[Federal Register Volume 67, Number 164 (Friday, August 23, 2002)]
[Notices]
[Pages 54677-54680]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-21485]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 7, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. e-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Commissary Agency, (N1-506-02-3, 
140 items, 139 temporary items). Records relating to personnel 
management and legal affairs. Included are records relating to such 
subjects as career development and internship programs, reemployment 
matters, overseas tour extensions, training courses, special pay rates, 
performance management system guidelines, incentive awards, relocation 
services guidelines and applications, reduction and realignment 
programs, early retirement and separations, personnel strength 
reporting, litigation cases, legal representation, contractual 
disputes, and fraud investigations. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of files 
relating to the preparation and processing of legislation. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Justice, Civil Rights Division (N1-60-02-1, 4 
items, 3 temporary items). Single section case files relating to 
enforcement of Title I of the Americans with Disabilities Act of 1990. 
Also included are electronic copies of documents created using word 
processing and electronic mail. Recordkeeping copies of multi-section 
case files are proposed for permanent retention.
    3. Department of Justice, Drug Enforcement Administration (N1-170-
02-1, 4 items, 4 temporary items). Records relating to procurement 
transactions, including market survey files, rejected requisition 
files, and logs containing control numbers assigned to procurement-
related transactions. Also included are electronic copies of records 
created using electronic mail and word processing.
    4. Department of Justice, Drug Enforcement Administration (N1-170-
02-2, 2 items, 2 temporary items). Records relating to advance 
procurement planning, including

[[Page 54678]]

electronic copies of records created using electronic mail and word 
processing.
    5. Department of Justice, United States Marshals Service (N1-527-
02-2, 3 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that are accumulated 
in connection with the preparation of orientation and briefing books 
for senior management. Recordkeeping copies of orientation and briefing 
books are proposed for permanent retention.
    6. Department of Justice, United States Marshals Service (N1-527-
02-3, 4 items, 3 temporary items). Working papers, charts, and 
preliminary report information relating to tactical and strategic 
planning. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
published studies, strategic plans, annual operating plans, and 
assessment reports are proposed for permanent retention.
    7. Department of Justice, Bureau of Prisons (N1-129-02-3, 8 items, 
8 temporary items). Records of the Industrial, Education and Vocational 
Training Financial Management Branch consisting of program statement 
files, operations memoranda files, special projects files, general 
correspondence files, institution files, program review audits, and 
audit reports. Also included are electronic copies of documents created 
using electronic mail and word processing.
    8. Department of State, Bureau of Intelligence and Research (N1-59-
02-4, 37 items, 21 temporary items). Chronological files, document 
search files, and reference files accumulated by the Office of 
Intelligence Resources Coordination. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of such 
records as subject files, visa case files, interagency committee and 
working group files, country files, counterintelligence files, and 
foreign disclosure files.
    9. Department of the Treasury, Bureau of Alcohol, Tobacco and 
Firearms (N1-436-02-2, 3 items, 3 temporary items). Employee service 
agreements maintained by the Travel and Relocation Branch that are used 
to determine employee eligibility for travel and transportation 
expenses when transferred or assigned to a new post. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    10. Federal Emergency Management Agency, Office of Policy and 
Regional Operations (N1-311-01-4, 4 items, 3 temporary items). Records 
accumulated in connection with the National Performance Review. 
Included are program office reports, internal agency correspondence, 
and electronic copies of documents created using electronic mail and 
word processing. Recordkeeping copies of final agency reports submitted 
to the White House are proposed for permanent retention.
    11. Farm Credit Administration, Agency-wide (N1-103-01-1, 12 items, 
9 temporary items). Web site pages containing copies of records 
duplicated in other agency files, audiovisual records that do not 
document mission-related activities, and retirement case files. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are audiovisual 
records that document the agency's mission and copies of web site pages 
that are not duplicated in other records. The schedule specifies that 
initial transfers of permanent web pages to NARA will consist of paper 
copies but also allows for future transfers in an electronic format. 
Likewise, audiovisual records currently maintained in paper will 
initially be transferred to NARA in that medium but may be transferred 
in an electronic format in the future.
    12. National Archives and Records Administration, Government-wide 
(N1-GRS-02-1, 20 items, 20 temporary items). Employment applications 
and examination and certification records included in General Records 
Schedule (GRS) 1, Civilian Personnel Records. Included are such records 
as correspondence or notices received from eligibles, cancelled and 
ineligible applications for positions filled from a register or 
inventory, and eligible applications for positions that either are not 
referred to the hiring official or are returned to the examining office 
by the hiring official. This schedule also revises series descriptions 
or disposition instructions for records already included in GRS 1, 
including examination announcement case files, registers of eligibles, 
and certificate files.
    13. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-15, 19 items, 12 temporary items). 
Electronic data of the Accounting Information System, including general 
ledger data, daily accounting data, electronic fund transfer vendor 
information, and query reports. Also included are daily, weekly, 
monthly, six-week, and yearly backups. Proposed for permanent retention 
from the Accounting Information System are client and vendor databases 
and related system documentation.
    14. Office of Personnel Management, Agency-wide (N9-478-02-1, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to administrative 
management. Included are electronic copies of records pertaining to 
internal agency housekeeping operations such as management improvement 
programs, records disposition, and forms control. Recordkeeping copies 
of these files are included in the Administrative Management Section of 
the OPM Administrative Manual Supplement. This schedule does not 
include descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the 
Administrative Management Section of the manual to requestors.
    15. Office of Personnel Management, Agency-wide (N9-478-02-3, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to appeals actions. 
Included are electronic copies of records pertaining to such subjects 
as Administrative Law Judge qualifications and appellate cases. 
Recordkeeping copies of these files are included in the Appeals Section 
of the OPM Administrative Manual Supplement. This schedule does not 
include descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Appeals 
Section of the manual to requestors.
    16. Office of Personnel Management, Agency-wide (N9-478-02-4, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to budget and finance. 
Included are electronic copies of records pertaining to such subjects 
as internal payroll, work reporting, cost analysis, and the budget 
program. Recordkeeping copies of these files are included in Budget and 
Finance Section of the OPM Administrative Manual Supplement. This 
schedule does not include descriptions of records at the file series 
level, but, instead, provides citations to the agency's Administrative 
Manual Supplement. To facilitate review of this schedule, NARA will 
provide the Budget and Finance Section of the manual to requestors.
    17. Office of Personnel Management, Agency-wide (N9-478-02-5, 2 
items, 2

[[Page 54679]]

temporary items). Electronic copies of records created using electronic 
mail and word processing that relate to government-wide classification 
and compensation for positions in the Federal Government. Included are 
electronic copies of records pertaining to such subjects as 
occupational series definitions and pay and leave regulations. 
Recordkeeping copies of these files are included in the Classification 
and Compensation Section of the OPM Administrative Manual Supplement. 
This schedule does not include descriptions of records at the file 
series level, but, instead, provides citations to the agency's 
Administrative Manual Supplement. To facilitate review of this 
schedule, NARA will provide the Classification and Compensation Section 
of the manual to requestors.
    18. Office of Personnel Management, Agency-wide (N9-478-02-6, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to the organization and 
activities of boards and committees over which the agency has 
administrative jurisdiction. Included are electronic copies of records 
associated with such files as general correspondence, publications, 
news releases, and speeches. Recordkeeping copies of these files are 
included in the Committee Management Section of the OPM Administrative 
Manual Supplement. This schedule does not include descriptions of 
records at the file series level, but, instead, provides citations to 
the agency's Administrative Manual Supplement. To facilitate review of 
this schedule, NARA will provide the Committee Management Section of 
the manual to requestors.
    19. Office of Personnel Management, Agency-wide (N9-478-02-8, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to Government-wide 
employment processes. Included are electronic copies of records 
pertaining to such subjects as certification of eligibles, selections, 
appointments, placements, and transfers. Recordkeeping copies of these 
files are included in the Employment Section of the OPM Administrative 
Manual Supplement. This schedule does not include descriptions of 
records at the file series level, but, instead, provides citations to 
the agency's Administrative Manual Supplement. To facilitate review of 
this schedule, NARA will provide the Employment Section of the manual 
to requestors.
    20. Office of Personnel Management, Agency-wide (N9-478-02-9, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to Government-wide 
labor-management programs. Included are electronic copies of records 
pertaining to such subjects as unfair labor practices, contract 
agreements, and arbitration decisions. Recordkeeping copies of these 
files are included in the Employee Relations and Services Section of 
the OPM Administrative Manual Supplement. This schedule does not 
include descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Employee 
Relations and Services Section of the manual to requestors.
    21. Office of Personnel Management, Agency-wide (N9-478-02-10, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to the Government-wide 
personnel management evaluation program. Included are electronic copies 
of records pertaining to such subjects as evaluations and special 
studies, the Fair Labor Standards Act, and position classification 
advisory opinions. Recordkeeping copies of these files are included in 
the Evaluations Section of the OPM Administrative Manual Supplement. 
This schedule does not include descriptions of records at the file 
series level, but, instead, provides citations to the agency's 
Administrative Manual Supplement. To facilitate review of this 
schedule, NARA will provide the Evaluations Section of the manual to 
requestors.
    22. Office of Personnel Management, Agency-wide (N9-478-02-11, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to the Government-wide 
examination and recruitment program. Included are electronic copies of 
records pertaining to such subjects as test materials, examination 
announcements, and applicant data sheets. Recordkeeping copies of these 
files are included in the Examining and Recruiting Section of the OPM 
Administrative Manual Supplement. This schedule does not include 
descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Examining and 
Recruiting Section of the manual to requestors.
    23. Office of Personnel Management, Agency-wide (N9-478-02-13, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to information 
services. Included are electronic copies of records pertaining to such 
subjects as public relations, publications and other information 
releases, and press services. Recordkeeping copies of these files are 
included in the Information Services Section of the OPM Administrative 
Manual Supplement. This schedule does not include descriptions of 
records at the file series level, but, instead, provides citations to 
the agency's Administrative Manual Supplement. To facilitate review of 
this schedule, NARA will provide the Information Services Section of 
the manual to requestors.
    24. Office of Personnel Management, Agency-wide (N9-478-02-15, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to Government-wide 
security investigation programs. Included are electronic copies of 
records relating to investigative and appraisal files as well as to 
related control and adjudication files. Recordkeeping copies of these 
files are included in the Investigations Section of the OPM 
Administrative Manual Supplement. This schedule does not include 
descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the 
Investigations Section of the manual to requestors.
    25. Office of Personnel Management, Agency-wide (N9-478-02-17, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to internal and 
Government-wide medical programs and services. Included are electronic 
copies of records pertaining to such subjects as individual employee 
health care, health units, and reviews of confidential information. 
Recordkeeping copies of these files are included in Medical Section of 
the OPM Administrative Manual Supplement. This schedule does not 
include descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Medical 
Section of the manual to requestors.
    26. Office of Personnel Management, Agency-wide (N9-478-02-19, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to administration of 
the civil service retirement system. Included are electronic copies of 
records pertaining to such subjects as annuities,

[[Page 54680]]

retirements, disability retirements, and death claims. Recordkeeping 
copies of these files are included in Retirement Section of the OPM 
Administrative Manual Supplement. This schedule does not include 
descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Retirement 
Section of the manual to requestors.
    27. Office of Personnel Management, Agency-wide (N9-478-02-20, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to legal matters. 
Included are electronic copies of records pertaining to such subjects 
as political activity, the Hatch Act, and the Voting Rights Program. 
Recordkeeping copies of these files are included in Legal Section of 
the OPM Administrative Manual Supplement. This schedule does not 
include descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Legal Section 
of the manual to requestors.

    Dated: August 15, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-21485 Filed 8-22-02; 8:45 am]
BILLING CODE 7515-01-P