[Federal Register Volume 67, Number 171 (Wednesday, September 4, 2002)]
[Notices]
[Pages 56585-56586]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-22459]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 2842002]


Privacy Act of 1974; System of Records

    Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 
552a), the Immigration and Naturalization Service (INS), Department of 
Justice, proposes to establish and publish a new system of records for 
which no public notice consistent with the provisions of 5 U.S.C. 
552a(e)(4) have been published.
    This system of records is entitled:

Human Resources File Manager System, JUSTICE/INS034

    In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment on the routine uses; the 
Office of Management and Budget (OMB), which has oversight 
responsibility under the Act, requires a 40-day period in which to 
conclude its review of the system. Therefore, please submit any 
comments by October 4, 2002. The public, OMB and the Congress are 
invited to submit any comments to Mary Cahill, Management Analyst, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (Room 1400, National Place Building).

[[Page 56586]]

    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and the Congress.

    Dated: August 23, 2002.
Robert F. Diegelman,
Acting Assistant Attorney General for Administration.
JUSTICE/INS034

System Name:
    Human Resources Management System (HRMS)

System Location:
    Immigration and Naturalization Service (INS) Administrative Centers 
at the following locations:
    Burlington, Vermont, 70 Kimball Avenue, South Burlington, Vermont, 
054036813;
    Dallas, Texas, 1460 Prudential Drive, Dallas, Texas 75235; and 
Laguna Niguel, California, 24000 Avila Road, Laguna Niguel, California 
92677.

Categories of Individuals Covered by the System:
    Federal employees of the INS.

Categories of Records in the System:
    Records in this system contain standard personal data such as the 
social security number, name of employee, date of birth, and official 
start date. This data acts as a ``pointer'' to tracking the location of 
each employee's Official Personnel Folder (OPF), Employee Performance 
Folder (EPF), Payroll Folder (PAY) and/or Medical Folder (EMF). Also 
included in this system is the status of the employee (i.e., whether 
the individual has separated from service or is still active) and 
whether the file has been destroyed, missing and/or lost.

Authority for Maintenance of the System:
    5 U.S.C. 1104 and 4305 and Executive Order 9830.

Purpose:
    The system is used by the Human Resource Staff of each 
Administrative Center in INS to track the location of all personnel 
related files (i.e., the OPF, EPF, PAY and EMF).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Use:
    A. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    B. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    C. To the General Services Administration and National Archives and 
Records Administration in record management inspections conducted under 
the authority of 44 U.S.C. 2904 and 2906.
    D. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records.
    E. Pursuant to subsection (b)(3) of the Privacy Act, the Department 
of Justice may disclose relevant and necessary information to a former 
employee of the Department for purposes of: responding to an official 
inquiry by a federal, state, or local government entity or professional 
licensing authority, in accordance with applicable Department 
regulations; or facilitating communications with a former employee that 
may be necessary for personnel-related or other official purposes where 
the Department requires information and/or consultation assistance from 
the former employee regarding a matter within that person's former area 
of responsibility.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored on magnetic media (i.e., standard computer hard 
drive).

Retrievability:
    Various combinations of social security number, name, or birth date 
of the individual on whom they are maintained retrieve the records.

Safeguards:
    INS offices are located in buildings under security guard, and 
access to premises is by official identification. Access to the 
automated system is controlled by restricted password for use of remote 
terminals in secured areas.

Retention and Disposal:
    Records in this system are retained and disposed of in accordance 
with General Records Schedule 20.

System Manager and Address:
    The system administrator at each of the Administrative Center 
locations cited in ``System Location.''

Notification Procedure:
    Inquiries should be addressed to the respective system manager 
listed above.

Record Access Procedures:
    Requests for access to a record from this system shall be in 
writing. If a request for access is made by mail the envelope and 
letter shall be clearly marked ``Privacy Act Request.'' The requester 
shall include a description of the general subject matter and if known, 
the related file number. To identify a record relating to an 
individual, the requester should provide his or her full name, date and 
place of birth, verification of identity (in accordance with 8 CFR 
103.2(b)), and any other identifying information which may be of 
assistance in locating the record. The requester shall also provide a 
return address for transmitting the records to be released.

Contesting Record Procedures:
    Any individual desiring to contest or amend information maintained 
in this record should direct his or her request to the INS office where 
the record is maintained or if unknown to the INS FOIA/PA Officer at 
425 I Street NW., Washington DC 20536. The request should state clearly 
what information is being contested, the reasons for contesting it, and 
the proposed amendment to the information.

Record Source Categories:
    Basic information contained in this system is a result of personnel 
and payroll history documents that have been supplied by employees.

Systems Exempted From Certain Provisions of the Act:
    None.
[FR Doc. 02-22459 Filed 9302; 8:45 am]
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