[Federal Register Volume 67, Number 188 (Friday, September 27, 2002)]
[Notices]
[Pages 61078-61080]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-24396]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Delete and Amend Systems of Records.

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SUMMARY: The Department of the Army is deleting and amending systems of 
records notices in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 28, 2002 unless comments are received which result in a 
contrary determination.

ADDRESSES: Freedom of Information/Privacy Act Division, U.S. Army 
Records Management and Declassification Agency, ATTN: TAPC-FOIA/PA, 
7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Mrs. Rose Marie Christensen at (703) 
806-5698 or DSN 656-5698 or Ms. Janice Thornton at (703) 806-7138 or 
DSN 656-7138.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The

[[Page 61079]]

proposed amendments are not within the purview of subsection (r) of the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the 
submission of a new or altered system report.

    Dated: September 19, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

DELETION

A0210-7b TAPC

System name:
    Commercial Solicitation Ban Lists (May 11, 1998, 63 FR 25840).

Reason:
    Corporations, partnerships, sole proprietorships, professional 
groups, businesses, whether incorporated or unincorporated, and other 
commercial entities are not ``individuals'' subject to the Privacy Act. 
Therefore, this system of records is being deleted from the Department 
of the Army's inventory of Privacy Act systems of records notices.
Amendments
    The Preamble to the Department of the Army's Compilation of Privacy 
Act systems of records notices is being amended by replacing paragraphs 
three and four with the following:

For Further Assistance:
    Any questions should be addressed to the Freedom of Information/
Privacy Act Division, U.S. Army Records Management and Declassification 
Agency, ATTN: TAPC-FOIA/PA, 7798 Cissna Road, Suite 205, Springfield, 
VA 22153-3166.

Points of Contact:
    Mrs. Rose Marie Christensen at (703) 806-5698 or DSN 656-5698 or 
Ms. Janice Thornton at (703) 806-7138 or DSN 656-7138.
* * * * *
A0690-990-2 ASA(M&RA)

System name:
    Voluntary Leave Transfer Program Records (July 13, 2000, 65 FR 
43300).

Changes:
System identifier:
    Delete entry and replace with ``A0690-990-2 SAMR''.
* * * * *
A0690-990-2 SAMR

System name:
    Voluntary Leave Transfer Program Records.

System location:
    Records on current Federal employees are maintained by the local 
Civilian Personnel Advisory Centers at each installation. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the voluntary 
leave transfer program as either a donor or a recipient.

Categories of records in the system:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, and the status of that 
hardship.
    The file may also contain medical or physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 6331 et seq., Leave; 10 U.S.C. 3013, Secretary of the 
Army; Army Regulation 690-990-2, Hours of Duty, Pay and Leave 
Annotated; 5 CFR part 630; and E.O. 9397 (SSN).

Purpose(s):
    The file is used in managing the Army's Voluntary Leave Transfer 
Program. The recipient's name, position data, organization, and a brief 
hardship description are published internally for passive solicitation 
purposes. The Social Security Number is sought to effectuate the 
transfer of leave from the donor's account to the recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness
    Where leave donor and leave recipient are employed by different 
Federal agencies, to the personnel and pay offices of the Federal 
agency involved to effectuate the leave transfer.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper in file folders and electronic media storage.

Retrievability:
    By surname or Social Security Number.

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in performance of their 
official duties. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software.

Retention and disposal:
    Disposition pending (until NARA disposition is approved, treat as 
permanent).

System manager(s) and address:
    Director of Civilian Personnel, Assistant Secretary of the Army, 
Manpower and Reserve Affairs Policy and Program Development, 200 
Stovall Street, Alexandria, VA 22332-0300.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Assistant Secretary of the Army, Manpower and Reserve Affairs 
Policy and Program Development, 200 Stovall Street, Alexandria, VA 
22332-0300.
    For verification purposes, the individual should provide full name, 
current address, and Social Security Number and the request must be 
signed.

Record access procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Assistant Secretary of the Army, Manpower and Reserve Affairs 
Policy and Program Development, 200 Stovall Street, Alexandria, VA 
22332-0300.
    For verification purposes, the individual should provide full name, 
current address, and Social Security Number and the request must be 
signed.

[[Page 61080]]

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

Exemptions claimed for the system:
    None.
[FR Doc. 02-24396 Filed 9-26-02; 8:45 am]
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