[Federal Register Volume 67, Number 193 (Friday, October 4, 2002)]
[Notices]
[Pages 62268-62270]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-25242]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 18, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

[[Page 62269]]


ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of Industry and Security (N1-476-
02-3, 15 items, 10 temporary items). Records accumulated by the Office 
of the Assistant Secretary for Export Administration. Included are such 
records as country files, chronological files, export control subject 
files, and licensing logs and decision files. Electronic copies of 
records created using electronic mail and word processing are also 
included. Records proposed for permanent retention include 
recordkeeping copies of subject files accumulated by the Assistant and 
Deputy Assistant Secretary, export policy advisory committee files, 
review board files, and operating committee files.
    2. Department of Defense, Defense Information Systems Agency (N1-
371-02-6, 46 items, 46 temporary items). Records relating to classified 
information accounting and control, information security, physical 
security, personnel security, communications security, and special 
compartmented information. Also included are electronic copies of 
documents created using electronic mail and word processing.
    3. Department of Energy, Bonneville Power Administration (N1-305-
02-1, 21 items, 21 temporary items). Records relating to the 
development and management of RTO West, a Regional Transmission 
Organization. Included are such records as reports, analyses, financial 
and technical records, and supporting materials. Also included are 
electronic copies of records created using word processing and 
electronic mail.
    4. Department of Justice, Executive Office for United States 
Attorneys (N1-60-99-1, 26 items, 14 temporary items). Inputs, outputs, 
master files, and system documentation of the automated case 
management, collection management, and personnel resource management 
systems. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are the following master files with related system documentation: civil 
flagged master file; criminal flagged master file; criminal charge 
file; civil immediate declinations file; and criminal immediate 
declinations file. Also proposed for permanent retention are 
recordkeeping copies of the United States Attorney Annual Statistical 
Report.
    5. Department of Justice, United States Attorneys Offices (N1-118-
99-1, 7 items, 7 temporary items). Inputs, outputs, master files, and 
system documentation for the automated case management system (Legal 
Information Office Network System), collection management, and 
personnel management systems of the United States Attorneys. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    6. Department of the Treasury, Bureau of the Public Debt (N1-53-02-
13, 2 items, 2 temporary items). Records relating to redemption table 
verification and interest rate certification of current income bonds.
    7. Environmental Protection Agency, Office of Enforcement and 
Compliance Assurance (N1-412-02-03, 5 items, 3 temporary items). 
Electronic software programs and paper and electronic input records 
associated with the Section Seven Tracking System, as automated system 
used to register and monitor domestic and foreign pesticide producing 
companies. The electronic data in this system is proposed for permanent 
retention as is the system documentation.
    8. Federal Emergency Management Agency, Office of General Counsel 
(N1-311-02-4, 5 items, 5 temporary items). Records relating to the 
agency's Alternative Dispute and Resolution Program, including such 
records as case files, agreements, an electronic case file database, 
statistical reports, and summaries. Also included are electronic copies 
of records created using electronic mail and word processing.
    9. Office of the Corrections Trustee, Agency-wide (N1-220-02-25, 5 
items, 3 temporary items). Staff working files, financial records, and 
electronic copies of records created using electronic mail and word 
processing. Records proposed for permanent retention include 
recordkeeping copies of organization and interagency workgroup files, 
correspondence files, appointment calendars, and publications.

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    Dated: September 30, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-25242 Filed 10-3-02; 8:45 am]
BILLING CODE 7515-01-P