[Federal Register Volume 67, Number 163 (Thursday, August 22, 2002)]
[Notices]
[Pages 54436-54440]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-21465]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Statement of Organization, Functions, and Delegations of 
Authority

    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (DHHS), Administration for Children and Families (ACF) 
as follows: Chapter KP, the Office of the Deputy Assistant Secretary 
for Administration (ODASA) [67 FR 8816], as last amended, February 26, 
2002. This notice reflects the restructuring of the Office of the 
Deputy Assistant Secretary and the realignment of functions within the 
Office.
    This Chapter is amended as follows:
    1. Chapter KP, Office of the Deputy Assistant Secretary for 
Administration
A. Delete KP.10 Organization in its Entirety and Replace With the 
Following:
    KP.10 Organization. The Office of the Deputy Assistant Secretary 
for Administration is headed by the Deputy Assistant Secretary who 
reports to the Assistant Secretary for Children and Families. The 
Office is organized as follows:
     Immediate Office of the Deputy Assistant Secretary for 
Administration (KPA)
     Office of Information Services (KPB)
     Office of Financial Services (KPC)
     Office of Management Resources (KPD)
     Office of Grants Management (KPG)
     Equal Employment Opportunity and Civil Rights Staff (KPH)
B. Delete KP.20 Functions, Paragraph A, The Office of the Deputy 
Assistant Secretary for Administration (ODASA), in its Entirety and 
Replace With the Following:
    KP.20 Functions. A. The Immediate Office of the Deputy Assistant 
Secretary for Administration (ODASA) directs and coordinates all 
administrative activities for the Administration for Children and 
Families (ACF). The Deputy Assistant Secretary for Administration 
serves as ACF's: Chief Financial Officer; Chief Grants Management 
Officer; Federal Manager's Financial Integrity Act (FMFIA) Management 
Control Officer; Principal Information Resource Management Official 
serving as Chief Information Officer; Deputy Ethics Counselor; 
Personnel Security Representative; and Reports Clearance Officer. The 
Deputy Assistant Secretary for Administration serves as the ACF liaison 
to the Office of the General Counsel, and as appropriate, initiates 
action in securing resolution of legal matters relating to management 
of the agency, and represents the Assistant Secretary on all 
administrative litigation matters.
    The Deputy Assistant Secretary for Administration represents the 
Assistant Secretary in HHS and with other Federal agencies and task 
forces in defining objectives and priorities, and in coordinating 
activities associated with

[[Page 54437]]

Presidential Management Agenda initiatives. ODASA provides leadership 
of assigned ACF special initiatives arising from Departmental, federal 
and non-federal directives to improve service delivery to customers.
    The Deputy Assistant Secretary for Administration provides day-to-
day executive leadership and direction to the Immediate Office of the 
Deputy Assistant Secretary, Equal Employment Opportunity and Civil 
Rights Staff, Office of Information Services, Office of Financial 
Services, Office of Management Resources, and the Office of Grants 
Management. The Deputy Director for Administration assists the Deputy 
Assistant Secretary in carrying out the responsibilities of the Office.
    The Immediate Office of the Deputy Assistant Secretary for 
Administration contains the Administrative Services Team, the Budget 
Team and the Physical Security and Safety Team.
    The Administrative Services Team provides direction in meeting the 
human capital management needs within ODASA. The Team provides 
leadership, guidance, oversight and liaison functions for ODASA 
personnel related issues and activities as well as other administrative 
functions within ODASA. The Administrative Services Team coordinates 
with the Office of the Secretary to provide ODASA staff with a full 
array of personnel services, including position management, performance 
management, employee recognition, staffing, recruitment, employee and 
labor relations, employee assistance, payroll liaison, staff 
development and training, and special hiring and placement programs. 
The Team develops and maintains systems to track personnel actions to 
keep the Deputy Assistant Secretary for Administration and ODASA Office 
Directors informed about the status of personnel actions, employee 
programs, services and benefits.
    The Budget Team manages the formulation and execution of ODASA's 
federal administration budget and assigned ACF program and common 
expense budgets. The Budget Team maintains budgetary controls on ODASA 
accounts, reconciling accounting reports and invoices, and monitoring 
all spending. The Team develops, defends and executes the assigned 
funds for rent, repair and alterations, facilities activities, 
telecommunication, information technology, personnel services and 
training. The Team also controls ODASA's credit card for small 
purchases.
    The Physical Security and Safety Team is responsible for planning, 
managing, and directing ACF's safety, security, and emergency 
management programs. The Team serves as the lead for ACF in 
coordination and liaison with Departmental, GSA and other Federal 
agencies on implementation of federal physical security directives. The 
Physical Security and Safety Team serves as lead for all tenant 
security matters in the Aerospace Building. The Team is responsible for 
planning and executing ACF's environmental health program, and ensuring 
that appropriate occupational health and safety plans are in place. The 
Team is responsible for issuing, managing and controlling badge and 
cardkey systems to control access to agency space for security 
purposes.
C. Delete KP.20 Functions, Paragraph B, The Office of Information 
Services (OIS), in its Entirety and Replace With the Following:
    B. The Office of Information Services (OIS) supports the Deputy 
Assistant Secretary in providing centralized information technology 
policy, procedures, standards and guidelines. The OIS Director serves 
as the Deputy Chief Information Officer, supporting the Chief 
Information Officer in the full range of activities required to carry 
out ACF's information technology (IT) and information resource 
management (IRM) programs. The Office provides liaison with OMB, GSA, 
and GAO on all IT and IRM matters and manages major interdepartmental 
IRM initiatives. It directs and coordinates ACF's Privacy Act 
responsibilities. The Office coordinates mandated OMB information 
collection approvals and plans. It directs and maintains ACF records 
and forms management programs. OIS develops long-range IRM plans; 
develops IRM policy, procurement plans and budgets for ACF information 
systems. The Office develops and implements procurement strategies for 
ADP support services. OIS reviews and analyzes all ADP acquisition 
documentation for compliance with applicable laws and regulations as 
well as for procurement strategy. It coordinates technical assistance 
provided to program offices on ADP support services procurements. The 
Office oversees the implementation of e-government policies through 
leadership and coordination with ACF program and staff offices; 
develops, recommends and implements policies, procedures, standards and 
guidelines; and serves as the ACF liaison with the Department and other 
federal and non-federal agencies to coordinate e-government strategies 
and policies.
    OIS plans, manages, maintains and operates ACF's local area 
networks, nationwide area network and personal computers; provides for 
equipment and software acquisition, maintenance and user support for 
end-user computing; and manages and maintains a Help Desk for ACF 
users. OIS develops and implements policies and plans for and acquires 
and manages data communications services; provides liaison with HHS, 
GSA and private firms on data communications equipment and systems.
    OIS designs, develops, implements and maintains application systems 
to support ACF budget, program and administrative systems. The Office 
provides technical assistance to ACF program offices procuring system 
support services; technical assistance to State and local agencies on 
ACF computer systems; develops software policy, procedures, standards 
and guidelines; and conducts required Departmental reviews of ADP 
systems.
    OIS designs, develops, and maintains system support for e-
government activities; provides technical assistance to ACF program 
offices for e-government support services; and provides technical 
assistance on e-government systems to State and local agencies.
    The Office develops and/or implements agency telecommunications 
management policy in accordance with Federal regulations and 
procedures. The Office reviews and directs payment of agency telephone 
invoices. It recommends and advises on the design and function of 
telecommunications systems, based on user needs, costs and 
technological availability. The Office communicates with private 
industry service providers to coordinate the acquisition, installation 
and maintenance of voice/data telecommunications equipment and systems. 
It is responsible for other sources of communications capability such 
as pagers, cellular phone service, cable TV service, and audio 
conferencing equipment and service. It updates and maintains the 
databases for telephone lines and equipment inventories.
    OIS establishes, implements, maintains and oversees an IT security 
program that assures adequate security is provided for all agency 
information collected, processed, transmitted, stored or disseminated 
in general support systems and applications. The Office develops and 
implements ACF policies, standards and procedures consistent with 
government-wide IT security policies; conducts the ACF system security 
activities required by OMB IT security directives; develops, implements 
and maintains a security

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training plan for IT professionals; and provides security awareness 
training for all ACF staff.
D. Delete KP.20 Functions, Paragraph C, The Office of Financial 
Services (OFS), in its Entirety and Replace With the Following:
    C. The Office of Financial Services (OFS) supports the Deputy 
Assistant Secretary for Administration in fulfilling ACF's Chief 
Financial Officer (CFO) and Federal Manager's Financial (FMFIA) 
Management Control Officer responsibilities including preparation of 
the CFO 5-Year Plan; performs audit oversight and liaison activities, 
including preparing reports to Congress, Office of the General Counsel 
and the Office of the Inspector General. OFS writes/interprets 
financial policy and researches appropriation law issues; oversees and 
coordinates ACF's FMFIA activities; performs debt management functions; 
develops and administers quality assurance, training and certification 
programs for grants management; and is responsible for the annual 
preparation and audit of ACF's financial statement requirements. The 
Office develops/interprets internal policies and procedures for ACF 
components and coordinates the management of ACF's interagency 
agreement activities.
    The Office provides agency-wide guidance to program and regional 
office staff on grant related issues; including developing and 
interpreting financial and grants policy, coordinating strategic grants 
planning, facilitating policy advisory groups, and assuring consistent 
grant program announcements. The Office prepares, coordinates and 
disseminates action transmittals, information memoranda, and other 
policy guidance on financial and grants management issues; provides 
financial and grants administration technical assistance to ACF staff; 
directs and/or coordinates management initiatives to improve financial 
administration of ACF mandatory and discretionary grant programs. OFS 
develops and administers grants management training for ACF program and 
grants staff and administers grants management certification for ACF 
grants staff.
    OFS is responsible for developing ACF policies and procedures under 
which States obtain Federal Financial Participation in the cost of 
automated systems development to support programs funded under the 
Social Security Act. It serves as the departmental focal point and 
coordinator for the development and implementation of strategies and 
policies related to payment integrity, welfare systems integration, 
electronic benefit transfer and related initiatives and programs; and 
provides leadership and guidance to interagency work groups in these 
areas for the Department.
    The Office provides policy guidance, management leadership and 
coordination regarding the optimum inter-operation of the multitude of 
complex Federal, State, local, tribal and private information 
technology systems used to carry out ACF programs. OFS provides 
leadership and coordination in the areas of State systems assessments, 
systems design and planning, systems integration, data exchanges, 
information management, information security and electronic information 
exchanges.
E. Delete KP.20 Functions, Paragraph D, The Office of Organizational 
Development Services; Paragraph E, The Office of Customer Service and 
Administration; and Paragraph L, The Office of Administrative Services 
and Facilities Management in Their Entirety and Establish the 
Following:
    D. The Office of Management Resources (OMR) advises the Deputy 
Assistant Secretary for Administration on human resource management, 
materiel resource management, and organizational and employee 
development activities for ACF. OMR provides leadership, direction and 
oversight for human resource management services provided to ACF 
through a contract and supplemental memoranda of understanding (MOUs) 
with the Program Support Center (PSC). OMR, in collaboration and 
coordination with the PSC, provides advice and assistance to ACF 
managers in their personnel management activities, including 
recruitment, selection, position management, performance management, 
designated performance and incentive awards and employee assistance 
programs and other services to ACF employees. OMR provides management, 
direction and oversight of the following personnel administrative 
services: the exercise of appointing authority, position 
classification, awards authorization, performance management 
evaluation, personnel action processing and record keeping, merit 
promotion, special hiring and placement programs. OMR serves as liaison 
between ACF, the Department and the Office of Personnel Management. It 
provides technical advice and assistance on personnel policy, 
regulations and laws. OMR formulates and interprets policies pertaining 
to existing personnel administration and management matters and 
formulates and interprets new human resource programs and strategies.
    The Office, in collaboration and coordination with the PSC, 
provides oversight and management advisory services on all ACF employee 
relations issues. The Office plans and coordinates ACF employee 
relations and labor relations activities, including the application and 
interpretation of the Federal Labor Management Relations Program, 
collective bargaining agreements, disciplinary and adverse action 
regulations and appeals. The Office participates in the formulation and 
implementation of policies, practices and matters affecting bargaining 
unit employees' working conditions by assuring management's compliance 
with the Federal Labor Relations Program (5 U.S.C. Chapter 71). The 
Office maintains oversight, leadership and direction of the labor-
management and employee relations services provided under contract with 
the PSC.
    OMR is responsible for formulation, planning, analysis and 
development of ACF human resource policies and programs, workforce 
planning, and liaison functions to the Department on ACF payroll 
matters.
    The Office formulates and oversees the implementation of ACF-wide 
policies, regulations and procedures concerning all aspects of the 
Senior Executive Service (SES), and SES-equivalent recruitment, 
staffing, position establishment, compensation, award, performance 
management and related personnel areas. The Office manages the ACF SES 
performance recognition systems and provides services for functions of 
the Executive Secretary to the Executive Resources Board and the 
Performance Review Board. OMR coordinates Schedule C and executive 
personnel activity with the Office of the Secretary and is the focal 
point for data, reports and analyses relating to Schedule C, SES and 
Executive-level personnel.
    OMR administers the ACF Ethics program, the Personnel Security 
program, and the Drug Testing program in coordination with the 
Department's Office of Government Ethics, the Office of General Counsel 
and the Office of Security and Drug Testing.
    The Office of Management Resources directs and manages ACF's 
administrative support services, and materiel management programs and 
activities. The Office provides, prepares, coordinates and disseminates 
information, policy and procedural guidance on administrative and 
materiel management issues on an agency-wide basis. It directs and/or 
coordinates

[[Page 54439]]

management initiatives to improve ACF administrative and materiel 
management services with the goal of continually improving services 
while containing costs.
    The Office establishes and manages contracts and/or blanket 
purchase agreements for administrative support and materiel management 
services, including space design, building alteration and repair, 
reprographics, moving, labor, property management and inventory, 
systems furniture acquisitions and assembly, and fleet management.
    The Office provides management and oversight of ACF mail delivery 
services and activities, including Federal and contractor postal 
services nationwide, covering all classes of U.S. Postal Service mail, 
priority and express mail services, and courier services, etc.
    The Office directs all activities associated with the ACF Master 
Housing Plan, including coordination and development of the agency 
long-range space budget; planning, budgeting, identification, 
solicitation, acceptance and utilization of office and special purpose 
space, repairs, and alterations; serving as principal liaison with GSA 
and other Federal agencies, building managers and materiel engineers, 
architects and commercial representatives, for space acquisition, 
negotiation of lease terms, dealing with sensitive issues such as 
handicapped barriers, and space shortages. It develops and maintains 
space floor plans and inventories, directory boards, and locator signs. 
The Office serves as principal liaison with private and/or Federal 
building managers for all administrative services and materiel 
management activities.
    The Office plans, manages/operates employee transportation 
programs, including shuttle service and fleet management; employee and 
visitor parking. The Office develops and implements ACF travel policies 
and procedures consistent with Federal requirements. The Office 
provides technical assistance and oversight; coordinates ACF use of the 
Travel Management System; manages employee participation in the Travel 
Charge Card program, and coordinates Travel Management Center services 
for ACF. It purchases and tracks common use supplies, stationery and 
publications. It plans and manages reprographic services.
    The Office develops and implements policies and procedures for the 
ACF Personal Property Management program, including managing the ACF 
Personal Property Inventory, and other personal property activities.
    OMR advises the Deputy Assistant Secretary for Administration on 
organizational analysis and development including: delegations of 
authority; planning for new organizational elements; and planning, 
organizing and performing studies, analyses and evaluations related to 
structural, functional and organizational issues, problems and policies 
to ensure organizational effectiveness. The Office administers ACF's 
system for review, approval and documentation of delegations of 
authority. The Office provides technical assistance and guidance to ACF 
offices on intra-component organizational proposals and is responsible 
for development and/or review of inter-component organizational 
proposals. The Office develops policies and procedures for implementing 
organizational development activities and provides leadership of 
assigned ACF special initiatives arising from Departmental, federal and 
non-federal directives to improve service delivery to customers and to 
enhance employee work environment. The Office manages and coordinates 
designated incentive awards programs.
    The Office develops training policy and plans for ACF. It provides 
leadership in directing and managing Agency-wide staff development and 
training activities for ACF. OMR is responsible for the functional 
management of all information technology and software training, common 
needs training, and management training in the agency, including policy 
development, guidance, technical assistance and evaluation of all 
aspects of career, employee, supervisory, management and executive 
training. The Office provides leadership in managing/overseeing and 
monitoring the ACF Training Resource Center and the Computer Training 
and Information Centers. The Office develops and manages the 
consolidated training budget for the Agency.
F. Delete KB.20 Functions, Paragraph G, The Office of Grants Management 
in its Entirety and Replace With the Following:
    G. The Office of Grants Management (OGM) supports the Deputy 
Assistant Secretary for Administration in fulfilling ACF's Chief Grants 
Management Officer Responsibilities. The Office serves as the principal 
office within ACF for ensuring the business and financial 
responsibilities of grants administration are carried out. OGM provides 
direct administration and management of ACF discretionary, formula, 
entitlement and block grants; directs all grants and cooperative 
agreements awarded by ACF and assures compliance with applicable 
statutes, regulations, and policies; and performs audit resolutions. 
The Office provides leadership and technical guidance to ACF program 
and regional Offices on grant operations and grants management issues; 
OGM interprets and implements financial policies, regulations, 
legislation and appropriations law; and secures resolution of legal 
matters relating to grants administration and management. The Office 
coordinates with the Office of Financial Services on crosscutting 
issues.
    OGM provides agency-wide leadership and guidance to program 
officials and staff on grants management related issues, including: 
Assisting in developing, implementing, and evaluating program plans, 
strategies, regulations, program announcements, guidelines, and 
procedures applicable to ACF discretionary, formula, entitlement and 
block grant programs. The Office provides oversight and direction in 
the establishment of appropriate State and grantee allocations.
    OGM is responsible for directing the receipt and review of all 
competitive grant applications; developing proposals and/or 
coordinating management initiatives to improve the efficiency of both 
the financial administration and awarding of ACF discretionary, 
formula, entitlement and block grant programs; and developing 
procedures for monitoring and review of ACF grant programs. The Office 
serves as the lead for ACF in coordination and liaison with the 
Department, Regional Offices and other Federal agencies on grants 
administration and management.
G. Delete KB.20 Functions, Paragraph H, The Equal Employment 
Opportunity and Civil Rights Staff in its Entirety and Replace With the 
Following:
    H. The Equal Employment Opportunity and Civil Rights Staff (EEOCRS) 
serves as the principal advisor, through the Deputy Assistant Secretary 
for Administration, to the Assistant Secretary on all aspects of the 
Agency's Equal Employment Opportunity and Civil Rights program.
    The Staff serves as the liaison between ACF and the HHS Office for 
Civil Rights. The Staff directs and manages the ACF Equal Employment 
Opportunity and Civil Rights program in accordance with Equal 
Employment Opportunity Commission (EEOC) regulations and HHS 
guidelines. The immediate oversight is provided by a staff under the 
direction of the ACF EEO

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Officer. The Staff plans, develops and evaluates programs and 
procedures designed to identify and eliminate discrimination in 
employment, training, incentive awards, promotion and career 
opportunities. They are responsible for implementing and evaluating a 
cost-effective, timely and impartial system for processing individual 
complaints of discrimination under Title VII of the Civil Rights Act of 
1964, as amended. The Staff provides information, guidance, advice and 
technical assistance to ACF supervisors and managers on affirmative 
employment planning and other means of achieving parity and promoting 
work force diversity. The Staff is responsible for ensuring that ACF-
conducted programs do not discriminate against recipients on the basis 
of race, color, national origin, age or disability. The Staff monitors 
and implements civil rights compliance actions under Title VI, Section 
504 of the Rehabilitation Act of 1973, as amended and the Age 
Discrimination Act of 1975, as amended. The Staff implements the 
applicable provisions of the Americans with Disabilities Act of 1990.

    Dated: August 14, 2002.
Wade F. Horn,
Assistant Secretary for Children and Families.
[FR Doc. 02-21465 Filed 8-21-02; 8:45 am]
BILLING CODE 4184-01-P