[Federal Register Volume 67, Number 184 (Monday, September 23, 2002)]
[Notices]
[Pages 59576-59577]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-24038]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 7, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-02-1, 4 items, 
2

[[Page 59577]]

temporary items). Extra copies of fire reports and related 
documentation as well as electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of these 
files are proposed for permanent retention.
    2. Department of Defense, National Imagery and Mapping Agency (N1-
537-02-2, 2 items, 2 temporary items). Individual procurement 
appointment files relating to participants in purchase card programs. 
Also included are electronic copies of records created using word 
processing and electronic mail.
    3. Department of Justice, Federal Bureau of Investigation (N1-65-
02-5, 1 item, 1 temporary item). Hard copy fingerprint cards generated 
in connection with background investigations of military enlistees.
    4. Department of Justice, National Drug Intelligence Center (N1-
523-02-1, 8 items, 6 temporary items). Staff meeting files, firearms 
training records, and training materials that do not pertain to law 
enforcement. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of executive level meeting files and 
training materials for law enforcement training.
    5. Department of Justice, National Drug Intelligence Center (N1-
523-02-2, 6 items, 3 temporary items). Policy files that do not pertain 
to the agency's mission, including electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of mission-related policy files and 
records that pertain to agreements.
    6. Department of the Navy, Agency-wide (N1-NU-02-03, 5 items, 4 
temporary items). Records relating to international agreements 
accumulated by the International Programs Office. The records include 
Navy annexes to data exchange agreements, newsletters, and charts. Also 
included are electronic copies of records created using electronic mail 
and word processing. Recordkeeping copies of case files pertaining to 
agreements are proposed for permanent retention.
    7. Department of the Navy, Agency-wide (N1-NU-02-04, 13 items, 13 
temporary items). Records relating to security assistance policy 
accumulated by the International Programs Office. Included are 
budgetary documents, case files relating to such matters as foreign 
military sales and other assistance programs, and inter-service 
agreements for administrative services. Also included are electronic 
copies of records created using electronic mail and word processing.
    8. Department of State, Bureau of Human Resources (N1-59-00-8, 23 
items, 21 temporary items). Records accumulated by the Office of the 
Executive Director relating to administrative oversight and support. 
Included are such records as subject files, the personnel action 
handbook master, performance files, and several databases containing 
personnel data for employees, including Foreign Service Nationals. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention is the 
master file of the main personnel system and microfilm copies of 
employee service record cards from 1940 to 1975.
    9. Department of State, Assistant Secretary for Intelligence and 
Research (N1-59-02-7, 2 items, 1 temporary item). Electronic copies of 
documents created using electronic mail and word processing that are 
associated with the office's subject files. Proposed for permanent 
retention are the recordkeeping copies of these files.
    10. Department of State, Office of the Secretary of State (N1-59-
02-8, 2 items, 1 temporary item). Electronic copies of documents 
created using electronic mail and word processing that pertain to 
memorandums of conversations. Recordkeeping copies of these files are 
proposed for permanent retention.
    11. Department of State, Office of Information Technology 
Operations and Management for the Bureau of Educational and Cultural 
Affairs and the Coordinator of International Information Programs (N1-
59-02-9, 26 items, 26 temporary items). Records relating to information 
technology operations and management, including such matters as the 
management of computer equipment and software, tape libraries, system 
backups, data security, and user support. Also included are electronic 
copies of records created using electronic mail and word processing.
    12. Department of the Treasury, Financial Management Service (N1-
425-02-2, 4 items, 4 temporary items). Electronic copies of documents 
created using electronic mail and word processing relating to foreign 
claim files and to closed court cases concerning forgery and alteration 
of government checks. This schedule also increases retention period for 
recordkeeping copies of these files, which were previously approved for 
disposal.
    13. Court Service and Offender Supervision Agency, Community 
Supervision Services Division (N1-562-02-1, 3 items, 3 temporary 
items). Case files for offenders in the District of Columbia Superior 
Court system who are under parole, supervised release, and/or probation 
supervision. Included are electronic copies of documents created using 
electronic mail and word processing.
    14. Peace Corps, Management Division (N1-490-02-1, 1 item, 1 
temporary item). Electronic records accumulated by the Office of 
Information Resources Management that are used for tracking staff 
access to and use of agency automated systems.

    Dated: September 12, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services, Washington, DC.
[FR Doc. 02-24038 Filed 9-20-02; 8:45 am]
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