratories at collection/evaluation facilities.

Categories of Individuals Covered by the System:
    Persons including NRC employees, applicants, consultants, 
licensees, and contractors.

Categories of Records in the System:
    These records contain information regarding the drug testing 
program; requests for and results of initial, confirmatory and follow-
up testing, if appropriate; additional information supplied by NRC 
employees, employment applicants, consultants, licensees, or 
contractors in challenge to positive test results; and written 
statements or medical evaluations of attending physicians and/or 
information regarding prescription or nonprescription drugs.

Authority for Maintenance of the System:
    5 U.S.C 7301 (note) (1998); 42 U.S.C. 290dd-2 (1998); Executive 
Order 12564, September 15, 1986; Pub. L. 100-71, Title V Sec. 503 (July 
11, 1987); Pub. L. 100-440, Title VI Sec. 628 (September 22, 1988); 
Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used by the Division of 
Facilities and Security and NRC management:
    a. To identify substance abusers within the agency;
    b. To initiate counseling and/or rehabilitation programs;
    c. To take personnel actions;
    d. To take personnel security actions; and
    e. For statistical purposes.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in file folders, on index cards, and on 
computer media. Specimens are maintained in appropriate environments.

Retrievability:
    Records are indexed and accessed by name, social security number, 
testing position number, specimen number,

[[Page 63800]]

drug testing laboratory accession number, or a combination thereof.

Safeguards:
    Access to and use of these records is limited to those persons 
whose official duties require such access, with records maintained and 
used with the highest regard for personal privacy. Records in the 
Division of Facilities and Security are stored in an approved security 
container under the immediate control of the Director, Division of 
Facilities and Security, or designee. Records at other NRC locations 
and in laboratory/collection/evaluation facilities will be stored under 
appropriate security measures so that access is limited and controlled.

Retention and Disposal:
    Employee acknowledgment of notice forms are destroyed when employee 
separates from testing designated position in accordance with GRS 1-
36.b. Selection and scheduling records, chain of custody records, and 
test results are destroyed when three years old in accordance with GRS 
1-36.c, except for records used in disciplinary actions which are 
destroyed four years after the case is closed. Collection and handling 
record books are destroyed three years after date of last entry in 
accordance with GRS 1-36.d. Electronic records of the Employee Drug 
Testing System are deleted when no longer needed in accordance with GRS 
20-3.b. Index cards are destroyed with related records or sooner if no 
longer needed.

System Manager(s) and Address:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    NRC employees, employment applicants, consultants, and contractors 
who have been identified for drug testing who have been tested; 
physicians making statements regarding medical evaluations and/or 
authorized prescriptions for drugs; NRC contractors for processing 
including, but not limited to, specimen collection, laboratories for 
analysis, and medical evaluations; and NRC staff administering the drug 
testing program to ensure the achievement of a drug-free workplace.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-36

System Name:
    Employee Locator Records Files--NRC.

System Location:
    Primary system--Part 1: Office of Human Resources, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Part 2: Office of the Chief Information Officer, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Part 3: Office of Administration, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.
    Part 4: Office of the Chief Financial Officer, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system exists, in whole or in part, 
in the Office of Nuclear Security and Incident Response, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system-- Duplicate systems may exist, in whole or in 
part, at the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    NRC employees, contractors, and consultants.

Categories of Records in the System:
    These records include, but are not limited to, an individual's 
name, address (home and business), telephone number (home, business, 
and pager), social security number, organization, persons to be 
notified in case of emergency, and other related records.

Authority for Maintenance of the System:
    44 U.S.C. 3101 (1968); Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used for:
    a. Notification (of individual identified by employee) in case of 
an emergency;
    b. Notification of employee regarding matters of official business;
    c. Verification of accuracy of and updates of payroll/personnel 
system files on employee home address and zip code;
    d. Conducting statistical studies, and
    e. The routine use specified in paragraph number 6 of the Prefatory 
Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained within computerized systems and on hardcopy listings.

Retrievability:
    Indexed by name.

Safeguards:
    Electronic records are password protected. Paper copies of records 
are maintained in locked files. Access to and use of these records are 
limited to those persons whose official duties require such access.

Retention and Disposal:
    Records are destroyed when 6 months by shredding in accordance with 
GRS 1-17.c.

System Manager(s) and Address:
    Part 1: Director, Office of Human Resources; Part 2: Chief 
Information Officer; Part 3: Director, Office of Administration; Part 
4: Chief Financial Officer, U. S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

[[Page 63801]]

Record Source Categories:
    Individual on whom the record is maintained, NRC Form 15, 
``Employee Locator Notification'', general personnel records, and other 
related records.

Exemptions Claimed for the System:
    None.
NRC-37

System Name:
    Information Security Files and Associated Records--NRC.

System Location:
    Primary system--Division of Nuclear Security, Office of Nuclear 
Security and Incident Response, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Persons including present or former NRC employees, contractors, 
consultants, licensees, and other cleared persons.

Categories of Records in the System:
    These records include information regarding:
    a. Personnel who are authorized access to specified levels, 
categories and types of information, the approving authority, and 
related documents; and
    b. Names of individuals who classify and/or declassify documents 
(e.g., for the protection of information relating to the U.S. national 
defense and foreign relations) as well as information identifying the 
document.

Authority for Maintenance of the System:
    42 U.S.C 2165 (1999) and 2201(i) (1992); Executive Order 12958, 
April 17, 1995.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in this system may be used for any of the routine uses 
specified in the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained primarily in file folders, on index cards, and on 
computer media.

Retrievability:
    Indexed and accessed by name and/or assigned number.

Safeguards:
    Maintained in locked buildings, containers, or security areas under 
guard and/or alarm protection, as appropriate. Records are processed 
only on systems approved for processing classified information or 
accessible through password protected systems for unclassified 
information. The classified systems are stand alone systems located 
within secure facilities or with removable hard drives that are either 
stored in locked security containers or in alarmed vaults cleared for 
open storage of TOP SECRET information.

Retention and Disposal:
    a. Classified documents, administrative correspondence, document 
receipts, destruction certificates, classified document inventories, 
and related records--retained 2 years, then destroyed by shredding in 
accordance with GRS 18-1;
    b. Top Secret Accounting and Control files: Registers--retained 5 
years after documents shown on form are downgraded, transferred, or 
destroyed by shredding; Accompanying forms--retained until related 
document is downgraded, transferred, or destroyed by shredding in 
accordance with GRS 18-5.a and 18-5.b; and
    c. Automated records are updated monthly and quarterly, and are 
maintained until no longer needed.

System Manager(s) and Address:
    Director, Division of Nuclear Security, Office of Nuclear Security 
and Incident Response, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12958 and will not be disclosed. Other 
information has been received in confidence and will not be disclosed 
to the extent that disclosure would reveal a confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Persons, including NRC employees, contractors, consultants, and 
licensees, as well as information furnished by other Government 
agencies or their contractors.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of NRC regulations.
NRC-38

System Name:
    Mailing Lists--NRC.

System Location:
    Primary system--Reproduction and Distribution Services Branch, Web, 
Publishing, and Distribution Services Division, Office of the Chief 
Information Officer, NRC, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Individuals, including NRC staff, with an interest in receiving 
information from the NRC.

Categories of Records in the System:
    Mailing lists include primarily the individual's name and address. 
Some lists also include title, occupation, and institutional 
affiliation.

Authority for Maintenance of the System:
    44 U.S.C. 3101 (1968).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. For distribution of documents to persons and organizations 
listed on the mailing list; and
    b. For the routine use specified in paragraph number 6 of the 
Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on computer media and paper.

Retrievability:
    Records are accessed by company name, individual name, and file 
code identification number.

[[Page 63802]]

Safeguards:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Automated records are 
password protected.

Retention and Disposal:
    Documents requesting changes are destroyed through the regular 
trash disposal system after appropriate revision of the mailing list or 
after 3 months in accordance with GRS 13.4.a, whichever is sooner; 
lists are retained until cancelled or revised, then destroyed through 
the regular trash disposal system in accordance with GRS 13.4.b. 
Computer files are deleted after cancelled or revised or when no longer 
needed, whichever is later.

System Manager(s) and Address:
    Chief, Reproduction and Distribution Services Branch, Web, 
Publishing and Distribution Services Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    NRC staff, NRC licensees, and individuals expressing an interest in 
NRC activities and publications.

Exemptions Claimed for the System:
    None.
NRC-39

System Name:
    Personnel Security Files and Associated Records--NRC.

System Location:
    Primary system--Division of Facilities and Security, Office of 
Administration, NRC, Two White Flint North, 11545 Rockville Pike, 
Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the locations listed in Addendum I, Parts 1 and 2; and the 
Department of Energy, Germantown, Maryland.

Categories of Individuals Covered by the System:
    Persons including NRC employees, employment applicants, 
consultants, contractors, and licensees; other Government agency 
personnel, other persons who have been considered for a personnel 
clearance, special nuclear material access authorization, unescorted 
access to NRC buildings or nuclear power plants, NRC building access, 
access to Federal automated information systems or data, or 
participants in the criminal history program; aliens who visit NRC's 
facilities; and actual or suspected violators of laws administered by 
NRC.

Categories of Records in the System:
    These records contain information about individuals, which include, 
but are not limited to, their name(s), address, date and place of 
birth, social security number, identifying information, citizenship, 
residence history, employment history, military history, financial 
history, foreign travel, foreign contacts, education, spouse/cohabitant 
and relatives, personal references, organizational membership, medical, 
fingerprint cards, criminal record, and security clearance history. 
These records also contain copies of personnel security investigative 
reports from other Federal agencies, summaries of investigative 
reports, results of Federal agency indices checks, records necessary 
for participation in the criminal history program, reports of personnel 
security interviews, clearance actions information (e.g., grants and 
terminations), access approval/disapproval actions related to NRC 
building access or unescorted access to nuclear plants, or access to 
Federal automated information systems or data, violations of laws, 
reports of security infraction, and other related personnel security 
processing documents.

Authority for Maintenance of the System:
    40 U.S.C. 318 (1988); 42 U.S.C 2165 (1999) and 2201(i) (1992); 
Executive Order (E.O.) 9397, November 22, 1943; E.O. 10450, April 27, 
1953; E.O. 12958, April 17, 1995; E.O. 12968, August 2, 1995; E.O. 
10865, February 20, 1960; 10 CFR part 11 (2000); Pub. L. 99-399 (100 
Stat. 876) August 27, 1986; OMB Circular No. A-130, November 30, 2000; 
5 CFR parts 731 and 732 and authorities cited therein; Pub. L. 99-500 
(100 Stat. 1783-335) October 18, 1986.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used by the Division of 
Facilities and Security and on a need-to-know basis by appropriate NRC 
officials, Hearing Examiners, Personnel Security Review Panel members, 
Office of Personnel Management, Central Intelligence Agency, and other 
Federal agencies:
    a. To determine clearance or access authorization eligibility;
    b. To determine eligibility for access to NRC buildings or access 
to Federal automated information systems or data;
    c. To certify clearance or access authorization;
    d. To maintain the NRC personnel security program;
    e. To provide licensees criminal history information needed for 
their unescorted access or access to safeguard information 
determinations; and
    f. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained primarily in file folders, on tape, computer media, and 
microfiche.

Retrievability:
    Indexed and accessed by name, social security number, docket 
number, or a combination thereof.

Safeguards:
    File folders and computer printouts are maintained in security or 
controlled areas under guard and/or alarm protection, as appropriate. 
Automated records are password protected.

Retention and Disposal:
    a. Personnel security clearance/access authorization files--destroy 
case files upon notification of death or 5 years from date of 
termination of access authorization or final administrative action in 
accordance with GRS 18-22.a;
    b. Request for Visit or Access Approval--maximum security areas 
retained 5 years after final entry or after date of document, as 
appropriate, in accordance with GRS 18-17.a; Other areas: Retained 2 
years after final entry or after date of document, then destroyed by 
approved method of destruction in accordance with GRS 18-17.b;
    c. Other security clearance/access authorization administration 
files--retained 2 years after final entry or after date of document, 
then destroyed by approved method of destruction in accordance with GRS 
18-8; and
    d. Criminal history record computer files are deleted when no 
longer needed.

[[Page 63803]]

System Manager(s) and Address:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12958 and will not be disclosed. Other 
information has been received in confidence and will not be disclosed 
to the extent the disclosure would reveal a confidential source.

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Persons including NRC applicants, employees, contractors, 
consultants, licensees, visitors and others, as well as information 
furnished by other Government agencies or their contractors.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-40

System Name:
    Facility Security Access Control Records--NRC.

System Location:
    Primary system--Division of Facilities and Security, Office of 
Administration, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the locations listed in Addendum I, Part 2.

Categories of Individuals Covered by the System:
    Persons including current and former NRC employees, consultants, 
contractors, other Government agency personnel, and approved visitors.

Categories of Records in the System:
    These records include information regarding: (1) NRC personal 
identification badges issued for continued access to NRC-controlled 
space; and (2) records regarding visitors to NRC. These records 
include, but are not limited to, an individual's name, social security 
number, electronic image, badge number, citizenship, employer, purpose 
of visit, person visited, date and time of visit, and other information 
contained on government issued credentials.

Authority for Maintenance of the System:
    42 U.S.C. 2165 (1999) and 2201 (i), (k) and (p) (1992); 5 CFR part 
2634; Executive Order (E.O.) 9397, November 22, 1943; E.O. 12958, April 
20, 1995.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used to control access to NRC 
classified information and to NRC spaces by human or electronic means.
    Information (identification badge) may also be used for tracking 
applications within the NRC for other than security access purposes.
    The electronic image used for the NRC employee personal 
identification badge may be used for other than security purposes only 
with the written consent of the subject individual.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, NRC may disclose information and digital image 
contained in a record in this system of records without the consent of 
the subject individual if the disclosure is compatible with the purpose 
for which the record was collected under any of the routine uses 
specified in the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper forms in logs and files, and on 
computer media.

Retrievability:
    Information is indexed and accessed by individual's name, social 
security number, identification badge number, employer's name, date of 
visit, or sponsor's name.

Safeguards:
    All records are maintained in NRC-controlled space that is secured 
after normal duty hours or in security areas under guard presence. 
Automated records are protected by password.

Retention and Disposal:
    a. Records and forms related to NRC identification badges are 
retained in files and destroyed when superseded or obsolete in 
accordance with GRS 18-23.
    b. Manual visitor logs are retained in cabinets and destroyed 2 
years after date of entry in accordance with GRS 18-17.b.
    c. The automated access control system reflects access to 
controlled areas and employee/contractor/visitor identification 
information. These records are disposed of after the retention period 
for those records identified in a. and b., or when no longer needed, 
whichever is later.

System Manager(s) and Address:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Persons including NRC employees, contractors, consultants, 
employees of other Government agencies, and visitors.

Exemptions Claimed for the System:
    None.
NRC-41

System Name:
    Tort Claims and Personal Property Claims--NRC.

System Location:
    Primary system--Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, in 
the Office of the Chief Financial Officer (OCFO), NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland,

[[Page 63804]]

and at the locations listed in Addendum I, Parts 1 and 2. Other NRC 
systems of records, including but not limited to, NRC-18, ``Office of 
the Inspector General (OIG) Investigative Records--NRC,'' and NRC-32, 
``Office of the Chief Financial Officer Financial Transactions and Debt 
Collection Management Records--NRC,'' may contain some of the 
information in this system of records.

Categories of Individuals Covered by the System:
    Individuals who have filed claims with NRC under the Federal Tort 
Claims Act or the Military Personnel and Civilian Employees' Claims Act 
and individuals who have matters pending before the NRC that may result 
in a claim being filed.

Categories of Records in the System:
    This system contains information relating to loss or damage to 
property and/or personal injury or death in which the U.S. Government 
may be liable. This information includes, but is not limited to, the 
individual's name, home address and phone number, work address and 
phone number, claim forms and supporting documentation, police reports, 
witness statements, medical records, insurance information, 
investigative reports, repair/replacement receipts and estimates, 
litigation documents, court decisions, and other information necessary 
for the evaluation and settlement of claims and pre-claims.

Authority for Maintenance of the System:
    Federal Tort Claims Act, 28 U.S.C. 2671 et seq. (2000); The 
Military Personnel and Civilian Employees' Claims Act of 1964, as 
amended, 31 U.S.C. 3721 (1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, NRC may disclose information contained in a record in 
this system of records without the consent of the subject individual if 
the disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To third parties, including claimants' attorneys, insurance 
companies, witnesses, potential witnesses, local police authorities 
where an accident occurs, and others who may have knowledge of the 
matter to the extent necessary to obtain information that will be used 
to evaluate, settle, refer, pay, and/or adjudicate claims.
    b. To the Department of Justice (DOJ) when the matter comes within 
their jurisdiction, such as to coordinate litigation or when NRC's 
authority is limited and DOJ advice or approval is required before NRC 
can award, adjust, compromise, or settle certain claims.
    c. To the appropriate Federal agency or agencies when a claim has 
been incorrectly filed with NRC or when more than one agency is 
involved and NRC makes agreements with the other agencies as to which 
one will investigate the claim.
    d. The Department of the Treasury to request payment of an award, 
compromise, or settlement of a claim.
    e. Information contained in litigation records is public to the 
extent that the documents have been filed in a court or public 
administrative proceeding, unless the court or other adjudicative body 
has ordered otherwise. This public information, including information 
concerning the nature, status, and disposition of the proceeding, may 
be disclosed to any person, unless it is determined that release of 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    f. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    g. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Disclosure to Consumer Reporting Agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosure of information to a consumer reporting agency is not 
considered a routine use of records. Disclosures may be made from this 
system of records to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal 
Claims Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) 
(1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information in this system of records is stored on paper, in log 
books, and on computer media.

Retrievability:
    Information is indexed and accessed by the claimant's name and/or 
claim number.

Safeguards:
    The paper records and log books are stored in locked file cabinets 
or locked file rooms and access is restricted to those agency personnel 
whose official duties and responsibilities require access. Automated 
records are protected by password.

Retention and Disposal:
    a. Tort claims and employee claims are destroyed six years and 
three months after payment or disallowance in accordance with GRS 6-
10.a.
    b. Claims affected by a court order or subject to litigation are 
destroyed after the related action is concluded, or when six years and 
three months old, whichever is later, in accordance with GRS 10-6.c.
    c. Log books are destroyed or deleted when no longer needed in 
accordance with GRS 23-8.
    d. Copies of memoranda contained on electronic media are deleted 
when no longer needed in accordance with GRS 20-13.
    e. Copies of tort claims and personal property claims that become 
part of NRC's Litigation Case File are retained by the Government 
permanently in accordance with NRCS 2-13.4.

System Manager(s) and Address:
    Assistant General Counsel for Administration, Office of the General 
Counsel, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information is obtained from a number of sources, including but not 
limited to, claimants, NRC employees involved in the incident, 
witnesses or others having knowledge of the matter, police reports, 
medical reports, investigative reports, insurance companies, and 
attorneys.

Exemptions Claimed for the System:
    None.

[[Page 63805]]

NRC-42

System Name:
    Skills Assessment and Employee Profile Records--NRC.

System Location:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the locations listed in Addendum I, Parts 1 and 2. This system of 
records may contain some of the information contained in other system 
of records. These other systems may include, but are not limited to:
    NRC-11, General Personnel Records (Official Personnel Folder and 
Related Records)--NRC; NRC-19, Official Personnel Training Records 
Files--NRC;

Categories of Individuals Covered:
    Current, prospective, and former NRC employees, experts, 
consultants, contractors.

Categories of Records in the System:
    Specific information maintained on individuals includes individual 
skills assessments that identify the knowledge and skills possessed by 
the individual and the level of skills possessed, and may include a 
skills profile containing, but not limited to, their name; service 
computation date; series and grade; education; training; work and 
skills experience; special qualifications; licenses and certificates 
held; career interests, goals and objectives; and availability for 
travel or geographic relocation.

Authority for Maintenance of the System:
    5 U.S.C. 3396 (1991); 5 U.S.C. 4103 (1994); 42 U.S.C. 2201 (1992); 
Executive Order (E.O.) 9397, November 22, 1943; E.O. 11348, February 
20, 1967, as amended by E.O. 12107, December 28, 1978; Pub. L. 104-106, 
National Defense Authorization Act for Fiscal Year 1996, sec. 5125, 
Agency Chief Information Officer, February 10, 1996.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    The primary use of the records will be to assess the knowledge and 
skills needed to perform the functions assigned to individuals and 
their organizations.
    Information in the system may be used by the NRC to assess the 
skills of the staff to develop an organizational training plan/program; 
to prepare individual training plans; to develop recruitment plans; and 
to assign personnel. Other offices may maintain similar kinds of 
records relative to their specific duties, functions, and 
responsibilities.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, which includes disclosure to other NRC employees who 
have a need for the information in the performance of their duties, NRC 
may disclose information contained in this system of records without 
the consent of the subject individual if the disclosure is compatible 
with the purpose for which the information was collected under the 
following routine uses:
    a. To employees and contractors of other Federal, State, local, and 
foreign agencies or to private entities in connection with joint 
projects, working groups, or other cooperative efforts in which the NRC 
is participating.
    b. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposition of Records in the System:
Storage:
    Information is maintained in computerized form (Strategic Workforce 
Planning System) and in paper copy. Computerized form includes 
information stored in memory, on disk, and on computer printouts.

Retrievability:
    Information may be retrieved in a number of ways, including but not 
limited to the individual's name, office, or skill level; various 
skills, knowledge, training, education, or work experience; or subject 
or key words developed for the system.

Safeguards:
    Records are maintained in buildings where access is controlled by a 
security guard force. Records are maintained in areas where access is 
controlled by keycard and is limited to NRC and contractor personnel 
and to others who need the records to perform their official duties. 
Access to computerized records requires use of proper password and user 
identification codes.

Retention and Disposal:
    System input records are destroyed after the information is 
converted to electronic medium and verified in accordance with GRS 20-
2.a and b. System data maintained electronically are currently 
unscheduled and must be retained until a records disposition schedule 
for this information is approved by the National Archives and Records 
Administration. Hard copy records documenting skills requirements, 
assessments, strategies, and plans for meeting the requirements are 
currently unscheduled and must be retained until a records disposition 
schedule for this information is approved by the National Archives and 
Records Administration.

System Manager(s) and Address:
    Chief, Workforce Planning and Information Management, Office of 
Human Resources, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure''.

Contesting Record Procedure:
    Same as ``Notification procedure''.

Record Source Categories:
    Information in this system of records is obtained from a number of 
sources, including but not limited to the individual to whom it 
pertains, information derived from that supplied by the individual, 
other systems of records, supervisors and other NRC officials, 
contractors, and other agencies or entities.

Exemptions Claimed for the System:
    None.
NRC-43

System Name:
    Employee Health Center Records--NRC.

System Location:
    Primary system--NRC Employee Health Center, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the NRC's regional and other offices listed in Addendum I, Parts 1 
and 2, and/or at any other health care facilities operating

[[Page 63806]]

under a contract or agreement with NRC for health-related services. 
This system may contain some of the information maintained in other 
systems of records, including NRC-11, ``General Personnel Records 
(Official Personnel Folder and Related Records)--NRC,'' NRC-17, 
``Occupational Injuries and Illness Records--NRC,'' and NRC-44, 
``Employee Fitness Center Records--NRC.''

Categories of Individuals Covered by the System:
    Current and former NRC employees, consultants, contractors, other 
Government agency personnel, and anyone on NRC premises who requires 
emergency or first-aid treatment.

Categories of Records in the System:
    This system is comprised of records developed as a result of 
voluntary employee use of health services provided by the Health 
Center, and of emergency health services rendered by Health Center 
staff to individuals for injuries and illnesses suffered while on NRC 
premises. Specific information maintained on individuals may include, 
but is not limited to, their name, date of birth, and Social Security 
number; medical history and other biographical data; test reports and 
medical diagnoses based on employee health maintenance physical 
examinations or health screening programs (tests for single medical 
conditions or diseases); history of complaint, diagnosis, and treatment 
of injuries and illness rendered by the Health Center staff; 
immunization records; records of administration by Health Center staff 
of medications prescribed by personal physicians; medical consultation 
records; statistical records; daily log of patients; and medical 
documentation such as personal physician correspondence, test results 
submitted to the Health Center staff by the employee; and occupational 
health records. Forms used to obtain or provide information include, 
but are not limited to, the following:

    (1) Employee Health Record.
    (2) Immunization/Health Profile.
    (3) Problem List.
    (4) Progress Notes.
    (5) Consent for Release of Medical Information.
    (6) Against Medical Advice (AMA) Release.
    (7) Patient Treatment Record.
    (8) Injection Record.
    (9) Allergy.
    (10) Respirator Certification Form.
    (11) Pre-travel Questionnaire.
    (12) Flu Vaccine Form.
    (13) Pneumonia Vaccine Form.
    (14) TB Test Form.
    (15) Office of Workers' Compensation Programs (OWCP) 
Occupational Injury Form.
    (16) Medical History.
    (17) Medical Examination.
    (18) Prostate Symptoms Questionnaire.
    (19) Proctosigmoidoscopy Form.

Authority for Maintenance of the System:
    5 U.S.C. 7901 (1996); Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To refer information required by applicable law to be disclosed 
to a Federal, State, or local public health service agency concerning 
individuals who have contracted certain communicable diseases or 
conditions in an effort to prevent further outbreak of the disease or 
condition.
    b. To disclose information to the appropriate Federal, State, or 
local agency responsible for investigation of an accident, disease, 
medical condition, or injury as required by pertinent legal authority.
    c. To disclose information to the Office of Workers' Compensation 
Programs in connection with a claim for benefits filed by an employee.
    d. To Health Center staff and medical personnel under a contract or 
agreement with NRC who need the information in order to schedule, 
conduct, evaluate, or follow up on physical examinations, tests, 
emergency treatments, or other medical and health care services.
    e. To refer information to private physicians designated by the 
individual when requested in writing.
    f. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    g. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in file folders, on microfiche, on computer 
media, and on file cards, logs, x-rays, and other medical reports and 
forms.

Retrievability:
    Records are retrieved by the individual's name, date of birth, and 
Social Security number, or any combination of those identifiers.

Safeguards:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force and entry to each floor 
is controlled by keycard. Records in the system are maintained in 
lockable file cabinets with access limited to agency or contractor 
personnel whose duties require access. The records are under visual 
control during duty hours. Access to automated data requires use of 
proper password and user identification codes by authorized personnel.

Retention and Disposal:
    Records documenting an individual employee's medical history, 
physical condition, and visits to Government health facilities, for 
nonwork-related purposes, are maintained for six years from the date of 
the last entry as are records on consultants, contractors, other 
Government agency personnel, and anyone on NRC premises who requires 
emergency or first-aid treatment in accordance with GRS 1-19. Health 
Center control records such as logs or registers reflecting daily 
visits are destroyed three months after the last entry if the 
information is summarized on a statistical report in accordance with 
GRS 1-20a and two years after the last entry if the information is not 
summarized in accordance with GRS 1-20b. Occupational health records/
long-term medical records are retained in accordance with GRS 1-21a. 
Employees are given copies of their records if requested upon 
separation from the agency.

System Manager(s) and Address:
    Manager, Employee Assistance and Wellness Services, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001; comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9; and provide their full 
name, any former name(s), date of birth, and Social Security number.

Record Access Procedure:
    Same as ``Notification procedure.''

[[Page 63807]]

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records is obtained from a number of 
sources including, but not limited to, the individual to whom it 
pertains; laboratory reports and test results; NRC Health Center 
physicians, nurses, and other medical technicians or personnel who have 
examined, tested, or treated the individual; the individual's coworkers 
or supervisors; other systems of records; the individual's personal 
physician(s); NRC Fitness Center staff; other Federal agencies; and 
other Federal employee health units.

Exemptions Claimed for the System:
    None.
NRC-44

System Name:
    Employee Fitness Center Records--NRC.

System Location:
    Primary system--NRC Fitness Center, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the NRC's regional and other offices listed in Addendum I, Parts 1 
and 2, and/or at other facilities operating under a contract or 
agreement with NRC for fitness-related services. This system may 
contain some of the information maintained in other systems of records, 
including NRC-32, ``Office of the Chief Financial Officer Financial 
Transactions and Debt Collection Management Records-NRC.''

Categories of Individuals Covered by the System:
    NRC employees who apply for membership in the Fitness Center as 
well as current and inactive Fitness Center members.

Categories of Records in the System:
    The system includes employees' applications to participate in NRC's 
Fitness Center, information on individuals' degree of physical fitness 
and their fitness activities and goals, and various forms, memoranda, 
and correspondence related to Fitness Center membership and financial/
payment matters. Specific information contained in the application for 
membership includes the employee applicant's name, gender, age, Social 
Security number, height, weight, and medical information, including a 
history of certain medical conditions; the name of the individual's 
personal physician and any prescription or over-the-counter drugs taken 
on a regular basis; and the name and address of a person to be notified 
in case of emergency. Forms used to obtain or provide information 
include, but are not limited to, the following:

    (1) Application Package.
    (2) Release of Medical Information/Physician's Statement.
    (3) Fitness Assessment.
    (4) Pre-exercise Health Screening.
    (5) Account Logs.
    (6) Terminated Memberships.
    (7) New Memberships.
    (8) Monthly Dues Collected.
    (9) Accident Report.
    (10) ``Dear Participant'' Letter.
    (11) Refund Request.
    (12) Regional Employee Sign-in Log.
    (13) Member of the Month.
    (14) User Suggestion Form.

Authority for Maintenance of the System:
    5 U.S.C. 7901 (1996) ; Executive Order 9397, November 22, 1943.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To the individual listed as an emergency contact, in the event 
of an emergency.
    b. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 or 2906.
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Disclosures to Consumer Reporting Agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on computer media and in paper form in logs 
and files.

Retrievability:
    Information is indexed and accessed by an individual's name and/or 
Social Security number.

Safeguards:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force. Access to the Fitness 
Center is controlled by keycard and bar code verification. Records in 
paper form are stored alphabetically by individuals' names in lockable 
file cabinets maintained in the NRC Fitness Center where access to the 
records is limited to agency and Fitness Center personnel whose duties 
require access. The records are under visual control during duty hours. 
Automated records are protected by screen saver. Access to automated 
data requires use of proper password and user identification codes. 
Only authorized personnel have access to areas in which information is 
stored.

Retention and Disposal:
    Fitness Center records are currently unscheduled and must be 
retained until the National Archives and Records Administration 
approves a records disposition schedule for this material.

System Manager(s) and Address:
    Safety and Health Program Manager, Office of Human Resources, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification procedure.''

Contesting Record Procedure:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records is principally obtained from 
the individuals upon whom the records are

[[Page 63808]]

maintained. Other sources of information include, but are not limited 
to, the NRC Fitness Center Director and other staff, physicians 
retained by the NRC, and the individuals' personal physicians.

Exemptions Claimed for the System:
    None.
    Addendum I--List of U.S. Nuclear Regulatory Commission 
Locations.
    Part 1--NRC Headquarters Offices.
    1. One White Flint North, 11555 Rockville Pike, Rockville, 
Maryland 20852-2738.
    2. Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland 20852-2738.
    3. Warehouse, 5000 Boiling Brook Parkway, Rockville, Maryland 
20852-2738.
    Part 2--NRC Regional Offices.
    1. NRC Region I, 475 Allendale Road, King of Prussia, 
Pennsylvania 19406-1415.
    2. NRC Region II, Atlanta Federal Center, 23 T85, 61 Forsyth 
Street, SW., Atlanta, Georgia 30303-3415.
    3. NRC Region III, 801 Warrenville Road, Lisle, Illinois 60532-
4351.
    4. NRC Region IV, 611 Ryan Plaza Drive, Suite 400, Arlington, 
Texas 76011-8064.
    5. High-Level Waste Management Office, 1551 Hillshire Drive, Las 
Vegas, Nevada 89134.
    6. NRC Technical Training Center, 5746 Marlin Road, Suite 200, 
Chattanooga, Tennessee 37411-5677.

    Dated in Rockville, Maryland, this 4th day of October, 2002.

    For the Nuclear Regulatory Commission.
Stuart Reiter,
Chief Information Officer.
[FR Doc. 02-25994 Filed 10-11-02; 8:45 am]
BILLING CODE 7590-01-P