[Federal Register Volume 67, Number 178 (Friday, September 13, 2002)]
[Notices]
[Pages 58081-58083]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-23350]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 28, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi

[[Page 58082]]

Road, College Park, MD 20740-6001. Requests also may be transmitted by 
FAX to 301-837-3698 or by e-mail to [email protected]. Requesters 
must cite the control number, which appears in parentheses after the 
name of the agency which submitted the schedule, and must provide a 
mailing address. Those who desire appraisal reports should so indicate 
in their request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Office of the Secretary (N1-16-02-1, 
3 items, 2 temporary items). Records accumulated by the Office of the 
Under Secretary for Food Safety, 1997-2001, that pertain toY2K 
conversion activities. Also included are electronic copies of documents 
created using electronic mail and word processing that are associated 
with the these files and with the other records accumulated by the 
Office. Proposed for permanent retention are recordkeeping copies of 
speeches, weekly reports to the Secretary, strategic plan briefing 
books, and correspondence.
    2. Department of the Army, Agency-wide (N1-AU-02-20, 2 items, 2 
temporary items). Records relating to the sanitization/destruction of 
Department of Defense computer hard drives, including electronic copies 
of documents created using electronic mail and word processing. The 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    3. Department of the Army, Agency-wide (N1-AU-02-25, 2 items, 2 
temporary items). Records relating to the retention of military 
personnel consisting of packets of enlistment, reenlistment, or 
transfer forms. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    4. Department of Defense, Defense Commissary Agency (N1-506-02-5, 
19 items, 19 temporary items). Records relating to management 
improvement studies. Included are such records as project working 
files, preliminary planning documents, management improvement 
proposals, program briefing and presentation materials, quality 
performance measures, and employee suggestion program guidelines. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    5. Department of Defense, Defense Commissary Agency (N1-506-02-7, 
23 items, 23 temporary items). Records relating to the acquisition, 
construction, maintenance, management, and disposition of real 
property. Included are records relating to such matters as planning, 
design and construction, maintenance, space utilization reviews, and 
environmental policy issues. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of Defense, Defense Information Systems Agency (N1-
371-02-5, 4 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that relate to 
posters and audiovisual products. Recordkeeping copies of mission-
related posters and related documentation are proposed for permanent 
retention.
    7. Department of Interior, U.S. Geological Survey (N1-57-02-3, 49 
items, 48 temporary items). Records relating to information services, 
legal and congressional matters, and budget preparation, presentation, 
and apportionment. Records pertain to such matters as public briefings, 
community relations, public ceremonies, litigation, claims, law 
enforcement, speeches, legislation, abandoned patents, invention 
disclosures, certification of copies of records, agreements, audits, 
the preparation of budget estimates and justifications, financial 
management, collection procedures, and the use of Government credit 
cards. Also included are electronic copies of records created using 
electronic mail, spreadsheet, and word processing applications. 
Proposed for permanent retention are recordkeeping copies of files 
relating to legislative proposals.
    8. Department of Transportation, U.S. Maritime Commission (N1-178-
99-1, 107 items, 75 temporary items). Records of the U.S. Maritime 
Commission, which was terminated in 1950. Records date primarily from 
1936-1950 but files include some earlier records as well as some files 
accumulated after 1950. Records relate to such matters as resolution of 
insurance claims, applications for subsidies, foreign freight tariffs, 
ship operating costs, ship maintenance and repair costs, and shipyard 
lab as well as routine administrative and program subject files. 
Proposed for permanent retention are such records as the Chairman's 
subject files, Commissioners' files, regulatory dockets, minutes of the 
Price

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Adjustment Board, U.S. Shipping Board files, and legal opinions.
    9. Department of Transportation, Maritime Administration (N1-357-
99-1, 98 items, 65 temporary items). Records relating to such matters 
as subsidy rates, seamen's rest centers, insurance claims, auditing, 
and ship valuation as well as routine administrative and program 
subject files. Some of these files were accumulated by the U.S. 
Maritime Commission. Proposed for permanent retention are such records 
as the Administrator's correspondence and subject files, files of the 
Special Assistant to the Administrator, records of the President's 
Maritime Advisory Committee and the National Maritime Council, research 
and development files, legal opinions, and records pertaining to 
international conferences.
    10. Department of the Treasury, Office of the Secretary (N1-56-01-
9, 8 items, 6 temporary items). Records of the Office of Public Affairs 
including scheduling proposals, briefing files, public appearance 
files, and operational records relating to public education projects. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of 
biographical sketches and portraits of high level officials and 
substantive documentation relating to public education campaigns are 
proposed for permanent retention.
    11. Administrative Office of the U.S. Courts, Office of Judges 
Programs (N1-116-02-1, 8 items, 7 temporary items). Official personnel 
files of Bankruptcy, Magistrate, and Court of Federal Claims judges, 
Judicial Retirement System Participant and Annuitant files, and 
Judicial Survivors Annuities System Participant and Revocation files. 
Records relate to such matters as appointments and other personnel 
actions, insurance status, leave records, applications for annuities, 
health benefits, and salary payments. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of Official Personnel Files of Supreme Court 
justices, Appellate Court judges, District Court judges, and 
Territorial Judges are proposed for permanent retention.
    12. Consumer Product Safety Commission, Office of Compliance (N1-
424-02-1, 3 items, 3 temporary items). Manufacturer reports regarding 
civil litigation concerning products. Also included are electronic 
copies of documents created using electronic mail and word processing.

    Dated: August 30, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-23350 Filed 9-12-02; 8:45 am]
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