[Federal Register Volume 67, Number 155 (Monday, August 12, 2002)]
[Notices]
[Pages 52456-52457]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-20270]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The amendment consists of correcting a duplicate system identifier 
assigned to a system of records notice that was published on July 31, 
2002, at 67 FR 49679. The system identifier for A0351 HSC-AHS, U.S. 
Army Medical Department School and Academy of Health Sciences Academic 
Records (February 15, 2002, 67 FR 7140) should have been changed to 
`A0351a DASG'. This amendment corrects this oversight.

DATES: This proposed action will be effective without further notice on

[[Page 52457]]

September 11, 2002, unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 5, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351  HSC-AHS

System name:
    U.S. Army Medical Department School and Academy of Health Sciences 
Academic Records (February 15, 2002, 67 FR 7140).

Changes:
System identifier:
    Delete entry and replace with `A0351a DASG'.
* * * * *
A0351a  DASG

System name:
    U.S. Army Medical Department School and Academy of Health Sciences 
Academic Records.

System location:
    U.S. Army Medical Department Center and School, Academy of Health 
Sciences, Department of Academic Support, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6100.

Categories of individuals covered by the system:
    Resident and correspondence students enrolled in courses at the 
Academy.

Categories of records in the system:
    Student's name, Social Security Number, grade/rank, academic 
qualifications, progress reports, academic grades, ratings attained, 
aptitudes and personal qualities, including corporate fitness results; 
faculty board records pertaining to class standing/rating/
classification/proficiency of students; class academic records 
maintained by instructors indicating attendance and progress of class 
members.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-3, 
Professional Education and Training Programs of the Army Medical 
Department; and E.O. 9397 (SSN).

Purpose(s):
    To determine eligibility for enrollment/attendance, monitor student 
progress, record accomplishments, and serve as record of courses which 
may be prerequisite for other formal courses of instruction, licensure, 
certification, and employment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to civilian medical institutions for 
the purpose of accrediting the individual's training and instruction.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, microfiche, cards, magnetic tape and/or disc, and 
computer printouts.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals whose 
official duties dictate the need therefore.

Retention and disposal:
    Academic records are maintained 40 years at the Academy of Health 
Sciences. Except for the master file, automated data are erased after 
the fourth updating cycle.

System manager(s) and address:
    Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort 
Sam Houston, TX 78234-6000.
    For verification purposes, individual should provide the full name, 
Social Security Number, date attended/enrolled, current address, and 
signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam 
Houston, TX 78234-6000.
    For verification purposes, individual should provide the full name, 
Social Security Number, date attended/enrolled, current address, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and Academy of Health Sciences' staff and 
faculty.

Exemptions claimed for the system:
    None.

[FR Doc. 02-20270 Filed 8-9-02; 8:45 am]
BILLING CODE 5001-08-P